36C24226B0046_1.docx

36C24226B0046

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24226B0046 X 526-26-2-5039-0005 526-20-508 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904 Kurian, Akkil 718-526-1000 x22406 The Contractor shall furnish all materials, supplies, equipment, personnel and supervision for Project 526-20-508 Replace Morgue Freezers in accordance with the drawings and specifications at the James J. Peters VAMC Bronx, New York. This project is subject to FAR 52.232-18 Availability of Funds.

Completion Time: 365 Calendar Days from the Notice to Proceed.

This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set aside procurement.

In order to be eligible for award, Contractor must be registered in SAM (www.sam.gov) with a Unique Entity Identifier and are verified/certified as SDVOSB in the Small Business Search https://search.certifications.sba.gov/ at the time of bid/offer submission and before award of this procurement. Offerors must submit their annual Vets4212 Report. The North American Industry Classification System Code (NAICS) is 238220- Business Size is $19 Million.

Magnitude of Construction: Between $2,000,000 and $5,000,000.

Contractor will be responsible to coordinate and schedule work and shall be expected to plan work typically during duty hours of 8 AM to 4:30 PM eastern time except as noted in the general conditions and as approved by the CO. Work shall comply with VA Specifications and regulations, all applicable Federal, State and Local codes, including specific regulations related to working at the VA Bronx Campus.

A pre-bid site visit is scheduled for Tuesday, 7/ /26 at 11:

0am. Prospective bidders shall meet at James J. Peters VAMC, 130 West Kingsbridge Road, Bronx, NY 10468 building 100 and room number GC-100.

NOTE: NO OTHER SITE VISITS WILL BE ALLOWED. INTERESTED BIDDERS ARE STRONGLY ENCOURAGED TO ATTEND.

To preserve the integrity of the procurement process, all questions and request for information must be submitted in writing to Akkil Kurian, akkil.kurian@va.gov. Questions must be received no later than July 2026, at 12:00pm.

The bid opening will be held online via Microsoft Teams on 08/ /26 at 10:00am. Details are on page 1

. ONLY EMAILED

BIDS to akkil.kurian@va.gov will be accepted. The bids shall include copies of the original bid bond. The bid opening shall take place on Wednesday 08/ /26 at 10:00am EST.

VAAR 852.219-75 Limitations on Subcontracting Certificate is a separate requirement attached in the solicitation.

FAR 52.225-

Buy American Act Certificate is a separate requirement attached in the solicitation. The signed certificates must be received with the bid. Brand name or equal forms are attached and must be submitted with the bid.

Refer to pag e 18 for Spec 01 32 00 Autodesk Build Contract Management Platform.

FAR Part 36.209 Construction contracts with architect-engineer firms. No contract for the construction of a project shall be awarded to Miller-Remick, LLC or its subsidiaries or affiliates.

NOTE: CONTRACTORS MUST ACKNOWLEDGE ALL SOLICIATION AMENDMENTS.

x x 52.211-10 X 10 days

10:00 AM

EDT

08- -2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

526-3660162-5039-854100-2670 23NR2BS04

36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx NY 10468-3904 Tungsten Network http://www.tungsten-network.com/us/en /veterans-affairs

Patricia Cordero Contracting Officer

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Bidding materials consisting of Invitation for Bids, drawings, specifications and contract forms will be available on https://sam.gov/ in electronic format only by searching for solicitation number 36C24226B0046. All interested parties (subs & primes) should register at https://sam.gov/ as an “Interested Vendor” so that others will know of our interest in participating in this procurement. A Bidder’s mailing list WILL NOT BE prepared by the Contract Specialist. SOLICITATION AMENDMENTS: Amendments to the solicitation will be posted at https://sam.gov/ Paper copies of the amendments will NOT be individually mailed. By registering to “Receive Notification”, you will be notified by e-mail of any new amendments that have been issued and posted. No other notification of amendments will be provided. Bidders are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of bids.

