S02 2024_0624 SOW - Window Replace R5.pdf

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Washington DC VAMC 50 Irving ST NW

Washington DC 20422

SELECTIVE REPLACEMENT - BUILDING 1, 4B WINDOWS

PROJECT # 688-24-106

June 20, 2024

Contract Number: (completed by the CO at time of award) Task Order Number: Not Applicable IFCAP/Transaction Number: To Be Determined Follow-on to Contract and Task Order Number: Not Applicable

1. CONTRACTING OFFICER’S REPRESENTATIVE (COR).

Name: Pauline Koy (COR) Section: Facilities Management Service Address: 50 Irving Street, NW Washington, DC 20422 Phone Number: (202) 745-8000 x54630 Fax Number: 202-745-8603 E-Mail Address: Pauline.Koy@va.gov

Name: Deborah Waitzman (Alternate COR) Section: Facilities Management Service Address: 50 Irving Street, NW Washington, DC 20422 Phone Number: (202) 745-8000 x52358 Fax Number: 202-745-8603 E-Mail Address: Deborah.Waitzman@va.gov

2. CONTRACT TITLE.

SELECTIVE REPLACEMENT - BUILDING 1, 4B WINDOWS

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3. DEFINITIONS:

a. VA: Veterans Affairs.

b. CONTRACT DOCUMENTS: Construction Drawings and Specifications distributed to bidders in hard copy or electronic format.

c. CO: Contracting Officer

d. COR: Contracting Officers Representative. VA employee of VAMC Facilities and Engineering Service officially assigned to act as a Project Manager and Inspector on behalf of VAMC and the Contracting Officer. COR shall be “First Point of Contact” on all matters concerning contract work for subject Project.

e. DCMR: District of Columbia Municipal Regulations

f. DOEE: Washington, D.C.’s Department of Energy and Environment

g. EPA: Environmental Protection Agency

h. FAR: Federal Acquisition Regulation

i. ICRA: Infection Control Risk Assessment. An ICRA form must be filled out and signed by Infection Control personnel prior to any work – coordinate with

CO/COR.

j. ILSM: Interim Life Safety Measures. Any series of Operational Actions taken to temporarily reduce hazards posed by Life Safety deficiencies which have been created by demolition, renovation, or construction works, and which are to remain in place and in effect for duration of Contract work.

k. NFPA-NFC: National Fire Protection Association – National Fire Codes.

l. NEPA; National Environmental Protection Act. An environmental law that requires all federal agencies to prepare environmental assessments (EAs) and environmental impacts statements (EISs) on any major construction project.

m. NEC: National Electrical Code, NFPA – NFC Standard 70

n. OSHA: Occupational Safety and Health Administration

o. PPE: Personal Protective Equipment

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p. PROVIDE: Whenever used throughout the Scope of Work, term “Provide” is to be understood to mean – Purchase newly manufactured; Furnish delivered to VAMC work site in protective containers; Secure from tampering or theft; and Install in accordance with Contract Scope of Work, Drawings, Specifications and Manufacturer’s Instructions all required items of administrative submittals, labor, demolition, construction, equipment items, and installation works for entirety of Contract.

q. SDS: Safety Data Sheets.

r. SOW: Statement of Work

s. SWMP: Storm Water Management Plan.

4. SCOPE.

The purpose of this project is to replace deteriorated fourth floor windows in the B Wing and one window in A wing: 4A112. All rooms are in Building 1 Fourth Floor at the Veteran’s Affairs Medical Center in Washington DC (VAMC DC) located at 50 Irving Street, N.W.

Washington D.C. 20422. Note: Windows in the E Wing, 4A103A and 4A103 have been removed from the scope.

Wallpaper located in the following B Wing rooms:

4B134, 4B135, 4B136, 4B137, 4B137A, 4B138, 4B139, 4B140, 4B141, 4B141A, 4B142, 4B143, 4B144, 4B145, 4B146, 4B150-A, 4B150-B, 4B121, 4B122, 4B123, 4B124, 4B125, 4B126, 4B127, 4B127A, 4B127B, 4B127C, 4B129A, 4B130A, 4B129C, 4B129D, 4B130B, 4B133 shall also be removed. Walls shall be prepped, according to specifications, and painted. Should Contractor identify rooms listed without wallpaper, or any other rooms with wallpaper, not listed above, identified rooms shall be brought to the attention of the COR immediately.

