36C24524Q0607 0002_1.docx

SUBJECT*

AMENDMENT TO RFQ - TO EXTEND RFQ DUE DATE - INCLUDE ANSWERS TO VENDOR QUESTIONS - ADD ADDITIONAL LINE ITEMS 613-24-3-653-0042

GENERAL INFORMATION

NCO 5 Contracting Office Services Team 1 Bldg. 101 Perry Point MD 21902

POINT OF CONTACT*

Contracting Officer Bill Pratt Billie.Pratt@va.gov 410-642-2411 ext. 33320 Services Team 1

PLACE OF PERFORMANCE

Martinsburg VA Medical Center

510 Butler Ave.

Martinsburg WV

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

AMENDMENT TO RFQ 36C24524Q0607

TO EXTEND DATE OF RFQ 36C24524Q0607 TO 7/15/2024 10:00 AM, TO INCLUDE UPDATED SOW, TO INCLUDE ANSWERS TO VENDOR QUESTIONS AND TO ADD ADDITIONAL LINE ITEMS, ONE TO INCLUDE GENERATOR RENTAL, ANTHOR TO ADD AFTER HOURS RATE FOR EMERGENCY CALLS DURING INSPECTION SERVICE AND OPTION YEAR LINE ITEM FOR THIRD YEAR FULL SERVICE AND INSPECTION

See attached document: 36C24524Q0607 0002 AMENDMENT.

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation See attached document: Pre-Bid RFIs Test Facility Electrical Sysstem 2024 07 08 -.

Page 1 of

Amendment to a Previous Combined Solicitation

STATEMENT OF WORK

TEST FACILITY ELECTRICAL POWER SYSTEM

PROJECT # 613-22-148

SCOPE OF WORK

I. STATEMENT OF PROJECT OBJECTIVE:

This project will provide inspection, testing and maintenance services for 12 kV vacuum switchgear breakers, automatic transfer switches, cable, 480V switchgear breakers, automatic and manual transfer switches, molded case breakers, and 12 kV/480V pad mounted transformers at the Veteran’s Affairs Medical Center in Martinsburg, WV.

a. Location: Martinsburg VA Medical Center, 510 Butler Ave, Martinsburg, WV 25405

II. STATEMENT OF TASK:

A. This contract shall be for conducting inspection/ testing operations and preparation of documents. The documents will include the test data, corrective action recommendations (if any) and final report. The contractor shall prepare and provide to the VA 100% complete inspection/ testing documents as further described below.

B. The type of test required for the circuit breakers is a primarysecondary injection test where feasible and a secondary injection test accompanied by a check of the CT/PT ratios where a primary injection test is not feasible. This test will verify the performance of the breaker in comparison to its trip settings. The contractor shall provide competent electrical inspection and testing services utilizing personnel adequately knowledgeable of the procedure. The contractor shall examine the existing conditions and tests to comply with all federal, state and local requirements. The contractor shall examine the overall inspection/ testing plan, identify clearance/lockouts, make suggestions to minimize disruptions, and provide a schedule for approval with minimum 30 days for VA to plan outages. The contractor will thoroughly survey the existing conditions of the facility and provide all necessary input to provide a superior product to the VA.

III. QUALIFICATIONS OF CONTRACTOR:

A. The contractor shall be qualified to provide InterNational Electrical Testing Association (NETA) testing with each having completed the Occupational Safety & Health Administration (OSHA) approved 10 hour construction safety training.

B. The contractor shall have technical training, and track record of working experience in maintenance, inspection, and testing of the Facilities Electrical Power Systems and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.

C. The contractor shall have safety training – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’s Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer for approval prior to work.

D. The contractor shall be familiar with, and have ready access to the latest versions of the following references:

1) NFPA 70, National Electrical Code

2) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance

3) NFPA 70E, Standard for Electrical Safety for the Workplace

4) NFPA 110, Standard for Emergency and Standby Power System

5) OSHA Standard 29 CFR 1910, Subparts I & S

6) International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

7) Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

8) Department of Veterans Affairs VHA Directive 1028 Facility Electrical Power Systems

E. The contractor shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, and tools have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

F. The contractor shall be prepared to provide expedited procurement support for replacement/repair parts or equipment in the event of failure under testing. This support shall include identification of source point(s) of contact, identification of repair/replacement requirements, identification of equipment substitutions or temporary configurations, incident report, and schedule impact support as necessary.

IV. TYPES OF TESTS:

A. Transformers

1) Perform Infra-Red scanning/thermographic survey (IR) testing/survey

2) Check the tank and associated devices for excessive corrosion or oil leaks.

3) Check the external porcelain/bushings for cracks or contamination.

4) Test an oil sample for dissolved gases, dielectric strength, acid, color, water content, power factor, density, and Oxidation inhibitor.

5) Measure winding resistance

6) Measure insulation resistance to ground.

7) Cable connections resistance or IR hot spot testing

B. Breakers

1) Perform IR testing.

