SOW Damperrevised.docx

Statement of Work for University Drive Damper Services

GENERAL:

The Joint commission requires that fire and smoke dampers be tested every six (6) years to confirm that the fire and smoke dampers are operating as required and that a fire/smoke barrier is provided in all ductwork that penetrates fire/smoke rated barrier walls. In 2017, fire and smoke dampers at University Drive were tested and a limited number of deficiencies were found. A Phase I project to correct the deficiencies has been completed.

Contractor shall provide all labor, materials, tools, and test instruments to correct the remaining fifteen (15) deficiencies related to Non-Accessible dampers and/or missing dampers that require installation. This project scope is to access, install, and test the remaining fire and smoke dampers that do not meet the requirements as set forth by The Joint Commission Fire Protection Team and to bring the VAPHS up to EC.02.03.05-EP 18 – Fire and Smoke Dampers, NFPA 80, NFPA 105, and NFPA 101 standards. See Attachment – “A” for more information on Non-Accessible dampers.

SPECIFICS:

1. On the University Drive Campus, VA Pittsburgh Health Systems has identified fire and/or smoke dampers that are missing or have not satisfied the functional test requirement for healthcare occupancy. All dampers identified in Attachment “A” – Non-Accessible Fire/Smoke Dampers - Phase II, as indicated on Attachment “C” – Life Safety Floor plans (Drawings 1 - 12), and listed in Attachment “C” – Action Plan Summary, and, are to be corrected, tested and certified by a qualified testing agency certifying that the fire/smoke dampers are operational as required by The joint Commission Fire Protection EC.02.03.05-EP 18 – Fire and Smoke Dampers, NFPA 80, NFPA 105, and NFPA 101 standards.

2. The Contractor shall develop and submit a plan to obtain access to the Non-Accessible dampers, make corrections required to obtain access, perform all repairs required to make the dampers operational, and perform functional tests on the dampers to certify that the dampers meet the testing requirements as required by The Joint Commission Fire Protection EC.02.03.05-EP 18 – Fire and Smoke Dampers, NFPA 80, NFPA 105, and NFPA 101 standards.

3. The VA Pittsburgh Healthcare System (VAPHS) has a requirement for all labor, equipment, tools, materials, and travel to perform Repair and Testing Services for the Non-Accessible dampers at the University Drive Campus. The services are to achieve proper access to view the internal dampers for the periodical testing of the dampers.

4. Contractor must review and determine the modifications required to any obstruction to complete the proper access to view and test the internal dampers. Work will include the installation and/or repair of access doors, and/or modification to ductwork, pipe, wire, sensors, conduit, and related obstructions to achieve and maintain proper access. Install all required fire seal/stop as required by code.

5. The installation of new smoke dampers will require the Contractor to install new EMT from existing duct detector to new dampers, install PAM relay (from duct detector) to building FACP, install EMT to 120v electric panel, install 120/24v XFMR wired to open emergency circuit. The Contractor shall coordinate with JCI Fire/ JCI Controls Inc. for all building integration and control wiring for Fire Monitoring System and BMS. Commissioning and testing of the dampers is the responsibility of the Contractor.

6. Contractor as part of this work must submit a detailed plan indicating remedy of each damper, issues surrounding nearby utilities, schedule, and applicable outage(s) and planning per VAPHS medical center policies for disruptions (14) days prior to service work.

7. The Contractor must coordinate with CO, COR, Environmental Services, Infection Prevention, VA Safety, Construction Safety, and other departments to schedule work to cause minimal disruptions of medical center activities. Contractor will be required to work after normal business hours and on weekends and holidays Monday through Friday 15:30 to Midnight. Contractor must follow all applicable VAPHS medical center policies, including Infection Control Risk Assessment (ICRA) barrier as needed to protect patients and Staff in all areas of work, typical. Contractor shall provide all labor and materials for ICRA containment and build all ICRA IAW IP Risk Assessment per IP Matrix.

Contractor will be required to provide the Scope of Work as follows:

8. Completed by and supervised by individuals who are certified to inspect and test Fire and Smoke Dampers and hold certification from the International Certification Board, or similar third-party industry training organization, as HVAC Fire Life Safety Technicians through a program accredited by ANSI under the ISO/IEC 17024 standard. Submit qualifications of proposed individuals.

