36C24620R0104 0002 with attachments.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 2

0002 08-25-2020

590-602

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

To all Offerors/Bidders

36C24620R0104

08-24-2020

X x x

The purpose of this amendment is to:

1. Provide the site visit attendance sheet.

2. Provide revised Technical Sub-Factor 2.

3. Provide revised specification 01 91 00, General Commissioning Requirements.

4. Provide revised specification 23 03 23, Direct-Digital Control System for HVAC.

The site visit attendance sheet and revisions have been attached.

All other terms and conditions remain unchanged.

See attached document: Site Visit Attendance Sheet.

See attached document: Technical Sub-Factor 2 - Revised.

See attached document: VA 01 91 00 MR (10-2015) General Cx Requirements - REVISED.

See attached document: VA 23 09 23 Direct-Digital Control System for HVAC - REVISED.

VHA Regional Procurement Office-East

NETWORK CONTRACTING OFFICE 6

Site Visit Sign-In Sheet

Project Title: Renovate and Expand Domiciliary, Project No.: 590-602 VAMC: Hampton Date: 8/18/2020

Company Name Representative's Name Phone Number and E-mail

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ALL questions, resulting from the walk through or outside of this walk through, shall be submitted in writing to the VA contracting representative assigned to this project, Jamie Sullivan at Jamie.sullivan4@va.gov. ALL questions are due as outlined in the solicitation.

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)C..vJ Mr'O{\ u :· \,; 4W\, ALL questions, resulting from the walk through or outside of this walk through, shall be submitted in writing to the VA contracting representative assigned to this project, Jamie Sullivan at Jamie.sullivan4@va.gov. ALL questions are due as outlined in the solicitation.

c5}-

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VA, Contract Specialist

VA, COR

Jamie Sullivan

Johnny Anderson 757-722-9961 Ext. 3312

Johnny.Anderson2@va.gov

757-251-4141 jamie.sullivan4@va.gov

Technical Sub-Factor 2 had been revised as follows:

Under Criteria, this originally read, “Projects where the principle objective was structural repair/structural renovations of hospitals within the United States, with a total contract value exceeding $2,000,000) to the requirement being solicited.”

This has been revised to read, “Projects where the principle objective was mechanical, electrical and plumbing upgrade renovations and building additions of hospitals within the United States, with a total contract value exceeding $2,000,000) to the requirement being solicited.”

Sub-Factor 2 – Corporate Experience - REVISED

Types of Rating Methods Rating Descriptors

Adjectival

Excellent Demonstration that the Company has extensive experience, as a Prime Contractor, in renovations or expansion projects within the Dept of Veteran Affairs Medical Centers. Level of experience can be directly tied to strengths that will significantly benefit the Government. The Scope of Previous projects are nearly identical to the scope of this project. Risk of unsuccessful performance is extremely low.

Good Demonstration that the Company has some experience in the renovations of Medical Centers within the Federal Government (VA or DoD) or Commercial Hospitals as a Prime contractor. Level of experience can be directly tied to strengths that will benefit the government. Risk of unsuccessful performance is very low.

Satisfactory Demonstration that the Company has some experience in the renovations and expansions of Government Buildings as a Prime Contractor. Risk of unsuccessful performance is minimal.

Marginal Demonstration that the Company has some experience in the renovations and expansions of Government Buildings operating in subcontractor capacity.

Unsatisfactory Contractor fails to make any disclosure with regards to experience in construction whether it can be deemed relevant or irrelevant and fails to provide any references for works previously performed.

1. CRITERIA: Offerors must provide a minimum of five (5) and a maximum of eight (8) references of their choice of completed projects, similar in size and scope (minimum threshold: Projects where the principle objective was mechanical, electrical and plumbing upgrade renovations and building additions of hospitals within the United States, with a total contract value exceeding $2,000,000) to the requirement being solicited. Experience of subcontractors may be used to fulfill this requirement, but future unavailability of the subcontractor to perform work may result in contract termination.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides a minimum of five (5) and a maximum of eight (8) examples of their choice of completed projects or in progress of similar contracts in size and scope (minimum threshold: Projects where the principle objective was mechanical, electrical and plumbing upgrade renovations and building additions of hospitals within the United States, with a total contract value exceeding $2,000,000). In describing the construction experience, provide the following information:

a. Project title, location and brief description of the project and contracting method (design build, design bid construct, CM at risk, Turnkey, etc).

b. Project owner and name and telephone number of owner’s contact person.

c. Indicate your firm’s role as a prime contractor or subcontractor, etc.

d. Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s).

e. Project Statistics including start and completion dates (original vs. actual) for design and construction; cost (with brief explanation of what is included in the cost); square footage;

and any awards (prizes) received.

f. Please use the Corporate Experience Form (Solicitation Attachment B) included with the solicitation to provide the requested information for Experience.

g. Confirmation that the prime contractor and subcontractors are licensed for the work being performed in the state where the project is located, where specified, or otherwise in the state from which the contractor or subcontractor originates. Work requiring license in the State of Virginia includes all Contractors, HVAC, Plumbing, Electrical work and Asbestos/lead Project Monitoring.

