36C24626R0072 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-06-2026 658-24-102 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24626R0072 07-14-2026

X X X The purpose of this amendment is to provide Government responses to the RFIs/Questions received. Responses to the questions resulted in amendment of Section 2.1 Instructions to Offerors and Section 2.2 Evaluation Criteria, which are provided on subsequent pages of this amendment. Additionally, the responses to questions require providing the following attachments. See page 2 and subsequent pages of this amendment 0003.

Attachments:

a. 0003 A - 658-24-102 B2 AHUs - New Drawing Addendum 1 - Glycol system b.

0003 B - Mobilization Area

c. 0003 C - Project 658-24-102 - Asbestos HazMat - June 2025

Daniel Spaulding Contracting Officer, NCO 6

CONTINUATION PAGE

This amendment includes the following:

1. Government responses to RFIs/Questions about the solicitation.

2. Amended Section 2.1 Instructions to Offerors

3. Amended Section 2.2 Evaluation Criteria

4. Attachments:

a. 0003 A - 658-24-102 B2 AHUs - New Drawing Addendum 1 - Glycol system

b. 0003 B - Mobilization Area

c. 0003 C - Project 658-24-102 - Asbestos HazMat - June 2025 AMENDMENT 0003 RFIs

SOLICITATION 36C24626R0072

658-24-102 Replace B2 Air Handler Units RFIs/QUESTIONS RESPONSES

1. Is this project exempt from sales tax? If so, will the VA provide a tax exemption certificate for material purchases?

RESPONSE: There is no state tax exemption for this project in the State of Virginia.

2. Will the VA permit the use of Procore or an equivalent construction management software platform for submittals and project communications?

RESPONSE: Submittal Exchange is required by the specifications. Procore is not an or equal substitute.

3. Will payment applications be accepted for materials stored on-site or in a bonded off-site warehouse?

RESPONSE: See the FAR for acceptable terms for progress payments for stored materials. Use of an off site warehouse is acceptable with regular inspections of the material, including prior to the first progress payment.

4. Will the Government consider including an Economic Price Adjustment (EPA) clause to address significant fluctuations in material pricing?

RESPONSE: The VHA does not utilize EPA clauses or contract types other than Firm Fixed Price unless under extreme circumstances.

5. If tariffs are imposed on materials (e.g., steel, wood) after bid submission but before award, will the Government allow a price escalation even if the materials remain Buy American–compliant?

RESPONSE: Proposals are to be complete at time of submission.

6. Will the Government provide detailed requirements for contractor badging? Please clarify the PIV process, including documentation, background checks, and estimated processing time.

RESPONSE: Contractors are to complete a form with detailed information for each badged employee. All forms must be submitted timely and allow at least 90 days for processing and issuance of the badge. All communication regarding the badge background investigation, photo appointments, and appointment to pick up the badge take place in email between the badging office and the individual employee. Employees are responsible to provide a working email address, to respond timely to setting appointments when notice is received, and to appear timely to each appointment. Badges are to be returned to the VA COR at the conclusion of the project.

7. How soon after contract award does the Government anticipate issuing the official Notice to Proceed?

RESPONSE: The Government will typically issue Notice to Proceed after receipt of executed performance and payment bonds.

8. Will the Government consider reducing the required bid validity period (e.g., to 60 days) to account for inflation and contractor pricing risk?

RESPONSE: 120 calendar days was intentionally selected and will not be reduced.

9. Can the Government confirm the stated contract duration is accurate, considering phased access and execution requirements?

RESPONSE: Confirming the stated contract duration of 480 calendar days from NTP.

10. Can we use CPARS instead of PPQs?

RESPONSE: The solicitation does not reference any Past Performance Questionnaires (PPQs). The Government is not using PPQs for this solicitation.

11. May one individual serve in dual or multiple roles (SSHO, QCM, Superintendent) if fully qualified?

RESPONSE:

The full time Superintendent may serve dual roles as SSHO provided the individual meets the requirements for both positions. The Quality Control Manager must be a separate individual. See the specs for QC Manager qualifications including being a degreed Architect, Engineer, or Construction Management graduate. Both the Superintendent and the QC Manager must be on site at all times work is taking place on the project.

12. If not, may the Superintendent also serve as SSHO?

RESPONSE:

See above, Question 11

13. Will the contractor be required to provide a site office/trailer, or will space within the facility be made available?

