S02 IFB 36C24524B0013.pdf.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 124

36C24524B0013 X

688-24-106

Department of Veterans Affairs VISN 5 Contract Satellite Office VAMC 613, NCO 5, Construction Team 1 510 Butler Ave, Building 306A-9 Martinsburg WV 25405

Department of Veterans Affairs VAMC 613, NCO 5, Construction Team 1 C/O Richard Osborne 510 Butler Ave, Building 306A-9 Martinsburg, WV 25405 WV 25405

Richard Osborne 304-263-0811 x7624

Contractor to provide all the necessary materials and labor to replace windows in all the rooms of B and E Wing and rooms 4A103A, 4A103. In addition to provide all the necessary materials and labor to remove the wallpaper and patch and paint in these rooms: 4B134, 4B135, 4B136, 4B137, 4B137A, 4B138,4B139, 4B140, 4B141, 4B141A, 4B142, 4B143, 4B144, 4B145, 4B146, 4B148 at the Veteran’s Affairs Medical Center in Washington DC (VAMCDC) located at 50 Irving Street, N.W. Washington D.C. 20422.

Period of Performance: 180 calendar days from Notice to Proceed.

A site visit will occur 4/11/2024 at 10:00AM at the Washington, DC VAMCDC, located at 50 Irving Street NW, Washington, DC 20422. All attendees will meet in the main atrium lobby

Questions relating to this solicitation must be submitted in writing via email to richard.osborne2@va.gov no later than 2:00PM on 04/18/2024. All inquiries for this solicitation must be sent electronically using the attached RFI document, "RFI Submission".

All bids must be received electronically by the CO at richard.osborne2@va.gov by 3:00PM EST on 05/22/2024.

Ensure a copy of the bid guarantee is included with your electronic bid and the hard copies of bid guarantees must be received at the following address by bid due date and time of 3:00PM on 05/22/2024

Martinsburg VA Medical Center C/O Richard Osborne 510 Butler Ave, Building 306A-9 Martinsburg, WV 25405

Bid opening will occur at 3:00PM on 05/22/2024 on MicrosoftTeams with Meeting ID: 247 384 147 790 Passcode: xZtGVB at https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting.

This is a 100% Service-Disabled Veteran Owned Business Set-Aside. Contractor must be verified in VetCert to be eligible for award. Primary NAICS Code: 236220, Size Standard: $45M, Magnitude of Construction: $500,000 to $1,000,000.

15 180

X X 52.211-10

X 10

1 15:00 EDT

05-22-2024

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs VAMC 613, NCO 5, Construction Team 1 C/O Richard Osborne 510 Butler Ave, Building 306A-9 Martinsburg WV 25405

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 SCOPE OF WORK

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1.1 INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE, AND

BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.232-18 AVAILABILITY OF FUNDS (APR 1984)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2023)

(DEVIATION) (JAN 2024)

3.2 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

4.2 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.5 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.6 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(SEP 2023)

4.7 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED ITEMS (MAY 2008)

4.8 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.9 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.11 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.12 52.223-21 FOAMS (JUN 2016)

4.13 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS SECURITY

(FEB 2023)

4.14 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

4.15 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.16 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.17 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.18 VAAR 852.236-72 PERFORMANCE OF WORK BY THE CONTRACTOR (APR

2019)

4.19 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.20 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.21 VAAR 852.236-92 NOTICE TO BIDDERS—ADDITIVE OR DEDUCTIVE BID LINE

ITEMS (APR 2019)

4.22 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.23 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 86

4.24 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.25 MANDATORY WRITTEN DISCLOSURES

4.26 IT CONTRACT SECURITY

4.27 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.28 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.29 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.30 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

A.3 SCOPE OF WORK

SCOPE OF WORK – 688-24-106

Washington DC VAMC

50 Irving ST NW Washington DC 20422

SELECTIVE REPLACEMENT - BUILDING 1, 4B AND 4E WINDOWS

PROJECT # 688-24-106

JANUARY 24, 2024

Contract Number: (completed by the CO at time of award)