RENOVATE AND EXPAND DOMICILIARY BUILDING 148 590-602

DEPARTMENT OF VETERANS AFFAIRS, HAMPTON, VIRGINIA

01 91 00 - 1

SECTION 01 91 00

GENERAL COMMISSIONING REQUIREMENTS

PART 1 - GENERAL

1.1 COMMISSIONING DESCRIPTION

A. This Section 01 91 00 GENERAL COMMISSIONING REQUIREMENTS shall form the basis of the construction phase commissioning process and procedures.

The Commissioning Agent shall add, modify, and refine the commissioning procedures, as approved by the Department of Veterans Affairs (VA), to suit field conditions and actual manufacturer's equipment, incorporate test data and procedure results, and provide detailed scheduling for all commissioning tasks.

B. Various sections of the project specifications require equipment startup, testing, and adjusting services. Requirements for startup, testing, and adjusting services specified in the Division 7, Division

21, Division 22, Division 23, Division 26, Division 27, Division 28, and Division 31 series sections of these specifications are intended to be provided in coordination with the commissioning services and are not intended to duplicate services. The Contractor shall coordinate the work required by individual specification sections with the commissioning services requirements specified herein.

C. Where individual testing, adjusting, or related services are required in the project specifications and not specifically required by this commissioning requirements specification, the specified services shall be provided and copies of documentation, as required by those specifications shall be submitted to the VA and the Commissioning Agent to be indexed for future reference.

D. Where training or educational services for VA are required and specified in other sections of the specifications, including but not limited to Division 7, Division 8, Division 21, Division 22, Division

23, Division 26, Division 27, Division 28, and Division 31 series sections of the specification, these services are intended to be provided in addition to the training and educational services specified herein.

E. Commissioning is a systematic process of verifying that the building systems perform interactively according to the construction documents and the VA’s operational needs. The commissioning process shall encompass and coordinate the system documentation, equipment startup, control system calibration, testing and balancing, performance testing

01 91 00 - 2 and training. Commissioning during the construction and post-occupancy phases is intended to achieve the following specific objectives according to the contract documents:

1. Verify that the applicable equipment and systems are installed in accordance with the contact documents and according to the manufacturer's recommendations.

2. Verify and document proper integrated performance of equipment and systems.

3. Verify that Operations & Maintenance documentation is complete.

4. Verify that all components requiring servicing can be accessed, serviced and removed without disturbing nearby components including ducts, piping, cabling or wiring.

5. Verify that the VA’s operating personnel are adequately trained to enable them to operate, monitor, adjust, maintain, and repair building systems in an effective and energy-efficient manner.

6. Document the successful achievement of the commissioning objectives listed above.

F. The commissioning process does not take away from or reduce the responsibility of the Contractor to provide a finished and fully functioning product.

1.2 CONTRACTUAL RELATIONSHIPS

A. For this construction project, the Prime Contractor contracts with a

Commissioning Agent/Manager Firm to provide construction services. The

Commissioning Agent/Manager cannot be affiliated with the subcontractors performing the work being commissioned.

B. In this project, only two contract parties are recognized and communications on contractual issues are strictly limited to VA CO/COR and the Prime Contractor. It is the practice of the VA to require that communications between other parties to the contracts (Subcontractors and Vendors) be conducted through the COR and Prime Contractor. It is also the practice of the VA that communications between other parties of the project (Commissioning Agent and Architect/Engineer) be conducted through the COR.

C. Whole Building Commissioning is a process that relies upon frequent and direct communications, as well as collaboration between all parties to the construction process. By its nature, a high level of communication and cooperation between the Commissioning Agent and all other parties

(Architects, Engineers, Subcontractors, Vendors, third party testing

01 91 00 - 3 agencies, etc.) is essential to the success of the Commissioning effort.

D. With these fundamental practices in mind, the commissioning process described herein has been developed to recognize that, in the execution of the Commissioning Process, the Commissioning Agent must develop effective methods to communicate with every member of the construction team involved in delivering commissioned systems while simultaneously respecting the exclusive contract authority of the Contracting Officer and COR. Thus, the procedures outlined in this specification must be executed within the following limitations:

1. No communications (verbal or written) from the Commissioning Agent shall be deemed to constitute direction that modifies the terms of any contract between the Department of Veterans Affairs and the

Contractor.

