36C24226B0039_1.docx

Presolicitation Notice

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24226B0039 X 02-16-2026

TBD

528-22-125 36C528 Department of Veterans Affairs Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo

NY

14215

IDALIA ALGARIN

7168627461 X 22395 The Contractor shall furnish all materials, supplies, equipment, personnel and supervision for Project # 528-22-125 C02 Gas Ventilation in accordance with the drawings and specifications at the Buffalo VA Medical Center.

ompletion Time: 180 days from the Notice to Proceed

This is a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set aside procurement. In order to be eligible for for award, Contractor must be registered in SAM (www.sam.gov) with a Unique Entity Identifier and are verified/visible certified as SDVOSB in the Dynamic Small Business Search (DSBS) (SBA - Dynamic Small Business Search) at the time of this procurement. Offerors must submit their annual Vets4212 Report. The North American Industry Classification System Code (NAICS) is 236220- Business Size is $45.0 Million. Magnitude of Construction: $500,000 - $1,000,000.

Contractor will be responsible to coordinate and schedule work plan work typically during duty hours of 8AM to 4:30PM ET except as noted in the general conditions and as approved by the CO. Work shall comply with VA Specifications and regulations, all applicable Federal, State and Local codes, including specific regulations related to working at the Buffalo VA Medial Center.

A pre-bid site visit is scheduled for Thursday, Februrry 26, 2026, at 10 AM ET. Prospective bidders shall meet the COR at Buffalo VAMC, Bldg. 1 in front of Starbucks. NOTE: NO OTHER SITE VISITS WILL BE ALLOWED. INTERESTED BIDDERS ARE

STRONGLY ENCOURAGED TO ATTEND.

To preserve the integrity of the procurement process, all questions and request for information must be submitted in writing to Idalia Algarin, CO at idalia.algarin@va.gov. Questions must be received no later than Friday, March 6, 2026 by 12 noon ET.

Bids are due by 11AM E.T on Tuesday, March 17, 2026. The bid opening will be held online via Microsoft Teams on Tuesday, March 17, 2026, at 11:30AM ET. ONLY EMAILED to Idalia Algarin, CO at idalia.algarin@va.gov will be accepted.

The bid shall include copies of the original bid bond.

VAAR 852.219-75 Limitations of Subcontracting Certificate is separate requirement. Attached FAR 52.2225-2 Buy American Act Certificate is separate requiremFAR 52.2225-2 Buy American Act Certificateent. Attached.

TH CERITICATES MUST BE RECEIVED WITH THE BID.

FAR Part 36.209 Construction contracts with architect-engineer firms. No contract for the construction of a project shall be awarded to A/E firm or its subsidiaries or affiliates.

NOTE: CONTRACTORS MUST ACKNOWLEDGE ALL SOLICITATION AMENDMENTS.

X 52.211-10 X

11AM

EDT

03-17-2026 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C528 Department of Veterans Affairs Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo

NY

14215 Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

Construction Scope of Work CO2 Gas Ventilation Project 528-22-125

1 General Information

1.1 Location

Work performed under this scope will be for and conducted within VA Western New York Healthcare System (VAWNYHS) at the Buffalo VA Medical Center (VAMC) located at 3495 Bailey Avenue Buffalo, NY 14215 under VA Project Number 528-22-125.

1.2 Purpose

This project will improve CO₂ and mixed-gas distribution by constructing a new gas room, installing a new automatic medical gas manifold system, and providing new alarms, pipelines, and outlets to ensure continuous uninterrupted gas service to Microbiology and the Blood Bank. Work shall comply with NFPA 55 and all applicable code requirements. The Contractor shall furnish all labor, materials, equipment, and supervision necessary to complete the project.

The Buffalo VAMC requires a Contractor to perform construction work necessary to accomplish this goal.

1.3 General Requirements

· All the mechanical, plumbing and electrical work shall be performed in accordance with the latest editions of the National Electrical Code (NEC), National Fire Protection Association (NFPA) standards, VA Design Guides, and applicable local and federal regulations. The Contractor shall follow any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes.

· The Contractor shall provide all labor, materials, equipment, tools, supervision, and incidentals required to complete the work in a safe, code-compliant, and professional manner.

· Work shall be coordinated with the VA to ensure minimal disruption to ongoing medical operations. Temporary protection, dust control, and infection control measures should be implemented where necessary. Although there is a formal phasing for this project identified in the construction drawings, work shall be focused on the same general areas to minimize disruptions to the facility. The contractor may submit their own phasing plan to the VA for review and approval.