Task Order Number: Not Applicable

IFCAP/Transaction Number: To Be Determined

Follow-on to Contract and Task Order Number: Not Applicable

1. CONTRACTING OFFICER’S REPRESENTATIVE (COR).

Name: Pauline Koy

Section: Facilities Management Service

Address: 50 Irving Street, NW Washington, DC 20422

Phone Number: (202) 745-8000 x54630

Fax Number: 202-745-8603

E-Mail Address: Pauline.Koy@va.gov

2. CONTRACT TITLE.

SELECTIVE REPLACEMENT - BUILDING 1, 4B AND 4E WINDOWS

3. DEFINITIONS:

a. VA: Veterans Affairs.

b. CONTRACT DOCUMENTS: Construction Drawings and Specifications distributed to bidders in hard copy or electronic format.

c. CO: Contracting Officer

d. COR: Contracting Officers Representative. VA employee of VAMC Facilities and Engineering Service officially assigned to act as a Project Manager and Inspector on behalf of VAMC and the Contracting Officer. COR shall be “First Point of Contact” on all matters concerning contract work for subject Project.

e. DCMR: District of Columbia Municipal Regulations

f. DOEE: Washington, D.C.’s Department of Energy and Environment

g. EPA: Environmental Protection Agency

h. FAR: Federal Acquisition Regulation

i. ICRA: Infection Control Risk Assessment. An ICRA form must be filled out and signed by Infection Control personnel prior to any work – coordinate with

CO/COR.

j. ILSM: Interim Life Safety Measures. Any series of Operational Actions taken to temporarily reduce hazards posed by Life Safety deficiencies which have been created by demolition, renovation, or construction works, and which are to remain in place and in effect for duration of Contract work.

k. NFPA-NFC: National Fire Protection Association – National Fire Codes.

l. NEPA; National Environmental Protection Act. An environmental law that requires all federal agencies to prepare environmental assessments (EAs) and environmental impacts statements (EISs) on any major construction project.

m. NEC: National Electrical Code, NFPA – NFC Standard 70

n. OSHA: Occupational Safety and Health Administration

o. PPE: Personal Protective Equipment

p. PROVIDE: Whenever used throughout the Scope of Work, term “Provide” is to be understood to mean – Purchase newly manufactured; Furnish delivered to VAMC work site in protective containers; Secure from tampering or theft;

and Install in accordance with Contract Scope of Work, Drawings, Specifications and Manufacturer’s Instructions all required items of administrative submittals, labor, demolition, construction, equipment items, and installation works for entirety of Contract.

q. SDS: Safety Data Sheets.

r. SOW: Statement of Work

s. SWMP: Storm Water Management Plan.

4. SCOPE.

The purpose of this project is to replace deteriorated fourth floor windows in B and E Wing in addition to removing the wallpaper and provide patch and paint to several rooms of B Wing at the Veteran’s Affairs Medical Center in Washington DC (VAMCDC) located at 50 Irving Street, N.W. Washington D.C. 20422.

Contractor to provide all the necessary materials and labor to replace windows in all the rooms of B and E Wing and rooms 4A103A, 4A103. In addition to provide all the necessary materials and labor to remove the wallpaper and patch and paint in these rooms:

4B134, 4B135, 4B136, 4B137, 4B137A, 4B138, 4B139, 4B140, 4B141, 4B141A, 4B142, 4B143, 4B144, 4B145, 4B146, 4B148, Contractor to provide a proposal to include all the necessary materials, labor, and equipment to complete all required construction within all documented areas. Work will be performed within the area of the B and E Wing, Fourth Floor, Bldg. 1. of VAMCDC, according to Contract Documents (Drawings and Specifications) dated January 24, 2023.