(b) If bid exceeds $150,000 a bid bond must be submitted. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) If the contract will exceed $150,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

(d) If the bid is between $30,000 - $150,000. The bidder to whom award is made will be required to furnish a Payment Bond, Standard Form 25A or alternative payment protection which conforms to the requirements set forth in FAR Clause 52.228-13, Alternative Payment Protections, as noted in the General Conditions of this Specification. Copies of the Standard Form of Payment Bond may be obtained upon application to the Issuing Office.

DESCRIPTION OF WORK: GENERAL CONSTRUCTION: : The Contractor shall furnish all necessary professional Construction services to provide complete scope of work for Project # 526-20-508 Replace Morgue Freezers in accordance to the project Statement of Work and specifications for the James J. Peters VA Medical Center in Bronx, New York.

Magnitude of Construction: $2,000,000.00 and $5,000,000.00

1.1 BID PRICING SHEET

IFB No.: 36C24226B0046 Project No.: 526-20-508

Bids providing less that 120 Calendar Days of Government Acceptance after the date bids are due will not be considered and will be rejected.

The bidder agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this bid is accepted by the Government in writing within 120 calendar days after the date bidders are due.

BASE BID

A. ITEM I, GENERAL CONSTRUCTION: BASE BID: Contractor shall furnish all supervision, labor, equipment, and material necessary to Replace Morgue Freezers at the James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468.

The Contract period of performance for Base Bid construction shall be 365 calendar days from Notice to Proceed (NTP).

Base Bid $ ___________________________

Offers shall provide a complete package to include the completed bid sheet along with the following to be determined responsive, responsible, and considered for award:

o Bid Bond and associated documents on correct forms;

o Acknowledgement of all amendments;

o Completed 52.225-2 Buy America Certificate o Completed 852.219-75 VA Notice of Limitations in Subcontractors Compliance Certificate o Verified/certified as SDVOSB in the SBA Small Business Search https://search.certifications.sba.gov/ o Proof of compliance with VETS 4212 Federal Contractor Reporting.

o Brand Name or equal forms with the bid to verify the use of the brand name or an equivalent equipment that meets the salient characteristics

STATEMENT OF WORK

PROJECT NO. 526-20-508 REPLACE MORGUE FREEZERS

JAMES J. PETERS VA MEDICAL CENTER

130 WEST KINGSBRIDGE ROAD

BRONX, NY 10468

This is a construction contract for the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468 to furnish all supervision, labor, equipment, and material necessary to renovate and upgrade our Morgue Refrigerators; building 100 of the James J. Peters VA Medical Center. All work shall be completed in accordance with all published applicable local/state/federal/national codes, ordinances, and regulations, along with all related VA directives, design guides and manuals, specifications, and standards plus all VA requirements (federal or local) that are project specific to the documented scope of work on this site. Contractors are required to visit the site and meet with the Contracting Officer’s Representative (COR) prior to bidding.

This construction project will upgrade two (2) morgue refrigerators (referred to as Blue Morgue and Main Morgue) located at the James J. Peters Bronx Veterans Affairs Medical Center. This upgrade will include the full demolition and replacement of the two morgues—Blue Morgue and Main Morgue—being performed in two phases, with Blue Morgue replaced first, followed by Main Morgue, ensuring continuous availability of at least one functioning morgue during construction. Additionally, asbestos abatement will be required as per the design documents and specifications.

All work must comply with VA design standards (TIL), infection control risk assessment (ICRA) requirements, and applicable building codes. Contractors must coordinate with adjacent and concurrent construction projects to ensure safety, access, and uninterrupted facility operations. [Current coordination: Improve OR and SPD HVAC]. Work is not considered complete unless a sanitation ticket is provided for the construction debris. No wiring, pipes, equipment, or construction debris is to be left abandoned.

Scope of Work:

Phase 1 – Blue Morgue Replacement Scope of work will include (but not limited too) as per contract documents.

