36C24726R0096.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 of

36C24726R0096

X 07-16-2026

508-26-1-5980-0006

508-22-104 36C247 Department of Veterans Affairs VISN 7 Network Contracting Office Atlanta VAMC 1670 Clairmont Rd. RM GC125 Decatur Ga 30033 Email only. Send to contract specialist:

Ryan.Crispin@va.gov and CC: Gregory.Snyder@va.gov

No physical documents will be accepted.

Ryan Crispin 706 231 7600 Project No./Title: 508-22-104, "Upgrade PACS System" Project Location: Atlanta VAMC - 1670 Clairmont Rd, Atlanta, GA 30033

This acquisition is 100% Set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) only.

The SDVOSB Business must be 51% or more owned and controlled by one or more veterans.

Offerors are required to complete VAAR 852.219-75, Limitations on Subcontracting (See Attachment 2).

MAGNITUDE OF CONSTRUCTION: Between $5,000,000.00 and $10,000,000.00 NAICS Code: 238210; Small Business Standard: $19 Million

To be eligible for award, the offeror shall be registered at the following websites: System for Award Management at sam.gov with completed electronic annual representations certifications, SBA at certifications.sba.gov and comply with VETS 4212, Federal Contractor Veterans Employment Report. Offerors MUST ensure registration in these websites are accurate, complete, and have not expired prior to proposal due date or thereafter.

Offerors who have not done business with VA must complete VA10091 to register in financial database (see Attachment 6).

Site Visit: An organized site visit is scheduled for Wednesday, July 29, 2026.

Location: See project Location above - meet at Joseph Maxwell Cleland VAMC (Main Campus) Building 13 at 0900 Eastern.

Information provided at the site visit shall not alter the terms and conditions of the solicitation and terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. Offerors are required to submit all questions in writing to the Contracting Officer following the site visit.

Requests for Information (RFIs) are due by Thursday, August 6, 2026, at 1300 Eastern via email to POCs in block 8.

Late RFIs may not be accepted, and offerors are responsible of ensuring questions are received on time.

Responses to RFIs will be provided in question-and-answer form via a posted amendment at www.sam.gov.

Offer guarantee will be accepted via email only if received before the date/time specified in block 13a below to the Email specified in block 8 above. Hand-delivered and/or mailed offer guarantees will not be accepted.

1 electronic 13:00

EDT

08-19-2026

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Complete Price Offer Schedule

36C247 Department of Veterans Affairs VISN 7 Network Contracting Office Atlanta VAMC 1670 Clairmont Rd Rm GC125 Decatur Ga 30033

Austin Payment Center Department of Veteran Affairs

PO Box 149971 Austin TX 78714-8971

(877) 353-9791

(512) 460-5545

Gregory Snyder

VA-VHA-RPOE-2026-0018

(To be completed by Government)

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 PRICE OFFER SCHEDULE

A. ITEM 1, BASE BID: Provide all labor, materials, tools, equipment, and services necessary for construction. Work includes general construction and alterations as necessary to provide added physical access security systems in defined areas.

Completion Time: 183 Calendar days from Notice to Proceed (NTP)

JB

A single award will be made on line item 1.

The Period of Performance includes submittal phase and the completion of all punch list items.

ATTACH YOUR ITEMIZED COST BREAKDOWN

Offerors are to include a construction price/cost breakdown using Attachment 4.

2.2 STATEMENT OF WORK

PROJECT DESCRIPTION

The contractor shall provide all resources necessary to accomplish the deliverables for the upgrade of seven (7) Facilities [Joseph Maxwell Cleland (1-Building), Fort McPherson (5-Buildings), Trinka-Davis Veterans Village (1-Building)] Security Control Center (SCC), Physical Access Control System (PACS), and Intrusion Detection System (IDS). Site Addresses and facility building numbers are outlined below:

Joseph Maxwell Cleland VA Medical Center (Main Campus)

· located at 1670 Clairmont Rd, Decatur, Georgia 30033

· Buildings A, B, C

· Trinka Davis Village

· 180 Martin Drive Carrollton, Ga 30117

· Building 508

· Fort Mcpherson

· 1701 Hardee Avenue SW Atlanta, Ga 30310

· Buildings 125, 128, 129, 130 & 131

BACKGROUND

These facilities have existing intrusion detection and access control systems which are in various states of functionality. In addition, the Police Dispatch Center at the main hospital needs upgrading and expansion to accommodate the requirements of the VAMC Police operations.