The work includes but it is not limited to the removal and reinstallation of interior and exterior materials/systems or selective demolition and reparation of finishes necessary to perform the window installation. Where cutting of existing surfaces or removal of existing interior/exterior finishes is required to perform the work under this contract, reinstall the salvaged materials or provide new if damaged or required by specifications, fill resulting openings, patch the surface and finish to match the adjacent existing surfaces.

Proposal shall include all costs for construction activities that may be performed, including work during non-clinical hours (evenings, nights, and weekends) to minimize impact to patients.

The Medical center will be operational during construction work and the Contractor shall provide a Safety/Infection Control Plan submittal for approval.

Construction phasing is required and final phasing to be coordinated and approval must be provided by the CO/COR. A minimum of 16 phases is anticipated.

Staging and laydown areas will be finalized between contractor and the VAMC.

Asbestos abatement is not a requirement of this contract, and it is not included in the scope of work or Contract Documents.

It is the responsibility of the Contractor to conduct site visits, verify existing conditions, quantities of materials, installation instructions of materials to be used, and discrepancies or conflicting requirements in the Statement of Work and/or Contract Documents before preparing the Final Proposal. Contract Documents (Construction Drawings and Specifications) take precedence and will govern over other distributed documents if any conflicts arise. Notify CO/COR immediately for such discrepancies and/or conflicts.

The Construction Progress Schedule/CPM schedule, Submittal Schedule, Cost Progress Schedule, Accident Prevention Plan, Life Safety Plan, QC Plan, ICRA, Preconstruction Checklist and Security Requirements documents for Badging shall be submitted for evaluation/approval before NTP is issued and within thirty (30) calendar days of receipt of Notice of Award, unless otherwise directed from Contracting Officer.

The starting date of the schedule shall be the date the contractor receives the "Notice to Proceed". At a minimum, both the starting and ending dates shall be indicated on this schedule. The Construction Progress Schedule/ CPM schedule must include vendor lead times and all schedules to be updated when changes occur.

The Contractor shall also provide a Cost Progress Schedule that indicates the anticipated installation of work versus the elapsed contract time, for the approval of the contracting officer. The actual percent completion will be based on the value of installed work divided by the current contract amount. The actual completion percentage will be indicated on the monthly progress report.

The Contractor shall also provide a 24”x36” construction sign attached to each door of the construction site. The sign may contain a picture of the completed project in addition to other pertinent information like the A/E’s and Contractor’s name, Project Cost, Start Date, End Date, etc. Coordinate the sign requirements with the COR.

5. PERFORMANCE MONITORING

The contractor’s performance will be monitored by the Contracting Officer, Contracting Officers Representative, Infection Control Risk Assessment Office, as well as the Safety Office during the contract period. The CO/COR will review the materials, workmanship, certification and expertise of the contractor and their sub-contractors to verify they are in compliance with the drawings/specifications of the contract documents and Construction Schedule. Non-compliance with specifications and drawings without prior written approval will require replacement to meet the contract documents at the contractor’s expense.

Coordinate all administrative and construction requirements exclusively with or through assigned CO/COR.

The Safety Office will review the operations and site construction conditions of the project to confirm that all Safety regulations relating to construction and healthcare facilities are being adhered to. Non-compliance may result in jobsite shut down until compliance is met at the contractor’s expense.

The contractor shall furnish to the CO/COR a consolidated Daily Report for the preceding workday in which is showing the number of laborers, mechanics, foremen/forewomen and pieces of heavy equipment used or employed by the contractor and subcontractors. The report shall bear the name of the firm, the branch of work which they perform such as concrete, plastering, masonry, plumbing, sheet metal work, etc. The report shall give a breakdown of employees by crafts, location where employed, and work performed. The report shall also list materials delivered to the site on the date covered by the report.

Contractor will submit the Daily Report form to the CO/COR for approval prior to construction beginning.

6. SECURITY REQUIREMENTS

The contractor will not require access to confidential systems. The security requirements and impact for this project have been identified in VA Handbook 6500.6 Appendix A. The C&A (Certification and Accreditation) requirements do not apply, and that a Security Accreditation Package is not required.