Demolition:

Removal all interior components down to structural walls. Demolish and remove the compressor from an adjacent closet. Removal of all supporting mechanical, electrical, and plumbing (MEP) systems completely. Remove existing lab area floor drain outside the morgue and reroute sanitary piping.

New Construction:

Construct a new morgue with increased ceiling height (9'-0"). Install chilled water-fed compressor located in Room 2B-65. Install back-up system using once-through potable water drain. Install two new floor drains: one in the morgue room and one in the adjacent closet.

Provide new lighting, electrical panel-fed wiring, adjustable temperature controls, and TempTrak-compatible monitoring system. Install curtain track system (curtain color/type to be provided by morgue personnel). Coordinate with manufacturers for curtain track and cooler box installation. All finishes and materials to comply with infection control and cleanability requirements.

Phase 2 – Main Morgue Replacement Demolition:

Removal of all interior elements to structural walls. Demolish and remove roof-mounted compressor and all supporting MEP systems.

New Construction:

Construct new morgue with increased interior dimensions: 12’-0” x 19’-6” x 9’-0”.

Install chilled water-fed compressor in Room 2B-65, with back-up once-through potable water system. Provide matching redundant compressor and unit cooler system for standby use.

Maintain existing interior floor drain. Install video monitoring and control systems, remotely accessible. Install new lighting, power, adjustable controls, and all-new electrical wiring from panels. Include new window at door entrance. Provide finishes that meet infection control standards.

An 18”H x 24”W viewing window will be added to the main morgue. A continuous curtain track shall run around the inside of the morgue cooler.

New Sink in Corridor G2-61:

Install sink (LV-1) with hot and cold-water supply, including all necessary plumbing and wall finishes.

The floors in both morgues should be Stonhard urethane mortar floor system and shall be installed as per manufacture recommendations. Contractor should prep the floor, grind/sand it down, repair and level the floor as needed to receive the new flooring.

Demolition and heavy construction shall be performed off hours and weekends.

A backflow preventor shall be provided on the domestic water line.

All work shall comply with NEC, NFPA, VA master specs and local codes.

The contractor shall demo the walls as needed and furnish and install one new flush 42 Poles Square D 208Y/120V, 3-phase, 4-wire electrical subpanel, to be fed from existing Panel P2GA Section 3. This work shall include all circuit breakers, feeders, terminations, EMT conduits, support, junction boxes, labeling and coordination as described below.

Walls by the electrical panel should be back to original conditions including patching, repainting to match existing.

Subpanel– Morgue Refrigerators PE2GA Section 4

· Location: Approx. 10 feet from Panel P2GA Section 3

· Main Circuit Breaker: Square D 200A, 3-pole

· Feeder Conductor: (3) #3/0 AWG Cu, (1) #3 AWG Cu neutral (1) #6 AWG Cu ground, in 2.5” EMT conduit.

· Loads Served:

· Morgue Lighting

· Morgue Receptacles

· Morgue Control Panel

· Blue Morgue Control Panel

· Condensers

· Compressor #1

· Compressor #3

· Compressor #2

· Compressor #4

· Morgue Lights

· Receptacles

· Condensers

· 4 (20 amps) spares.

Feeder Source at P2GA Section 3:

· Provide and install one new Square D 200A 3-pole breaker and coordinate shutdowns with the COR.

· All conductors shall be copper, THHN/THWN rated for 75°C.

· All conduits shall be EMT with proper supports.

· All circuit breakers shall be Square D.

· Identify and label all new panels, breakers, and feeders etc.

· All work shall comply with NEC 2020, NFPA 70, VA Master Specifications, and local codes.

· Contractor shall perform insulation resistance and verify all work.