RESPONSE:

Space within the VA facility will not be available for contractor use as an office nor for storage. Contractors will be permitted to bring storage and / or office trailers in to set in the contractor mobilization area near Parking Lot T on the VA Campus. See attached map with a general indication of the mobilization area location relative to our parking lots and buildings on campus. Parking for contractor and contractor employee vehicles is available in Lot T near the mobilization area. Contractor vehicle and employee vehicle parking must conform to the requirements of Specification 01 00 00, Section 1.5 Construction Security Requirements, Paragraph F. Motor Vehicle Restrictions and Medical Center Policy (MCP) 658-07-01 Vehicle Registration, Parking, and Transportation.

14. Will the VA allow temporary connection to existing utility infrastructure, with the contractor responsible for metered usage?

RESPONSE:

There are two cases where the contractor is required to connect temporary utilities. For the Temporary AHUs shown on the drawings, serving areas of the building while the permanent AHUs are being replaced, the VA will provide power. For contractor use of temporary utilities serving its storage and / or office facilities in the mobilization area, the VA will also provide power. Temporary connections for both cases are not typically metered. See Spec 01 00 00, Section 1.6 Operations and Storage Areas, paragraph B regarding temporary buildings and utilities.

15. Will designated parking and staging areas be provided for contractor personnel and deliveries? Will the VA provide laydown space or containers, or must these be arranged off-site?

RESPONSE: See above, Question 13.

16. Will the VA provide and hire the commissioning agent, or is the contractor responsible?

RESPONSE: The Government is contracting with a third party to provide commissioning services to fulfill the role of Commissioning Agent as contemplated by Specification 01 91 00 General Commissioning Requirements.

17. Will the VA or the General Contractor be responsible for procuring and paying for testing and laboratory services?

RESPONSE: The General Contractor is responsible for procuring, completing, and paying for testing and laboratory services required by the drawings and specifications.

18. What ICRA level is required for the project?

RESPONSE: This project requires ICRA Level IV

19. Will the VA provide recent asbestos and lead survey reports? If abatement is required, will the VA identify known ACM/LCM locations?

RESPONSE: Survey attached. No asbestos or lead paint in the project footprint.

20. Does the existing roof have an active warranty? If so, who holds it and who is the manufacturer?

RESPONSE: There is no warranty on the existing roof. The roof is slate and requires a slate roof specialist to perform work involving the roof.

21. Does the VA have an existing fire alarm/security service provider? If so, please provide contact information for required coordination.

RESPONSE: VA’s Fire Alarm provider is Johnson Controls. You may contact Jason Allen, Branch Manager. He can be reached at:

Email: Jason.allen@jci.com Phone: 540-315-2615

22. Will the facility remain occupied during construction, or will temporary relocation of staff/equipment be required?

RESPONSE: The facility will remain occupied during construction. Clarifying that the rooms containing the air handlers to be demolished and replaced will be vacated for contractor performance of the work. Work in hallway ceilings is as shown on the drawings and may involve relocation and coordination with building occupants for short periods of time to permit work to proceed.

23. Will demolition of major systems (e.g., AHUs, utilities) require after-hours or phased work to minimize disruption?

RESPONSE: The project involves demolition and other activities that must not disturb operations of the building during normal business hours. See maximum noise requirements in Specification 01 00 00, Section 1.6 Paragraph G for noise and disturbance restrictions. Regarding all after hours work to mitigate noise and other disturbance, and to permit operations in public hallways, it will be permitted but no up-charge for such work will be paid above the firm fixed price offer of the successful Contractor.

24. Will the VA provide temporary cooling/heating during system cutovers? If not, should the contractor include them?

RESPONSE Temporary conditioning shall be provided by the Contractor in accordance with the Construction Documents. Refer to Mechanical Drawing MH101A for additional information.

25. Is American Institute of Steel Construction (AISC) certification required for fabrication and/or erection of structural steel?

RESPONSE Refer to Specification Section 05 50 00 – Metal Fabrications for steel fabrication requirements.

26. Will the VA pay for the engineering and design submittals, as well as all applicable deposits required by various manufacturers to put equipment into design and/or production?

RESPONSE: Contractors submitting proposals must include the cost of all deposits and payments to their suppliers in their firm fixed price for the work. Pay items for progress payments will be made for completed work and stored materials only, not for submittals.

27. Is the new VA memorandum on bolts for steam and hot water systems applicable to this project? To our understanding A307 bolts are no longer allowed.

RESPONSE: All VA requirements for bolts, fittings, and their materials and properties and required certification are applicable to this project.

28. Tax Exemption: Is this project sales tax-exempt? If so, can the government provide a tax exemption certificate for materials purchased?

RESPONSE: The State of Virginia does not have a tax exemption for federal contracts.

