36C24525R0052.docx

36C24525R0052

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24525R0052 X 07-01-2025 613-22-128 Department of Veterans Affairs

VAMC (613)

LAURA TAWZER, CONTRACTING OFFICER

510 Butler Avenue, Building 306A Martinsburg

WV

25405

SAME AS BLOCK #7

LAURA TAWZER

304-261-4708 BID ITEM NO 1, BASE BID: PROJ 613-22-128 Replace Steam Piping from B320 to B500 Phase 1. Provide all labor, equipment, tools, material and supervision necessary for construction including, but not limited to, excavation, fencing, soil preparation and reseeding of lawn for the addition of direct-buried pipe from the Boiler Plant, Bldg 320 to the interior of the Hospital, Bldg 500, in the Basement Interstitial Space at the VAMC Martinsburg, 510 Butler Avenue, Martinsburg, WV 25405.

CONSTRUCTION COMPLETION TIME: 548 CALENDAR DAYS FROM RECEIPT OF NOTICE TO PROCEED (NTP).

FULL BID ITEMS 1 - 4 ON PAGE 9.

NAICS: 238220 SIZE STANDARD: $19M CONSTRUCTION COST RANGE: $5M - $10M

A pre-proposal site visit is scheduled for Thursday, July 10, 2025 at 10AM Local Time. The site visit is not mandatory but highly recommended. All questions shall be submitted in writing to Laura.Tawzer@va.gov no later than 3pm Local Time Thursday, July 17, 2025.

Contractor shall be responsible for correct wage titles and compliance with all applicable wage and hour laws.

DELIVER OFFERS TO: Department of Veterans Affairs, 510 Butler Avenue, Bldg 306A, Contracting Office Attn: Laura Tawzer (36C613/90C), Martinsburg, WV 25405.

This is a 100% Service-Disabled Veteran Owned Small Business Set-Aside. Contractor must be verified in VetCert or DSBS to be eligible for award.

The Government anticipates awarding a firm fixed price single award contract as a result of this solicitation. The Government intends to select the best value offer based on a trade-off analysis per FAR 15.101-1, based upon the following evaluation criteria: 1. Technical Capability, 2. Past Performance, and 3. Cost/Price.

X X 52.211-10 X

3:00 PM

EDT

08-12-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

BID ITEM NO. 1 (BASE BID): $________________________________

BID ITEM NO. 2, DEDUCT ALTERNATE 1: $_______________________

BID ITEM NO. 3, DEDUCT ALTERNATE 2: $_______________________

BID ITEM NO. 4, DEDUCT ALTERNATE 3: $_______________________

Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 308B Martinsburg

WV

25405

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp http://www.fsc.va.gov/einvoice.asp

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1. Bidding materials may be obtained at https://sam.gov/content/opportunities. Contractors are responsible for downloading required documents.

2. Subcontractors, material firms, and others interested in preparing sub-bids may view the interested parties list at https://sam.gov/content/opportunities to obtain a list of organizations, such as Builders Exchanges, Chambers of Commerce, Contractors and others, who have received bidding materials.

3. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

4. If the contract will exceed $100,000.00 (see Far 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of the SF 25 and 25A may be obtained upon application to the issuing office.

5. VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR: In accordance with VAAR 804.1102 VENDOR INFORMATION PAGES (VIP) DATABASE, prior to January 1, 2012, all VOSBs and SDVOSBs must be listed in the VIP database, available at http://www.VetBiz.gov, and also must be registered in the System for Award Management (SAM) (see 48 CFR subpart 4.11) to submit offers and receive contract awards under VA’s Veteran-owned Small Business prime contracting and subcontracting opportunities program set forth in Part 819. After December 31, 2011, all VOSBs, including SDVOSBs, must be listed as verified in the VIP database, and also must be registered in the SAM to be eligible to participate in order to receive new contract awards under this program. SDVOSB Firms that submit bids/offers on SDVOSB/VOSB set-asides that are not listed on VIP will be deemed nonresponsive (IFB) or technically unacceptable (RFP/RFQ).

VETS 4212: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS 4212 reporting information can be done electronically at: <https://www.dol.gov/vets/vets4212.>. For procurement awards in excess of $150,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year. All bidders MUST complete their report prior to award.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their proposal. All bidders MUST be registered in SAM prior to award.

6. SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE: All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

7. REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE SYSTEM (CPARS): As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluations contractor past performance on all contracts that exceed $100,000.00 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, the Contractor performance System (CPS) which is maintained by the National Institutes of Health (NIH). The CPS database information is shared with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies.

Each contractor whose contract award is estimated to exceed $100,000.00 is required to register with the database at the following web address: http://www.cpars.csd.disa.mil/cparsmain.htm. Help in registering can be obtained by contacting CPS Support E-mail or by calling. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and reassign the report to the VA contracting officer.

Failure to have a current registration with the, or to reassign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

CONTRACTOR CERTIFICATION

The Contractor certifies that the Contractor shall comply with any and all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs patient referrals;

While performing services for the Department of Veterans Affairs, the Contractor shall not knowingly employ, contract or subcontract with an illegal alien; foreign national non-immigrant who is in violation their status, as a result of their failure to maintain or comply with the terms and conditions of their admission into the United States. Additionally, the Contractor is required to comply with all “E-Verify” requirements consistent with “Executive Order 12989” and any related pertinent Amendments, as well as applicable Federal Acquisition Regulations.

If the Contractor fails to comply with any requirements outlined in the preceding paragraphs or its Agency regulations, the Department of Veterans Affairs may, at its discretion, require that the foreign national who failed to maintain their legal status in the United States or otherwise failed to comply with the requirements of the laws administered by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor, shall be prohibited from working at the Contractor’s place of business that services Department of Veterans Affairs patient referrals; or other place where the Contractor provides services to veterans who have been referred by the Department of Veterans Affairs; and shall form the basis for termination of this contract for breach.

The Contractor agrees to obtain a similar certification from its subcontractors.

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. 1001.

DESCRIPTION OF WORK: Proj 613-22-128 Replace Steam Piping from B320 to B500 Phase 1. This project involves Contractor services to completely prepare site for building operations, including demolition and removal of existing structures and trees, and furnish labor and materials to perform work for the replacement of the High-Pressure Steam and Condensate piping from Building 320 to Building 500 at the interface within the building. Replacement of the Medium Pressure Steam and Condensate piping from Bldg. 320 to Building 217, at new valves for Dental and 200 row steam line; Replacement of the Medium Pressure Steam and Condensate branch lines to Buildings 314, 328, 302, 304 and Building 318 (direct from Building 320), as required by drawings and these specifications. The above work has been divided into (4) four separate Phases and drawing packages to be issued by the VA as individual contracts or combined into multiple Phase contracts, as they choose. The sequence of Phase numbering is irrelevant to the total project completion.

STATEMENT OF BID ITEMS:

BID ITEM 1, BASE BID: Provide all labor, equipment, tools, material and supervision necessary to complete Replace Steam Main B320 to B500. General Construction: Work includes excavation, fencing, soil preparation and reseeding of lawn for the addition of direct-buried pipe from the Boiler Plant, Bldg. 320, to the interior of Hospital, Bldg. 500, in the Basement Interstitial Space. Two asphalt roads will be crossed, requiring cutting, excavation and repair to the original condition. The excavation for the direct-buried pipes will require the removal of several trees. Provide concrete manholes at steam trap locations and pipe offsets. Some areas of the pipe routing will be in a walk-thru tunnel, underground Pump Room, Hospital Interstitial Space and above a dropped ceiling at the Hospital Loading Dock. Once the new pipe system is operational, defunct piping will be removed from the underground tunnel between buildings 320 and 310.

B. Electrical Construction: Work includes manhole lighting and receptacle. The factory-insulated pipe will require power at the Boiler Plant for the Rovanco moisture monitoring system.

C. Mechanical Construction: Work includes the addition of an 8” High Pressure Steam main and a Pumped Condensate mains (4” to 6”), direct buried from the Boiler Plant, Bldg. 320, to the interior of the Hospital, Bldg. 500, at the Basement Interstitial Space. Existing underground utilities that interfere with the new pipe routing will require offsetting. After the new piping is operational, remove the existing underground steam and condensate piping in the tunnel between buildings 320 and 310, at the loading dock ceiling, and in the tunnel between buildings 310 and 314. Steam traps will be located at a maximum distance of 200 feet. Rovanco, the prefabricated pipe manufacturer will provide piping system design, including expansion anchors and expansion loops and compensators at the VAMC Martinsburg, 510 Butler Avenue, Martinsburg, WV 25405.

CONSTRUCTION COMPLETION TIME: 548 calendar days.