The current system is comprised of 22 IDS panels (Honeywell Vista alarm panels) reporting to a single PC. The site PC is failing, leaving owners without a system status. Only one of the five UPS systems in the Police Dispatch Center is operational. It is recommended to replace all 22 IDS panels including PC (virtual receiver) and integrate with other electronic security systems (ESS).

Only one of the five Uninterruptible Power Supply (UPS) systems in the Police Dispatch Center is operational. A new UPS was installed on July 11, 2022. Media access control addresses (MACs) on the IT Department allowed lists are also not functioning.

As-built drawings for the network topology and cable layout are not available.

STATEMENT OF PROJECT OBJECTIVES

The purpose of this project is to replace, expand, upgrade, and integrate AVAHCS-owned facilities’ Security Control Center and Physical Access Control System. The project will include, but is not limited to, renovation of existing Security Control Center (SCC) spaces, upgrading Electronic Security System (ESS) servers, Network Storage Devices, monitors, card readers, sensors, low-voltage wire/cabling/fiber, Uninterrupted Power System (UPS), software, door hardware, conduit, and Electronic Security Systems Commissioning (PACS) as required and hazardous material abatement.

The contractor shall conduct an on-site evaluation and analysis and collaborate with the Medical Center’s Facility Management Service and other VA Services on utility requirements including but not limited to the mechanical, electrical, fire protection, plumbing, communications, access controls, and plumbing. The contractor shall furnish all materials, equipment, supervision, and personnel necessary to accomplish the project. Work shall meet all applicable codes and regulations, drawings, and is subject to the terms and conditions of the contract.

SCOPE OF WORK

JOSEPH MAXWELL CLELAND ATLANTA VAMC

ARCHITECTURAL

1. The architectural scope is focused on a small interior remodel of a Police Dispatch Center room, combining two rooms into a single larger space. This remodel will involve removing two non-load-bearing interior partitions, a door, acoustical ceiling, and selected floor finishes. The perimeter walls of the Police Dispatch Center will be unchanged.

A new acoustical ceiling will be installed at the same height to avoid interference with existing MEP/FP systems above the ceiling. The remodel will also include new wall paint and baseboards to match the current finishes, along with the installation of a new antistatic flooring system. One of the partitions being removed intersects with a smoke barrier wall, and work will be done to ensure the integrity of the barrier is maintained. The remodel is designed to be minimal and contained, with little disruption.

2. Accessible Barrier Free Design:

The new interior remodel will comply with all accessible requirements outlined within the code.

Applicable Codes & Standards:

· NFPA 13, STANDARD FOR THE INSTALLATION OF SPRINKLER SYSTEMS, 2022

· NFPA 101 LIFE SAFETY CODE 2021

· NFPA 220 STANDARD ON TYPES OF BUILDING CONSTRUCTION

· OCCUPATIONAL, SAFETY, AND HEALTH ADMINISTRATION (OSHA) STANDARDS

· NFPA 70, NATIONAL ELECTRIC CODE; 2023

· NFPA 72, NATIONAL FIRE ALARM AND SIGNALING CODE; 2022

· INTERNATIONAL PLUMBING CODE; 2021

· ASHRAE 90.1, ENERGY STANDARD; 2013 AND 2016

· ASME CODE FOR PRESSURE PIPING

· ARCHITECTURAL BARRIERS ACT ACCESSIBILITY STANDARDS (ABAAS) INCLUDING VA SUPPLEMENT, BARRIER

· FREE DESIGN GUIDE (PG-18-13), AMERICAN DISABILITY ACT 2010

· VA SUSTAINABLE DESIGN MANUAL

· PHYSICAL SECURITY RESILIENCY DESIGN MANUAL 2020 (REVISED 2023)

· VA SEISMIC DESIGN REQUIREMENT

· VA HVAC DESIGN MANUAL (REVISED 2022)

· VA FIRE PROTECTION DESIGN MANUAL, 9TH EDITION, NOVEMBER, 2023

FIRE SUPPRESSION

1. Sprinkler head locations will be revised to accommodate the new room layout in the dispatch area.

MECHANICAL

1. HVAC scope for this project consists of fitting a heat pump split DX unit to provide year-round cooling and backup heat for the new Police Center Dispatch room(s). The indoor unit will be mounted above the ceiling and ducted to the space. The outdoor unit will be set on the second-floor roof. The split unit has a rated capacity of 3.5-tons cooling and was sized to offset CCTV equipment within the dispatch room. Counts and cutsheets for equipment within the dispatch room were provided by the VA. Additionally, the existing ground level central HVAC system will be modified to meet the new interior design, ventilation, and partial mechanical conditioning needs. Modifications will include replacing a heating hot water reheat air terminal unit and fitting new diffuser(s), ducts, and thermostats within the space.