29. Notice to Proceed (NTP): How soon after a contract award is the NTP expected to be issued?

RESPONSE: The Government typically issues notice to proceed after receipt of fully executed performance and payment bonds.

30. Submittal Platform: Will the VA accept the use of Procore software or equivalent as the primary submittal platform?

RESPONSE: See above, Question 2.

31. Payment for Stored Materials: Will payment applications for materials stored on-site or in a bonded warehouse be approved?

RESPONSE: Solicitation / Contract clauses permit payment for stored materials meeting certain requirements. Contractors are referred to the solicitation clauses. FAR 52.232-5 entitled ‘Payments Under Fixed Price Construction Contracts’ for specific requirements.

32. Bid Hold Period: Will the government consider reducing the bid hold period to 90 days due to current inflation risks?

RESPONSE: The Government will not reduce the acceptance period for proposals. The acceptance period will remain 120 calendar days.

33. Economic Price Adjustment Clause: Will the government include an Economic Price Adjustment Clause in the contract to address price fluctuations in materials?

RESPONSE: The Government will not utilize and EPA clause. The VHA only uses Firm Fixed Price contracts unless there are extreme/unusual circumstances.

34. SSHO and Superintendent Roles: Can the SSHO, QCM and superintendent positions be fulfilled by the same individual, provided qualifications are met? If not, can the superintendent double as the SSHO?

RESPONSE: See above, Question 11

35. Scheduling Consultant: Is an external scheduling consultant required, or can scheduling duties be handled in-house by a qualified team member?

RESPONSE: A separate, qualified scheduling consultant is required who meets the requirements stated in Specification 01 32 16.15.

36. Temporary Facilities: Are contractors required to provide a temporary site office or trailer, or will space be allocated within the existing facility?

RESPONSE: See above, Question 13.

37. Parking and Staging: Will there be designated parking and staging area for contractor personnel?

RESPONSE: See above, Question 13.

38. How many parking spaces will be provided if there is on-site parking?

RESPONSE: Parking spaces are not reserved for the contractor on this project. Delivery of personnel and materials, pickup and transportation of waste, and other requirements involving vehicles access on or near the site, will only be permitted for immediate loading and unloading; no unattended parking will be permitted. See above, Question 13, for motor vehicle requirements.

39. Site Access and Badging: Will the government provide a detailed badging and access protocol for contractor personnel?

RESPONSE:

See above, Question 6

40. Fire Watch: If impairments to fire alarm systems exceed four hours, will the VA provide support for fire watch personnel, or is the contractor solely responsible?

RESPONSE: Contractor is to provide personnel for fire watch, including outages lasting beyond 4 hours.

41. Environmental Protection Plan: Are there specific templates or guidelines required for the Environmental Protection Plan, or is a contractor-developed plan sufficient?

RESPONSE: The project does not include a requirement to submit an Environmental Protection Plan.

42. Infection Control: Please confirm modular walls (such as STARC) are allowed for ICRA.

RESPONSE: Modular walls are permitted provided they meet the requirements for ‘hard’ walls, not resilient or flexible materials such as taped plastic.

43. As-Built Drawings: Are as-built drawings available for existing conditions, or will the contractor need to verify all dimensions on-site?

RESPONSE: As built drawings are not to be relied upon for dimensions. The Contractor is required to verify all dimensions on site.

44. Please confirm the Government determined per FAR 1.602-1(b) that all materials, equipment, and supplies identified by the Government in any drawing or specification as the basis of design satisfy FAR 52.225-9 Buy American Act – Construction Materials (DEVIATION) (NOV 2025), or a waiver has already been obtained.

RESPONSE: No waivers have been obtained for this project. All installed materials must comply with the Buy American Act.

45. Please identify all materials, equipment, and supplies identified by the Government in any drawing or specification as the basis of design in any drawing or specification that require a Buy American Act waiver.

RESPONSE: No materials have been identified that require a waiver.

46. Confirm the Government has obtained the requisite waiver for each material, equipment, and supply (identified by name) that is identified by the Government in any drawings or specification as the basis of design.

RESPONSE: No waivers have been obtained for this project.

47. Drawing GC101, Note G: Please confirm whether all above-ceiling work is required to be performed between 5:00 p.m. and 5:00 a.m. Identify any rooms or work areas where above-ceiling work may be performed during normal working hours, between 7:00 a.m. and 5:00 p.m.

RESPONSE: See above, Question 23 for discussion of after hours work and requirements not to disturb building occupants or operations.

48. Drawing FA002, Fire Watch Note B: Please confirm whether all hot work requires a dedicated fire-watch individual who performs no other work while serving as the fire watch.