Contractor shall provide all the necessary material, labor, and equipment to replace windows in all the rooms of B Wing and Room 4A112. Work required within all documented areas shall include any / all impact to window adjacencies, including, but not limited to exterior brick, mortar, interior repair, sills, jambs, headers, etc. Area of Work extents shall be confined to the Wings and Rooms indicated above, on Fourth Floor, Bldg. 1. of VAMCDC, Contractor to provide a proposal to include all the necessary materials, labor, according to Contract Documents (Drawings and Specifications) dated January 24, 2024.

The work includes but it is not limited to the removal and reinstallation of interior and exterior materials/systems or selective demolition and reparation of finishes necessary to perform the window installation. Where cutting of existing surfaces or removal of existing interior/exterior finishes is required to perform the work under this contract, reinstall the salvaged materials or provide new if damaged or required by specifications, fill resulting openings, patch the surface and finish to match the adjacent existing surfaces.

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Proposal shall include all costs for construction activities that may be performed, including work during non-clinical hours (evenings, nights, and weekends) to minimize impact to patients.

The Medical center will be operational during construction work and the Contractor shall provide a Safety/Infection Control Plan submittal for approval.

Construction phasing is required and final phasing to be coordinated and approval must be provided by the CO/COR. A minimum of 12 phases is anticipated. See Attachment 9 following Specifications.

Staging and laydown areas will be finalized between contractor and the VAMC.

As part of this proposal, Contractor shall provide all the necessary material and labor to install temporary partition walls and door for swing space according to Specifications. The contractor shall also be responsible for the removal of the temporary walls and door upon the completion of work. The contractor shall clean up, patch, repair and/or replace any damaged finishes associated with this work.

The Contractor shall move and/or relocate furniture, materials and equipment at the start and completion of each phase according to Specifications.

It is the responsibility of the Contractor to conduct site visits, verify existing conditions, quantities of materials, installation instructions of materials to be used, and discrepancies or conflicting requirements in the Statement of Work and/or Contract Documents before preparing the Final Proposal. Contract Documents (Construction Drawings and Specifications) take precedence and will govern over other distributed documents if any conflicts arise. Notify CO/COR immediately for such discrepancies and/or conflicts.

Asbestos abatement is not a requirement of this contract, and it is not included in the scope of work or Contract Documents. However, due to extensive roof leaks, and an IAQ (Indoor Air Quality) assessment, a Certified Industrial Hygienist surveyed Area B. Upon conclusion of sampling, a licensed lab performed an ASTM D7391-09 Spore Trap Analysis Report. Lab results indicated extensive areas of mold.

As part of this proposal, Contractor shall provide all the necessary material and labor to remove all wallpaper from rooms. Upon removal of wallpaper, Contractor shall replace mold damaged gypsum wallboard and finishes according to Specifications.

Approval from COR is required prior to application of finishes. Contractor shall assume replacement of ≈ 1,200 linear feet of gypsum wall board for the wallpaper removal. Contractor shall track the quantity of gypsum board removed and replaced, and report to the COR.

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Note Areas to be removed may include, but not be limited to:

a. Walls

b. Interior Windowsills (plaster and / or gypsum wallboard), Jambs and Headers

c. All Vertical blinds shall be disposed of per Specification Section 02 41 00

The Construction Progress Schedule/CPM schedule, Submittal Schedule, Cost Progress Schedule, Accident Prevention Plan, Life Safety Plan, QC Plan, ICRA, Preconstruction Checklist and Security Requirements documents for Badging shall be submitted for evaluation/approval before NTP is issued and within thirty (30) calendar days of receipt of Notice of Award, unless otherwise directed from Contracting Officer. The starting date of the schedule shall be the date the contractor receives the "Notice to Proceed". At a minimum, both the starting and ending dates shall be indicated on this schedule. The Construction Progress Schedule/ CPM schedule must include vendor lead times and all schedules to be updated when changes occur.

As part of the Contractor’s proposal, a breakdown of line-item costs shall be provided and be aligned with each corresponding Specification Section. Costs shall be provided on a square foot, linear foot, or cubic yard basis, and as it applies to labor and material.

Actual percent of completion shall be based upon the allocated value of installed work divided by the current contract amount. Actual completion percentage shall be provided on each monthly progress report.

In project management terms, the Contractor shall provide a Cost Progress Schedule that indicates the anticipated installation of work in relation to the anticipated (Time) Schedule or elapsed contract time. These values reflect, Planned Value, (PV), [Budgeted Cost of Work Scheduled – BCWS], Actual Value (AV) [Actual Cost of Work Performed – ACWP] and the Earned Value (EV).