· All electrical systems shall be de-energized before demolition and re-energized only after VA acceptance testing and verification of full system functionality.

· The Contractor is responsible for verification of all site conditions prior to installation.

· The Contractor is responsible for obtaining/providing, inspecting, and maintaining any required Personal Protective Equipment (PPE) and access equipment (lifts, scaffolding, etc...) necessary to perform services identified in this SOW.

· All Contractor personnel working onsite at the Medical Center will be required to provide proof of OSHA 10-hour training. All site supervisors and Competent Personnel will be required to provide proof of OSHA 30-hour training.

· The Contractor shall provide personnel, material, services, and facilities to perform, accomplish, and deliver the required services detailed in this scope of work.

· The contractor shall provide submittals and shop drawings for review prior to starting work.

· In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

· Although the VA makes every effort to keep SOW current to existing conditions, changes and updates are sometimes not recorded. It is therefore the Contractor’s responsibility to perform field investigation and verify of the accuracy of the drawings with the actual conditions. The contractor shall check existing conditions at the project site prior to bidding.

· Any wall or ceiling mounted signage, alarms, decoration, or other ancillary feature that require temporary removal or relocation to complete the work shall be the contractor’s responsibility to remove and reinstall. If any signage, alarms, or other feature is damaged during construction, the contractor shall replace with an equivalent device as approved by the COR at no additional cost to the VA.

· All work shall be documented by the contractor with before-and-after photos.

· Electrical testing, including insulation resistance, ground continuity, and load testing, shall be conducted and results submitted for VA review.

· VA safety protocols and infection control risk assessments (ICRA) must be adhered to at all times.

· The Contractor shall be responsible for coordinating all shutdowns and service interruptions with VA Engineering Services at least 15 business days in advance. Regular business hours shall be defined as 6:00AM-6:00PM Monday through Friday.

· Although the VA Western New York Health System campuses are public facilities, access to facility maintenance areas, electrical areas, mechanical areas, roof access, and certain other portions of the medical facility are restricted from the general public. Accessing these areas may require advance notice, pre-approval, and scheduling to gain entry.

· All visits and access requests to the VAWNYHS under this scope of work shall be coordinated through the COR.

· It is VHA policy to respect the privacy of all people (e.g., Veterans, patients, residents, members of the VHA workforce, and visitors) consistent with the needs of operating a national health care system. Privacy protections on VHA premises vary according to the needs and purposes of different types of areas, the people included, and the purpose of the production and use of photographs, digital images, and video or audio recordings (excerpt from VHA Directive 1078). Photography of as built and site conditions are permissible actions under this SOW when photography activities are coordinated with the COR. The Contractor shall ensure that any photographs taken do NOT include any VHA patients, members of the VHA workforce, or visitors to the VAMC facility.

· All members of the on-site workforce will be required to obtain VA badges. Contractor to coordinate with the project COR to schedule workers to receive badges. A list of workers requiring badges shall be provided to the project COR prior to scheduling.

· The Contractor shall provide weekly status reports throughout the duration of the contract. The reports shall include at a minimum the information listed below. The status report will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC) or Portable Document Format (*.PDF) that can be emailed to COR, however, note that the VA email cannot accept file sizes larger than 5mb. Files over that size may be provided through an internet-based file sharing software such as SharePoint. The reporting period shall begin once the Notice to Proceed has been issued to the contractor. Information required in weekly status reports:

1. Weekly Status Report shall include the following at a minimum:

a. Itemized list of progress completed

b. Itemized list of tasks behind schedule

c. Updated project schedule

d. Any Requests for future work, i.e. access, Shutdowns, Utility coordination, VA Engineering team assistance, etc.

e. Project and safety issues, or other concerns

· The Contractor shall conduct a kick-off meeting at the VAMC. During the kick-off meeting the Contractor shall address their plan to meet the design intent, review the schedule, and review their plan to address any risks associated with the effort. In preparation for this meeting Contractor shall submit:

2. An updated work plan that adds additional details based upon approved submittal information.

3. Any additional clarifying details about the work to be performed that have been updated bases upon the approved submittals.

· Any action items resulting from this meeting shall be addressed prior to ordering any materials or beginning the actual construction work.