2. Commissioning Issues identified by the Commissioning Agent will be delivered to the COR and copied to the designated Commissioning

Representatives for the Contractor and subcontractors on the

Commissioning Team for information only in order to expedite the communication process. These issues must be understood as the professional opinion of the Commissioning Agent and as suggestions for resolution.

3. In the event that any Commissioning Issues and suggested resolutions are deemed by the COR to require either an official interpretation of the construction documents or require a modification of the contract documents, the Contracting Officer or COR will issue an official directive to this effect.

4. All parties to the Commissioning Process shall be individually responsible for alerting the COR of any issues that they deem to constitute a potential contract change prior to acting on these issues.

5. Authority for resolution or modification of design and construction issues rests solely with the Contracting Officer, with appropriate technical guidance from the COR, Architect/Engineer and/or

Commissioning Agent.

1.3 RELATED WORK

A. Section 01 00 00 GENERAL REQUIREMENTS.

B. Section 01 32.16.15 PROJECT SCHEDULES (SMALL PROJECTS –

DESIGN/BID/BUILD)

C. Section 01 33 23 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

01 91 00 - 4

D. Section 01 81 13 SUSTAINABLE CONSTRUCTION REQUIREMENTS E. Section 21 08 00 COMMISSIONING OF FIRE PROTECTION SYSTEMS.

F. Section 22 08 00 COMMISSIONING OF PLUMBING SYSTEMS.

G. Section 23 08 00 COMMISSIONING OF HVAC SYSTEMS.

H. Section 26 08 00 COMMISSIONING OF ELECTRICAL SYSTEMS.

I. Section 27 08 00 COMMISSIONING OF COMMUNICATIONS SYSTEMS.

J. Section 28 08 00 COMMISSIONING OF ELECTRONIC SAFETY AND SECURITY

SYSTEMS.

1.4 SUMMARY

A. This Section includes general requirements that apply to implementation of commissioning without regard to systems, subsystems, and equipment being commissioned.

B. The commissioning activities have been developed to support the VA requirements to meet guidelines for Federal Leadership in

Environmental, Energy, and Economic Performance.

C. The commissioning activities have been developed to support the United

States Green Building Council’s (USGBC) LEED ™ rating program and to support delivery of project performance in accordance with the VA requirements developed for the project to support the following credits:

1. Commissioning activities and documentation for the LEED™ section on

“Energy and Atmosphere” and the prerequisite of “Fundamental

Building Systems Commissioning.”

2. Commissioning activities and documentation for the LEED™ section on

“Energy and Atmosphere” requirements for the “Enhanced Building

System Commissioning” credit.

3. Activities and documentation for the LEED™ section on “Measurement and Verification” requirements for the Measurement and Verification credit.

D. The commissioning activities have been developed to support the Green

Buildings Initiative’s Green Globes rating program and to support delivery of project performance in accordance with the VA requirements developed for the project.

1.5 ACRONYMS

List of Acronyms

Acronym Meaning

A/E Architect / Engineer Design Team

01 91 00 - 5

Acronym Meaning

AHJ Authority Having Jurisdiction

ASHRAE

Association Society for Heating Air Condition and

Refrigeration Engineers

BOD Basis of Design

BSC Building Systems Commissioning

CCTV Closed Circuit Television

CD Construction Documents

CMMS Computerized Maintenance Management System

CO Contracting Officer (VA)

COR Contracting Officer’s Representative

COBie Construction Operations Building Information Exchange

CPC Construction Phase Commissioning

Cx Commissioning

CxA Commissioning Agent

CxM Commissioning Manager

CxR Commissioning Representative

DPC Design Phase Commissioning

FPT Functional Performance Test

GBI-GG Green Building Initiative - Green Globes

HVAC Heating, Ventilation, and Air Conditioning

LEED Leadership in Energy and Environmental Design

NC Department of Veterans Affairs National Cemetery

NCA

Department of Veterans Affairs National Cemetery

Administration

NEBB National Environmental Balancing Bureau

O&M Operations & Maintenance

OPR Owner’s Project Requirements

PFC Pre-Functional Checklist

PFT Pre-Functional Test

SD Schematic Design

SO Site Observation

TAB Test Adjust and Balance

VA Department of Veterans Affairs

VAMC VA Medical Center

VA CFM VA Office of Construction and Facilities Management

01 91 00 - 6

Acronym Meaning

VACO VA Central Office

VA PM VA Project Manager

USGBC United States Green Building Council

1.6 DEFINITIONS

Acceptance Phase Commissioning: Commissioning tasks executed after most construction has been completed, most Site Observations and Static

Tests have been completed and Pre-Functional Testing has been completed and accepted. The main commissioning activities performed during this phase are verification that the installed systems are functional by conducting Systems Functional Performance tests and Owner Training.