RESPONSE: A dedicated fire watch is required at all times during hot work and other outages of fire suppression and detection systems. Contractor is to provide the personnel to perform the fire watch. Dedicated fire watch means the personnel assigned shall not be multitasking or assigned other duties.

49. Drawings PP100, PP101 and PP102, Note 1: This note requires removal and reinstallation of plumbing piping as necessary to accommodate the mechanical work, but the extent of this work cannot be reasonably quantified from the drawings. Very little sanitary waste or vent piping is shown, with little or none shown on PP100, and no medical-gas piping is identified. Please clarify whether bidders are expected to locate and include relocation of concealed or undocumented plumbing and medical-gas piping in the base bid. If so, provide the anticipated locations, systems, pipe sizes, quantities and relocation limits, or provide an allowance for bidders to carry.

RESPONSE: Contractors are responsible to identify piping necessary to remove and reinstall to accommodate mechanical work. This identification has not been performed or provided by the drawings and specifications. Contractors are to allow for the cost of removal and reinstallation in the firm fixed price for their offer.

50. Fire, smoke and fire/smoke dampers: Please confirm that all new fire, smoke and fire/smoke dampers required by the project have been identified and located on the contract drawings. Confirm that additional dampers not specifically shown will not be required as part of the base bid.

Fire and smoke dampers shown on the drawings OR required by code are the responsibility of the Contractor to provide.

51. HVAC General Note B: This note requires removal of insulation, repair of duct leaks and reinsulation of all existing duct mains. Please identify the specific duct mains and limits included in this requirement. Also provide the required leakage-testing procedure and allowable leakage rate and clarify whether complete removal and replacement of insulation is required or only insulation disturbed by the work.

RESPONSE Refer to the Mechanical Drawings for the limits of existing ductwork within the project scope. The Contractor shall remove insulation as necessary to perform the work indicated, repair duct leakage, and restore insulation in accordance with the Contract Documents. Duct leakage testing requirements and acceptance criteria are specified in Section 23 31 00 – HVAC Ducts and Casings.

52. HVAC General Notes C and D: Please provide an inventory and locations of the existing fire, smoke and fire/smoke dampers required to be inspected and tested under this contract. Confirm whether replacement of deficient dampers, actuators and access doors, and installation of missing local disconnects, is included in the base bid or will be treated as unforeseen work after inspection and testing.

RESPONSE Refer to the Mechanical Drawings for the limits of existing ductwork and rated wall assemblies within the project scope. The Contractor shall inspect and test existing fire and smoke dampers in accordance with the Contract Documents. Deficient dampers identified within the project scope shall be replaced.

53. Drawing M001, Phase 2D: Please clarify the ownership and disposition of temporary air-handling unit 2-AHU-TEMP. Is the contractor required to purchase and furnish a new temporary unit that will become the property of the VA at completion, or may the contractor provide a rental unit that is removed at the end of the project?

RESPONSE: Contractor retains ownership of the temporary AHU equipment shown on the drawings. Contractor is to remove temporary AHU equipment after completion of the project work.

54. Drawing M002, Clean Steam Generator Detail and mechanical piping plans: The detail requires a soft-water connection, but the drawings do not identify the connection points, pipe sizes or routing for the soft-water piping serving 2-CSG-9 and 2-CSG-10. Please provide the required pipe sizes, connection locations and routes.

RESPONSE: Contractors are to provide piping and connections as well as routing for piping required for this installation, except where such information is provided on the project drawings. In cases where the information is provided Contractors are to follow drawing requirements. Means and methods for providing required work are the responsibility of the contractor; the plans typically only specify the required outcome or function of required work items.

55. Equipment drain piping: Several pieces of equipment require condensate, drain, overflow or washdown piping, but the applicable floor-drain termination locations and complete piping routes are not shown. Please identify the required drain-pipe sizes, routing and termination point for each piece of equipment, including the AHUs, clean-steam generators, humidifiers and associated accessories.

RESPONSE: Contractors are to provide piping and connections as well as routing for piping required for this installation, except where such information is provided on the project drawings. In cases where the information is provided Contractors are to follow drawing requirements. Means and methods for providing required work are the responsibility of the contractor; the plans typically only specify the required outcome or function of required work items.

56. Glycol energy-recovery loops: Please provide a complete piping schematic and identify all required hydronic accessories for each glycol energy-recovery loop. Clarify whether air separators, expansion tanks, glycol fill systems or feeders, pressure-relief valves, domestic-water fill assemblies, vents, drains, strainers and balancing devices are required. Please provide required capacities or basis-of-design models so bidders can properly price the systems.