· In conjunction with the Kick-off Meeting, the Contractor shall survey the existing area to assess current site conditions and gather information necessary to carry out required tasks.

· Contractor shall provide submittals for the work covered in the scope below to the VA for review and approval prior to the start of work on site. At such time the Contractor shall attend a Preconstruction Conference. Topics to be covered at this meeting shall include:

a. Introductions

b. Names of representatives attending [list the names of all participants along with the departments they are leading].

c. Discussion of the construction contract.

d. Schedule for the completion of the contract.

e. Review of the construction plans.

f. Working area limits.

g. Storage and staging areas.

h. Construction safety and ICRA.

i. Final comments and notes.

· The Contractor shall be responsible for reviewing works they complete as well as work done by any subcontractors that the Contractor has hired to assist with the completion of this SOW.

· Periodic formal and informal construction inspections shall be performed by VA staff throughout the construction process to assess the quality and compliance of the project in comparison to the Contract Documents. Typical inspection examples include review of safety, dust and infection control systems and configurations, review of completed work and work underway, and final inspections of finished products.

· Timing of inspection points shall be discussed with the VA COR during the development of project construction schedule submittal.

· Any findings identified during an inspection shall be photographed, documented in writing, and delivered to the contractor.

· The Contractor shall respond in writing and provide evidential proof of compliance/rectification/resolution to each finding identified.

· Some findings may require resolution prior to moving to the next construction process.

· Final inspection shall be conducted jointly before final acceptance of the constructed product. The groups that shall participate in the verification process include:

1. Prime Contractor

2. subcontractor (as applicable)

3. VA Engineering

· These inspections will be based upon manufacturer data and accepted industry standards and will be checked against VA regulatory requirements as applicable.

· Any work that does not pass inspection, the Contractor shall troubleshoot the issue and determine if the root cause of the problem. If the root cause is the result of the construction work, the Contractor shall repair and/or replace the faulty construction work and any subsequent damage at no additional cost to the Government. If the root cause is the result of faulty equipment or materials (manufacturer defect), the Contractor shall coordinate with the manufacturer / supplier to repair and / or replace the faulty equipment or materials and any subsequent damage at no additional cost to the Government.

1.4 Scope

The scope of construction work is fully described in the scope narrative below and the associated specifications. Additional administrative and management related requirements are described in Section 3: Requirements.

· Built new gas room by divided the existing IT room (223-E) into two separate rooms (IT room 223-E-1) and (Gas room 223-E-2).

· The total area of new gas room is approximately 40 square feet, Attachment 1

· The total area remaining for the IT room is approximately 104 square feet, Attachment 1

· Install new acoustical ceiling grid and tiles.

· Install new ceiling LED lights, diffusers and sprinkler heads.

· The new gas room will serve the Blood Bank and the Microbiology.

· No anticipate asbestos abatement require in area where the construction will take a place.

· Install Automatic Medical Gas Manifolds regulate and monitor gas cylinder pressure in the gas room to provide continuous and uninterrupted gas flow to the facility.

· Install new LCD medical gases alarm system in the new gas room.

· Install new LCD medical gases alarm system in the blood bank and microbiology.

· Install new medical gas pipelines and new medical gas outlets for the blood bank and the microbiology to provide gases for the existing equipment (Incubators).

· Install new RTU dedicated exhaust fan to provide continues negative pressure in the gas room.

· The entire gas system, including the RTU, shall be under emergency power.

· Demolish the existing gas room (gas control system and accessories) and all associated parts.

Work will include the following elements:

· Submit proposed automatic manifold and to the VA for review and approval.

· Submit proposed medical gases alarm to the VA for review and approval.

· Submit proposed medical pipeline and gas outlets to the VA for review and approval.

· Submit proposed RTU exhaust fan to the VA for review and approval.

· Submit proposed lights, diffusers and sprinkler heads to the VA for review and approval.

· Submit proposed door and door hardware to the VA for review and approval.

· Submit proposed paint to the VA for review and approval.

· Protect the blood bank and the microbiology machines, shelves, and other equipment’s during the construction.

· Maintain humidity, ventilation, and temperatures within the manufacturers during the construction.

· Coordinate with the VA engineering for any required shutdown or power outage to complete the final connection and testing the system.

· Coordinate with the VA engineering for the work hours during the construction to keep the blood bank and the microbiology full operate and not be affected during construction.