2. All HVAC systems will be controlled via a Direct Digital Control (DDC) Automatic Temperature Control (ATC) system. The DDC system will be an extension of the existing facility DDC system. The existing interphase will be updated to reflect the new layout, equipment, and associated new work. The added equipment will be fully monitored and controlled via the DDC system.

3. Ductwork will be constructed of galvanized sheet metal to SMACNA standards, based on the operating pressure of the ductwork. All ductwork will be seal class A. Fire dampers and smoke dampers with access doors will be installed in accordance with NFPA. Balancing dampers will be provided or relocated throughout the distribution system in accordance with ASHRAE Standard 111 recommendations and at the branch connection serving individual outlets. Supply air will be externally insulated. Air systems will be insulated to meet ASHRAE Standard 90.1 insulation thicknesses, or as required by the current VA Master Standards. Return air ductwork will be uninsulated.

4. Refrigerant piping will conform to ANSI B31.5 and ASTM B280. Refrigerant piping systems and components will be engineered, installed, tested, and placed in operation in accordance with ASME B31.5, latest edition. Piping systems will be insulated to meet ASHRAE Standard 90.1 insulation thicknesses or as required by the current VA Master Standards.

5. Equipment and piping located outside will be properly supported and compliant with wind restrain values for roof or on-grade mounting. Exterior routed refrigerant piping will be supported every 36 inches and weather-protected via insulated jacketing. All penetration through the building exterior as a result of constriction will be fully sealed; the existing façade will be repaired if disturbed.

ELECTRICAL

1. One dedicated 120V-20A circuit will be provided in each existing Technology Room (TR) where new equipment is to be installed. The circuit will be served from the closest critical branch panel with available space and capacity.

2. One new 60A-208Y/120V-3PH-18 pole panelboard will be provided in the new Police Center Dispatch Room. The panel will be served from the closest critical branch distribution board with space and capacity. The new panel will serve all new receptacles and data loads in the dispatch area.

3. One double duplex receptacle and data rough-in will be provided at each workstation in the dispatch area. One duplex receptacle and data rough-in will be provided at each wall mounted monitor location. One dedicated 208V power connection (per manufacturer requirements) will be provided at each freestanding rack location. All connections will be served from the new 60A-208Y/120V-3PH panel.

4. Two general purpose duplex receptacles will be provided in the dispatch area. The receptacles will be served with a new 120V-20A circuit from the closest normal branch panel with available space and capacity.

5. One new audible/visual fire alarm device will be provided in the dispatch area.

6. New LED lighting will be provided in the dispatch area. Lighting will be divided between normal and critical branch circuits. New dimming and occupancy sensor controls will be provided.

7. Power connection to new HVAC cooling equipment will be provided in the dispatch area. The equipment will be served from the new 60A-208Y/120V-3PH branch panel.

8. Power connection to door security will be provided. All required rough-ins will be provided.

PACS

1. The new/expanded system will be Software House CCURE 9000.

a. The scope includes new servers to be located in the Police Dispatch at the main hospital. The new PACS equipment will be connected to a new security network at the main hospital. The PACS at Trinka Davis and Ft. Mac will be connected to the main hospital via the existing Wide Area Network (WAN).

b. The scope includes complete system programming for all doors, door groups, and door schedules. VA is to provide programming of credentials and credential holders along with privileges.

c. Main Hospital

d. Existing Software House (SWH) panels installed in the Electrical Rooms and TRs will be reused. Existing panels consist of a panel tub, main controller, and one or two 8-door controllers. The scope includes “flashing” the existing controllers to the latest firmware. New Altronix AL400 power supplies with batteries will be provided to power the existing SWH panels.

e. The scope includes additional new controllers and 8-door controllers to be located in existing TRs as required to serve additional PACS doors identified in the PSRDM audit.

f. The existing and new SWH panels will be connected to the existing VA network in the existing TRs. SWH panels located in existing Electrical Rooms will be provided with new VA network data drops to the local existing TR.

g. All existing access control equipment at existing PACS doors (credential reader, door contact, REX alarm shunt motion detector, push to exit buttons, and cabling) will be replaced. New PACS doors to be provided with all new PACS equipment.

h. The existing PACS server in the Research area will be removed, and SWH panels will be transferred to the new security network to be served from the new Main PACS server. Re-program all readers in the Research area from the new PACS server.