RESPONSE: A piping schematic for the glycol energy-recovery loop will be provided by addendum.

57. Please provide a description of work for the mold remediation. The description listed in the specifications is for work on the 4th and 5th floor. If there is work to be performed in this contract on the 4th and 5th floor, please provide the drawings for those areas.

RESPONSE: Refer to the Hazardous Materials Report for the limits of mold remediation. Mold remediation under this contract is limited to the B2 and B32 Mechanical Rooms. The reference to work on the 4th and 5th floors in the specifications is not applicable to this project.

58. In the Solicitation under 7.3 Sub Factor 2, it states to include in the plan a list of Subcontractors. Since the Technical Proposal needs time to write and prepare, and many prices come in at the last minute, can one of the two options be used.

a. Submit the Technical Proposal the following day after the submission of Pricing.

b. Not include the Subcontractors names.

RESPONSE: To submit pricing subcontractor quotes must have been received, and therefore a list of subcontractors can be provided.

59. Please confirm the information for Past Performance will not be a requirement for the proposal.

RESPONSE: Past Performance is an evaluation factor, but no offeror submission is required. The Government will evaluate the factor based on information available in CPARS.

60. What is the ICRA Level for this project?

RESPONSE: See above, Question 18.

61. The project includes ACT, Electrical and Duct removal in hallways. During the site visit, it was noticed that the hallways are very busy in this area.

a. Will the hallways work be required to be nights and weekends?

RESPONSE: Yes, confirming hallway work is required to take place on evening and weekend shifts, not regular operating hours of the facility.

b. How can ICRA be placed when the hallways will have staff and patient personnel travelling the area?

RESPONSE: Evening and weekend work that closes up or places a temporary seal over the areas being worked at the end of each shift will be required..

c. The plans do not show the ICRA requirements, can the VA provide this information since it can be a large amount due to the project being on multiple floors and locations?

RESPONSE: See above, Question 18.

62. Will the Commissioning be a cost and responsibility of the VA or of the Contractor?

RESPONSE: See above, Question 16.

63. Section 28 05 00 – 5 Section 1.4 2. States the “Project Superintendent” shall be BICSI certified. Please confirm this is only for the “Subcontractor” and not the overall project.

RESPONSE: BICSI certification requirement may be met by the Subcontractor superintendent in lieu of the prime contractor superintendent, provided the individual filling this role is physically present on site for all the work of that subcontractor involving data cabling and low voltage control wiring.

64. The Specifications states that the QCM and the SSHO can have collateral duties. Please confirm ONE individual if qualified can have the collateral duties of Superintendent, QCM and SSHO. Or will two people be required to fill those roles?

RESPONSE: See above, Question 11

65. Is Submittal Exchange a requirement for submissions for this project ?

RESPONSE: See above, Question 2.

66. Section 01 91 00 – 44 G. 1. States the need for Design Criteria if Contractor has a “Delegated Design” responsibility. Does the Contractor have a requirement on this project for a delegated design? If so, what is the design requirement and for which trades?

RESPONSE: Yes this projects includes a delegated design. Refer to Specification 21 13 13 – Wet-Pipe Sprinkler Systems, for the contractor's delegated design requirements related to engineered shop drawings and calculations. No other delegated design requirements are included in the contract documents.

67. "Complete the PRICE/COST SCHEDULE at Section A.4. Provide an estimate showing major trades, including labor and equipment items. Other than certified cost or pricing data may be requested if necessary to evaluate price"

a. Is there a specific template the VA is wanting the above information submitted? How detailed are you requesting the estimate to be broken down?

RESPONSE: Submit Attachment A – Base Offer Price Breakdown Form. Solicitation Sections 2.1 and 2.2, Instructions to Offerors and Evaluation Ccriteria are amended as shown.

b. Please clarify what, Other than certified cost or pricing data may be requested if necessary to evaluate price, means.

RESPONSE: Other than certified cost or pricing data is defined at RFO FAR 2.1 as, “means pricing data, cost data, and judgmental information necessary for the contracting officer to determine a fair and reasonable price or to determine cost realism. Such data may include the identical types of data as certified cost or pricing data, consistent with Table 15-2 of 15.408, but without the certification. The data may also include, for example, sales data and any information reasonably required to explain the offeror’s estimating process, including, but not limited to– (1) The judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and (2) The nature and amount of any contingencies included in the proposed price.”

c. Attachment D is referred to as Base Offer Price Breakdown form, but it is actually the Wage Rates. Please clarify the solicitation and provide all relevant attachments.