BID ITEM 2, DEDUCT ALTERNATE 1: A. All items in the base bid, except deduct pre-Fabricated and preinsulated piping system, provide single wall steam and pumped condensate piping, with field-installed insulation and a galvanized jacket, for underground tunnel, Pump Room, Interstitial Space and Loading Dock ceiling locations. Cover all direct-buried piping with “Gilsulate” underground insulation, installed according to the manufacturer’s standard details. Provide an electrical moisture monitoring system around pipes.

B. If the Owner selects this option, include an engineered set of drawings, with PE stamp, for the expansion anchors and expansion loops and compensators, located on the contract drawings.

CONSTRUCTION COMPLETION TIME: 572 calendar days.

BID ITEM 3, DEDUCT ALTERNATE 2: All items in the base bid, except deduct demo of existing piping in the underground tunnel between buildings 320 and 310. Abandoned underground tunnel shall be made watertight at both ends with CMU walls, and at removed Bilco door accesses and vent “dog houses”. Abandon the existing underground steam and condensate piping in place and cap both ends.

CONSTRUCTION COMPLETION TIME: 530 calendar days.

BID ITEM 4, DEDUCT ALTERNATE 3: All items in the base bid, except deduct the following. Should an opening in the tunnel wall at pump room 3 remain from phase 2, excavation of the area, and opening of the tunnel will not be necessary. Once work is completed, the opening will be closed and the excavation backfilled as indicated on the plans.

CONSTRUCTION COMPLETION TIME: 542 calendar days.

COST RANGE: $5,000,000.00 to $10,000,000.00.

SIZE DETERMINATION: For the purpose of this procurement for construction, a concern is small if its average annual receipts for its preceding 3 fiscal years did not exceed $19 million. The NAICS code is 238220.

PARTIAL PAYMENTS will be made monthly as the work progresses, in accordance with the Schedule of Values and actual work completed.

MINIMUM RATES OF WAGES, required by the Davis Bacon Act (40 U.S.C. 276a), as amended, to be paid the various classes of laborers and mechanics employed on this work are set forth in the specifications.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

EVALUATION PROCEDURES/PROPOSAL SUBMISSION REQUIREMENTS

Replace Steam Piping from B320 to B500 Phase I

PROJECT NUMBER 613-22-128

A. INVITATION

The Government intends to award one (1) contract for the VAMC Martinsburg, WV. This RFP Order Contract is a Service-Disabled Veteran Owned Small Businesses (SDVOSB) set-aside, as determined to be in the best interest of the Government for the geographic location identified as Eastern West Virginia. This acquisition is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside. Any subsequent award will require firms to be registered in System for Award Management (SAM) (www.sam.gov) as a small business as well as VetCert (veterans.certify.sba.gov/).

This project involves Contractor services that includes excavation, fencing, soil preparation and reseeding of lawn for the addition of direct-buried pipe from the Boiler Plant, Bldg. 320, to the interior of Hospital, Bldg. 500, in the Basement Interstitial Space. Two asphalt roads will be crossed, requiring cutting, excavation, and repair to the original condition. The excavation for the direct-buried pipes will require the removal of several trees. Provide concrete manholes at steam trap locations and pipe offsets. Some areas of the pipe routing will be in a walk-thru tunnel, underground Pump Room, Hospital Interstitial Space and above a dropped ceiling at the Hospital Loading Dock. Once the new pipe system is operational, defunct piping will be removed from the underground tunnel between buildings 320 and 310.

B. PREPARATION OF PROPOSALS AND REQUIREMENTS:

(1) All proposals and Past Performance Questionnaires shall be submitted by the date and time specified in the solicitation or otherwise specified in any amendment issued thereafter. Proposals shall be submitted on Compact Disks (CDs). Proposals shall be submitted in two parts, a Technical Proposal including Past Performance and a Price Proposal. Your Proposal CD submittal must include the Technical Proposal including Past Performance and CPARS reports or other previous performance documents. A Price Proposal shall be separately on a Price Proposal CD. Submit two (2) copies of the Technical/Past Performance CD and one (1) copy of the Price Proposal CD. The Past Performance Questionnaires should be mailed or emailed directly to the Contracting Officer (CO) from the previous client completing the evaluation.

(2) All pages containing text shall be consecutively numbered on 8-1/2x11 inch paper format with margins of at least one inch, and created using a font no smaller than 12, in pdf or Word.