CCTV

1. A new CCTV system will be provided by VA under a separate project.

2. Police Dispatch

a. The existing Dispatch Room will be reconfigured to accommodate more video wall space. This work will include removing the small office space in the room and making repairs to the existing services. See Appendix B for the overall room layout.

b. The project will include video monitors and mounting hardware. The CCTV equipment will be provided by the VA under a separate project.

3. Security Network

a. A new Security network will be established by the VA under a separate project.

IDS

1. There is an existing Honeywell/Vista Intrusion Alarm System (IDS) consisting of 16 Honeywell Vista panels, and remote devices (door contacts, motion detectors and keypad entry stations) scattered throughout the main hospital. The system is connected to a PC in Dispatch running WinPak software.

2. The status of the current system is not operational. Due to the age of the system and the unreliability of the devices, the scope includes the complete replacement of the system

3. A new PSRDM-compliant IDS will be designed. The new system will include new IDS control panels to replace the existing, and new IDS devices (door contacts, motion detectors, and keypad stations) as required in all spaces and at all doors identified in the PSRDM, APPENDIX B. The system will be network based and new VA network drops will be provided at each IDS control panel.

4. The system will include direct software integration with Software House C-CURE 9000 so that the IDS can be monitored and managed by the PACS system.

FT. MCPHERSON VA CLINIC

PACS

1. Existing PACS hardware in Electrical Rooms and TRs will be maintained.

2. All existing credential readers at existing PACS locations will be replaced.

3. System programming will be updated to support PIV II class cards. Programming in servers will be provided at the main hospital for all existing and new PACS doors and credential holders.

CCTV

1. Existing IP cameras and Avigilon servers are to remain.

TRINKA-DAVIS VETERANS VILLAGE

PACS

1. Existing PACS hardware in Electrical Rooms and TRs will be maintained.

2. All existing credential readers at existing PACS locations will be replaced.

3. System programming will be updated to support PIV II class cards. Programming in servers will be provided at the main hospital for all existing and new PACS doors and credential holders.

CCTV

1. Existing IP cameras and Avigilon servers are to remain.

PERFORMANCE PERIOD

The contractor shall complete the work required under this SOW in 183 calendar days or less from date of Administrative Notice to Proceed Date (NTP), unless otherwise directed by the Contracting Officer (CO). The Construction duration, which extends from the Construction Notice to Proceed to Substantial Completion, is approximately 6 months. If the contractor proposes an earlier or later completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail. Construction durations are based on a 5 Day Work Week calendar with no Weekend work scheduled. The work shall begin within 10 calendar days of award, unless otherwise specified.

Contractor to create detailed phasing plan by floor based on coordination with the VA. The phasing should include the advance notice to be provided to the floor manager and IT department for the work to allow the Medical Center’s continued operation. The buildings will remain in operation during the Switchover of Security Systems from the Old to the New equipment.

The contractor must meet the existing documents, but not limited to:

1. Attachment 7 - Drawings 508-22-104

2. Attachment 8 - Dispatch_Iso 508-22-104

3. Attachment 9 - Specs 508-22-104 Construction Progress Meetings:

1. The Contractor’s Project Manager and Field Supervisor must provide weekly or bi-weekly as determined by the COR teleconference construction progress meetings with the COR for the entire period of performance. Subcontractors are not required to attend.

2. Field crews must collect data and information as job progresses capturing all changes and modifications during construction on red-line drawing plan set.

3. Submit construction progress meeting minutes issued by email not later than one day after the meeting. Provide PDF and Word/Excel format. Meetings minutes must contain:

a. List of attendees

b. Contract Status: percentage of completion, days remaining per the contract, original contract amount, modifications to date, payment amount to date.

c. List any issues or concerns.

d. Safety incidents

e. RFI Log

f. Submittal Log

g. Payment and pencil draw log with comparison to schedule of values and percent complete.

h. Detailed 2-week look ahead and shutdown schedule

4. At 25%, 50%, 75% and 95% construction completion, coordinate with the COR for walk through inspection with the VA COR.