While the Contractor may provide their ‘own’ representation of the Cost : Schedule relationship, the results provide the Contracting Officer (CO) a means to gauge whether the project is falling behind or whether variances are within expected values of the overall project constraints. The contractor shall provide these values in every monthly report.

Item Questions Planned Value (PV) How much work should be done?

Earned Value (EV) How much work was done?

Actual Cost (AC) How much did the work cost?

Budget at Completion (BAC) What is the total job budgeted to cost?

Estimate at Completion (EAC) What do we expect the total job to cost?

Signage The Contractor shall also provide a 24”x36” construction sign attached to each door of the construction site. The sign may contain a picture of the completed project in addition to other

Page | 6 pertinent information like the A/E’s and Contractor’s name, Project Cost, Start Date, End Date, etc. Coordinate the sign requirements with the COR.

5. PERFORMANCE MONITORING

The contractor’s performance will be monitored by the Contracting Officer, Contracting Officers Representative, Infection Control Risk Assessment Office, as well as the Safety Office during the contract period. The CO/COR will review the materials, workmanship, certification and expertise of the contractor and their sub-contractors to verify they are in compliance with the drawings/specifications of the contract documents and Construction Schedule. Non-compliance with specifications and drawings without prior written approval will require replacement to meet the contract documents at the contractor’s expense.

Coordinate all administrative and construction requirements exclusively with or through assigned CO/COR.

The Safety Office will review the operations and site construction conditions of the project to confirm that all Safety regulations relating to construction and healthcare facilities are being adhered to. Non-compliance may result in jobsite shut down until compliance is met at the contractor’s expense.

The contractor shall furnish to the CO/COR a consolidated Daily Report for the preceding workday in which is showing the number of laborers, mechanics, foremen/forewomen and pieces of heavy equipment used or employed by the contractor and subcontractors. The report shall bear the name of the firm, the branch of work which they perform such as concrete, plastering, masonry, plumbing, sheet metal work, etc. The report shall give a breakdown of employees by crafts, location where employed, and work performed. The report shall also list materials delivered to the site on the date covered by the report.

Contractor will submit the Daily Report form to the CO/COR for approval prior to construction beginning.

6. SECURITY REQUIREMENTS

The contractor will not require access to confidential systems. The security requirements and impact for this project have been identified in VA Handbook 6500.6 Appendix A. The C&A (Certification and Accreditation) requirements do not apply, and that a Security Accreditation Package is not required.

The Security Requirements for Badging includes completion and submission of Background Investigation Request Worksheet to the VHA Service Center Personnel Security Office.

Each contract employee is required to undergo a Special Agreement Check (SAC) background investigation which equates to being fingerprinted.

Upon successful completion of fingerprinting, all contract employees will be required to obtain a non-Personal Identity Verification (non-PIV) badge. Contractor staff working on site will be required to always wear the badges while on site. Contractor will be required to

Page | 7 immediately notify the Contracting Officer/COR of any changes in staff performing work on site. Upon completion of the contract all identification badges must be returned to the Contracting Officer/COR before final payment can be made. See attached Security Package for more information.

7. FUNDING AND PERIOD OF PERFORMANCE.

The magnitude of projected construction costs is from 250,000 to 1,000,000 dollars. The construction period for this project is 180 calendar days from Notice to Proceed (NTP) barring any unforeseen incidences with inclement weather.

8. DELIVERY SCHEDULE.

SOW

Task

Deliverable Title Format Number

Calendar Days After CO Start

1 Daily Reports Contractor-Determined

Format/CO/COR Approved

1 copy Weekly

2 Status Report/Meeting

Contractor-Determined Format/CO/COR

Approved

1 Copy to COR; 1 copy to CO/COR

Bi-Weekly

3 Project Schedules Contractor-Determined

Format/CO/COR Approved

1 Copy Monthly

3 Submittals/Samples Per Specifications Per Specifications

Per Specifications

3 Construction Photos Contractor-Determined

Format/CO/COR Approved

1 copy Monthly

4 As-Built Drawings Per Specifications Per Specifications

28 Days after Completion

9. SUBMITTAL REQUIREMENTS.

The Contractor shall furnish to the Contracting Officer/COR, for his/her approval, an electronic, PDF version of all shop drawings, product data, Safety Data Sheets (SDS), and catalogue cuts, of all material/equipment furnished under this contract, before purchase, manufacture, or construction. The Contracting Officer/COR will examine these submittals and one copy will be returned to the Contractor if approved or require correction.