The contractor shall furnish and install the following equipment (Brand name or equal):

***Please see the attached Brand name or equal documents for salient characteristics.

· (2) MOPEC Lift Isometric JD5000 units (Brand name or equal)

· (1) Stainless steel four-tier rack, 32” wide × 77.5” long, height 76.2” – Model IE27401CUST (Brand name or equal)

· (1) Stainless steel four-tier rack, 32” wide × 77.5” long, height 76.2” – Model IE34401CUST (Brand name or equal)

· (4) Stainless steel four-tier racks, 32” wide × 77.5” long, height 76.2” (Brand name or equal)

· (4) Condensing units with corresponding unit coolers – Model numbers RWO150E45D / RL6A117ADA (Brand name or equal)

· (2) New stainless steel (6x6) relief grille with MD, this should be activated by door switch. (Brand name or equal) The contractor shall furnish and install new Motorola Avigilon dome camera (Brand name or equal) in each morgue refrigerator. Installation shall include providing and installing CAT6A cabling from each camera to a new PoE network switch to the nearest telecom room equipped with a minimum of two (2) fiber ports and sixteen (16) copper PoE+ ports. The contractor shall also provide SFPs (MM LC modules), fiber LC aqua connectors, fiber cabinet port rack mounts, and OM3 50-micron fiber optic cables. All required components shall be furnished and installed to provide a complete and operational system. The system shall be routed and fully integrated into the facility’s existing Avigilon platform, with fiber connections routed to the Network Video Recorder (NVR) located in the Police Station on the first floor of Building 100. The contractor shall supply and configure all necessary software, programming, and system adjustments to ensure a full operational system and seamless integration into the existing Avigilon system.

The contractor shall furnish and install new stainless steel enclosed Square D disconnect switches for each condensing unit and each unit cooler. Disconnect switches serving the unit coolers shall be rated and constructed to operate reliably under the low temperature conditions present within the morgue refrigerators.

The contractor shall use new Fireproofing caulk at all affected locations as needed and as approved by the COR.

The contractor is responsible for providing and installing all pipe connections, refrigeration pipes, power, control panels, door heat, evaporator fans, lights, heated vent, outlets, condensate drain pipes with clean out to floor drain of building, housekeeping pads (3000psi) and racks for condensing units supplied and installed by GC, coordinate height of condensate, refrigerant piping, routing of these pipes as needed to avoid all other pipes in the mechanical room/above ceiling and all other related items to have a fully functional system.

All piping sizes shall be provided and installed as required by the manufacturer.

The morgues shall have lighting, electrical, video monitoring and adjustable controls. All electrical wiring shall be new from the panel. The controls and video shall be able to be monitored and adjusted remotely. Temperature monitoring shall be compatible with and able to send data to the facilities TempTrack. Tied into the campus BMS system. This work shall be done and coordinated with ITC.

3. Coordination Requirements The contractor is responsible for full coordination with:

Ongoing adjacent construction projects in Building 100 and surrounding corridors. [Current coordination: Improve OR and SPD HVAC]. Facilities Management, Engineering, and Clinical Departments to schedule work minimizing operational disruption.

VA I.T., Biomedical, and Safety Teams for any utility shutdowns, fire alarm adjustments, or systems tie-ins.

VA Infection Control team for all ICRA staging, barrier setup, negative pressure management, and debris removal protocols. Delivery and logistics personnel for movement of large components and crane use (if required for roof access).

Place of performance The site for the work to be performed will be the Main building (Building 100) Second Floor in the James J Peters Veterans Affairs Medical Center.

Inspection If inspection services are required for equipment or a performed task, then an inspection shall be done by the VA COR/POC upon completion. Upon completion of the maintenance service, the COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection will ensure that all equipment is returned to full-functioning conditions. No invoices will be processed for payment prior to the completion of POC inspection. If the service is routine and/or performance based, then inspections may not occur for every service date but may occur periodically as part of a Quality Assurance Surveillance Plan (QASP). If this is the case, then a QASP will need to be provided as a separate document.

Drawings, and Other Attachments

See attached AE drawings and specifications.