RESPONSE: The Contracting Officer reviewed the solicitation posted to SAM.gov. Attachment A is a word document is correctly labelled as the Base Offer Price Breakdown Form. Attachment D is a pdf and is correctly labelled as the Wage Determination. All relevant attachments have already been provided and are correctly labelled as provided on SAM.gov Contract Opportunities.

d. Contractors License State and registration number is requested in both the price, Company Information and technical- General Qualification section. Is this correct? Are you looking for copies of licensure?

RESPONSE: The information will be evaluated in accordance with Technical Subfactor 1 – General Qualifications. The Sub-Factor reads as follows: “CRITERIA and SUBMISSION REQUIREMENTS: The prime contractor shall be (1.) a licensed General Contractor operating from within the United States, or otherwise demonstrate meeting licensure requirements according to U.S. State regulation where the firm is headquartered (“principle place of business”), relevant to the work being performed, and (2.) performs work under the applicable NAICS code, as verified in the System for Award Management. Offeror shall provide State of Licensure and license number in a brief narrative or otherwise explain State regulation regarding the discipline of work and lack of licensing requirements for their location State.”

e. What surety contact information are you requesting? From the Broker/Bond agent, or the underwriters?

RESPONSE: A fully executed bid bond with power of attorney attached. Submitted electronically with the rest of the proposal.

f. Will Offerors be held to the list of proposed subcontractors and trades in their project management plan? Pricing and availability of subs affect sub selection.

RESPONSE: The Government is not selecting subcontractors or evaluating/rejecting offers on the basis of the subcontractors listed, however the Government needs the list for informational purposes to understand whether adequate price competition was received in the event of substantially high priced offers. The Government’s evaluation assumes that a qualified General Contractor, that otherwise meets the terms of the solicitation, will hire capable/qualified subcontractors.

68. Note G in the Reflected Ceiling notes references finishes sheets and they don’t appear to be included with the bid documents. Will you please include this missing document with the RFI answers?

RESPONSE: Finish sheets not applicable to this project. Refer to specifications for acoustical ceiling tile requirements.

2.1 INSTRUCTIONS TO OFFERORS (Amendment 0003)

(a) GENERAL INSTRUCTIONS:

1. All proposal preparation costs will be the sole responsibility of the Offeror. The Government will not reimburse any firm for their proposal preparation cost.

2. The price, technical response and past performance of each offeror will be evaluated independently. Offerors shall separately document each of the three factors. Each of the three offer sections shall therefore be labeled with the offeror’s name, business address, and VA Solicitation Number.

3. To ensure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including these instructions, the terms and conditions, representations and certifications, and technical and past performance requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The offer shall consist of two (2) separate volumes:

· VOLUME I – PRICE

· VOLUME II – TECHNICAL

(b) SPECIFIC INSTRUCTIONS

1. VOLUME I - PRICE - Submit electronic PDF document(s) by email.

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: UEI Number, Cage Code, Tax ID Number, General Contractor’s License number and State of Licensure, principle points of contact with addresses, phone numbers and email addresses.

TAB B: Offer, Guarantee, and Certifications

a. Complete the SF 1442, Blocks 14, 15, 16, 17, 19, 20A, 20B, and 20C. An official having the authority to bind your company contractually must sign and date the SF 1442 Block 20. One copy of the SF 1442 must bear an original, authorized signature. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP.

b. Complete the PRICE/COST SCHEDULE at Section A.4. Complete and submit Attachment A – Base Offer Price Breakdown Form. Other than certified cost or pricing data may be requested if necessary to evaluate price.

c. Review and complete all fill-in clauses and provisions, as applicable.

d. Complete the clause VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction. FAILURE TO COMPLETE THIS CLAUSE WILL RESULT IN IMMEDIATE REJECTION OF THE PROPOSAL.

e. Complete and submit Attachment F – Buy American Act Compliance Certification.

f. Complete clause 52.225-9 Buy American-Construction Materials as applicable.

g. Bid Bond/Offer Guarantee (electronic pdf. file) and Surety point of contact information.

h. Acknowledge any Amendments of the solicitation.

2. VOLUME II – TECHNICAL – Submit electronic PDF document(s) by email.

The technical proposal shall be limited to no more than twenty (20) pages total.

Format as follows:

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: SAM.gov Unique Entity Identifier (UEI) Number, Cage Code, Tax ID Number, General Contractor’s License number and State of Licensure, points of contact with addresses, phone numbers and email addresses.

TAB B: TECHNICAL FACTOR

a. General Qualifications – Technical Subfactor 1

b. Project Management Plan – Technical Subfactor 2

3. PAST PERFORMANCE FACTOR – Submission not required. The Government will review information available in the Contractor Performance Assessment Reporting System (CPARS).