(3) The format used for the areas and factors below shall be strictly adhered to. All responses in the offeror’s package shall clearly indicate the applicable Evaluation Area, and Section, if applicable.

(4) It is the offeror’s responsibility to insure the completeness of the proposal. The evaluation panel for the Government may evaluate solely on the information provided in the initial proposal and will not assume that an offeror possesses any capability that is not specifically identified in the proposal.

(5) Offerors are advised that award will be made on the basis of Best Value to the Government. Offers who do not propose to provide pricing for all line items in Block 17 of the SF1442 will not be considered for award.

(6) Please Note: Missing, incomplete, or ambiguous information could result in a low rating. The evaluation factors are listed below. It is intended that proposals be evaluated, and award made, without discussions with the offerors (other than communications conducted for purpose of minor clarification(s)), unless discussions are determined to be necessary. Failure to submit mandatory information for a factor, indicated by the word “shall”, will result in a lower rating for that factor, and the offer may be ineligible for award unless the Contracting Officer decides to hold discussions, and includes the offeror in the competitive range. Requested information, indicated by the word “should”, is not mandatory, but missing, incomplete, or ambiguous information may result in a lower rating for that factor.

C. SOURCE SELECTION ROLES AND RESPONSIBILITIES:

(1) Source Selection Evaluation Board (SSEB): Conduct a comprehensive review and evaluation of proposals against the solicitation requirements, prepare items for negotiations, prepare evaluation report and provide information for debriefings of unsuccessful offerors. The SSEB will evaluate Technical Evaluation and Subfactors and Past Performance and Subfactors

(2) Procuring Contracting Officer (PCO): Acts as the business advisor to the SSEB, act as the point of contact between the Government and the offerors, determines which offerors are within the competitive range, conduct negotiations as necessary, make award and chair all required debriefings. The PCO will evaluate the price proposals.

D. BASIS FOR CONTRACT AWARD: The Government will utilize the best value tradeoff source selection method conducted in accordance with FAR 15.3, Source Selection: The Government anticipates awarding a firm fixed price single award contract as a result of this solicitation. The Government intends to select the best value offer based on a trade-off analysis per FAR 15.101-1 and based upon the following evaluation criteria: 1. Technical Capability, 2. Past Performance and 3. Price. All factors are of relative importance. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price.

E. EVALUATION FACTORS:

Section 1. Technical Evaluation Subfactor 1- Management/Project Experience: will be evaluated by the SSEB.

Subfactor 2 Project Personnel Experience (Specialized Experience and Technical Competence): will be evaluated by the SSEB.

Subfactor 3 Management Approach: will be evaluated by the SSEB.

Section II - Past Performance: will be evaluated by the SSEB.

Subfactor 1- Contractor's past performance information for at least three projects.

Subfactor 2- Past performance ratings from references, CPARS, and past performance questionnaires.

Subfactor 3 - Quality control program for this contract with name of person responsible for QA/QC and person responsible for Safety.

Subfactor 4- Team's organization for this contract: provide organization chart that identifies overall relationship and lines of authority of the team.

Section III - Price: Pricing information will be evaluated by the PCO.

The Government will evaluate all Technical Proposals for acceptability. Each sub-factor will receive a technical rating. The Contractor selection criteria shall include the following elements. FAILURE TO CLEARLY ADDRESS ALL LISTED EVALUATION CRITERIA AND INFORMATION REQUIRED BY THE SUBMISSION REQUIREMENTS BELOW MAY RESULT IN A LOWER EVALUATION OF REJECTION OF THE PROPOSAL. The Evaluation Rating System shown below shows the evaluation factors that will be used to evaluate each firm. The evaluations for each item will be considered in totality for a combined evaluation. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. One (1) construction firm will be awarded a contract for the VAMC Martinsburg, WV steam line replacement project.

Section I Technical Evaluation 1 – Management/Project Experience

(1) Projects submitted, relevancy to this solicitation.

(2) Project references: owner, owner’s contact/representative for project.

(3) Construction process explained for the projects submitted: mobilization, submittals, scheduling, challenges, change orders, duration, extensions.

(4) Project statistics.

(5) Contractor shall furnish information for at least three projects performed within the past three years.

2 – Project Personnel Experience: Specialized Experience and Technical Competence:

(1) Resumes.

(2) Individual experience.

(3) Roles and responsibilities.

(4) Education and training relevant to role.

