S02 Specifications.pdf

VETERANS AFFAIRS MEDICAL CENTER

50 Irving Street, NW

Washington, DC 20422

Selective Replacement; Building 1 Area 4B and 4E Windows

Project Number: 688-24-106

PROJECT SPECIFICATIONS

January 24, 2024

26 January 2024 PROJECT #688-24-106 SELECTIVE

REPLACEMENT BUILDING 1, 4B

and 4E WINDOWS

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS – NOT USED

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 31 00 Project Management and Coordination 01 32 16.15 Project Schedules (Small Projects – Design/Bid/Build 01-24 01 33 23 Shop Drawings, Product Data, and Samples 11-23 01 35 36 Safety Requirements 12-23 01 42 19 Reference Standards 11-20 01 45 00 Quality Control 02-21 01 45 29 Testing Laboratory Services 11-18 01 45 35 Special Inspections 06-21 01 57 19 Temporary Environmental Controls 01-21 01 58 16 Temporary Interior Signage 07-15 01 74 19 Construction Waste Management 04-22 01 77 00 Closeout Procedures 01 81 13 Sustainable Construction Requirements 10-17

DIVISION 02 – EXISTING CONDITIONS

02 21 13 Site Surveys 12-23 02 41 00 Demolition 08-17

DIVISION 03 – CONCRETE – NOT USED

DIVISION 04 – MASONRY

04 01 00 Maintenance of Masonry – Brick Replacement and / or Mortar 01-21

DIVISION 05 – METALS

05 12 00 Structural Steel Framing 11-18

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17 and 4E WINDOWS

00 01 10-2

SECTION NO DIVISION AND SECTION TITLES DATE

06 20 00 Finish Carpentry 01-21

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 21 13 Thermal Insulation 01-21 07 60 00 Flashing and Sheet Metal 01-21 07 81 00 Applied Fireproofing 07-23 07 84 00 Firestopping 01-21 07 92 00 Joint Sealants 04-22

DIVISION 08 - OPENINGS

08 51 13 Aluminum Windows 01-21 08 80 00 Glazing 01-21

DIVISION 09 – FINISHES

09 06 00 Schedule for Finishes 01-21 09 22 16 Non-Structural Metal Framing 06-18 09 29 00 Gypsum Board 04-20 09 72 31 Polypropylene Fabric Wall Covering 01-21 09 91 00 Painting 01-21

DIVISION 10 – SPECIALTIES – NOT USED

DIVISION 11 – EQUIPMENT – NOT USED

DIVISION 12 – FURNISHINGS

12 24 00 Window Shades 08-17 12 36 00 Countertops 12-23

DIVISION 13 - SPECIAL CONSTRUCTION – NOT USED

DIVISION 14– CONVEYING EQUIPEMENT – NOT USED

DIVISION 21- FIRE SUPPRESSION – NOT USED

DIVISION 22 – PLUMBING – NOT USED

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)- NOT USED

DIVISION 25 – INTEGRATED AUTOMATION – NOT USED

DIVISION 26 – ELECTRICAL – NOT USED

and 4E WINDOWS

00 01 10-3

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 27 – COMMUNICATIONS – NOT USED

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY – NOT USED

DIVISION 31 – EARTHWORK – NOT USED

DIVISION 32 – EXTERIOR IMPROVEMENTS (AS-NOTED)

DIVISION 33 – UTILITIES – NOT USED

DIVISION 34 – TRANSPORTATION – NOT USED

DIVISION 48 – Electrical Power Generation – NOT USED and 4E WINDOWS

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for select demolition of existing and installation of new windows, as required by SOW, Contract, Photos, drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Government Representative or assigned COR (Construction

Officer Representative)

C. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection.

Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. All employees are expected to comply with ALL VA, Federal Government Requirements which shall include, but not be limited to Identification (Photograph, Government Issued Identification), specified security or authorization as required by this contract. STATEMENT OF BID

ITEM(S)

D. Refer to Statement of Work, as defined by contract and / or separate attachment.

and 4E WINDOWS

01 00 00 -2

1.3 SPECIFICATIONS, EXIST FLOOR PLANS, AND PHOTOGRAPHS FOR CONTRACTOR

A. A description of work, provided by the SOW (herein to mean Scope of Work) and Photographs of existing conditions.

1.4 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

B. Guards:

1. In the even that additional security is required, General

Contractor shall coordinate with Hospital Security and VA

Police.