Infection control:

An Infection Control permit will be required for this project. The permit enquired dust control measures when performing activities such as drilling walls, installing exhaust ductworks, running gas pipes and alarm system. Measures include use of plastic sheeting, keeping doors closed, taping door seams, and utilizing tools and equipment fitted with HEPA vacuums. Furthermore, Rooms under construction shall be maintained under negative air pressure. Carbon filters shall be placed on all exhaust air vents. Additional requirements may be needed to comply with the conditions of the permit.

1.4.1 Site Conditions, As-Builts and Record Documents

Although the VA makes every effort to keep drawings current to existing conditions, changes and updates are sometimes not recorded. It is therefore the Contractor’s responsibility to perform field investigation and verify of the accuracy of the drawings with the actual conditions.

The contractor shall check existing conditions at the project site prior to bidding.

1.4.2 Quality Assurance/Quality Control Plan

The Contractor is responsible for reviewing works they complete as well as work done by any subcontractors that the Contractor has hired to assist with the completion of this SOW. The Contractor must provide the Government with a Quality Assurance/Quality Control (QA/QC) Plan that documents the methods, processes, procedures that are going to be implemented by the Contractor to validate the work that they and their subcontractors perform.

1.4.3 Hazardous Materials

The VA does not anticipate any Hazardous Material Removal for this project.

If suspect material is identified by the Contractor, the Contractor should stop work and notify the VA COR immediately.

1.4.4 Personal Protective Equipment (PPE)

The Contractor is responsible for obtaining / providing, inspecting, and maintaining any required Personal Protective Equipment (PPE) and access equipment (lifts, scaffolding, etc...) necessary to perform services identified in this SOW and associated project documents.

1.4.5 COVID Safety Protocols for Federal Contractors

Federal contractors and subcontractors with a covered contract will be required to conform to the following workplace safety protocols:

1. COVID-19 vaccination of covered contractor employees, except in limited circumstances where an employee is legally entitled to an accommodation.

2. Compliance by individuals, including covered contractor employees and visitors, with the guidance related to masking and physical distancing while in covered contractor workplaces; and,

3. Designation by covered contractors of a person or persons to coordinate COVID-19 workplace safety efforts at covered contractor workplaces.

Vaccination of Covered Contractor Employees Covered contractors must ensure that all of their covered employees are fully vaccinated for COVID-19 unless the employee is legally entitled to an accommodation. All covered contractor employees must be fully vaccinated by the first day of the period of performance on a newly awarded covered contract, and by the first day of the period of performance on an exercised option or extended or renewed contract when the clause has been incorporated into the covered contract. Contractor employees working on a covered contract from their residence also must comply with the vaccination requirement for covered contractor employees.

Masking and Physical Distancing While in Covered Contractor Workplaces Covered contractors must ensure that all individuals, including covered contractor employees and visitors, comply with published CDC guidance for masking and physical distancing at a covered contractor workplace.

COVID-19 Coordinator Designation Covered contractors must designate a person or persons to coordinate implementation of and compliance with these workplace safety protocols at covered contractor workplaces.

Please take the time to visit the Safer Federal Workforce Task Force website at https:/www.saferfederalworkforce.gov/contractors/ for more information and guidance.

528-22-

CO2

Gas

Ventilation of

11/18/2025

1.5 Approach

1.5.1 General

This Scope of Work has been broken down into general requirements that are applicable to the entire contract and the specific construction effort:

1.5.1.1 General (Section 3.1)

1.5.1.2 Construction (Section 3.2)

The bidding Contractor(s) will have to conduct a brief pre award site survey of the campus. This will be arranged through the contracting officer and conducted as a group or individually as per the contracting officer.

1.5.2 Phasing

Although there is a formal phasing required for this project, work shall be focused on the same general portion of the building in order to minimize disruptions to the facility. The project drawings provide a recommended phasing plan to minimize the outage and keep the blood bank and microbiology operate during the construction; however, the contractor may submit their own phasing plan to the VA for review and approval.

1.5.3 Utility shutdown

Although there is a formal utility shutdown required for this project, work should be focused on the same general portion of the building in order to minimize disruptions to the facility. The project drawings provide a recommended utility shutdown plan to minimize the outage and keep the Microbiology and Blood Bank department operating during the construction; however, the contractor may submit their own phasing plan to the VA for review and approval.