Safety/Site Control:

• ICRA & Safety:

This project is ICRA class IV, the contractor shall provide and maintain a fully enclosed anteroom at all work locations within the Main Morgue, Blue Morgue, and Mechanical Room.

The anteroom should serve as a transition space to prevent the spread of dust, debris, and contaminants to adjacent occupied areas. Each anteroom shall be constructed with hard barriers, equipped with negative air machines fitted with HEPA filters, and include appropriately sealed entry/exit points. All work shall be performed in full compliance with the facility`s ICRA plan and VA Specs.

Remove ICRA barriers after construction completion and commissioning.

· The contractor must install ICRA hard barriers with level 4 paint finish for dust and/or infection control prior to start of construction.

· Furnish and install temporary construction barrier walls with secure 45-minute rated construction access door and hardware. The construction barrier walls shall be 1-hour rated, extend to the underside of deck above and all penetrations are fire stopped.

· Supply, install and maintain walk-off tacky mats. Shall replace tacky mats in a timely fashion when they are soiled.

· Maintain negative pressure machine in the project site and vent to outside of the Contractors abide with all in-house policies such as safety, ID badges, security, etc.

· Alternate entrance is always secured and never to be left open while contractor is off site.

· The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.

Quality Control/Assurance:

· Follow the manufacturer’s instructions for inspecting and installing new equipment and fixtures.

· Provide submittal log of all material and applicable equipment, procedures, and certifications to the COR for approval, prior to starting construction.

· Any drawings provided may not be up to date and must be field verified by contractor for accuracy.

· Provide updated MS project schedule upon request by Engineering Services withing 2 working days.

· Maintenance: Provide a critical spare parts list with pricing and warranty information for all installed fixtures.

Coordination Plan:

· If any utilities need to be shut off for demolition or installation, a coordination plan shall be provided to the COR for approval, at least 72 hours prior to work being performed.

· Cleanup and Disposal: Housekeeping

· The contractor should maintain a clean work environment, keeping the surfaces in the area free of dust and debris. Dry sweeping or compressed air for cleanup is not authorized.

· At the end of each work period (not longer than 8 hours), the contractor shall use a HEPA vacuum to ensure all dust and debris have been properly collected and contained for disposal.

· If the COR and/or designated representative finds the area unacceptable, the contractor, at his/her own cost, shall re-clean until acceptance is gained. The contractor is to perform the necessary corrective action immediately without exception.

· Disposal of Trash and Hazardous Waste:

· The contractor shall be responsible for the cleanup and removal of all trash and debris from

· VA property after the Government’s final acceptance of work.

· The contractor shall comply with local/state/federal/national, OSHA, EPA, and all other applicable codes, ordinances, and regulations governing the proper handling, disposal, and removal of all waste and debris.

Deliverables:

Project deliverables include the following:

· MS project scheduled within 45 days of NTP. Include procurement of materials and critical path activities.

· Testing and Acceptance

· All equipment shall be tested prior to the Government’s final acceptance. All testing reports and specification documents must be provided to the Contracting Officer Representative, if applicable.

· Construction schedule with phasing clearly defined. The schedule shall account for all material lead times and potential delays related to coordination with other projects. Updated floor plans and MEP diagrams showing new equipment and routing. Commissioning and testing reports for chilled water, temperature monitoring, and redundancy systems. As-built drawings in digital and printed formats.

Manufacturer submittals for all equipment and finishes. Training manuals and in-service training sessions for VA staff on new systems.

General:

1. All work is to be coordinated with the VA COR to allow for minimum disruption to the building occupants.

2. All rigging, hoisting, lifting and moving of materials and equipment necessary to perform the work is to be provided by the Contractor.

3. Damage to any existing surfaces caused by the contractor are to be repaired to the original

4. condition and at the contractor’s expense.

5. All materials, installation practices, debris disposal, and work performed as part of these specifications are to meet all applicable codes including but not limited to, USEPA and OSHA.

6. At the completion of the project, all rubbish, tools and surplus materials are to be removed, and the work area is left completely clean.