Accuracy: The capability of an instrument to indicate the true value of a measured quantity.

Back Check: A back check is a verification that an agreed upon solution to a design comment has been adequately addressed in a subsequent design review

Basis of Design (BOD): The Engineer’s Basis of Design is comprised of two components: the Design Criteria and the Design Narrative, these documents record the concepts, calculations, decisions, and product selections used to meet the Owner’s Project Requirements (OPR) and to satisfy applicable regulatory requirements, standards, and guidelines.

Benchmarks: Benchmarks are the comparison of a building’s energy usage to other similar buildings and to the building itself.. For example, ENERGY STAR Portfolio Manager is a frequently used and nationally recognized building energy benchmarking tool.

Building Information Modeling (BIM): Building Information Modeling is a parametric database which allows a building to be designed and constructed virtually in 3D, and provides reports both in 2D views and as schedules. This electronic information can be extracted and reused for pre-populating facility management CMMS systems. Building Systems

Commissioning (BSC): NEBB acronym used to designate its commissioning program.

Calibrate: The act of comparing an instrument of unknown accuracy with a standard of known accuracy to detect, correlate, report, or eliminate by adjustment any variation in the accuracy of the tested instrument.

01 91 00 - 7

CCTV: Closed circuit Television. Normally used for security surveillance and alarm detections as part of a special electrical security system.

COBie: Construction Operations Building Information Exchange (COBie) is an electronic industry data format used to transfer information developed during design, construction, and commissioning into the

Computer Maintenance Management Systems (CMMS) used to operate facilities. See the Whole Building Design Guide website for further information (http://www.wbdg.org/resources/cobie.php)

Commissionability: Defines a design component or construction process that has the necessary elements that will allow a system or component to be effectively measured, tested, operated and commissioned

Commissioning Agent (CxA): The qualified Commissioning Professional who administers the Cx process by managing the Cx team and overseeing the

Commissioning Process. Where CxA is used in this specification it means the Commissioning Agent, members of his staff or appointed members of the commissioning team. Note that LEED uses the term Commissioning

Authority in lieu of Commissioning Agent.

Commissioning Checklists: Lists of data or inspections to be verified to ensure proper system or component installation, operation, and function. Verification checklists are developed and used during all phases of the commissioning process to verify that the Owner’s Project

Requirements (OPR) is being achieved.

Commissioning Design Review: The commissioning design review is a collaborative review of the design professionals design documents for items pertaining to the following: owner’s project requirements; basis of design; operability and maintainability (O&M) including documentation; functionality; training; energy efficiency, control systems’ sequence of operations including building automation system features; commissioning specifications and the ability to functionally test the systems.

Commissioning Issue: A condition identified by the Commissioning Agent or other member of the Commissioning Team that adversely affects the commissionability, operability, maintainability, or functionality of a system, equipment, or component. A condition that is in conflict with the Contract Documents and/or performance requirements of the installed systems and components. (See also – Commissioning Observation).

01 91 00 - 8

Commissioning Manager (CxM): A qualified individual appointed by the

Contractor to manage the commissioning process on behalf of the

Contractor.

Commissioning Observation: An issue identified by the Commissioning

Agent or other member of the Commissioning Team that does not conform to the project OPR, contract documents or standard industry best practices. (See also Commissioning Issue)

Commissioning Plan: A document that outlines the commissioning process, commissioning scope and defines responsibilities, processes, schedules, and the documentation requirements of the Commissioning Process.

Commissioning Process: A quality focused process for enhancing the delivery of a project. The process focuses upon verifying and documenting that the facility and all of its systems, components, and assemblies are planned, designed, installed, tested, can be operated, and maintained to meet the Owner's Project Requirements.

Commissioning Report: The final commissioning document which presents the commissioning process results for the project. Cx reports include an executive summary, the commissioning plan, issue log, correspondence, and all appropriate check sheets and test forms.

Commissioning Representative (CxR): An individual appointed by a sub-contractor to manage the commissioning process on behalf of the sub-contractor.

Commissioning Specifications: The contract documents that detail the objective, scope and implementation of the commissioning process as developed in the Commissioning Plan.

Commissioning Team: Individual team members whose coordinated actions are responsible for implementing the Commissioning Process.

Construction Phase Commissioning: All commissioning efforts executed during the construction process after the design phase and prior to the

Acceptance Phase Commissioning.

Contract Documents (CD): Contract documents include design and construction contracts, price agreements and procedure agreements.

Contract Documents also include all final and complete drawings, specifications and all applicable contract modifications or supplements.

Construction Phase Commissioning (CPC): All commissioning efforts executed during the construction process after the design phase and prior to the Acceptance Phase Commissioning.