2. COR or Government Representative will assist in coordinating work that differs from SOP (Standard Operating Procedures).

3. The general Contractor shall install equipment for recording guard rounds to ensure systematic checking of the premises.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of and 4E WINDOWS

01 00 00 -3 project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall provide doors to, and separate areas that require ICRA and / or additional security and / or

Infection Control.

D. Document Control:

1. Designated areas of work are Patient Occupied. Contractor shall avoid any / ALL Patient interaction and avoid all areas where Patient sensitive Documents, are stored or may be visible on an electronic device.

2. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

3. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

4. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Such information shall be secured in separate containers and limit the access to only those who will need it for the project. Return the information to the

Contracting Officer upon request.

5. These security documents shall not be removed or transmitted from the project site without sole written approval of

Contracting Officer.

6. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the

VA.

7. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

and 4E WINDOWS

01 00 00 -4

8. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of 2-5 permits shall be issued for General

Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center Facility

Manager.

1.5 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. When / If Construction Equipment, such as a Cherry Picker, Articulating or Telescopic Boom, or Scissor Lift is required to perform work, Contractor shall consider route, load, and potential damage to existing site components including, but not limited to cross curbs or sidewalks, vegetation, grass, and landscaping elements, etc. Vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of vehicle or prescribed by any Federal, State, or local law or regulation.

and 4E WINDOWS

01 00 00 -5

Contractor shall protect all elements from damage. The Contractor shall repair or pay for repair of any / all damaged curbs, sidewalks, roads, and landscaping items.

C. Working space and space available for storing materials shall be limited to area of work or within ICRA boundary. COR will escort contractor in initial site visit. After award, additional site visits are permitted to obtain comprehensive understanding of the site / conditions and acceptable storage locations.

D. Workers are subject to rules of the DC VAMC (Medical Center) applicable to their conduct.

E. Execute work so that roads are kept clear of construction materials, debris, and standing construction equipment / vehicles at all times.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center including operations of utility services, fire protection systems and any existing equipment, and the ongoing functioning of the Medical Center. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to

Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

and 4E WINDOWS

01 00 00 -6

G. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule and drawing including approximate phasing dates; and corresponding boundaries of work areas, areas to remain open and area of work adjacencies. Additionally, Contractor shall indicate phasing how he/she intends to accomplish work in each specific building or portion thereof.

In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director (Impacted

Staff), COR and Contractor.

H. Part of Bldg. 1 will be vacated by Government in accordance with above phasing beginning immediately after date of receipt of

Notice to Proceed and turned over to Contractor.

I. Contractor shall furnish a schedule similar to the chart indicated below. Chart shall be accompanied with drawings.

AREA PERIOD

(a) ______

(b) ______

(c) ______

(d) ______ and 4E WINDOWS

01 00 00 -7

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical

Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

J. Equipment requiring Construction Fencing, shall ensure the protection of all Civilians, Personnel, Visitors, etc. Work shall be coordinated and integrated into above Phasing Chart.

K. Construction Fence: Before construction operations begin, Contractor shall provide a chain link fence or other approved boundary, ensuring protection of civilians, personnel and visitors.

1. A recommended minimum height of seven (7) feet shall define the construction work zone. Remove the fence when directed by

COR.

L. When area of construction is turned over to Contractor, it is the

Contractor’s responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C

(40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from and 4E WINDOWS

01 00 00 -8

Contractor's employee, watchman, VA Police Department or

Municipal Fire Department.

3. Scope of work within this contract shall not require a cut-off to utilities; such as water, gas, steam, sewers or electricity, or fire protection systems and communications.

4. Requirements to interrupt systems indicated require prior approval of COR and / or Chief Engineer, and / or Chief of

Facilities Management.

5. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

6. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical

Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

7. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

8. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

9. Method and scheduling of altering existing window opening, including, but not limited to existing brick removal, existing structural support, additional shoring, cutting or installation protocol requiring removal of existing building elements must be approved and reviewed by COR.

M. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

26 January 2024

01 00 00 -9

PROJECT #688-24-106 SELECTIVE

REPLACEMENT BUILDING 1, 4B

and 4E WINDOWS

1.6 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of building and / or area of buildings in which alterations occur, the anticipated route, access and egress and provide a finalized report.