Daily Report: The Contractor must provide a Daily Contractor Production Report (VA10101). Email the Daily Report to the COR not later than 9 am the next working day.

Task 1: First Construction Meeting with Documentation: Contractor’s Quality Control Manager and Superintendent must conduct a kick-off meeting, to discuss the project details. Information will be included in the solicitation/contract and to be talked about during the kick-off meeting.

Task 2 – Coordination: Contractor must make all necessary field measurements and investigations to create work zones to minimize shutdowns. Contractor must identify and verify location where infection control barriers need to be installed to isolate each work zone.

Contractor must review construction drawing phasing notes, if applicable to determine proper sequence of construction as nearby doors often conflict. Special attention must be paid to all doors which impact means of emergency egress (i.e. stairwell doors), or block access to departments.

1. Submit a project specific Infection Control Plan: each work zone must have a detailed infection control plan narrative with sketches showing proposed location and expected duration of all infection control measures per zone. See drawings, project specification manual and Part VII. for Infection Control requirements.

2. Submit procedures for intermediate life safety measures and phasing narrative that identifies services effected by construction (i.e. alternate means of egress). All floors above/below construction must be considered; refer to phase and life-safety drawings for more details.

3. Submit a detailed construction schedule showing specific work zones and the proposed work zone sequence.

4. Show all anticipated system shutdowns.

All submittals listed above, and Division 01 – General Requirements must be reviewed and approved by the VA prior to issuance of the Infection Control Permit. Contractor must not begin Task 3 until all the requirements of this task have been fulfilled, unless otherwise directed.

Task 3 – Pre-Construction: Contractor must not mobilize on site until all Pre-Construction requirements are met, unless otherwise directed.

1. Submit product data, shop drawings, finishes samples and all other required documentation. See project constructing drawings and specification manual for all requirements. See Part 4 for submittal procedures.

2. Before starting work all construction submittals must be reviewed and approved by the VA prior to issuance of the Mobilization Authorization Letter. Contractor must not begin Task 4 until all the requirements of this task have been fulfilled, unless otherwise directed.

Task 4 – Mobilization and Performance of the Work: Contractor must meet all the requirements of the construction documents.

1. Contractor must not start the work in any area of the campus without VA COR approval.

2. At entry points to the work zone post and maintain emergency contact information, VA ICRA, VA PCRA, any other information required by the COR.

3. The Contractor must provide signage and notifications to all hospital services effected by construction. Signage must be provided at doors and corridors showing alternate means of egress and ILSM. All floors above/below construction must be considered as needed.

4. The Contractor must furnish to the COR, for each workday, a consolidated report for the preceding workday. Reporting must begin from date of contractor mobilization until the date of final acceptance. VA Form 10101, Contractor Production Report must be signed, dated and submitted by the Contractor’s Superintendent. Each report must include and specifically identify at least one safety topic germane to the jobsite that day.

5. VA will perform site inspections daily. Contractor must address deficiencies or policies violations identified the same day the deficiency notice is issued. The COR/Safety/Infection Control may issue and order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop order is acceptable as the subject for claim for extension of time, for excess cost or damages by the Contractor.

Task 5 – Closeout: Provide three printed sets of each closeout submittal. See project specification manual for all other Close Out requirements.

1. Contractor is to submit a written statement attesting that the Work is Substantial Complete:

a. The final construction inspection and the related work corrections must be completed before the end of the period of performance. Prior to expected Substantial Completion, at 75% construction complete or as noted on the construction project schedule, notify the CO and COR. Provide the following:

i. This notification will allow the COR to coordinate with Designer of Record for final construction completion inspection.

ii. This notification will allow the COR to coordinate with Operations and Maintenance Staff’s schedules to accommodate Demonstration and System Training.

iii. With this notification, the Contractor must provide the COR a list of items that are incomplete / incorrect. This list of incomplete / incorrect items will allow the Project Team to understand what work remains so that construction inspection findings are not incorrectly identified as a deficiency.

b. At Substantial Completion, the Contractor must notify the CO and COR in writing that work is complete, and the Contractor has completed their quality control measures.