01 91 00 - 9

Coordination Drawings: Drawings showing the work of all trades that are used to illustrate that equipment can be installed in the space allocated without compromising equipment function or access for maintenance and replacement. These drawings graphically illustrate and dimension manufacturers’ recommended maintenance clearances. On mechanical projects, coordination drawings include structural steel, ductwork, major piping and electrical conduit and show the elevations and locations of the above components.

Data Logging: The monitoring and recording of temperature, flow, current, status, pressure, etc. of equipment using stand-alone data recorders.

Deferred System Test: Tests that cannot be completed at the end of the acceptance phase due to ambient conditions, schedule issues or other conditions preventing testing during the normal acceptance testing period.

Deficiency: See “Commissioning Issue”.

Design Criteria: A listing of the VA Design Criteria outlining the project design requirements, including its source. These are used during the design process to show the design elements meet the OPR.

Design Intent: The overall term that includes the OPR and the BOD. It is a detailed explanation of the ideas, concepts, and criteria that are defined by the owner to be important. The design intent documents are utilized to provide a written record of these ideas, concepts and criteria.

Design Narrative: A written description of the proposed design solutions that satisfy the requirements of the OPR.

Design Phase Commissioning (DPC): All commissioning tasks executed during the design phase of the project.

Environmental Systems: Systems that use a combination of mechanical equipment, airflow, water flow and electrical energy to provide heating, ventilating, air conditioning, humidification, and dehumidification for the purpose of human comfort or process control of temperature and humidity.

Executive Summary: A section of the Commissioning report that reviews the general outcome of the project. It also includes any unresolved issues, recommendations for the resolution of unresolved issues and all deferred testing requirements.

01 91 00 - 10

Functionality: This defines a design component or construction process which will allow a system or component to operate or be constructed in a manner that will produce the required outcome of the OPR.

Functional Test Procedure (FTP): A written protocol that defines methods, steps, personnel, and acceptance criteria for tests conducted on components, equipment, assemblies, systems, and interfaces among systems.

Industry Accepted Best Practice: A design component or construction process that has achieved industry consensus for quality performance and functionality. Refer to the current edition of the NEBB Design

Phase Commissioning Handbook for examples.

Installation Verification: Observations or inspections that confirm the system or component has been installed in accordance with the contract documents and to industry accepted best practices.

Integrated System Testing: Integrated Systems Testing procedures entail testing of multiple integrated systems performance to verify proper functional interface between systems. Typical Integrated Systems

Testing includes verifying that building systems respond properly to loss of utility, transfer to emergency power sources, re-transfer from emergency power source to normal utility source; interface between HVAC controls and Fire Alarm systems for equipment shutdown, interface between Fire Alarm system and elevator control systems for elevator recall and shutdown; interface between Fire Alarm System and Security

Access Control Systems to control access to spaces during fire alarm conditions; and other similar tests as determined for each specific project.

Issues Log: A formal and ongoing record of problems or concerns – and their resolution – that have been raised by members of the

Commissioning Team during the course of the Commissioning Process.

Lessons Learned Workshop: A workshop conducted to discuss and document project successes and identify opportunities for improvements for future projects.

Maintainability: A design component or construction process that will allow a system or component to be effectively maintained. This includes adequate room for access to adjust and repair the equipment.

Maintainability also includes components that have readily obtainable repair parts or service.

01 91 00 - 11

Manual Test: Testing using hand-held instruments, immediate control system readouts or direct observation to verify performance (contrasted to analyzing monitored data taken over time to make the ‘observation’).

Owner’s Project Requirements (OPR): A written document that details the project requirements and the expectations of how the building and its systems will be used and operated. These include project goals, measurable performance criteria, cost considerations, benchmarks, success criteria, and supporting information.

Peer Review: A formal in-depth review separate from the commissioning review processes. The level of effort and intensity is much greater than a typical commissioning facilitation or extended commissioning review. The VA usually hires an independent third-party (called the

IDIQ A/E) to conduct peer reviews.

Precision: The ability of an instrument to produce repeatable readings of the same quantity under the same conditions. The precision of an instrument refers to its ability to produce a tightly grouped set of values around the mean value of the measured quantity.

Pre-Design Phase Commissioning: Commissioning tasks performed prior to the commencement of design activities that includes project programming and the development of the commissioning process for the project

Pre-Functional Checklist (PFC): A form used by the contractor to verify that appropriate components are onsite, correctly installed, set up, calibrated, functional and ready for functional testing.

Pre-Functional Test (PFT): An inspection or test that is done before functional testing. PFT’s include installation verification and system and component start up tests.

Procedure or Protocol: A defined approach that outlines the execution of a sequence of work or operations. Procedures are used to produce repeatable and defined results.