The Security Requirements for Badging includes completion and submission of Background Investigation Request Worksheet to the VHA Service Center Personnel Security Office. Each contract employee is required to undergo a Special Agreement Check (SAC) background investigation which equates to being fingerprinted.

Upon successful completion of fingerprinting, all contract employees will be required to obtain a non-Personal Identity Verification (non-PIV) badge. Contractor staff working on site will be required to always wear the badges while on site. Contractor will be required to immediately notify the Contracting Officer/COR of any changes in staff performing work on site. Upon completion of the contract all identification badges must be returned to the Contracting Officer/COR before final payment can be made. See attached Security Package for more information.

7. FUNDING AND PERIOD OF PERFORMANCE.

The magnitude of projected construction costs is from 500,000 to 1,000,000 dollars. The construction period for this project is 180 calendar days from Notice to Proceed (NTP) barring any unforeseen incidences with inclement weather.

8. DELIVERY SCHEDULE.

SO

W

Task

Deliverable Title Format Number

Calendar Days After CO Start

1 Daily Reports

Contractor- Determined

Format/CO/COR Approved

1 copy Weekly

2 Status Report/Meeting

Contractor- Determined

Format/CO/COR Approved

1 Copy to COR; 1 copy to CO/COR

Bi-Weekly

3 Project Schedules

Contractor- Determined

Format/CO/COR Approved

1 Copy Monthly

3 Submittals/Sample s Per Specifications

Per Specification s

Per Specification s

3 Construction Photos

Contractor- Determined

Format/CO/COR Approved

1 copy Monthly

4 As-Built Drawings Per Specifications Per

Specification s

28 Days after Completion

9. SUBMITTAL REQUIREMENTS.

The Contractor shall furnish to the Contracting Officer/COR, for his/her approval, an electronic, PDF version of all shop drawings, product data, Safety Data Sheets (SDS), and catalogue cuts, of all material/equipment furnished under this contract, before purchase, manufacture, or construction. The Contracting Officer/COR will examine these submittals and one copy will be returned to the Contractor if approved or require correction.

It is the responsibility of the Contractor to set up a FTP site that complies with VA requirements, i.e. PROCORE or NEWFORMA, to publish/transfer the required information like submittals, shop drawings, RFIs, cut sheets, etc.

The CO/COR shall return the submittals approved or disapproved within 10 calendar days after receipt.

Warranties and operating instructions are required at the completion of the Contract work per Specifications.

10. SAFETY PRECAUTIONS.

a. The Contractor shall comply with all applicable Federal, State and Local legal requirements regarding workers health and safety. The requirements include, but are not limited to, NFPA, EPA, and those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulation, such as applicable provision of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for following/complying with the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

b. Contractor shall assume the responsibility to guard against causing fires and/or explosion and to protect Government Property, reference NFPA 241 and OSHA 29

CFR 1926.

c. Follow Interim Life Safety Measures (ILSM). Any series of Operational Actions taken to temporarily reduce hazards posed by Life Safety deficiencies which have been created by demolition, renovation, or construction works, and which are to remain in place and in effect for duration of Contract work. Provide interim life safety measures (ILSM) where fire protection, fire suppression and/or smoke/fire partitions will be shut down or rendered ineffective during construction. Coordinate with the VA Safety Office through CO/COR. ILSM must be posted outside work area at all times.

d. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially regarding exits and exit way access. All utility shutdowns shall be coordinated through the CO/COR and not compromise security, communication, or fire safety for occupants.

e. All construction fire barriers that separate the construction area from the rest of the Medical Center to be 1-hour rated. Once all 1-hour construction fire barriers are in place, Safety & Infection Control will inspect with the CO/COR to ensure all protective measures are in place to start. After all Safety, Infection Control, Security, etc. are in place a “Pre-Construction Checklist Assessment” will be signed by Safety, Infection Control, and CO/COR. Then the document shall be posted outside of the main entrance door throughout the duration of the project.

f. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Association (NFPA) 10 and NFPA 41 must be provided and be operational.

g. The Contractor must obtain a burn permit from VA Safety Office thru the CO/COR prior to any cutting, welding, brazing, grinding, and soldering. All permits shall be prominently displayed outside of the entrance door(s) during all construction.

h. The Contractor shall notify the CO/COR of any Utility Outages and a Utility Outage request must be completed by FMS prior to taking any Utilities out of service. Contractor shall allow ample time (minimum 10 days) for FMS to coordinate and schedule such events.

i. All necessary precautions shall be taken by the contractor to prevent activation of any existing smoke detectors or sprinkler heads

j. The Contractor shall at all times keep the work area free from accumulation of waste materials. Contractor is responsible for the removal of all materials and debris from the premises utilizing Contractor’s waste bin under the guidance of state, federal, and local laws and regulations. Use of owner’s waste bins is prohibited. Upon completing construction, the Contractor shall remove all temporary facilities and leave the project site in a clean and orderly condition acceptable to the CO/COR.

k. Any repair of damage caused as a result of this project will be the responsibility of the Contractor.

11. INFECTION CONTROL RISK ASSESSMENT.

a. Follow all Infection Control Risk Assessment (ICRA) guidelines for dust control during all construction work. A construction dust “Risk Assessment” will be conducted by the Medical Center’s Infection Control Personnel. Bi-weekly inspections for dust control will be conducted by Infection Control

Personnel, Safety Manager, and CO/COR to enforce implementation of risk assessment.

b. Contractor shall provide negative air pressure controlled with digital manometer and dust partitions in all areas of work to prevent dust from getting into patient and employee occupied areas. All ventilation ducts shall be capped, and any used ducts shall be approved by FMS HVAC Shop to ensure proper duct work is utilized correctly.

12. HAZARDOUS MATERIAL REPORTING.

a. The Contractor shall maintain hazardous inventories and safety data sheets (SDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR’s 355, 370, & 372) to be stored on the construction site, and used at this Medical Center. Hazardous materials must be inventoried when received and when the project is completed.

b. Hazardous Materials Inventories, Safety Data Sheets and Material Quantities used shall be submitted to the CO/COR, for the Safety Office approval.

c. In the event of a spill, Contractor shall immediately notify the CO/COR and the Safety Office. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provision of 40 CFR Part 761.

d. Comply with EPA, OSHA ,DOEE, VHA construction safety, and VHA Master Specification requirements for demolition of structures. Comply with EPA, DOEE, and VHA requirements for proper handling (such as bagging, sealing and recycling) Mercury-Containing Devices (may include but are not limited to thermometers, manometers, pressure stats, gauges, float or level controls, load meters, supply relays, phase splitters, and sink traps) per 40 CFR 273, and Title

20 DCMR.

e. All hazardous waste expected as a result of renovation, demolition or construction activities (including but not limited to mercury-containing, fluorescent bulbs, electrical devices that contain PCBs) must be properly managed and disposed in accordance with EPA’s 40 CFR 262, -The contractor is solely responsible for filling out and signing any hazardous (or non-hazardous waste) manifest for waste generated on the construction site. The contractor must use their own company’s EPA ID number.

All hazardous waste transported off the medical campus will be packed in suitable containers and must have a label that is in compliance with DOT 49 CF 173.

f. In a hospital setting, mercury is commonly found in sink traps. Proper caution and use of Personal Protective Equipment (PPE) should be practiced when dismantling sinks which may contain mercury. Material should be collected and properly disposed of or recycled at the expense of the contractor. Records of proper disposal should be submitted to the CO/COR and maintained in the projects file.

g. In accordance with EPA’s 40 CFR and DOEE’s 20 DCMR, the contractor as the generator of the waste is responsible for filling out, and signing any hazardous or non-hazardous waste manifests, and they will use their own EPA ID number. Copies of waste manifest shall be submitted to the CO/COR.

h. All hazardous chemicals that need to remain at the job site must be stored and handled from VA in accordance with EPA and DOEE requirements.