2) Direct Injection tTrip levels and times corresponding to each setting and

3) Inspect, clean and lubricate per mfgs or NETA recommendations.

4) Measure contact resistance

5) Cable connections resistance or IR hot spot testing.

C. Automatic Transfer Switches (ATSs)

1) Perform IR testing/survey

2) Measure contact resistance or mV drop (Normal & Alternate)

3) Measure load current (Normal & Alternate)

4) Measure normal voltage.

5) Measure alternate voltage.

6) Measure drop out voltage (Normal & Alternate)

7) Measure pick up voltage & time

8) Verify and measure generator start.

D. Manual Transfer Switches (MTSs)

1) Perform IR testing/survey.

2) Measure contact resistance or mV drop (Normal & Alternate)

3) Measure load current (Normal & Alternate)

4) Measure normal voltage.

5) Measure alternate voltage.

E. Ground System

1) Perform ground resistance test on main grounding electrode/system

2) Perform point to point resistance tests between main grounding system and all major electrical equipment frames, system neutral and/or derived neutral points.

Note that the above Types of Tests are typical and NETA and/or the manufacturer recommendations may include additional tests, checks, or maintenance steps.

V. SUBMITTALS:

A. Schedule – The contractor shall provide task durations, groupings with suggested order of completion, lock out requirements, preparation expectations and Contractor availability for approval a minimum of 30 days prior to commencing work.

B. Report - The contractor will provide a written report of the work. Information shown in the report shall be as follows:

1) Company’s name, address, telephone & FAX numbers

2) Name and signature of contractors who perform the inspection and testing

3) VA Work Contract Number, name and number of VA Contracting Officer

4) Date and Time of work

5) Copies of contractors’ valid licenses, professional and training certificates

6) Descriptions and model number of specialized tools and equipment used

7) Location, Type, Name, and nameplate information of equipment to be maintained and tested

8) Test data

9) Remarks on conditions of electrical equipment. List all deficiencies, if any

10) Recommended corrective actions, if any.

C. Submit four (4) hard copies and an electronic copy on CD of the complete written report to VA Contracting Officer within thirty (30) calendar days of test completion. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

D. Contractor shall identify breaker settings that do not match the settings list provided to the Contracting Officer’s Representative and, assuming Contracting Officer’s Representative agrees, revise settings prior to testing.

E. Include a line item in the proposal for primary injection test set generator However, lighting will be provided by the VA

F. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer’s Representative, Contracting Officer, and Chief of Engineering Service for immediate action.

VI. EQUIPMENT TO BE TESTED AND MAINTAINED:

A. Station Air Switches (12.47 kV) Electrical Substation “Building” 505

1) Air Switch #1, Substation West

2) Air Switch #2, Substation East

B. Station ATSs (12.47 kV) Building 522A

1) ATS #1

2) ATS #2

C. Station Vacuum Circuit Breakers (12.47 kV) Switchgear Building 503A

1) 1200 A Main Breaker, Circuit 1

2) 1200 A Main Breaker, Circuit 2

3) 1200 A Tie Breaker

4) 1200 A Breaker, Circuit 1, Main Hospital Loop

5) 1200 A Breaker, Circuit 2, Main Hospital Loop

6) 1200 A Breaker, Circuit 1, Chiller Plant Loop

7) 1200 A Breaker, Circuit 2, Chiller Plant Loop

8) 1200 A Breaker, Circuit 1, Out Buildings Loop

9) 1200 A Breaker, Circuit 2, Out Buildings Loop

D. Station Standby Switchgear Breakers (12.47kV) MSGE Building 522

1) Generator G2A 150 A Breaker

2) Generator G3A 150 A Breaker

3) Generator G4A 150 A Breaker

4) ATS #1 Alt Feed 300 A Breaker

5) ATS #2 Alt Feed 300 A Breaker

E. Main Hospital TSs and associated line and load circuit breakers, Building 500

Note 3

Note 3

Note 1: See Building Main Equipment for Normal and Alternate feed.

Note 2: See Building Main Equipment for Normal feed, do not test Alternate feed breaker Note 3: This TS doesn’t auto start generator.

F. ATSs Associated with Site Generators

Note 1: See Main Hospital TSs above for Bldg 500 TSs.

Note 2: Generators are 480/277 3 phase unless noted otherwise.

G. Transformers

(208/120) (1)

(Bldgs 308, 328, 330 & 509)

Note 1: See Building Main Equipment below for associated breakers.

*: Breaker located in transformer housing

H. Building Main Equipment

See attached document: Appendix G - One-lines - MRTN 100.

See attached document: 4.2 - Breaker Settings.

See attached document: Maintenance Report 2014.

See attached document: Draft Schedule 2024-07-01 02.

See attached document: Master Site Electrical Dist System_30x42.

See attached document: Master Site Plan.

See attached document: Oil Samples 2014.

See attached document: Draft Schedule 2024-07-01.