Range: The upper and lower limits of an instrument’s ability to measure the value of a quantity for which the instrument is calibrated.

Resolution: This word has two meanings in the Cx Process. The first refers to the smallest change in a measured variable that an instrument can detect. The second refers to the implementation of actions that correct a tested or observed deficiency.

Site Observation Visit: On-site inspections and observations made by the Commissioning Agent for the purpose of verifying component, equipment, and system installation, to observe contractor testing, equipment start-up procedures, or other purposes.

01 91 00 - 12

Site Observation Reports (SO): Reports of site inspections and observations made by the Commissioning Agent. Observation reports are intended to provide early indication of an installation issue which will need correction or analysis.

Special System Inspections: Inspections required by a local code authority prior to occupancy and are not normally a part of the commissioning process.

Static Tests: Tests or inspections that validate a specified static condition such as pressure testing. Static tests may be specification or code initiated.

Start Up Tests: Tests that validate the component or system is ready for automatic operation in accordance with the manufactures requirements.

Systems Manual: A system-focused composite document that includes all information required for the owners operators to operate the systems.

Test Procedure: A written protocol that defines methods, personnel, and expectations for tests conducted on components, equipment, assemblies, systems, and interfaces among systems.

Testing: The use of specialized and calibrated instruments to measure parameters such as: temperature, pressure, vapor flow, air flow, fluid flow, rotational speed, electrical characteristics, velocity, and other data in order to determine performance, operation, or function.

Testing, Adjusting, and Balancing (TAB): A systematic process or service applied to heating, ventilating and air-conditioning (HVAC) systems and other environmental systems to achieve and document air and hydronic flow rates. The standards and procedures for providing these services are referred to as “Testing, Adjusting, and Balancing” and are described in the Procedural Standards for the Testing, Adjusting and

Balancing of Environmental Systems, published by NEBB or AABC.

Thermal Scans: Thermographic pictures taken with an Infrared

Thermographic Camera. Thermographic pictures show the relative temperatures of objects and surfaces and are used to identify leaks, thermal bridging, thermal intrusion, electrical overload conditions, moisture containment, and insulation failure.

Training Plan: A written document that details, in outline form the expectations of the operator training. Training agendas should include instruction on how to obtain service, operate, startup, shutdown and maintain all systems and components of the project.

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Trending: Monitoring over a period of time with the building automation system.

Unresolved Commissioning Issue: Any Commissioning Issue that, at the time that the Final Report or the Amended Final Report is issued that has not been either resolved by the construction team or accepted by the VA. Validation: The process by which work is verified as complete and operating correctly:

1. First party validation occurs when a firm or individual verifying the task is the same firm or individual performing the task.

2. Second party validation occurs when the firm or individual verifying the task is under the control of the firm performing the task or has other possibilities of financial conflicts of interest in the resolution (Architects, Designers, General Contractors and Third

Tier Subcontractors or Vendors).

3. Third party validation occurs when the firm verifying the task is not associated with or under control of the firm performing or designing the task.

Verification: The process by which specific documents, components, equipment, assemblies, systems, and interfaces among systems are confirmed to comply with the criteria described in the Owner’s Project

Requirements.

Warranty Phase Commissioning: Commissioning efforts executed after a project has been completed and accepted by the Owner. Warranty Phase

Commissioning includes follow-up on verification of system performance, measurement and verification tasks and assistance in identifying warranty issues and enforcing warranty provisions of the construction contract.

Warranty Visit: A commissioning meeting and site review where all outstanding warranty issues and deferred testing is reviewed and discussed.

Whole Building Commissioning: Commissioning of building systems such as

Building Envelope, HVAC, Electrical, Special Electrical (Fire Alarm, Security & Communications), Plumbing and Fire Protection as described in this specification.

1.7 SYSTEMS TO BE COMMISSIONED

A. Commissioning of a system or systems specified for this project is part of the construction process. Documentation and testing of these systems, as well as training of the VA’s Operation and Maintenance

01 91 00 - 14 personnel, is required in cooperation with the VA and the Commissioning

Agent.

B. The following systems will be commissioned as part of this project:

Systems To Be Commissioned

System Description

Building Exterior Closure

Foundations (excluding structural)

Standard, special, slab-on-grade, vapor barriers, air barriers

Basements Basement walls, crawl spaces, waterproofing, drainage

Superstructure Floor construction, roof construction, sunshades, connections to adjacent structures

Exterior Closure Exterior walls, exterior windows, exterior doors, louvers, grilles and sunscreens, Roofing Roof system (including parapet), roof openings

(skylights, pipe chases, ducts, equipment curbs, etc.)

Note: The emphasis on commissioning the above building envelope systems is on control of air flow, heat flow, noise, infrared, ultraviolet, rain penetration, moisture, durability, security, reliability, constructability, maintainability, and sustainability.