2. Demonstration that the work is complete:

a. The Contractor must demonstrate the operation of the system(s).

b. Provide factory startup and certification of all systems.

c. Newly installed piping and distribution system components must be flushed and disinfected prior to being placed in service. Include documenting completion.

d. Schedule the demonstration with the COR, 21 days in advance so that the VA Operations and Maintenance staff and the Designer of Record can attend.

e. One demonstration of the correct operation of the system is required. Coordinate for during the day, however if staff and patients are impacted by the demonstration then it must be scheduled at night or on the weekend.

f. If the demonstration does not show expected operation, the Contractor must make required system adjustments and reschedule and retest.

g. This demonstration is not to be combined with the System Training functional performance testing.

3. Provide As-Built Drawings must be in PDF and .DWG file formats. .DWG files must be compatible with latest AutoCAD.

4. The Contractor must provide an itemized table with all installed equipment and parts. The table must include but no be limited to manufacturer, model number, serial, number, location (building and room number), tag number, capacity, setting, pressure, flow, voltage, amperage, etc. PDF and excel spreadsheet are required.

5. Operations and Maintenance Manuals (all cut sheets must have the installed product highlighted) All construction submittals must be reviewed and approved by the VA prior to issuance of the Acceptance Letter.

PROCEDURES

Submittals: The Contractor must provide all shop drawings and product submittals via email. Allow 14 calendar days for VA review of each submittal.

Work Zone Acceptance: The Contractor must schedule walk through inspection with the VA COR for each work zone. The VA COR will coordinate with the VA Maintenance and Operations team and all VA staff required to attend to the inspection.

1. Submit work zone substantial completion letter certifying the Contractor has completed their quality control measures.

2. Room final cleanup as described in Section 01 35 26 must be completed by the Contractor prior to pre-final inspection.

3. Schedule work zone pre-final inspection at 8:00am on a Weekday.

a. Newly installed piping system components must be flushed prior to being placed in service. Contractor must submit a letter certifying this task has been performed.

b. Contractor must demonstrate the operation of the existing system(s). One demonstration of the correct operation of the system is required. If the demonstration does not show expected operation, the Contractor must make required system adjustments and reschedule and retest.

c. Submit construction inspection findings and identified deficiencies (“Punchlist”) for COR review.

4. Punchlist items must be addressed before the final inspection can be scheduled.

5. Work Zone must be accepted prior to beginning work on next work zone as identified in the approved construction scheduled, work zone sequence.

6. All work will be provided with parts and labor warrantee from date of acceptance by the VA.

APPLICABLE PERFORMANCE STANDARDS

Contractor must comply with all applicable federal, state, and local codes and regulations, and VA Codes, Standards and Executive Orders including but not limited to:

1. PG-18-3 Design and Construction Procedures

a. Local Code: VA must function as the Authority Having Jurisdiction (AHJ) and thus has the responsibility to guard public health and safety through enforcing its adopted codes. VA will adopt the following: Department of Labor Occupational Safety and Health Administration, City of Chicago Building Code, Illinois Plumbing Code, and Illinois Professions, Occupations, and Business Operations.

2. James Maxwell Cleland VAMC Construction Safety Policy including but not limited to:

a. Contractor and Subcontractor Staff must have completed the 30 Hour OSHA Construction Safety Training program.

b. The Prime Contractor must always have a Competent Site Safety and Health Officer on site when any worker(s) or sub-contractors are present.

c. Individuals working on any electrical systems rated 50 volts or more must have the minimum qualification as a State Licensed Master Electrician or Registered Journeyman Electrician, all activities must follow the safe work practices in compliance with NFPA 70E Electrical Safety in the Workplace.

3. VA Infection Control Policy

4. James Maxwell Cleland VAMC site-specific requirements and Standard Operation Procedures, including but not limited to: Key Policy, Badging Policy, Rules of Behavior, and Smoking Policy. Use clip on badge holders so the adhesive sign-in badges do not fall off and are in view.

I. AVAHCS REQUIREMENTS

General Requirements:

1. Project number must be in the subject line of all emails.

2. Recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS must be provided with every payment request.

3. No speakers or radios for the playing of music must be allowed on the job site. Two-way communications radios are allowed where broadcast frequency is approved by COR.