Any utility shutdown required to complete work shall be coordinated with VA engineer minimum 15 days in advance of the shutdown and shall be performed after normal work hours’ 7:00AM-5:00PM’ and Saturday, Sunday, and holidays.

1.5.4 Itemized Conditions:

· Any wall or ceiling mounted signage, alarms, decoration, or other ancillary feature that require temporary removal or relocation to complete the renovations will be the contractor’s responsibility to remove and reinstall. If any signage, alarms, or other feature is damaged during construction, the contractor will replace with an equivalent device as approved by the COR at no additional cost to the VA.

· The contractor is responsible for disposing of all demolished materials. A dumpster may be placed onsite; however, it cannot be placed in a manner that blocks or interrupts vehicle or pedestrian traffic. Dumpster location shall be coordinated with and approved by the COR.

1.6 Site Information

1.6.1 Safety

All Contractor personnel working onsite at the Medical Center will be required to attend a Buffalo VAMC site specific safety training class. This class will be held on site and will be taught by a member of the Buffalo VAMC safety office. Attendance to this class and proof of the 10-hour OSHA requirement will allow Contractor personnel to obtain a photo ID badge from the Buffalo VAMC Police. All Contractor personnel shall always wear this badge above the waist while on the Buffalo VAMC campus. Participation in this class is mandatory and must be done prior to the commencement of work on-site. The training and the badge will be valid for 3 years from the date of issue.

If this training has been completed previously (as evidenced by a valid Buffalo VAMC Contractor Photo ID) then no repeat training will be required until the printed expiration date. Personnel must attend the safety training class to renew an existing badge.

1.6.2 Access

Although the VAWNYHS campuses are public facilities, access to facility maintenance areas, electrical areas, mechanical areas, roof access, and certain other portions of the medical facility are restricted from the general public. Accessing these areas may require advance notice, pre-approval, and scheduling to gain entry.

All visits and access requests to the VAWNYHS under this scope of work shall be coordinated through the COR.

1.6.3 Security

The construction site will always be secured by a VA approved lock. Four keys to the lock will be held, one-each by the following individuals: 1) contractor’s site supervisor, 2) the VA COR, 3) VA Police Force, and 4) VA Key Control Supervisor. No individual will be provided access to the construction site without approval from the VA. Subcontractors will be provided access by the contractor’s site supervisor, who will remain onsite for the entirety of the subcontractor’s work, and following the work will secure the site, after a complete site inspection.

1.6.4 Photography

It is VHA policy to respect the privacy of all persons (e.g., Veterans, patients, residents, members of the VHA workforce, and visitors) consistent with the needs of operating a national health care system. Privacy protections on VHA premises vary according to the needs and purposes of different types of areas, the persons included, and the purpose of the production and use of photographs, digital images, and video or audio recordings (excerpt from VHA Directive 1078).

Photography of as built and site conditions are permissible actions under this SOW when photography activities are coordinated with the COR.

The Contractor shall ensure that any photographs taken do NOT include any VHA patients, members of the VHA workforce, or visitors to the VAMC facility.

2 Applicable Documents The following documents are applicable to this Scope of Work (SOW) to the extent specified herein. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3 of this SOW, whether or not they are listed here.

2.1 Government Documents

The following directives, guides, handbooks, and drawings form a part of this document to the extent specified herein. Unless otherwise specified, the latest revisions available shall be used.

Copies of construction related Department of Veterans Affairs directives, guides, and handbooks are available from the Office of Construction and Facilities Management website:

http://www.cfm.va.gov/til/index.asp

DEPARTMENT OF VETERANS AFFAIRS

DIRECTIVES

PROJECT SPECIFIC DRAWINGS

2.2 Veterans’ Health Administration Western New York Documents The following drawings and documents form a part of this document to the extent specified herein.

Documents identified as “AS MODIFIED FOR VA PROJECT 528-22-125” are base VA documents that have been tailored to the needs of this specific effort. While the base VA documents are available on the Office of Construction and Facilities Management website listed above, the Contractor shall use the modified version listed below, NOT the base document. Copies of these documents are available from the CO, COR, or Technical POC.

2.3 Non-Government Publications

All work shall be accomplished in strict accordance with the latest codes and standards. The Contractor shall follow any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes.

2.4 Order of Precedence

In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

3 Requirements The Contractor shall provide personnel, material, services, and facilities to perform, accomplish, and deliver the required services detailed in this scope of work.