Fire Suppression

Fire Sprinkler Systems Wet pipe system, dry pipe system, pre-action system, special agent systems

Plumbing

Domestic Water

Distribution

Booster pumps, backflow preventers, water softeners, potable water storage tanks

Domestic Hot Water

Systems

Water heaters**, heat exchangers, circulation pumps, point-of-use water heaters*

Wastewater Pump

Systems

Sump pumps

HVAC

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Systems To Be Commissioned

System Description

Noise and Vibration

Control

Noise and vibration levels for critical equipment such as Air Handlers, Chillers, Cooling Towers, Boilers, Generators, etc. will be commissioned as part of the system commissioning

Direct Digital Control

System**

Operator Interface Computer, Operator Work

Station (including graphics, point mapping, trends, alarms), Network Communications

Modules and Wiring, Integration Panels. DDC

Control panels will be commissioned with the systems controlled by the panel

HVAC Air Handling

Systems**

Air handling Units, packaged rooftop AHU, Outdoor Air conditioning units, humidifiers, DDC control panels

HVAC

Ventilation/Exhaust

Systems

General exhaust, toilet exhaust, laboratory exhaust, isolation exhaust, room pressurization control systems

HVAC Energy Recovery

Systems**

Heat Wheels, Heat Recovery Loops, AHU

Integrated Heat Recovery

HVAC Terminal Unit

Systems**

VAV Terminal Units, CAV terminal units, fan coil units, fin-tube radiation, unit heaters

Decentralized Unitary

HVAC Systems*

Split-system HVAC systems, controls, interface with facility DDC

Humidity Control

Systems

Humidifiers, de-humidifiers, controls, interface with facility DDC

Hydronic Distribution

Systems

Pumps, DDC control panels, heat exchangers, Smoke Evacuation

System

Atrium smoke evacuation, other smoke evacuation and smoke management systems, controls, interface with other systems (fire alarm), emergency operation.

Electrical

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System Description

Medium-Voltage

Electrical

Distribution Systems

Medium-Voltage Switchgear, Medium-Voltage

Switches, Underground ductbank and distribution, Pad-Mount Transformers, Medium-

Voltage Load Interrupter Switches, Grounding & Bonding

Systems

Witness 3rd party testing, review reports

Electric Power

Monitoring Systems

Metering, sub-metering, power monitoring systems, PLC control systems

Electrical System

Protective Device

Study

Review reports, verify field settings consistent with Study

Secondary Unit

Substations

Medium-voltage components, transformers, low-voltage distribution, verify breaker testing results (injection current, etc)

Low-Voltage

Distribution System

Normal power distribution system, Life-safety power distribution system, critical power distribution system, equipment power distribution system, switchboards, distribution panels, panelboards, verify breaker testing results (injection current, etc)

Emergency Power

Generation Systems

Generators, Generator paralleling switchgear, automatic transfer switches, PLC and other control systems

Lighting & Lighting

Control** Systems

Emergency lighting, occupancy sensors, lighting control systems, architectural dimming systems, theatrical dimming systems, exterior lighting and controls

Lightning Protection

System

Witness 3rd party testing, review reports

Communications

Grounding & Bonding

System

Witness 3rd party testing, review reports

Structured Cabling

System

Witness 3rd party testing, review reports

01 91 00 - 17

System Description

Intercom & Program

Systems

Witness 3rd party testing, review reports

Security Emergency

Call Systems

Witness 3rd party testing, review reports

Duress Alarm Systems Witness 3rd party testing, review reports

Electronic Safety and Security

Grounding & Bonding Witness 3rd party testing, review reports

Physical Access

Control Systems

Witness 3rd party testing, review reports

Access Control Systems Witness 3rd party testing, review reports

Security Access

Detection Systems

Witness 3rd party testing, review reports

Video Surveillance

System

Witness 3rd party testing, review reports

Electronic Personal

Protection System

Witness 3rd party testing, review reports

Fire Detection and

Alarm System

100% device acceptance testing, battery draw-down test, verify system monitoring, verify interface with other systems.

Site Utilities

Water Utilities City Water Service Entrance, Backflow

Prevention, Pressure Control, Booster Pumps, Irrigation Systems

Sanitary Sewerage

Utilities

City Sanitary Connection, Waste Treatment

Systems

Storm Drainage

Utilities

City Storm Water Connection, Site Storm Water

Distribution

Integrated Systems Tests

Loss of Power Response Loss of power to building, loss of power to campus, restoration of power to building, restoration of power to campus.

Fire Alarm Response Integrated System Response to Fire Alarm

Condition and Return to Normal

Table Notes

01 91 00 - 18

System Description

** Denotes systems that LEED requires to be commissioned to comply with the LEED Fundamental Commissioning pre-requisite.

