SOW - Final.pdf

STATEMENT OF WORK

EXPAND AND REWIRE PARKING LIGHTING – COMPLETION PROJECT

PROJECT 637-25-132

SCOPE

1. Construction Services: Contractor shall be responsible for providing all materials, labor, tools, supervision and equipment necessary to perform work successfully as described in the construction Drawings and Specifications to be provided at Solicitation. The scope of this work will expand and replace the Charles George VA Medical Center parking lot lighting and all relevant rewiring. Contractor to provide all material and labor necessary to construct work successfully shown on contract drawings including locating and marking of all underground utilities, protecting utilities during construction, installation of new poles, new concrete bases, connecting underground wiring to all LED streetlight poles, installing LED light heads, rewiring of all streetlights on campus per contract drawings, providing any erosion and sediment control needed during installation and repairing any surfaces or utilities to that are damaged during construction back to existing conditions or better. Phasing is necessary to control and mitigate building and parking lot interruptions and down times. Work is expected to be performed during and outside of normal business hours.

2. Construction: Upon issuance of the Construction Notice To Proceed (NTP) by the CO, the Contractor may commence on-site construction activities. The Contractor shall provide the manpower, equipment, material, services, and transportation, and other incidental related services, necessary to review, plan, develop, and implement quality control and oversight services during the construction phase of the Contract.

Details regarding construction management requirements, inspection and testing, construction facilities and temporary controls, environmental protection, quality control system, construction quality control, and project closeout will be provided at the pre-construction conference. The Contractor shall perform construction, restoration, emergency response, repair, enhancement, maintenance, modernization, and demolition of facilities, utilities, real property systems, and infrastructure systems in support of construction, furniture, fixtures and equipment, and engineering requirements as specified in this Contract. Shop drawings and other submittals that require approval shall be signed/approved by the CO prior to actual work placement of submitted elements. Construction activities shall be in conformance with local and Veteran Affairs standards and regulations. The Contractor shall coordinate, cooperate, and assist the Government in deconflicting field activities from those of other Contractors outside the main construction site.

3. PRE-FINAL INSPECTION: The Contractor shall conduct a pre-final walk through inspection and publish the pre-final inspection findings in a pre-final inspection report in accordance with the format specified at the pre-construction conference and defined in the Contract.

4. FINAL INSPECTION: The Contractor shall conduct a final acceptance inspection and publish the findings in a final inspection report in accordance with the format specified at the pre-construction conference and defined in this Contract. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final report. The final inspection report shall certify that all items of the design have been implemented and that the construction is complete.

At the final inspection, the Contractor shall present a Certificate of Occupancy or equivalent.

5. AS-BUILT DOCUMENTATION: The Contractor shall maintain, prepare, and deliver to the Government final record of redlined drawings showing As-Built & approved/required deviations for the drawings supplied by this contract. Delivery of As- Built documentation is required at Final Acceptance Inspection and shall occur prior to final payment.

6. HOURS OF WORK: This project is expected to be performed with a mixed schedule of outside of normal hours and normal hours of work. All work must be scheduled with the COR/CO. The Medical Center must maintain its operation 24 hours a day 7 days a week.

Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

US Government holidays: When any of the US Government Holidays fall on a non-workday, the holiday will be observed on either the preceding or succeeding workday. The choice of any such preceding or succeeding workday shall be coordinated with the COR and the CO.

FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by Asheville VA Medical Center:

• New Year’s Day – 1 January

• Martin Luther King’s Birthday – Third Monday in January

• Presidents Day – Third Monday in February

• Memorial Day – Last Monday in May

• Juneteenth/Freedom Day – 19 June

• Independence Day – 4 July

• Labor Day – First Monday in September

• Columbus Day – Second Monday in October

• Veterans Day – 11 November

• Thanksgiving Day – Fourth Thursday in November

• Christmas Day – 25 December

• Any other Federal Holiday granted by the President of the United States

7. NICOTINE FREE CAMPUS EFFECTIVE 1 OCT 2019: As part of the U.S.

Department of Veterans Affairs’ (VA) commitment to provide excellent health care for Veterans, the department has implemented a new policy restricting smoking by patients, visitors, volunteers, contractors and vendors at its health care facilities.