It is the responsibility of the Contractor to set up a FTP site that complies with VA requirements, i.e. PROCORE or NEWFORMA, to publish/transfer the required information like submittals, shop drawings, RFIs, cut sheets, etc.

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The CO/COR shall return the submittals approved or disapproved within 10 calendar days after receipt.

Warranties and operating instructions are required at the completion of the Contract work per Specifications.

10. SAFETY PRECAUTIONS.

a. The Contractor shall comply with all applicable Federal, State and Local legal requirements regarding workers health and safety. The requirements include, but are not limited to, NFPA, EPA, and those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulation, such as applicable provision of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for following/complying with the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

b. Contractor shall assume the responsibility to guard against causing fires and/or explosion and to protect Government Property, reference NFPA 241 and OSHA 29 CFR 1926.

c. Follow Interim Life Safety Measures (ILSM). Any series of Operational Actions taken to temporarily reduce hazards posed by Life Safety deficiencies which have been created by demolition, renovation, or construction works, and which are to remain in place and in effect for duration of Contract work. Provide interim life safety measures (ILSM) where fire protection, fire suppression and/or smoke/fire partitions will be shut down or rendered ineffective during construction. Coordinate with the VA Safety Office through CO/COR.

ILSM must be posted outside work area at all times.

d. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. All utility shutdowns shall be coordinated through the CO/COR and not compromise security, communication, or fire safety for occupants.

e. All construction fire barriers that separate the construction area from the rest of the Medical Center to be 1-hour rated. Once all 1-hour construction fire barriers are in place, Safety & Infection Control will inspect with the CO/COR to ensure all protective measures are in place to start. After all Safety, Infection Control, Security, etc. are in place a “Pre-Construction Checklist Assessment” will be signed by Safety, Infection Control, and CO/COR. Then the document shall be posted outside of the main entrance door throughout the duration of the project.

f. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Association (NFPA) 10 and NFPA 41 must be provided and be operational.

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g. The Contractor must obtain a burn permit from VA Safety Office thru the CO/COR prior to any cutting, welding, brazing, grinding, and soldering. All permits shall be prominently displayed outside of the entrance door(s) during all construction.

h. The Contractor shall notify the CO/COR of any Utility Outages and a Utility Outage request must be completed by FMS prior to taking any Utilities out of service.

Contractor shall allow ample time (minimum 10 days) for FMS to coordinate and schedule such events.

i. All necessary precautions shall be taken by the contractor to prevent activation of any existing smoke detectors or sprinkler heads

j. The Contractor shall at all times keep the work area free from accumulation of waste materials. Contractor is responsible for the removal of all materials and debris from the premises utilizing Contractor’s waste bin under the guidance of state, federal, and local laws and regulations. Use of owner’s waste bins is prohibited. Upon completing construction, the Contractor shall remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the CO/COR.

k. Any repair of damage caused as a result of this project will be the responsibility of the Contractor.

11. INFECTION CONTROL RISK ASSESSMENT.

a. Follow all Infection Control Risk Assessment (ICRA) guidelines for dust control during all construction work. A construction dust “Risk Assessment” will be conducted by the Medical Center’s Infection Control Personnel. Bi-weekly inspections for dust control will be conducted by Infection Control Personnel, Safety Manager, and CO/COR to enforce implementation of risk assessment.

b. Contractor shall provide negative air pressure controlled with digital manometer (Basis of Design: Omni-Gard 6 Pressure Monitor) and dust partitions in all areas of work to prevent dust from getting into patient and employee occupied areas. All ventilation ducts shall be capped, and any used ducts shall be approved by FMS HVAC Shop to ensure proper duct work is utilized correctly.

12. HAZARDOUS MATERIAL REPORTING.

a. The Contractor shall maintain hazardous inventories and safety data sheets (SDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored on the construction site, and used at this Medical Center. Hazardous materials must be inventoried when received and when the project is completed.

b. Hazardous Materials Inventories, Safety Data Sheets and Material Quantities used shall be submitted to the CO/COR, for the Safety Office approval.