13. ENVIRONMENTAL PROTECTION.

In order to provide for abatement and control of all environmentally hazardous materials arising from demolition and/or construction activities, the Contractor shall comply with all applicable environmentally hazardous material control and abatement and all applicable provisions of EPA, and the facility’s construction safety policy as well as the specific requirements stated elsewhere in the Contract Documents.

All hazardous and universal waste resulting from contractor demolition and construction shall be removed and properly disposed in accordance with 40 CFR 261 through 265, 40 CFR 273 and 40 CFR 279. Also, 20 DCMR 261 through 265, 273, and 279 by the contractor at no additional cost to the VA. This will include the disposal of ballasts, fluorescent bulbs, used oil, mercury switches and any hazardous material. Copies of disposal manifests must be provided to the CO/COR. Contractor must comply with Federal Executive Order 13693 and project specifications by developing a waste management plan to divert the demolition debris from the solid waste stream.

14. CONSTRUCTION REQUIREMENTS.

a. Provide daily on-site Superintendent or General Foreman to coordinate all building trades and provide liaison for the COR and Contracting Officer. General Foreman will be always designated and be on-site.

b. All equipment and materials shall be approved by the CO/COR or prior to being brought on job site.

c. Provide and install BEST, 7-pin, Interchangeable Core, Small Format, Lockset to all construction temporary doors. VA will pin and install cores. Coordinate with

COR.

d. When using special keys for access to roof, mechanical and electrical areas, doors must be kept closed and locked while in such spaces.

e. OSHA and VA CONSTRUCTION SAFETY STANDARDS will be enforced.

Contractor must have completed the 30-hour OSHA Construction Safety course.

f. The Contractor, subcontractors, suppliers, or anyone else employed by the contractor cannot park in the VA premises, unless approved otherwise.

g. Contractor will maintain their own dumpster at an approved location for removal of waste materials.

h. Utility services will not be disrupted without prior approval. It is anticipated that the existing utilities will be adequate for any new service, addition and/or remediation of the areas is not included unless otherwise specified in this Scope of Work or Contract Documents.

i. Where cutting of existing surfaces or removal of existing finishes is required to perform the work under this contract, fill resulting openings, patch the surface and finish to match the adjacent existing surfaces. Holes, penetrations, and other openings caused by the demolition or new construction shall be filled with an approved fire stopping material. Catalog data on all fire stopping material to be used shall be submitted to the Contracting Officer (CO/COR) for review and approval prior to installation.

j. Do not disturb any wiring whose origin, function or utility are unknown without prior approval from the CO/COR.

k. The contractor shall protect and maintain all items indicated to be reused.

l. The Contractor shall repair or replace any damage to the existing conditions caused by his actions. Repair and replacement of damaged conditions shall match the integrity of the adjacent area. All required work shall be provided at no additional cost to the Government.

m. The Contractor shall be responsible for all final paint and touch-up work which shall be completed after the installation of all systems and components.

n. The medical center facility (VAMCDC) will be occupied and functioning operational during construction. Each phase of construction will need to be coordinated with the CO/COR to determine the acceptable hours of construction. Protect patients, government property, personnel, and visitors at all times.

o. Work is to be performed as to not interfere with patient access at any time.

p. All construction work and installed equipment and any Installation shall be warranted for a period of at least one (1) year from Substantial Completion approved date unless noted otherwise in individual Specification Sections.

Substantial Completion shall be identified at such time that all Close Out deliverables (as described in Specifications) are provided and accepted by the

CO/COR.

- End -

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

1.1 INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE,

AND BONDS

CONSTRUCTION COMPLETION TIME (after Notice to Proceed): 180 calendar days.

MAGNITUDE: Between $500,000.00 and $1,000,000.00.