B. Report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, unless access through a room outside the SOW is required, walls and other surfaces not required to be altered.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

and 4E WINDOWS

01 00 00 -10

2. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.7 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government shall be noted in Survey and Contractor shall provide detailed inventory. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by

COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from the Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.8 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9) – REFER TO OPERATIONS AND

STORAGE (ABOVE) – UNDER LETTER B AND J.

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site.

and 4E WINDOWS

01 00 00 -11

1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, except as required by NEW WINDOW installation, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, including any suspected hazardous material or substance, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

1.10 AS-BUILT DRAWINGS – APPLICABLE TO SHOP DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the and 4E WINDOWS

01 00 00 -12 project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built

(shop / submittal) drawings in the electronic version (scanned

PDF) to the COR and / or Chief Engineer, and / or Chief of

Facilities Management within 15 calendar days after each completed phase and after the acceptance of the project by the

COR.

1.11 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property necessary in the performance of contract work. NO temporary roads shall be constructed. If deemed necessary, Contractor shall submit necessity and request in writing. If approved, temporary roads and restoration shall be performed by the Contractor at Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.12 TEMPORARY USE OF ELECTRICAL EQUIPMENT

A. Use of existing mechanical, subject to review, and electrical equipment to provide, light and power will be permitted subject to written approval.

B. Due to necessary ICRA Barriers, and the temporary exhaust system implemented in numerous rooms [see pics, existing flex duct and small exhaust units implemented during COVID], existing

Mechanical system shall NOT be used. Additional air filtering system may be utilized, shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system. but shall be provided by the Contractor to maintain required infection control protocol.

and 4E WINDOWS

01 00 00 -13

1.13 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will be permitted to use one (1) existing elevator.

Any Materials / Tools required for exterior work shall utilize the hoist or equipment brought on site to facilitate window demolition, work on the building exterior or installation of new windows.

B. Contractor shall adhere to the following when using Freight or other Medical Center elevators:

1. Contractor covers and provides maximum protection of following elevator components:

a) Entrance jambs, heads soffits and threshold plates.

b) Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.

2. During temporary use of elevator(s) all repairs, equipment replacement and cost of maintenance shall be the responsibility of the Contractor.

1.14 TEMPORARY TOILETS – USE OF EXISTING MEDICAL FACILITY

A. Existing Medical Center shall indicate facilities permitted to be used by Contractor or Subs. Under NO condition shall Patient Room

Toilet ever be used.

1.15 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the

Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the and 4E WINDOWS

01 00 00 -14 temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the Medical Center with a monthly record of the

Contractor's usage of electricity as hereinafter specified.

D. Heat: Furnish temporary heat necessary to prevent injury to work and materials through dampness and cold. Maintain minimum temperatures as specified for various materials:

1. Obtain heat by connecting to Medical Center

E. Electricity (for Construction and Testing): Furnish all temporary electric services.

1. Obtain electricity by connecting to the Medical Center electrical distribution system. The Contractor shall meter and pay for electricity required for electric cranes and hoisting devices, electrical welding (Refer to 05 01 00). Electricity for all other uses is available at no cost to the Contractor.

F. Water from the Medical Center / Janitor Closet or other area will be provided.

1. Contractor shall not use the Medical Center Facility to clean tools, equipment or other instruments required to complete work.

1.16 TESTS

A. As required by NEW Window installation, manufacturer or manufacturer’s representative shall survey a minimum of one third of NEW WINDOW INSTALLATION. It is recommended that contractor coordinate such visual surveys with both the COR and mfr.

providing WINDOW Warranty. Medical Center shall receive written review of said surveys and concurrence from contractor that

Window warranty is NOT compromised and remains intact.

B. Contractor shall furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

C. environmental conditions remain reasonably constant and are typical of the design conditions.

and 4E WINDOWS

01 00 00 -15

1.17 INSTRUCTIONS

A. Instructions: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned Department of Veterans Affairs personnel in the operation and complete maintenance (required / recommended) cleaning system for newly installed windows. All such training will be at the job site. These requirements are more specifically detailed in the various technical sections.

1.18 CONSTRUCTION SIGN

A. Interior Construction Signage aligning with the DC VAMC standards will be provided by Facilities Management Department.