3.1 General

This section contains general information that is applicable for the duration of the contract (i.e. applies to all Parts of this effort).

3.1.1 Status Updates

The Contractor shall provide monthly status reports throughout the duration of the contract. The reports should include at a minimum the bulleted items below. The status report will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC) or Portable Document Format (*.PDF) that can be emailed to COR, however, note that the VA email cannot accept file sizes larger than 5mb. Files over that size may be provided through an internet-based file sharing software such as SharePoint. The reporting period will begin at Notice to Proceed.

· Negative air pressure monitoring:

· Manually taken hourly log

· Photographs of work taken during the reporting period, specifically the following iterations:

· As built (pre-demo) images of any exposed electric, gasolines or other utility system

· Completed demolition, showing base condition

· Progress photos

· Photos of any area of concern

· Progress Report Update

· Itemized list of progress completed during the reporting period

· Itemized list of tasks behind schedule

· Updated project schedule

· Any Requests for future work, i.e. access, Shutdowns, Utility coordination, VA Engineering team assistance, etc.

· Project and safety issues, or other concerns

3.1.2 Meetings

Meetings will be held once each month starting after the initial kickoff meeting. Meeting location and exact schedule will be arraigned as agreed upon between the VA and Contractor. The intent of the meetings is to discuss the project schedule, status of submittals and RFIs, construction progress, cause of delays, issues / concerns and safety and review the status report.

The Contractor shall provide meeting minutes to document discussions had during the meeting. The contents of meeting minutes shall include but is not limited to the following information/topics:

1.6.3.1 Meeting attendees

1.6.3.2 Narrative to describe contents of meeting (will likely mirror the meeting agenda)

1.6.3.3 List of action items (for both the Government and the Contractor) Meeting minutes may be organized in Contractor specified format. Meeting minutes will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC) or Portable Document Format (*.PDF).

The Contractor shall provide draft meeting minutes within 5 business days of the meeting. The Government will review and provide comments back to the Contractor within 3 business days of receipt of the draft meeting minutes. The Contractor shall finalize the meeting minutes and submit the final meeting minutes to the Government within 3 business days of receipt of Government comments.

3.1.3 Meeting Agenda

The Contractor shall provide a meeting agenda 3 business days prior to the scheduled date of the meeting.

Meeting agendas may be organized in Contractor specified format. Meeting agendas will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC) or Portable Document Format (*.PDF). Meeting agendas shall be submitted via email to the COR.

3.2 Construction

3.2.1 Kick-off Meeting and Site Survey

The Contractor shall conduct a kick-off meeting at the VAMC. During the kick-off meeting the Contractor shall address their plan to meet the design intent, review the schedule, and review their plan to address any risks associated with the effort.

In conjunction with the Kick-off Meeting, the Contractor shall survey the existing area to assess current site conditions and gather information necessary to carry out required tasks.

3.2.2 Submittals

The contractor shall provide submittals and shop drawings for review prior to starting work. All submittals are required to be approved prior to starting work associated with the submittal.

Provide a transmittal with each submittal containing project title, location, project number, date, subcontractor name if applicable, associated section of specification, product identification, and revision number if submittal is not initially approved.

The VA review period for submittals is 5 business days. The VA will return submittals to the contractor notated as “Approved”, “Approved as Noted”, “Revise and Resubmit” or “Not Reviewed”.

A submittal log has been generated for this effort and represents a list of the minimum required submittals based upon the current construction documents. Although every attempt has been made to ensure that this list is complete, additional submittals not listed may be required.

Table 1: Submittal Log

3.2.3 Preconstruction Conference

Submittals 1-9 as listed above must be submitted and approved prior to the start of work on site. At such time the Contractor shall attend a Preconstruction Conference. This meeting will be a follow-up to the Meetings Meetings will be held once each month starting after the initial kickoff meeting. Meeting location and exact schedule will be arraigned as agreed upon between the VA and Contractor. The intent of the meetings is to discuss the project schedule, status of submittals and RFIs,

1.6.3.4 Meeting attendees

1.6.3.5 Narrative to describe contents of meeting (will likely mirror the meeting agenda)

1.6.3.6 List of action items (for both the Government and the Contractor)

Meeting minutes may be organized in Contractor specified format. Meeting minutes will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC) or Portable Document Format (*.PDF).