3- Management Approach

(1) Project delivery philosophy.

(2) Organization controls, Safety and QA/QC.

(3) Ability to perform.

Section II - Past Performance (1) Contractor's past performance information for at least three projects.

(2) Past performance ratings from references, CPARS, and past performance questionnaires.

(3) Quality control program for this contract with name of person responsible for QA/QC and person responsible for Safety.

(4) Team's organization for this contract (provide organization chart that identifies overall relationship and lines of authority of the team).

Technical and Past Performance Proposal Requirements (2 CD copies) as a separate volume from the price proposal (1 CD copy), the contractor’s technical and past performance proposal shall address the following evaluation criteria.

SECTION 1. TECHNICAL EVALUATION

SUBFACTOR 1 Management/Project Experience: The Offeror shall demonstrate relevant company steam pipe work and construction work experience in handling multiple projects by providing the following information for projects performed within the past three (3) years:

(1) Project titles, location and brief description including the building use (Medical Facility, etc.).

(2) List project owner with name and telephone number of owner’s point of contact. List project Prime Contractor and Major Subcontractors with name and telephone number of contact person(s). Note each firm and managing persons (project manager, superintendent, foreman as the case may be) also proposed for this solicitation.

(3) Narrative explaining knowledge of and approach to the steam line installation and demolition process. Including but not limited to, mobilization, submittals, scheduling, challenges, change orders, duration, and extensions.

(4) Project Statistics including start and completion dates (original vs. actual) for steam line replacement; cost (with brief explanation of what is included in the cost); linear footage.

(5) Contractor shall furnish information for at least three projects performed within the past three years.

SUBFACTOR 2 Project Personnel Experience (Specialized Experience and Technical Competence): The Offeror shall demonstrate the replacement of steam line work experience performed within the past 3 years by proposed key project personnel. In addition, proposed Key Personnel shall meet the following minimum experience, education, training and certification requirements defined below.

(1) Resume. Describe work experience with projects that; were completed within the last three years, were medical facilities and the company (by name) they worked for when involved in the project. Also, indicate the relative amount of time or number of steam line projects the individual has experienced.

(2) Individual experience relevant to this project. An indication of which (if any) projects submitted under company experience (above) the individual participated in and what the individual’s responsibility was for that project.

(3) Roles and Responsibilities that the individual will hold regarding this contract/project team, description of duties and what percentage of the individual’s time would be committed to the project during the construction phases.

(4) Education and Training. Describe job related educational experience including degrees, certificates etc. and granting institutions. Proposed candidates shall meet the minimum experience, education, training or certificate requirements defined below.

Supply biographical data for key personnel for at least the following: (Note if one individual is proposed for more than one position listed):

• Senior Project Manager: Proposed candidates shall have a minimum of 5 years’ experience in steam line project management.

• Quality Control Manager: Proposed candidates shall have a minimum of 5 years’ experience as a Quality Control Manager and specialized education/training in steam line construction quality control.

• Site Superintendent: Proposed candidate shall have a minimum 3 years’ experience in steam line site supervision with a high school diploma and be a U.S. citizen.

SUBFACTOR 3 – Management Approach: The Offeror shall provide the following information to demonstrate management approach:

(1) Project Delivery Philosophy – Provide a narrative describing elements for successful partnering, communication, commitment and conflict resolution.

(2) Organization and controls. Safety Plan, Quality Assurance/Quality Control Plan. Provide project organizational chart and narrative for this project. Include team members submitted under Project Personnel Experience above. Clearly describe the prime responsible firm (or firms if a J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors. Provide a list all consultants and all proposed major subcontractors, including telephone number, address, and name of contact. Describe safety program, and quality assurance and quality controls to provide a successful project on time.

(3) Ability to perform. Provide the offeror's expected available bonding capacity. Include the offeror's expected workload and availability of adequate staff listed under Project Personnel Experience to manage this project. Include project schedule information for projects carrying over into the following year, pending projects, and indicate the relative impact of this project.

SECTION 2. PAST PERFORMANCE:

The past performance evaluation factor results in an assessment of the Offeror’s ability to comply with past performance solicitation requirements and demonstrates to the Government that there is a reasonable expectation that the Offeror will successfully perform the required effort. The evaluation will consider both the relevance and recency (within the past 3 years) of past projects or contracts. The Government defines relevancy as projects or contracts of similar size, scope and complexity. The following information shall be provided for each project:

(1) Information:

(2) Past Performance Ratings: Offeror’s reference related to the project listed in Part 1 information above will be asked to rate individual elements of the performance. Use the attached forms in ATTACHMENT A Past Performance Questionnaire.