1.19 SAFETY SIGN AROUND EXTERIOR FENCING

A. Provide a Safety Sign where directed by COR. Face of sign shall be 19 mm (3/4 inch) thick exterior grade plywood. Provide two 100 mm by 100 mm (four by four inch) posts extending full height of sign and 900 mm (three feet) into ground. Set bottom of sign level at 1200 mm (four feet) above ground.

B. Paint all surfaces of Safety Sign and posts with one prime coat and two coats of white gloss paint. Letters and design shall be painted with gloss paint of colors noted.

C. Maintain sign and remove it when directed by COR.

D. Drawing details in VA Signage Design Manual, Section 11 Specialty

Signs (found on VA TIL) show required legend and other characteristics of sign is made a part of this specification.

1.20 PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completion, provide photographic documentation of construction progress and at selected milestones including electronic indexing, navigation, storage and remote access to the documentation, as per these specifications. The commercial photographer or the subcontractor used for this work shall meet the following qualifications:

1. Demonstrable minimum experience of three (3) years in operation providing documentation and advanced indexing/navigation systems including a representative and 4E WINDOWS

01 00 00 -16 portfolio of construction projects of similar type, size, duration and complexity as the Project.

2. Demonstrable ability to service projects throughout North

America, which shall be demonstrated by a representative portfolio of active projects of similar type, size, duration and complexity as the Project.

B. Photographic documentation elements:

1. Each digital image shall be taken with a professional grade camera with minimum size of 6 megapixels (MP) capable of producing 200x250mm (8 x 10 inch) prints with a minimum of

2272 x 1704 pixels and 400x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels.

2. Indexing and navigation system shall utilize actual AUTOCAD construction drawings, making such drawings interactive on an on-line interface. For all documentation referenced herein, indexing and navigation must be organized by both time (date-stamped) and location throughout the project.

3. Documentation shall combine indexing and navigation system with inspection-grade digital photography designed to capture actual conditions throughout construction and at critical milestones. Documentation shall be accessible on-line through use of an internet connection. Documentation shall allow for secure multiple-user access, simultaneously, on-line.

4. Before construction, expected use of roadways, driveways, curbs, sidewalks, landscaping, adjacent utilities and adjacent structures surrounding the Medical Center and site shall be documented. Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings.

5. Construction progress for all trades shall be tracked at pre-determined intervals, but not less than once every thirty (30) calendar days (“Progressions”). Progression documentation shall track both the exterior and interior construction of the building. Exterior Progressions shall track 360 degrees and 4E WINDOWS

01 00 00 -17 around the site and each building. Interior Progressions shall track interior improvements beginning when stud work commences and continuing until Project completion.

6. As-built conditions of exterior skin prior to removal of existing window, condition when existing window is removed and exterior skin / wall components and elements are exposed shall be documented with an increased concentration of digital photographs as directed by the COR in order to capture pre-determined focal points, such as waterproofing, window flashing, radiused steel work, architectural detailing.

Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive elevations or elevation details.

7. As-built finished conditions of selected interiors receiving new finishes and / or wall covering shall be documented prior to and upon completion, as directed by the COR. Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings.

8. Miscellaneous events that occur during any Contractor site visit, or events captured by the Department of Veterans

Affairs independently, shall be dated, labeled and inserted into a Section in the navigation structure entitled

“Slideshows,” allowing this information to be stored in the same “place” as the formal scope.

9. Customizable project-specific digital photographic documentation of other details or milestones. Indexing and navigation accomplished through interactive architectural plans.

10. Contractor and COR, CO, Chief of Facilities and other stakeholders impacted by work shall coordinate, prior to commencing work, the stages, phases and exact images needed.

11. Adjustment in contract price will be made in accordance with clause entitled "CHANGES" (FAR 52.243-4).

and 4E WINDOWS

01 00 00 -18

C. Images shall be taken by a commercial photographer and must show distinctly, at as large a scale as possible, all parts of work embraced in the picture.

D. On-line web-cam is NOT REQUIRED.

E. Upon completion of the project, final copies of the documentation

(the “Permanent Record”) with the indexing and navigation system embedded (and active) shall be provided in an electronic media format, typically a DVD or external hard-drive. Permanent Record shall have Building Information Modeling (BIM) interface capabilities. On-line access terminates upon delivery of the

Permanent Record.