VHA’s new smoke-free policy applies to cigarettes, cigars, pipes, any other combustion of tobacco and non-Federal Drug Administration approved electronic nicotine delivery systems (ENDS), including but not limited to electronic or e-cigarettes, vape pens or e-cigars.

8. OTHER STATION RULES AND GUIDELINES: The Contractor will adhere to the following station rules.

• This is a hospital environment. The Contractor and his personnel are expected to be appropriately dressed (preferably uniformed) and to conduct themselves professionally.

• This is a federal facility as well as a medical center. As such, there is NO tobacco or vapor usage or allowed on Federal grounds. Failure to follow these regulations can result in removal of the worker or Contractor from the facility and/or a US Magistrate’s ticket and fine.

• Parking will be in designated lots. Consult with the COR as to allowable parking and material drop-off.

• Any work requiring a shutdown or utility outage will be requested in advance at a minimum of 2 week (14 days) and scheduled by the COR prior to the work being accomplished.

• The Contractor will coordinate his activities with the COR to identify any smoke or fire barriers that must be penetrated or disrupted as a result of this contract and will restore the fire barrier to its rating through the use of fire stopping. The Contractor and his personnel will be trained and certified to use and apply fire stopping prior to its application and at the Contractor’s expense.

• The Contractor will responsible for ensuring that all the employees and other personnel visiting the work site have and are using the appropriate Personal Protective Equipment (PPE) that addresses the hazards found at the site. The Contractor will be responsible for the upkeep, issue, and training for the PPE used and maintaining all required documentation

• Since the incidents of September 11, 2001, the Federal Government has begun to implement new security measures to help protect federal facilities. The Contractor will provide to the COR a list of employees expected to work on this contract. This list will be on company letterhead and contain the employees’ name, driver’s license number, address, and nationality. This list will be verified and signed by a corporate officer. These personnel are subject to a background check and fingerprinting to be eligible to receive a security badge.

• Identification Badges will be ordered thru COR and will always be required to be worn.

• Prior to commencing work, general contractor shall provide proof that an OSHA designated “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present.

• All employees of the general contractor or subcontractors shall have the (laborers) 10-hour and (Supervisors) 30-hour OSHA Construction Safety course and other relevant competency training, as determined by COR acting as Construction Safety Officer with input from the facilities Construction Safety Committee.

COVID SCREENING (IF REQUIRED): Contractor shall submit to COVID screening daily in accordance with National VA policy when onsite or entering buildings. This will be coordinated with the COR before arrival at any VA facility.

INFLUENZA VACCINE: All contractors shall receive annual seasonal Influenza vaccinations and the GC is responsible for maintaining the required paperwork on site and must provide when requested by VA personnel.

TUBERCULOSIS SCREENING: Contractor shall provide written certification that all contract employees assigned to the work site have had a pre-placement tuberculosis screening within 90 days prior to assignment to the worksite and been found have negative TB screening reactions. Contractors shall be required to show documentation of negative TB screening reactions for any additional workers who are added after the 90- day requirement before they will be allowed to work on the work site.

COMPLIANCE: Compliance Awareness Training shall be completed by vendor prior to access at the Charles George VA Medical Center (CGVAMC). Vendor has responsibility for “Duty to Report” any fraud, waste and abuse witnessed while on VA premises to the Compliance Officer.

RECORDS MANAGEMENT OBLIGATIONS:

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes CGVAMC Clinic records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their CGVAMC contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1) Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs.

21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2) In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3) In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4) The CGVAMC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the CGVAMC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject tothe fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to CGVAMC. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5) The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract.

The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to CGVAMC control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract.

Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6) The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub- contractor) is required to abide by Government and CGVAMC guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7) The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with CGVAMC policy.

8) The Contractor shall not create or maintain any records containing any non-public Charles George VAMC information that are not specifically tied to or authorized by the contract.

9) The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10) The CGVAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which the Charles George VAMC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11) Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take CGVAMC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.