1.8 COMMISSIONING TEAM

A. The commissioning team shall consist of, but not be limited to, representatives of Contractor, including Project Superintendent and subcontractors, installers, schedulers, suppliers, and specialists deemed appropriate by the Department of Veterans Affairs (VA) and

Commissioning Agent.

B. The Contractor is to appoint an individual, company or firm to act as the Commissioning Agent/Manager.

C. Members Appointed by Contractor:

1. Contractor’ Commissioning Manager: The designated person, company, or entity that plans, schedules and coordinates the commissioning activities for the construction team.

2. Contractor’s Commissioning Representative(s): Individual(s), each having authority to act on behalf of the entity he or she represents, explicitly organized to implement the commissioning process through coordinated actions.

3. Commissioning Agent: The designated person, company, or entity that plans, schedules, and coordinates the commissioning team to implement the commissioning process.

4. User: Representatives of the facility user and operation and maintenance personnel.

1.9 VA'S COMMISSIONING RESPONSIBILITIES

A. Assign operation and maintenance personnel and schedule them to participate in commissioning team activities including, but not limited to, the following:

1. Coordination meetings.

2. Training in operation and maintenance of systems, subsystems, and equipment.

3. Testing meetings.

4. Witness and assist in Systems Functional Performance Testing.

5. Demonstration of operation of systems, subsystems, and equipment.

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1.10 CONTRACTOR'S COMMISSIONING RESPONSIBILITIES

A. The Contractor shall assign a Commissioning Agent/Manager to manage commissioning activities of the Contractor, and subcontractors.

B. The Contractor shall provide the Construction Documents, prepared by

Architect and approved by VA, to the Commissioning Agent and for use in managing the commissioning process, developing the commissioning plan, systems manuals, and reviewing the operation and maintenance training plan.

B. The Contractor shall ensure that the commissioning responsibilities outlined in these specifications are included in all subcontracts and that subcontractors comply with the requirements of these specifications.

C. The Contractor shall ensure that each installing subcontractor shall assign representatives with expertise and authority to act on behalf of the subcontractor and schedule them to participate in and perform commissioning team activities including, but not limited to, the following:

1. Participate in commissioning coordination meetings.

2. Conduct operation and maintenance training sessions in accordance with approved training plans.

3. Verify that Work is complete, and systems are operational according to the Contract Documents, including calibration of instrumentation and controls.

4. Evaluate commissioning issues and commissioning observations identified in the Commissioning Issues Log, field reports, test reports or other commissioning documents. In collaboration with entity responsible for system and equipment installation, recommend corrective action.

5. Review and comment on commissioning documentation.

6. Participate in meetings to coordinate Systems Functional Performance

Testing.

7. Provide schedule for operation and maintenance data submittals, equipment startup, and testing to Commissioning Agent for incorporation into the commissioning plan.

8. Provide information to the Commissioning Agent for developing commissioning plan.

9. Participate in training sessions for VA's operation and maintenance personnel.

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10. Provide technicians who are familiar with the construction and operation of installed systems and who shall develop specific test procedures to conduct Systems Functional Performance Testing of installed systems.

1.11 COMMISSIONING AGENT’S RESPONSIBILITIES

A. Organize and lead the commissioning team.

B. Prepare the commissioning plan. See Paragraph 1.11-A of this specification Section for further information.

C. Review and comment on selected submittals from the Contractor for general conformance with the Construction Documents. Review and comment on the ability to test and operate the system and/or equipment, including providing gages, controls and other components required to operate, maintain, and test the system. Review and comment on performance expectations of systems and equipment and interfaces between systems relating to the Construction Documents.

D. At the beginning of the construction phase, conduct an initial construction phase coordination meeting for the purpose of reviewing the commissioning activities and establishing tentative schedules for operation and maintenance submittals; operation and maintenance training sessions; TAB Work; Pre-Functional Checklists, Systems

Functional Performance Testing; and project completion.

E. Convene commissioning team meetings for the purpose of coordination, communication, and conflict resolution; discuss status of the commissioning processes. Responsibilities include arranging for facilities, preparing agenda and attendance lists, and notifying participants. The Commissioning Agent shall prepare and distribute minutes to commissioning team members and attendees within five workdays of the commissioning meeting.

F. Observe construction and report progress, observations and issues.

Observe systems and equipment installation for adequate accessibility for maintenance and component replacement or repair, and for general conformance with the Construction Documents.

G. Prepare Project specific Pre-Functional Checklists and Systems

Functional Performance Test procedures.

H. Coordinate Systems Functional Performance Testing schedule with the

Contractor.

I. Witness selected systems startups.

J. Verify…