1.21 FINAL ELEVATION DIGITAL IMAGES

A. Digital images shall fully indicate the deliberate process of demolition / removal of existing windows, existing conditions found and condition prior to NEW WINDOW installation. At that time [prior to new window installation] approval by COR and qualified mfr. rep is required to proceed.

- - - E N D - - -and 4E WINDOWS

01 32 16.15 - 1

SECTION 01 32 16.15

PROJECT SCHEDULES

PART 1- GENERAL

1.1 DESCRIPTION:

A. The Contractor shall develop a Critical Path Method (CPM) plan and schedule demonstrating fulfillment of the contract requirements

(Project Schedule) and shall keep the Project Schedule up-to-date in accordance with the requirements of this section and shall utilize the plan for scheduling, coordinating and monitoring work under this contract (including all activities of subcontractors, equipment vendors and suppliers). Conventional Critical Path Method (CPM) technique shall be utilized to satisfy both time and cost applications.

1.2 CONTRACTOR'S REPRESENTATIVE:

A. The Contractor shall designate an authorized representative responsible for the Project Schedule including preparation, review and progress reporting with and to the Contracting Officer's Representative (COR).

B. The Contractor's representative shall have direct project control and complete authority to act on behalf of the Contractor in fulfilling the requirements of this specification section.

C. The Contractor’s representative shall have the option of developing the project schedule within their organization or to engage the services of an outside consultant. If an outside scheduling consultant is utilized, Section 1.3 of this specification will apply.

1.3 CONTRACTOR'S CONSULTANT:

A. The Contractor shall submit a qualification proposal to the COR, within

10 days of bid acceptance. The qualification proposal shall include:

1. The name and address of the proposed consultant.

2. Information to show that the proposed consultant has the qualifications to meet the requirements specified in the preceding paragraph.

3. A representative sample of prior construction projects, which the proposed consultant has performed complete project scheduling services. These representative samples shall be of similar size and scope.

B. The Contracting Officer has the right to approve or disapprove the proposed consultant and will notify the Contractor of the VA decision and 4E WINDOWS

01 32 16.15 - 2 within seven calendar days from receipt of the qualification proposal.

In case of disapproval, the Contractor shall resubmit another consultant within 10 calendar days for renewed consideration. The

Contractor shall have their scheduling consultant approved prior to submitting any schedule for approval.

1.4 COMPUTER PRODUCED SCHEDULES

A. The contractor shall provide monthly, to the Department of Veterans

Affairs (VA), all computer-produced time/cost schedules and reports generated from monthly project updates. This monthly computer service will include: three copies of up to five different reports (inclusive of all pages) available within the user defined reports of the scheduling software approved by the Contracting Officer; a hard copy listing of all project schedule changes, and associated data, made at the update and an electronic file of this data; and the resulting monthly updated schedule in PDM format. These must be submitted with and substantively support the contractor’s monthly payment request and the signed look ahead report. The COR shall identify the five different report formats that the contractor shall provide.

B. The contractor shall be responsible for the correctness and timeliness of the computer-produced reports. The Contractor shall also be responsible for the accurate and timely submittal of the updated project schedule and all CPM data necessary to produce the computer reports and payment request that is specified.

C. The VA will report errors in computer-produced reports to the

Contractor’s representative within ten calendar days from receipt of reports. The Contractor shall reprocess the computer-produced reports and associated diskette(s), when requested by the Contracting Officer’s representative, to correct errors which affect the payment and schedule for the project.

1.5 THE COMPLETE PROJECT SCHEDULE SUBMITTAL

A. Within 15 calendar days after receipt of Notice to Proceed, the

Contractor shall submit for the Contracting Officer Representative’s review; three blue line copies of the interim schedule on sheets of paper 765 x 1070 mm (30 x 42 inches) and an electronic file in the previously approved CPM schedule program. The submittal shall also include three copies of a computer-produced activity/event ID schedule showing project duration; phase completion dates; and other data, and 4E WINDOWS

01 32 16.15 - 3 including event cost. Each activity/event on the computer-produced schedule shall contain as a minimum, but not limited to, activity/event

ID, activity/event description, duration, budget amount, early start date, early finish date, late start date, late finish date and total float. Work activity/event relationships shall be restricted to finish-to-start or start-to-start without lead or lag constraints.