(c) GENERAL INFORMATION

1. Pages exceeding the page limitations set forth will not be read or evaluated and will be removed from the proposal.

Format for proposal Volumes I & II shall be as follows:

· A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

· Typing shall not be less than font size 12.

2. Proposals are due by Wednesday, August 19, 2026 at 05:30PM Eastern Time. Offers shall be submitted via email to the Contracting Officer, Daniel Spaulding, at daniel.spaulding@va.gov, prior to the due date and time identified in the solicitation. Multiple emails will likely be required to submit all attachments. Server capacity is 25MB for all file attachments, per email.

3. Each response shall address each factor in the sequence listed and clearly identify which factor is being addressed.

4. There shall be no mention of costs in the Technical Proposal.

(d) QUESTIONS/REQUESTS FOR INFORMATION (RFIs): **The due date for RFIs is Monday July 27, 2026 by 5:30PM EST.

2.2 EVALUATION CRITERIA (Amendment 0003)

1. LOWEST PRICE TECHNICALLY ACCEPTABLE (LPTA): The Government will award a contract resulting from this solicitation to the responsible Offeror whose proposal, if conforming to the solicitation, is the Lowest Priced Technically Acceptable proposal (sequential evaluation). The following factors will be used to evaluate offers. The factors are listed in order of relative importance, with the Price Factor being the most important. All evaluation factors other than cost or price, when combined, are significantly LESS important than cost or price.

1.1. VOLUME I – PRICE FACTOR

1.2. VOLUME II – TECHNICAL FACTOR

1.3. PAST PERFORMANCE FACTOR

2. BASIS FOR CONTRACT AWARD: This is a competitive Lowest Priced Technically Acceptable (LPTA) source selection in which all evaluation factors other than price, when combined, are significantly LESS important than price. The factors other than price include both the Technical Factor and the Past Performance Factor. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the requirements for acceptability.

3. Regarding the below process, the terms strength, weakness and deficiency are defined as follows:

3.1. The term weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

3.2. The term deficiency means any part of an offer that does not conform to a material requirement of a RFP. A material requirement is one that affects price, quantity, quality, or delivery, or that the RFP requires to be met at the time of proposal submission. See FAR 15.001.

4. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a solicitation requirement may result in an offer being determined unacceptable (see below). The evaluation process shall proceed as follows:

5. MATERIAL REQUIREMENTS OF OFFERS

5.1. Offers will first be evaluated as to whether they meet the material requirements of the solicitation. The Contracting Officer may identify/confirm missing documentation with an offeror(s) and decide whether the offeror should/can be allowed to submit any missing/deficient documentation without adverse effect to other offerors or the timeliness of award. Offers meeting the material requirements of the solicitation will then be evaluated on the factors of Price, Technical Capability and Price. Failure to complete and submit VAAR clause 852.219-75 with the offer will result in immediate rejection of the proposal without further consideration.

6. VOLUME I – PRICE PROPOSAL

6.1. The price proposal shall include the completed Attachment D Base Offer Price Breakdown Form and other items as noted in the Instructions to Offerors section. The Price Breakdown may be discussed during negotiations to confirm that no major work elements have been omitted. The price breakdown may also be used to conduct negotiations if discussions are held with any offerors. The Government anticipates awarding a contract without discussions, but reserves the right to hold discussions. Other than certified cost or pricing data may be requested.

6.2. The Government will evaluate offers for award purposes by reviewing the total price(s) offered, the offeror’s Attachment D Base Offer Price Breakdown form for the base proposal item. The Government will use the committed funds amount as the control amount for price evaluation. The control amount will not be made publicly available during evaluation and selection, due to the use of FAR Part 15 procedures, as it represents both the committed funds amount and the Government Estimate. The Government Estimate is source selection sensitive information and will not be disclosed.

6.3. Offers will be evaluated in accordance with FAR clause 52.225-9 Buy American-Construction Materials and FAR provision 52.225-10 Notice of Buy American Requirement-Construction Materials. Complete FAR provision 52.225-9 Buy American-Construction Materials if applicable regarding use of foreign material. Offers shall include a completed Attachment F – Buy American Act Compliance Certification.

6.4. Each Offeror’s price proposal will be evaluated for fairness and reasonableness, using any of the methods identified at FAR 15.404-1(b). Other than certified cost or pricing data may be requested if price fairness and reasonableness cannot be otherwise determined.

6.5. An Offeror’s proposal may be rejected if it is determined during evaluation that a significant element of work was omitted from the offeror’s price, where correction of the mistake would result in an increase of the offeror’s proposed price(s).