SIZE DETERMINATION: For this procurement for construction, a concern is considered small if its average annual receipts for its preceding 3 fiscal years did not exceed $45 million. The NAICS code is 236220.

PARTIAL PAYMENTS will be made monthly as the work progresses, in accordance with the Schedule of Values and actual work completed.

MINIMUM RATES OF WAGES, required by the Davis Bacon Act (40 U.S.C. 276a), as amended, to be paid the various classes of laborers and mechanics employed on this work are set forth in the specifications.

After bids are publicly opened, an award will be made with reasonable promptness to that responsible bidder, whose bid Conforming to the invitation for bids, will be most advantageous to the Government, considering only bid price and the price related factors included in the invitation. Award shall not be made until all required approvals have been obtained and the award otherwise conforms to FAR 14.103-2.

1. Bidding materials may be obtained at https://sam.gov/content/opportunities. Contractors are responsible for downloading required documents.

2. Subcontractors, material firms, and others interested in preparing sub-bids may view the interested parties list at https://sam.gov/content/opportunities to obtain a list of organizations, such as Builders Exchanges, Chambers of Commerce, Contractors and others, who have received bidding materials.

3. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. Hard copies of the bid guarantee must be received at the following address by bid opening:

Martinsburg VA Medical Center c/o Richard Osborne 510 Butler Ave, Building 306A-9 Martinsburg, WV 25405 https://sam.gov/content/opportunities https://sam.gov/content/opportunities

4. If the contract will exceed $100,000.00 (see Far 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of the SF 25 and 25A may be obtained upon application to the issuing office.

5. VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR: In accordance with VAAR 804.1102 VENDOR INFORMATION PAGES (VIP) DATABASE, prior to January 1, 2012, all VOSBs and SDVOSBs must be listed in the VIP database, available at http://www.VetBiz.gov, and also must be registered in the System for Award Management (SAM) (see 48 CFR subpart 4.11) to submit offers and receive contract awards under VA’s Veteran-owned Small Business prime contracting and subcontracting opportunities program set forth in Part 819. After December 31, 2011, all VOSBs, including SDVOSBs, must be listed as verified in the VIP database, and must be registered in the SAM to be eligible to participate to receive new contract awards under this program. SDVOSB Firms that submit bids/offers on SDVOSB/VOSB set asides that are not listed on VIP will be deemed nonresponsive (IFB) or technically unacceptable (RFP/RFQ).

VETS 4212: Title 38, USC Section 4212(d), and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS 4212 reporting information can be done electronically at:

<https://www.dol.gov/vets/vets4212.>. For procurement awards more than $30,000, this report must be completed and accepted prior to any Federal contract award. Therefore, all potential contractors are encouraged to file every year. All bidders MUST complete their report prior to award.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their proposal. All bidders MUST be registered in SAM prior to award.

6. SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATE:

All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc.

http://www.vetbiz.gov/ http://www.sam.gov/

(NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI.

Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

7. REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE SYSTEM (CPARS):

As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluations contractor past performance on all contracts that exceed $100,000.00 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, the Contractor performance System (CPS) which is maintained by the National Institutes of Health (NIH). The CPS database information is shared with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies.

Each contractor whose contract award is estimated to exceed $100,000.00 is required to register with the database at the following web address:

http://www.cpars.csd.disa.mil/cparsmain.htm. Help in registering can be obtained by contacting CPS Support E-mail or by calling. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor’s registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor’s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPS to the contractor’s designated representative for comment. The contractor representative will have thirty days to submit any comments and reassign the report to the VA contracting officer.

Failure to have a current registration with the, or to reassign the report to the VA contracting officer within those thirty days, will result in the Government’s evaluation being placed on file in the database with a statement that the contractor failed to respond.

CONTRACTOR CERTIFICATION: IMMIGRATION AND NATIONALITY ACT OF 1952, AS

AMENDED

The Contractor certifies that the Contractor will comply with all applicable legal provisions contained in the Immigration and Nationality Act of 1952, 8 U.S.C. §1101 et seq. as amended;

and related laws and regulations and applicable Executive Orders that relate to non-U.S.

citizens (“non-Citizen”) working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs.