9. Ability to “coordinate and for all building integration and control wiring for Fire Monitoring System and BMS”, inclusive of Commissioning and testing of the dampers.

Special Contract Requirements

1. Contractor’s Responsibilities and Insurance Requirements: The Contractor must obtain all necessary licenses and/or permits required to perform this work. He/She must take all precautions necessary to protect persons and property from injury or damage during the performance of this Contract. He must be responsible for any injury to himself, his employees, or others, as well as for any damage to personal or public property that occurs during the performance of this Contract that is caused by his or his employees’ fault or negligence.

2. Safety Requirements: To protect the lives and health of occupants of the buildings, the Contractor in the performance of this Contract must take such safety precautions as the CO, or his designate, may determine to be reasonably necessary. The CO, or his designate, will notify the Contractor of any non-compliance with the foregoing provisions and the action to be taken. The Contractor must, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative must be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the CO may issue an order, stopping all or any part of the work, and hold the Contractor in default. Noncompliance may result in Contract termination.

3. Interference with Normal Functions: The Contractor’s personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the medical facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and emergency and/or service carts. These interruptions should only be occasional. Any interruptions considered to be excessive should be brought to the attention of the CO.

4. Disposal of Hazardous Waste: The Contractor must not dispose of any hazardous materials at any location on the medical facility premises except as specified by the CO.

5. Sales of Companies or Name Changes: If the Contractor, gaining award of the Contract, wishes the VAPHS to recognize a successor in interest to its Contract or a name change, he will submit a written request to the Contracting Officer in accordance with FAR 42.1203.

6. HIPAA Compliance: Contractor must adhere to the provisions of Public Law 104-91, Health Insurance Portability and Accountability Act (HIPAA) of 1966 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI).

ATTACHMENT “A”

ATTACHMENT “B”

Life Safety Floor Plan Drawings 1 – 12 indicating approximate location of Fire/Smoke Damper requiring action under this Statement of Work.

ATTACHMENT “C”

Action Plan Summary

Assess ID 1519 – Hallway by Starbucks, install new fire damper.

a.) Install bigger duct access.

b.) Remove existing ductwork to install new FD.

c.) Reassemble ductwork.

d.) Fire seal as required.

e.) Test and record functionality.

Assess ID 1523 S – Hallway double doors by security, Install new SD.

a.) Cut out section of existing duct and remove.

b.) Install new SD as per code.

c.) Reattach to existing ductwork.

d.) Fire seal as required.

e.) In electric room where emergency electric panel is located. Install 120/24v XFMR. Wire to open emergency circuit. Hard conduit.

f.) Pull red fire MC wire to SD location.

g.) Test and record functionality.

Assess ID 1523 R – Hallway double doors by security, Install new SD.

a.) Cut out section of existing duct and remove.

b.) Install new SD as per code.

c.) Reattach to existing ductwork.

d.) Fire seal as required.

e.) In electric room where emergency electric panel is located. Install 120/24v XFMR. Wire to open emergency circuit. Hard conduit.

f.) Pull red fire MC wire to SD location, wire as per schematic provided with bid acceptance.

g.) Test and record functionality.

Assess ID 1305 – 8th floor hallway, supply air to ceiling unit a.) Cut out section of existing duct and remove.

b.) Install new SD as per code.

c.) Reattach to existing ductwork.

d.) Fire seal as required.

e.) In electric room where emergency electric panel is located. Install 120/24v XFMR. Wire to open emergency circuit. Hard conduit.

f.) Pull red fire MC wire to SD location, wire as per schematic provided with bid acceptance.

g.) Test and record functionality.

Assess ID 1545- Generator Room, Stainless Steel ductwork.

a.) Cut into existing duct, separate to install 2 new stainless steel FSD’s.

b.) Install combination fire/smoke, 2 separate dampers.

c.) Install stainless ward frames.

d.) Install breakaway connections.

e.) Remove duct mate fitting that are corroding and replace with stainless.

f.) Install EMT from existing duct detector to new dampers.