Work Hours Restrictions:

1. Normal construction hours (workday) 7:00am to 4:30pm Monday through Friday except the following, unless otherwise directed.

a. The Hospital is a 24/7 activity and the fact that patient care will always be a priority. That means work in patient rooms (or that affects patient rooms) must always be planned to begin no earlier than 2000 (and might have to begin later); if work on a room is going to take more than 10 minutes, the VA must always have at least 2 other rooms open to take that 1 room out of service (to allow for the arrival of new patients); and that walkways/hallways must always be kept clear to transport patients through. This is an active Hospital, and contractors must respect the fact that our mission is to care for patients. Contractor must work around Clinical Staff.

b. Work affecting in-patient rooms must be performed Saturdays 10:00AM to 4:00PM Sunday.

c. Work affecting the Operating Rooms must be performed Saturdays 10:00AM to noon Sunday. This allow time for the VA to terminal cleaning the operating rooms and be ready for surgeries the next day.

2. Normal construction work hours can only be modified with written approval of the VA Contracting Officer Representative.

3. No work by the Contractor on Federal Holidays, and no work on the associated weekend when the Federal Holiday is on the respective Monday or Friday.

4. Any work including, but not limited to: Noise, vibration, dust, odors, core drilling, hammer- drilling, saw-cutting, equipment moving in public corridors, or similar noise-producing activities adjacent to a patient room (floor above and below included) must be performed when such room is unoccupied, unless otherwise directed after decibel assessment.

5. Contractor shall submit crane lifts plans and required operator documentations 14 days prior to scheduled lift for approval.

6. Any work that closes drive isles, closes building entries or closes public corridors must be during low patient time and performed Sundays.

Site Access:

1. Before starting work at each work zone, the Contractor must post signs on all doors within the zone no later than 7 calendar days in advance to notify users. This notice is separate from any notices required for utility shutdown described later in this section.

2. VA will provide only one construction key, if applicable. The Contractor shall provide a relator key box for all VA keys issued. VA keys will be kept on site in the key box. Provide the VA Representative with the combination. Tag the key box with the field supervisor’s name / email / cell number. If an entry keypad is used for construction work zone entry, this code will be provided to the COR, Safety, and Infection Control.

3. Coordinate with the COR an alternate work site for each day. This will allow the vendor another place to work if the scheduled work cannot be completed on the scheduled date because it impacts patient care.

4. The Contractor must check in with the COR or delegated person for any work and site visit.

Shutdowns:

1. All building systems will always be maintained in full operation.

2. Request system shutdowns in writing not less than 7 calendar days in advance.

3. System shutdown work must be during low patient demand times.

Safety and Security:

1. The Contractor must submit a project specific Safety Plan per Project Specification Manual. Contractor must provide mitigating activities as outlined in the Project Risk Assessment for Safety and Interim Life Safety Measures including but not less than the following:

a. Fire extinguishers, pedestal mounted in the area of work.

b. Provide uniform heat detection in the area of work, connected to the existing supervised building master fire alarm system, for the duration of the work whenever the: Ceiling tiles are removed, or sprinkler system is disabled.

c. Fire-seal all penetrations through any wall or floor with UL Listed fire-rated materials or assemblies manufactured for the purpose.

2. No on-site office or office trailer is allowed. No on-site storage or storage trailer is allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the work zone 4 days prior to the beginning of the work.

3. All delivered materials, gang boxes, ladders and supplies shall be marked with the Contractor’s name, Forman’s name and cell number, and project number.

4. No photography of VA premises is allowed without written permission of the COR.

5. VA reserves the right to close or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the CO.

6. Immediately stop work and notify the CO/COR if asbestos is noticed or suspected in the area of work.

Deliveries, Parking, Elevators:

a) Deliveries are to be at Dock D or Dock A. Coordinate with the COR minimum 4 days prior to delivery date to confirm location and time.

b) At time of delivery: provide vehicle information to the COR and remove the vehicle as soon as delivery is complete.

c) Deliver and move materials and tools in corridors directed by COR.

d) No on-site parking or parking in the VA Employee garages. It is the Contractor’s responsibility to ensure that all project workers are aware and follow this requirement.

e) Contractor must only use Service Elevators. Do not move materials and employees in passenger elevators unless directed by the COR.