The Contractor shall provide draft meeting minutes within 5 business days of the meeting. The Government will review and provide comments back to the Contractor within 3 business days of receipt of the draft meeting minutes. The Contractor shall finalize the meeting minutes and submit the final meeting minutes to the Government within 3 business days of receipt of Government comments.

3.2.3 Meeting Agenda

The Contractor shall provide a meeting agenda 3 business days prior to the scheduled date of the meeting.

Meeting agendas may be organized in Contractor specified format. Meeting agendas will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC) or Portable Document Format (*.PDF). Meeting agendas shall be submitted via email to the COR.

3.3 Construction

3.2.1 Kick-off Meeting and Site Survey. In preparation for this meeting Contractor shall submit:

· An updated work plan that adds additional details based upon approved submittal information.

· Revised or new Activity Hazard Analysis (AHA) based on approved submittals

· Any additional clarifying details about the work to be performed that have been updated bases upon the approved submittals.

Any action items resulting from this meeting shall be addressed prior to ordering any materials or beginning the actual construction work.

3.3.1 General Construction

The Contractor’s scope of work for General Construction shall include, but is not limited to, the procedures outlined in PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS (528-22-125).

Work includes, but not limited to, all labor, material, equipment and supervision to perform the required demolition, modification, construction, and/or installations in rooms 409C, 410C and 439C as described in the project drawings, specifications, and this SOW.

3.3.2 Construction Inspection

Periodic formal and informal construction inspections will be performed by VA staff throughout the construction process to assess the quality and compliance of the project in comparison to the Contract Documents. Typical inspection examples include review of safety, dust and infection control systems and configurations, review of floor preparation and moisture testing results, checking of coverings and protection devices / materials, observation of application of the ventilation system, protection during cure and final inspection of the finished product.

Timing of inspection points shall be discussed with the VA COR during the development of project construction schedule submittal (Section 5.2).

Any findings identified during an inspection will be photographed, documented in writing, and delivered to the contractor.

The Contractor shall respond in writing and provide evidential proof of compliance/rectification/resolution to each finding identified.

Some findings may require resolution prior to moving to the next construction process.

4 Verification Final inspection of the installed floor shall be conducted jointly before final acceptance of the constructed product. The groups that will participate in the verification process include:

· Prime Contractor

· Subcontractor (as applicable)

· VA Engineering These inspections will be based upon manufacturer data and will be checked against VA regulatory requirements as applicable.

Any work that does not pass inspection, the Contractor shall troubleshoot the issue and determine if the root cause of the problem.

If the root cause is the result of the construction work, the Contractor shall repair and/or replace the faulty construction work and any subsequent damage at no additional cost to the Government.

If the root cause is the result of faulty equipment or materials (manufacturer defect), the Contractor shall coordinate with the manufacturer / supplier to repair and / or replace the faulty equipment or materials and any subsequent damage at no additional cost to the Government.

5Delivery

5.1 Technical POC

The Contractor shall coordinate all visits and meetings with and provide the required quantity of submittals to

Mohanad Abdullah

VA Western New York Healthcare System

Buffalo VA Medical Center

3495 Bailey Avenue

Buffalo, NY 14215

No Questions regarding the bidding process should be sent to the Technical POC

5.2 Schedule and Submittals

The Period of Performance for the total effort will not exceed 180 calendar days.

Independent of the not to exceed period of performance, the Contractor shall comply with the individual relative and absolute timelines identified in this SOW.

The Contractor is responsible for submitting a detailed schedule that includes all initial preparations and administrative work and must also show associated predecessor and successor logic associated with all tasks performed under this contract.

6 Government Furnished Information, Materials, & Equipment The government shall supply the following information:

· All Buffalo VAMC project specific drawings and specifications from section 2.2.

Government Furnished Materials (GFM) and Government Furnished Equipment (GFE) are not required and will not be provided for this effort.

7 VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personal identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. Masking and Physical Distancing While in Covered Contractor Workplaces Covered contractors must ensure that all individuals, including covered contractor employees and visitors, comply with published CDC guidance for masking and physical distancing at a covered contractor workplace.

5. COVID-19 Coordinator Designation Covered contractors must designate a person or persons to coordinate implementation of and compliance with these workplace safety protocols at covered contractor workplaces.

Please take the time to visit the Safer Federal Workforce Task Force website at https:/www.saferfederalworkforce.gov/contractors/ for more information and guidance.

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