Activity/event date constraints, not required by the contract, will not be accepted unless submitted to and approved by the Contracting

Officer. The contractor shall make a separate written detailed request to the Contracting Officer identifying these date constraints and secure the Contracting Officer’s written approval before incorporating them into the network diagram. The Contracting Officer’s separate approval of the Project Schedule shall not excuse the contractor of this requirement. Logic events (non-work) will be permitted where necessary to reflect proper logic among work events, but must have zero duration. The complete working schedule shall reflect the Contractor's approach to scheduling the complete project. The final Project Schedule in its original form shall contain no contract changes or delays which may have been incurred during the final network diagram development period and shall reflect the entire contract duration as defined in the bid documents. These changes/delays shall be entered at the first update after the final Project Schedule has been approved. The

Contractor should provide their requests for time and supporting time extension analysis for contract time as a result of contract changes/delays, after this update, and in accordance with Article, ADJUSTMENT OF CONTRACT COMPLETION.

B. Within 15 calendar days after receipt of the complete project interim

Project Schedule and the complete final Project Schedule, the

Contracting Officer or his representative, will do one or both of the following:

1. Notify the Contractor concerning his actions, opinions, and objections.

2. A meeting with the Contractor at or near the job site for joint review, correction or adjustment of the proposed plan will be scheduled if required. Within 14 calendar days after the joint review, the Contractor shall revise and shall submit three blue line copies of the revised Project Schedule, three copies of the revised and 4E WINDOWS

01 32 16.15 - 4 computer-produced activity/event ID schedule and a revised electronic file as specified by the Contracting Officer. The revised submission will be reviewed by the Contracting Officer and, if found to be as previously agreed upon, will be approved.

C. The approved baseline schedule and the computer-produced schedule(s) generated there from shall constitute the approved baseline schedule until subsequently revised in accordance with the requirements of this section.

1.6 WORK ACTIVITY/EVENT COST DATA

A. The Contractor shall cost load all work activities/events except procurement activities. The cumulative amount of all cost loaded work activities/events (including alternates) shall equal the total contract price. Prorate overhead, profit and general conditions on all work activities/events for the entire project length. The contractor shall generate from this information cash flow curves indicating graphically the total percentage of work activity/event dollar value scheduled to be in place on early finish, late finish. These cash flow curves will be used by the Contracting Officer to assist him in determining approval or disapproval of the cost loading. Negative work activity/event cost data will not be acceptable, except on VA issued contract changes.

B. The Contractor shall cost load work activities/events for guarantee period services, test, balance and adjust various systems in accordance with the provisions in Article, FAR 52.232 – 5 (PAYMENT UNDER

FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR 852.236 – 83 (PAYMENT

UNDER FIXED-PRICE CONSTRUCTION CONTRACTS).

C. In accordance with FAR 52.236 – 1 (PERFORMANCE OF WORK BY THE

CONTRACTOR) and VAAR 852.236 – 72 (PERFORMANCE OF WORK BY THE

CONTRACTOR), the Contractor shall submit, simultaneously with the cost per work activity/event of the construction schedule required by this

Section, a responsibility code for all activities/events of the project for which the Contractor's forces will perform the work.

D. The Contractor shall cost load work activities/events for all BID ITEMS including ASBESTOS ABATEMENT. The sum of each BID ITEM work shall equal the value of the bid item in the Contractors' bid.

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1.7 PROJECT SCHEDULE REQUIREMENTS

A. Show on the project schedule the sequence of work activities/events required for complete performance of all items of work. The Contractor

Shall:

1. Show activities/events as:

a. Contractor's time required for submittal of shop drawings, templates, fabrication, delivery and similar pre-construction work.

b. Contracting Officer's and Architect-Engineer's review and approval of shop drawings, samples, template, or similar items.

c. Project phasing and any other specification requirements.

d. Test, balance and adjust various systems and pieces of equipment, maintenance and operation manuals, instructions and preventive maintenance tasks.

e. VA inspection and acceptance activity/event with a minimum duration of five work days at the end of each phase and immediately preceding any VA move activity/event required by the contract phasing for that phase.

2. Show not only the activities/events for actual construction work for each trade category of the project, but also trade relationships to indicate the movement of trades from one area, floor, or building, to another area, floor, or building, for at least five trades who are performing major work under this contract.