While performing services for the Department of Veterans Affairs, the Contractor shall not knowingly employ, contract, or subcontract with any non-Citizen who is not eligible to work in the U.S. Additionally, the Contractor is required to comply with all “E-Verify” requirements consistent with Executive Order 12989 and any related amendments, as well as relevant Federal Acquisition Regulations. Contractor is also required to comply with any credentialing or background investigations that VA requires for the occupation.

If the Contractor fails to comply with any requirements outlined in the preceding paragraphs or its Agency regulations, the Department of Veterans Affairs may, at its sole discretion, require that the Non-Citizens who failed to meet the work authorization requirements or otherwise failed to maintain their legal status in the United States be immediately prohibited from working at the Contractor’s place of business that services Department of Veterans Affairs patient referrals or any other place where the Contractor provides services to veterans who have been referred by the Department of Veterans Affairs; and may provide grounds for termination of this contract for breach. Contractor agrees to hold VA harmless for any adverse actions resulting from the Contractor’s removal of a Non-Citizen from VA services.

The Contractor agrees to obtain a similar certification from its subcontractors.

Signature: ____________________________________________

Date: ____________________________________________

Typed Name and Title: ____________________________________________

Company Name: ____________________________________________

This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. 1001.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PRE-CONSTRUCTION CONFERENCE: Upon receipt of Award Notice and prior to attending the pre-construction conference, the successful bidder shall have completed the required contractor documentation. Contractor staff working on site will be required to always wear the badges while on site. Contractor will be required to immediately notify the Contracting Officer of any changes in staff performing work on site. Upon completion of the contract all identification badges must be returned to the Contracting Officer before final payment can be made.

METRIC PRODUCTS: If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer Technical Representative (COR), will accept or reject the product.

INVOICING: In order to comply with the Improper Payments Elimination Recovery Act of 2010 (IPERA), VA is finalizing actions to mandate electronic invoice submission to the VA Financial Services Center (VAFSC) (reference VAAR clause 852.232-72 in the General Conditions Section of the solicitation). The VAFSC has expanded its electronic invoicing services through OB10 provided solutions. OB10 electronic invoicing services, including mapping/transaction fees, are free to VAFSC vendors. If you are not currently a member of the OB10 network, subscribing is simple. There is no expensive hardware or software to install.

OB10 will handle all the necessary technical and commercial steps needed to establish your account. If you prefer, feel free to contact OB10 at va.registration@ob10.com or 1-877-752- 0900 then select option 2. To contact the Department of Veteran Affairs Financial Service Center (VAFSC) about this request visit http://www.fsc.va.gov/fsc/einvoice.asp or call the FSC e-Invoice Contact Information at (866) 372-1141.

Contractor must provide the Contracting Officer and COR a copy of all invoices before they are submitted. All invoices must be approved before submitting.

SAM and VETS4212 REGISTRATION: Contractor MUST be registered in the System for Award Management (SAM) and the VETS4212 database before contract award. SAM can be accessed at http://www.sam.gov, and VETS4212 can be accessed at https://www.dol.gov/vets/vets4212.htm.

804.1102 Vendor Information Pages (VIP) Database: All VOSBs and SDVOSBs must be listed as verified in the VetCert database, available at Veteran Small Business Certification (sba.gov).

Limitations on Subcontracting – Monitoring and Compliance

This solicitation includes VAAR clause 852.219-73 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor’s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support mailto:va.registration@ob10.com http://www.fsc.va.gov/fsc/einvoice.asp http://www.sam.gov/ https://www.dol.gov/vets/vets4212.htm https://veterans.certify.sba.gov/ contractor(s) may require access to contractor’s offices where the contractor’s business records, or other proprietary data are retained and to review such business records regarding the contractor’s compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor’s business records or other proprietary data reviewed or obtained while assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.