ATTACHMENT “C”

g.) Install PAM relay (from duct detector) to building FACP h.) Install EMT to 120v electric panel within mechanical space.

i.) Test and record functionality.

Missing Damper – 001 – Located by 2-FD-34 (Installed phase I).

a.) Install new SD b.) Cut out section of existing duct and remove.

c.) Install new SD as per code.

d.) Reattach to existing ductwork.

e.) Fire seal as required.

f.) In electric room where emergency electric panel is located. Install 120/24v XFMR. Wire to open emergency circuit. Hard conduit.

e.) Pull red fire MC wire to SD location, wire as per schematic provided with bid acceptance.

g.) Johnson Controls to provide material for fire system interface, technical support, programming, and commissioning.

h.) Test and record functionality.

Missing 2 Smoke Dampers 002 and 003 – located by 2-FD-34 and Missing – 001 a.) Cut out section of existing duct and remove.

b.) Install new SD as per code.

c.) Reattach to existing ductwork.

d.) Fire seal as required.

e.) In electric room where emergency electric panel is located. Install 120/24v XFMR. Wire to open emergency circuit. Hard conduit.

f.) Pull red fire MC wire to SD location, wire as per schematic provided with bid acceptance.

g.) Test and record functionality.

Assess ID 7-1-FD-12 – 7th floor Hallway by elevators 4 & 5.

a.) Install new fire damper.

b.) Install angle frame as per code.

c.) Fire seal as required.

d.) Test and record functionality.

Assess ID 2-1-FSD-30 – 2nd floor mechanical break room.

a.) Provide new actuator.

b.) Upgrade old duct detector to new style and add 2 PAM relays.

d.) Install EMT/fittings from existing fan duct detector to damper location.

e.) Provide all wire 14ga.

f.) Install necessary hangers, utilize existing.

g.) Provide MC/Greenfield whip to damper.

h.) Test and record functionality.

Missing 2 Fire Smoke Dampers 004 and 005 – located above Double Door Entry to 8West a.) Cut out section of existing Supply and Return duct (respectively) and remove.

b.) Install new FSD as per code.

ATTACHMENT “C”

c.) Reattach to existing ductwork.

d.) Fire seal as required.

e.) In electric room where emergency electric panel is located. Install 120/24v XFMR. Wire to open emergency circuit. Hard conduit.

f.) Pull red fire MC wire to SD location, wire as per schematic provided with bid acceptance.

g.) Test and record functionality.

Missing Fire Smoke Damper 006 – located at Generator Room (in addition to ID 1545) a.) Cut into existing duct, separate to install 2 new stainless steel FSD’s.

b.) Install combination fire/smoke, 2 separate dampers.

c.) Install stainless ward frames.

d.) Install breakaway connections.

e.) Remove duct mate fitting that are corroding and replace with stainless.

f.) Install EMT from existing duct detector to new dampers.

g.) Install PAM relay (from duct detector) to building FACP h.) Install EMT to 120v electric panel within mechanical space.

i.) Test and record functionality.

Missing Fire Smoke Damper 007 – located at Generator Room (in addition to ID 1545) a.) Cut into existing duct, separate to install 2 new galvanized FSD’s.

b.) Install combination fire/smoke, 2 separate dampers.

c.) Install galvanized ward frames.

d.) Install breakaway connections.

e.) Remove duct mate fitting that are corroding and replace with galvanized.

f.) Install EMT from existing duct detector to new dampers.

g.) Install PAM relay (from duct detector) to building FACP h.) Install EMT to 120v electric panel within mechanical space.

i.) Test and record functionality.

Missing Fire Damper 008 – located at Generator Room (in addition to ID 1545) a.) Cut into existing duct, separate to install 2 new stainless-steel FD’s.

b.) Install fire damper, 2 separate dampers.

c.) Install stainless ward frames.

d.) Install breakaway connections.

e.) Remove duct mate fitting that are corroding and replace with stainless.

f.) Install EMT from existing duct detector to new dampers.

g.) Install PAM relay (from duct detector) to building FACP h.) Install EMT to 120v electric panel within mechanical space.

i.) Test and record functionality.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

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