This information shall be provided by the contractor via Past Performance Questionnaire attached and shall be provided by offerors with their proposals or otherwise provided by references not later than the date and time specified in the solicitation for receipt of proposals. Part 1 shall be completed by the offeror and Part 2 shall be completed by the offeror’s reference. The completed past performance questionnaires shall be mailed or emailed to the designated contract specialist. If the contractor has no past performance history of projects that are similar in size and scope of the task orders associated with this proposed solicitation, the contractor shall indicate this in his or her proposal.

(3) The Contractor shall describe their quality control program for this project with the name of the person responsible for QA/QC.

(4) The Contractor shall describe the firm’s proposed organization for this project and provide an organization chart showing the management structure and available supervisors and foremen.

SECTION III PRICE:

CONTRACT PRICING. The pricing shall be lump sum for the base bid and the three deducts/alternates.

EVALUATION RATINGS

Definitions

Pricing shall be submitted utilizing the Bid Schedule, Continuation of Block 17 of SF-1442. Offerors are urged to type or print pricing legibly.

Offers are to be valid for 120 calendar days for acceptance. Any offers less than 120 calendar days will not be considered and will be rejected as non-responsive.

This contract is being solicited as a Request for Proposal (RFP). Award will be made as a Firm Fixed Price contract to the responsive contractor presenting the best value offer based on the tradeoff analysis per FAR 15.101-1.

A formal site visit is scheduled for this solicitation on July 10th at 10 AM Local Time.

Technical Questions: Questions of a technical nature must be provided in writing and shall be submitted by prospective bidders to attention: Laura Tawzer. Questions shall be submitted only via e-mail to: Laura.Tawzer@va.gov. The subject line must read: 36C24525R0052 Technical Questions. Oral questions of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions must be received no later than 3:00 p.m. Local Time July 17th, 2025. No telephone request will be honored. Any questions received after this time will NOT be considered and a response will NOT be given. All technical questions and Government responses will be posted on SAM.gov in an amendment to the solicitation.

Offerors whose offer contains a Teaming Agreement must provide the following information at time of proposal:

· Legal name of company that will be teaming with the bidding firm

· Legal address of the company that will be teaming with the bidding firm

· Unique Entity ID (UEI) number of the company that will be teaming with the bidding firm

· Copy of the System Award Management (SAM) document of the company that will be teaming with the bidding firm.

· Bidding firm must submit a narrative identifying exactly how the Teaming Agreement will be written defining each party’s role in the preparation process and clearly defines separate roles for the proposed prime contractor and for the proposed subcontractor and how the proposed bidder intends to totally control contract performance. The teaming subcontractor must not have a role in contract management, particularly, a role where the teaming subcontractor employees are the key personnel. The narrative needs to contain the listing of team members, responsibilities of the team members, duration, and responsibilities of the team lead contractor. All bonds must be in the bidder’s name. Failure to provide complete narrative describe above at time of bid will be considered non-responsive and their bid will be rejected.

Prior to award, should the selected offeror indicate their proposal contains a Teaming Agreement, the offeror has ten (10) calendar days to provide a duly executed Teaming Agreement acceptable to the Contracting Officer once the offeror is notified in writing. Failure to provide a duly executed Teaming Agreement within the required ten (10) calendar day timeframe will result in the proposal being deemed technically unacceptable.

Limitations on Subcontracting - Monitoring and Compliance This solicitation includes (VAAR) 852.219-14, VA Notice of Service Disabled Veteran-Owned Small Business Set- Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

Infection Control Requirements.

Prior to issuance of the notice to proceed an approved Infection Control Risk Assessment (ICRA) plan must be submitted and approved. The plan will be strictly enforced to also include the completion of infection control training.

All proposals shall be received no later than August 12, 2025 at 3pm. In accordance with FAR 15.208(b), any proposal received after the exact time specified for receipt of proposals is considered late and will not be considered unless conditions within FAR 15.208(b)(1) apply.

DOCUMENTS REQUIRED WITH PROPOSAL PACKAGE:

Completed 1442 – pages 1 & 2 Offer Guarantee Representations and Certifications Required proposal package documents – EMR and OSHA safety information Complete Technical and…