6.6. The Government intends to award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. The Government, however, reserves the right to conduct negotiations if deemed necessary.

7. VOLUME II – TECHNICAL CAPABILITY

7.1. The technical subfactors of offers will be evaluated based on the following “Combined Technical/Risk Ratings”. All areas (subfactors) of the Technical Proposal must receive at least an acceptable rating for a proposal to be considered any further. Offers receiving an unacceptable technical proposal rating will be rejected.

Table – Combined Technical/Risk Ratings

7.2. Sub-Factor 1 – General Qualifications.

7.2.1. CRITERIA and SUBMISSION REQUIREMENTS: The prime contractor shall be (1.) a licensed General Contractor operating from within the United States, or otherwise demonstrate meeting licensure requirements according to U.S. State regulation where the firm is headquartered (“principle place of business”), relevant to the work being performed, and (2.) performs work under the applicable NAICS code, as verified in the System for Award Management. Offeror shall provide State of Licensure and license number in a brief narrative or otherwise explain State regulation regarding the discipline of work and lack of licensing requirements for their location State.

7.2.2. The offeror shall briefly describe their business, resources and type of work performed in the past. The response will be evaluated to confirm whether the offeror is a legitimate, established business under the NAICS code assigned to this solicitation. An offeror’s inability to demonstrate in writing that it is an established business under the NAICS code may result in the technical proposal being rated as unacceptable.

7.2.3. Offerors shall include their Accord Certificate of Insurance noting the insurance types and levels required by the solicitation. Offerors shall ensure they complete and submit VAAR clause 852.219-75 with their offer to be considered for award. Failure to complete VAAR 852.219-75 will result in immediate rejection of the proposal without further consideration.

7.3. Sub-Factor 2 – Project Management Plan

7.3.1. CRITERIA and SUBMISSION REQUIREMENTS: Please provide a brief project management plan, outlining the processes, and methods by which work would be completed. The project management plan will be evaluated for sufficient initiating, planning, executing, monitoring/controlling, and closing processes to satisfy the project specifications, including the offeror’s processes for controlling the quality and timely execution of subcontractor work. Discussions may be held to address any questions regarding the project management plan. Include in the plan a list of all subcontractors and their trades on the project.

8. PAST PERFORMANCE FACTOR

8.1. Past performance information identified in the Contract Performance Assessment Reporting System (CPARS) will be utilized to determine the quality of the offeror’s past performance as it relates to the probability of success of the required effort. Past performance will be evaluated as to how well offerors performed on federal contracts that were given CPARS assessments. Emphasis will be on recent, relevant past performance within the last five (5) calendar years, beginning September 1, 2021, however the offeror’s CPARS records for the five-year period will be considered, generally, in identifying any substantial performance risk.

8.2. In addition to CPARS data, the Government may investigate past performance using other sources, in particular other Government databases, SAM.gov information on past awards, and interviews by email or telephone questions for Government COR, CO, or PM positions for Contractor projects performed for the Government or for private sector projects. If the Government collects this data, it will be on recent, relevant projects that meet the criteria above for CPARS data. If the Government collects this data, it will be used as part of the inputs to determine the past performance rating. If not, then CPARS data will be the only data used to develop past performance ratings. If adverse past performance is identified that has not been documented in CPARS, the Government will need to hold clarifications under RFO FAR 15.202(a)(2)(ii) to allow the offeror an opportunity to respond to the adverse past performance information.

8.3. Performance Rating Method

Table – Past Performance Ratings

8.4. CRITERIA and SUBMISSION REQUIREMENTS: The Government will evaluate the records available in the Contractor Performance Assessment Reporting System (CPARS). Project owners may be contacted to verify information provided, where necessary, and to obtain documentation regarding successful or unsuccessful performance, and to obtain information regarding the following performance areas. The offeror’s past performance records, generally, will also be reviewed in the Contractor Performance Assessment Reporting System (CPARS) for the purpose of identifying any existing derogatory records impacting on the evaluation team’s confidence in the offeror to perform the work.

See attached document: 0003 A - 658-24-102 B2 AHUs - New Drawing Addendum 1 - Glycol system.

See attached document: 0003 B - Mobilization Area.

See attached document: 0003 C - Project 658-24-102 - Asbestos HazMat - June 2025.

See SF30 Amendment 0003 and its attachments.

SF30 36C24626R0072 0003

0003 A - 658-24-102 B2 AHUs - New Drawing Addendum 1 - Glycol system 0003 B - Mobilization Area 0003 C - Project 658-24-102 - Asbestos HazMat - June 2025