7. Any work, material or supplies which have not been specifically mentioned but are reasonably implied and is necessary for the safe and satisfactory completion of the entire project are to be included and installed by the Contractor.

8. All materials are to be installed and completed in a first-class workman like manner and in accordance with the best industry standards. Any materials installed which are not in an orderly and neat workman like appearance are to be removed and replaced when so directed by the VA COR at the contractor’s expense.

9. All workers and staff of the Contractor working on site shall be required to have VA issued identification badges for all of his/her personnel working on VA property. Anyone observed without VA identification will be asked to leave VA property. No VA identification, no work, no exception. 13. No work or the ordering of materials outside of the scope of work is to be done without approval of change order.

Site Conditions:

1. All work is to be coordinated with VA COR.

2. This is an occupied facility.

3. A material and equipment staging area is to be coordinated and confirmed with the VA COR. The staging area is considered unsafe.

4. The contractor is to leave no area unsafe at the end of the working day.

5. It is the contractor’s responsibility to verify all existing conditions and dimensions prior to submitting the bid.

6. It is the contractor’s responsibility to address unforeseen conditions and dimensions.

Submittals:

1. Submit, for review and approval to the VA COR, the manufacturers / supplier’s spec sheets, shop drawings (if requested), and any other requested information for all materials to be used as part of this project.

2. Submit only materials which are known to be fully compatible with the actual installation conditions.

Cost Liability:

The James J. Peters VA Medical Center does not assume responsibility and does not bear any liability for the cost incurred by a bidder in the preparation and submittal of a bid proposal in response to this request for proposals.

The contractor shall be responsible for the actions of all individuals provided to work for the VA under this contract. If damages arise for work performed by contractor provided personnel, the contractor shall be responsible for all the necessary resources to remedy the incident.

The Contractor shall be responsible for ensuring all provided personnel are properly licensed to operate a motor vehicle if operating a motor vehicle on VA property is required.

7. Protection of Work and Property

7.1. The contractor shall continuously maintain adequate protection of all his work from damage and shall protect the James J. Peters VA Medical Center property from injury or loss arising out of this contract. The contractor shall make good any such damage, injury, or loss, except such as may be directly caused by agents or employees of the James J. Peters VA Medical Center.

7.2. The contractor will erect barricades and railings, give warnings, display lights, screens or signs and exercise precautions as may be reasonably necessary to prevent injury or damage.

Additional Work Should additional work be required, which is beyond the scope of this request for proposal but is related to the overall contract, the vendor will be requested to submit a written proposal and upon approval, a purchase order will be issued to authorize the work.

Warranty:

1. The contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation will provide the capacities and characteristics specified. The contract further guarantees that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects will be repaired by the contractor at his own cost.

2. Final inspection is to be done by the Contractor, VA COR, Using Agency, and end users onsite.

Estimated Completion Time: 365 Calendar Days.

PERMITS AND RESPONSIBILITIES:

The Contractor shall, without additional expense to the Government after award of the contract, be responsible for all damages to persons or property. The Contractor shall take proper safety precautions to protect the worksite, the workers, the public and the property of others. Contractor shall also be responsible for all materials delivered and work per-formed until completion and acceptance of the entire work.

PROJECT MANAGEMENT:

The contractor shall assign a dedicated full-time site superintendent for the duration of the project in its entirety. The site superintendent and Project Manager must have a minimum of 5 years of experience directly related to electrical/mechanical trade. The Project Manager shall have the necessary training, knowledge, and experience required to help ensure the timely and successful completion of the project and all related duties. The Contractor will submit qualifications of their Project Manager to the Contracting Officer’s Representative within 10-days of contract award and have to be approved by the VA COR. The Project Manager shall be the on-site representative of the Contractor and shall oversee all aspects of day-to-day project operations and shall serve as the Contractor’s primary point of contact, including the ability to meet with the Contracting Officer, at the Government’s convenience, for meetings to discuss project status and/or contractual issues as necessary.