Infection Control

1. Risk classifications of this project is Class IV, unless otherwise noted.

2. Provide mitigation activities as outlined in the exhibits: Construction Drawings and Specifications.

3. The Contractor must provide mitigating activities as outlined in the CONSTRUCTION SAFETY PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including but not less than the following:

a. Fire extinguishers, pedestal mounted in the area of work.

b. Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

c. Block off all HVAC return ductwork and lovers so not to introduce dust into the HVAC system.

d. Provide dust tight 1 hour rated temporary construction wall with locking door to isolate the area of work

e. Provide a High-Efficiency Particulate Arresting / High-Efficiency Particulate Air Filtration (HEPA) recirculating air equipment inside the construction workspace. Include fire seal the existing openings in area of work needed to allow the HEPA exhaust equipment to make the area of work negative air pressure with respect to the surrounding area.

f. Including monitoring the negative pressure environment for the construction workspace:

g. Before the start of work provide pressure differential gage at the entry door to the construction area to prove that the construction area is under negative pressure. Maintain daily logs of reading and submit to the COR weekly. Remove at the completion of construction.

4. When working above the ceiling (maximum 1 ceiling tile at a time) in areas that do not have temporary construction containment, provide dust containment tent or portable containment cube, with HEPA filter negative air system.

5. When working in the surgical suite, all staff must be outfitted with contractor-supplied single- use PPE intended for a sterile surgical suite. Include bonnet, cover-all’s, booties, facial hair covers. This is intended to minimize the terminal cleaning in the OR. Do not allow corrugated carboard into the surgical suite.

6. Wash / wipe all tools and equipment before entering the surgical suite.

7. No trash, used packaging, or construction spoils must be stored in the construction work zone. Remove each day using covered gondolas.

8. Broom sweeps the work area at the end of each day. Provide HEPA vacuum and damp mop daily where broom-sweeping creates airborne dust.

9. Contractor must clean and disinfect all rooms and corridors before removing infection control barriers. Cleaning, sanitizing and disinfecting procedure written narrative and product data sheets must be included in the infection control plan for VA review and acceptance. The VA must provide terminal cleaning for ORs.

a. Cleaning: Remove debris, organic substances and other visible soil directly from surfaces and objects. A mixture of soap or detergent with water must be used to scrub and wipe down surfaces.

b. Disinfecting: A hospital-grade disinfectant must be used. Disinfectant product must not leave a residue behind and must not require any further rinsing or wiping after it has been applied. Remove and disinfect every detachable item in the room and then properly disinfect air ducts, light fixtures, and all surfaces from the ceiling down to the floor. Thoroughly wipe down doorknobs and railings using a disposable wipe soaked in disinfectant cleaner. High-touch areas must also be wiped down.

10. The entire work zone must be vacuum with HEPA filtered vacuums and wet mop with disinfectant every workday before the end of the workday.

11. Infection control barriers in areas impeding VA staff from performing their duties must be removed every day before the end of the workday and reinstall at the beginning of the following workday if work within that area has not been completed.

12. No trash, used packaging, or construction debris must be stored on site. Remove trash and construction debris each day using covered gondolas. No dumpster will be allowed onsite.

13. See project specification manual for all other infection control requirements.

All work in the James Maxwell Cleland AVAHCS crawl spaces must be planned and carried out as OSHA Permit Required Confined Space.

All field staff is subject to removal by the COR for non-compliance with requirements specified in the contract and for failure to manage the project to insure timely completion. Furthermore, the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

Alternate Superintendent Qualifications: The offeror must identify an alternate to serve in the event of the Superintendent’s absence. The requirements for the alternate are the same as the Superintendent.

II. ADDITIONAL CONTRACTOR REQUIREMENTS

A. All construction debris shall become property of the contractor and shall be disposed from the VA property as per local and federal regulations.

B. Demolition debris shall be recycled to the best ability of the contractor. Reports of weight and deposition of all waste are to accompany the monthly progress payments.

C. The contractor shall provide, construct, and maintain barriers, signs whenever applicable, in accordance with the VA Infection Control (IC) standards. Site shall be always secured preventing unauthorized entry.

D. Construction sign and copy of IC posted on it. All IC and dust control measures necessary measures shall be always implemented when working in/out the building. All fire and smoke wall penetrations shall be fireproofed according to corresponding wall rating. These shall be through a sleeve and sealed with fire barrier compound to be approved by VA.

E. All construction and installation work shall comply with VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and codes and OSHA standards. See VA website: “http://www.cfm.va.gov/contract/” for VA Criteria and “http://www.cfm.va.gov/til/spec.asp” for VA Guide Specifications.

F. Demolition and renovation shall take place with minimal disruption to adjacent workspaces and traffic flow.