3. Break up the work into activities/events of a duration no longer than 20 work days each or one reporting period, except as to non-construction activities/events (i.e., procurement of materials, delivery of equipment, concrete and asphalt curing) and any other activities/events for which the COR may approve the showing of a longer duration. The duration for VA approval of any required submittal, shop drawing, or other submittals will not be less than

20 work days.

4. Describe work activities/events clearly, so the work is readily identifiable for assessment of completion. Activities/events labeled

"start," "continue," or "completion," are not specific and will not be allowed. Lead and lag time activities will not be acceptable.

5. The schedule shall be generally numbered in such a way to reflect either discipline, phase or location of the work.

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01 32 16.15 - 6

B. The Contractor shall submit the following supporting data in addition to the project schedule:

1. The appropriate project calendar including working days and holidays.

2. The planned number of shifts per day.

3. The number of hours per shift.

Failure of the Contractor to include this data shall delay the review of the submittal until the Contracting Officer is in receipt of the missing data.

C. To the extent that the Project Schedule or any revised Project Schedule shows anything not jointly agreed upon, it shall not be deemed to have been approved by the COR. Failure to include any element of work required for the performance of this contract shall not excuse the

Contractor from completing all work required within any applicable completion date of each phase regardless of the COR’s approval of the

Project Schedule.

D. Compact Disk Requirements and CPM Activity/Event Record Specifications:

Submit to the VA an electronic file(s) containing one file of the data required to produce a schedule, reflecting all the activities/events of the complete project schedule being submitted.

1.8 PAYMENT TO THE CONTRACTOR:

A. Monthly, the contractor shall submit the AIA application and certificate for payment documents G702 & G703 reflecting updated schedule activities and cost data in accordance with the provisions of the following Article, PAYMENT AND PROGRESS REPORTING, as the basis upon which progress payments will be made pursuant to Article, FAR

52.232 – 5 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS) and VAAR

852.236 – 83 (PAYMENT UNDER FIXED-PRICE CONSTRUCTION CONTRACTS). The

Contractor shall be entitled to a monthly progress payment upon approval of estimates as determined from the currently approved updated project schedule. Monthly payment requests shall include: a listing of all agreed upon project schedule changes and associated data; and an electronic file (s) of the resulting monthly updated schedule.

B. Approval of the Contractor’s monthly Application for Payment shall be contingent, among other factors, on the submittal of a satisfactory monthly update of the project schedule.

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1.9 PAYMENT AND PROGRESS REPORTING

A. Monthly schedule update meetings will be held on dates mutually agreed to by the COR and the Contractor. Contractor and their CPM consultant

(if applicable) shall attend all monthly schedule update meetings. The

Contractor shall accurately update the Project Schedule and all other data required and provide this information to the COR three workdays in advance of the schedule update meeting. Job progress will be reviewed to verify:

1. Actual start and/or finish dates for updated/completed activities/events.

2. Remaining duration for each activity/event started, or scheduled to start, but not completed.

3. Logic, time and cost data for change orders, and supplemental agreements that are to be incorporated into the Project Schedule.

4. Changes in activity/event sequence and/or duration which have been made, pursuant to the provisions of following Article, ADJUSTMENT OF

CONTRACT COMPLETION.

5. Completion percentage for all completed and partially completed activities/events.

6. Logic and duration revisions required by this section of the specifications.

7. Activity/event duration and percent complete shall be updated independently.

B. After completion of the joint review, the contractor shall generate an updated computer-produced calendar-dated schedule and supply the

Contracting Officer’s representative with reports in accordance with the Article, COMPUTER PRODUCED SCHEDULES, specified.

C. After completing the monthly schedule update, the contractor’s representative or scheduling consultant shall rerun all current period contract change(s) against the prior approved monthly project schedule.

The analysis shall only include original workday durations and schedule logic agreed upon by the contractor and resident engineer for the contract change(s). When there is a disagreement on logic and/or durations, the Contractor shall use the schedule logic and/or durations provided and approved by the resident engineer. After each rerun update, the resulting electronic project schedule data file shall be appropriately identified and submitted to the VA in accordance to the and 4E WINDOWS

01 32 16.15 - 8 requirements listed in…