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c. In the event of a spill, Contractor shall immediately notify the CO/COR and the Safety Office. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provision of 40 CFR Part 761.

d. Comply with EPA, OSHA ,DOEE, VHA construction safety, and VHA Master Specification requirements for demolition of structures. Comply with EPA, DOEE, and VHA requirements for proper handling (such as bagging, sealing and recycling) Mercury-Containing Devices (may include but are not limited to thermometers, manometers, pressure stats, gauges, float or level controls, load meters, supply relays, phase splitters, and sink traps) per 40 CFR 273, and Title 20 DCMR.

e. All hazardous waste expected as a result of renovation, demolition or construction activities (including but not limited to mercury-containing, fluorescent bulbs, electrical devices that contain PCBs) must be properly managed and disposed in accordance with EPA’s 40 CFR 262, -The contractor is solely responsible for filling out and signing any hazardous (or non-hazardous waste) manifest for waste generated on the construction site. The contractor must use their own company’s EPA ID number. All hazardous waste transported off the medical campus will be packed in suitable containers and must have a label that is in compliance with DOT 49 CF 173.

f. In a hospital setting, mercury is commonly found in sink traps. Proper caution and use of

Personal Protective Equipment (PPE) should be practiced when dismantling sinks which may contain mercury. Material should be collected and properly disposed of or recycled at the expense of the contractor. Records of proper disposal should be submitted to the CO/COR and maintained in the projects file.

g. In accordance with EPA’s 40 CFR and DOEE’s 20 DCMR, the contractor as the generator of the waste is responsible for filling out, and signing any hazardous or non-hazardous waste manifests, and they will use their own EPA ID number. Copies of waste manifest shall be submitted to the CO/COR.

h. All hazardous chemicals that need to remain at the job site must be stored and handled from VA in accordance with EPA and DOEE requirements.

13. ENVIRONMENTAL PROTECTION.

In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of EPA, and the facility’s construction safety policy as well as the specific requirements stated elsewhere in the Contract Documents.

All hazardous and universal waste resulting from contractor demolition and construction shall be removed and properly disposed in accordance with 40 CFR 261 through 265, 40 CFR 273 and 40 CFR 279. Also, 20 DCMR 261 through 265, 273, and 279 by the contractor at no additional cost to the VA. This will include the disposal of ballasts, fluorescent bulbs, used oil, mercury

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14. CONSTRUCTION REQUIREMENTS.

a. Provide daily on-site Superintendent or General Foreman to coordinate all building trades and provide liaison for the COR and Contracting Officer. General Foreman will be always designated and be on-site.

b. All equipment and materials shall be approved by the CO/COR or prior to being brought on job site.

c. Provide and install BEST, 7-pin, Interchangeable Core, Small Format, Lockset to all construction temporary doors. VA will pin and install cores. Coordinate with COR.

d. When using special keys for access to roof, mechanical and electrical areas, doors must be kept closed and locked while in such spaces.

e. OSHA and VA CONSTRUCTION SAFETY STANDARDS will be enforced.

Contractor must have completed the 30-hour OSHA Construction Safety course.

f. The Contractor, subcontractors, suppliers, or anyone else employed by the contractor cannot park in the VA premises, unless approved otherwise.

g. Contractor will maintain their own dumpster at an approved location for removal of waste materials.

h. Utility services will not be disrupted without prior approval. It is anticipated that the existing utilities will be adequate for any new service, addition and/or remediation of the areas is not included unless otherwise specified in this Scope of Work or Contract Documents.

i. Where cutting of existing surfaces or removal of existing finishes is required to perform the work under this contract, fill resulting openings, patch the surface and finish to match the adjacent existing surfaces. Holes, penetrations, and other openings caused by the demolition or new construction shall be filled with an approved fire stopping material.

Catalog data on all fire stopping material to be used shall be submitted to the Contracting Officer (CO/COR) for review and approval prior to installation.

j. Do not disturb any wiring whose origin, function or utility are unknown without prior approval from the CO/COR.

k. The contractor shall protect and maintain all items indicated to be reused.

l. The Contractor shall repair or replace any damage to the existing conditions caused by his actions. Repair and replacement of damaged conditions shall match the integrity of the adjacent area. All required work shall be provided at no additional cost to the Government.

m. The Contractor shall be responsible for all final paint and touch-up work which shall be completed after the installation of all systems and components.

n. The medical center facility (VAMCDC) will be occupied and functioning operational during construction. Each phase of construction will need to be coordinated with the CO/COR to determine the acceptable hours of construction. Protect patients, government property, personnel, and visitors at all times.

o. Work is to be performed as to not interfere with patient access at any time.

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p. All construction work and installed equipment and any Installation shall be warranted for a period of at least one (1) year from Substantial Completion approved date unless noted otherwise in individual Specification Sections. Substantial Completion shall be identified at such time that all Close Out deliverables (as described in Specifications) are provided and accepted by the CO/COR.

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