ADMINISTRATION:

a) Accident Reporting: In the event an accident occurs of Government personnel or property, the Contractor shall provide a report to the Contracting Officer and COR in writing that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

b) Federal Holidays: Federal law (5 U.S.C. 6103) establishes the public holidays. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday). Federal holidays include New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, and Christmas.

c) Invoice: Payment will be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted through the Tungsten Network. A properly prepared invoice will resemble the contract line items reflected in the Price/Cost Schedule and contain:

i. Invoice Number and Date

ii. Contractor’s Name and Address

iii. Accurate Purchase Order Number

iv. Dates service performed.

v. Location of service performed.

vi. Total amount due

ARCHITECT / ENGINEERING SERVICES

AUTODESK REQUIREMENTS

A. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

B. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

1. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

1. The access request shall be in writing and include a list of staff. The list shall include the following information:

· Full Name

· Company Name

· Email Address

· Role/Position on the project (i.e., Project manager, site super)

1. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

1. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

C. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

D. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

E. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

F. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

G. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 BID OPENING INFORMATION

In accordance with FAR 14.202-8, the government is authorizing electronic bids on this solicitation. ALL bids shall be emailed to Akkil Kurian, Contracting Officer at Akkil.Kurian@va.gov and timestamped by 08/12/2026 10:00 AM EST prior to the bid opening time. The bids shall include copies of a bid bond. The bid opening shall take place on Wednesday 08/12/2026 10:00 AM EST. No hand-carried or mailed bids will be accepted.

The bid opening will take place via Microsoft Teams conference call. To access the conference, please access:

Microsoft Teams Need help?

Join: https://teams.microsoft.com/meet/243686522161770?p=SEoA9okuV4qBiuFwQ4 Meeting ID: 243 686 522 161 770 Passcode: tG24bg3m

Need help? | System reference Dial in by phone +1 347-566-4838,,525418362# United States, New York City Find a local number Phone conference ID: 525 418 362# For organizers: Meeting options | Reset dial-in PIN

2.2 Special Notes regarding FAR 52.229-3: Federal, State and Local Taxes:

Offerors are hereby notified that under New York Consolidated Laws, Chapter 60 - Tax, Article 28 - Sales and Compensating Use Taxes, Part 3 – 1116 (2), the United States of America, any of its agencies and instrumentalities, is immune from taxation when it is the purchaser, user, or consumer, or when it sells services or property of a kind not ordinarily sold by private persons.

Pursuant to Chapter 60, Article 28, Part 3-1115(17), a contractor’s purchase of such building and construction materials within New York to be incorporated into the real property belonging to the U.S. Department of Veterans Affairs (VA) is subject to the exemption from the New York State sales and compensating use taxes. To take advantage of the tax exemption the successful offeror under this solicitation must complete ST-120.1 “Contractor Exempt Purchase Certificate” when it purchases construction materials for this contract and keep on file as required by the state of New York tax laws.

Notwithstanding FAR 52.229-3, all bids received in response to this solicitation are presumed to reflect this tax exemption, and therefore should not include the New York’s state sales and compensating use taxes on sales of materials for incorporation into VA real estate under this contract.

2.3 FAR DEVIATION FEB 2025 Instructions:

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

2.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(a) Definitions. As used in this provision— "Administrative proceeding" means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

"Federal contracts and grants with total value greater than $10,000,000" means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

"Principal" means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

(End of Provision)

2.5 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a firm -fixed price contract resulting from this solicitation.

(End of Provision)

2.6 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF THE WORK (NOV 2025) (DEVIATION) (a)(1) The offeror must notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror must request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror must request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006) (DEVIATION NOV 2025)

(a) Protests, (as defined in section 33.102) that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), must be served on the Contracting Officer identified in the solicitation by obtaining written and dated acknowledgment of receipt from them.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Provision)