36C24226B0029 0004.docx
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- Solicitation number
- 36C24226B0029
About this file
This is a Standard Form 30 Amendment to Solicitation that extends the bid submission deadline and provides responses to Requests for Information (RFI) for a construction project at the Samuel S. Stratton VA Medical Center in Albany, New York. The solicitation number is 36C24226B0029, project number 528A7-19-720, and the work involves repairing Surgical Production Suite (SPS) deficiencies. The amendment extends the hour and date for receipt of offers from April 23, 2026, to April 30, 2026, at 2:00 PM EDT, with bid opening scheduled for 2:15 PM EDT on Microsoft Teams. The contracting officer is Terry Fraser of the Department of Veterans Affairs Network Contracting Activity.
The RFI answers clarify critical project requirements and contractor responsibilities. There are no designated laydown areas on-site, with only extremely limited space available near various Air Handling Units (AHU-2, AHU-11, AHU-7) and on the tenth floor. Contractors have access to only one dumpster or one parking spot. The government will not pay for stored materials or accept material cost submissions beyond the initial contract period. The Physical Access Control System (Section 28 13 00) will be included in specifications, and Apco Signs is the basis of design for signage. The temporary SPS trailer, including rental and rigging, must be included in the general contractor's bid. Contractors bear full responsibility for disconnecting utilities, removing and storing built-in units and sterilizers, protecting the cart washer in place and repairing its leaking drain, reinstalling stainless steel trim surrounds, and making all utility reconnections (steam, air, water, reverse osmosis water, data, electrical, and drains). Climate control requirements for stored equipment are 68°F ±2°F and 40% ±5% humidity. Crane operations are limited to one consecutive day with picks only on weekends or after hours, and all moves through patient care areas must occur off-hours with covered materials and carts. The VA will handle equipment manufacturer shutdown and commissioning. Bids must be emailed to terry.fraser@va.gov and include bid bonds, with no hand-carried or mailed bids accepted. Offerors are advised that New York sales tax does not apply to construction materials incorporated into VA real property when using Form ST-13 Contractor's Exempt Purchase Certificate.
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5. PROJECT NUMBER (if applicable)
CODE
7. ADMINISTERED BY
2. AMENDMENT/MODIFICATION NUMBER
CODE
6. ISSUED BY
8. NAME AND ADDRESS OF CONTRACTOR
4. REQUISITION/PURCHASE REQ. NUMBER
3. EFFECTIVE DATE
9A. AMENDMENT OF SOLICITATION NUMBER
9B. DATED
PAGE OF PAGES
10A. MODIFICATION OF CONTRACT/ORDER NUMBER
10B. DATED
BPA NO.
1. CONTRACT ID CODE
FACILITY CODE
CODE
Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:
The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers
E. IMPORTANT:
is extended,
(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.
12. ACCOUNTING AND APPROPRIATION DATA
(REV. 11/2016)
is required to sign this document and return ___________ copies to the issuing office.
is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.
15C. DATE SIGNED
B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).
RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.
C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:
D. OTHER
Contractor
16C. DATE SIGNED
14. DESCRIPTION OF AMENDMENT/MODIFICATION
16B. UNITED STATES OF AMERICA
Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.
15A. NAME AND TITLE OF SIGNER
16A. NAME AND TITLE OF CONTRACTING OFFICER
15B. CONTRACTOR/OFFEROR
STANDARD FORM 30
PREVIOUS EDITION NOT USABLE
Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)
(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)
(If required)
(SEE ITEM 11)
(SEE ITEM 13)
(X)
CHECK
ONE
13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.
11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS
AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT
(Signature of person authorized to sign) (Signature of Contracting Officer) 04-21-2026 528-26-1-7279-0001 528A7-19-720 Department of Veterans Affairs Samuel S . Stratton VA Medical Center 113 Holland Avenue (2-90NCA) Albany
NY
12208-3410 Department of Veterans Affairs Terry Fraser Contracting Officer Network Contracting Activity 20 Madison Ave. Ext.
Albany
NY
12203 To all Offerors/Bidders
36C24226B0029 03-20-2026
X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 04-30-2026 2PM EDT X This amendment is to answer RFIs received, and attach Site Visit Sign in sheet.
The bid due date will remain as April 30, 2026, at 2:00pm with a bid opening to be held at 2:15pm on Microsoft Teams.
To join by phone please dial 1-347-566-4838. Phone conference ID: 196 379 950#
Terry Fraser Contracting Officer Bid RFI Answers Solicitation: 36C24226B0029/Project: 528A7-19-720 Repair SPS Deficiencies
Answered By: Emery P. Gasparek Jr; Jim Granier
1- Is there a lay-down area designated for this project?
Answer: There are no designated laydown areas on the drawings. AHU-2., Limited space on roof near Temp Unit, and limited space on 10th floor near AHU-2 area. AHU-11, Limited Space on Shaft 5 Roof, and inside near unit. AHU-7 has extremely limited space inside Shaft 2, near units. There is nothing on drawings showing any pre-determined areas so contractors should assume no laydown area permitted.
2- Is parking available for contractors on-site?
Answer: No. One dumpster or one parking spot.
3- Due to volatile material price fluctuations and unpredictability of the market, will the government agree to pay for Stored Materials on this project to avoid price increases post bid? Documentation of material invoice/packing slips, photo, and insurance backup information for each relevant charge would be provided.
Answer: No
a. If a project runs past initial period of performance, can material costs be submitted then? Supplier & Manufacturers don’t wait to bill, having to hold/extend carrying these costs puts an extreme burden on contractors.
Answer: No
4- Section 28 13 00: Physical Access Control System is missing from project specifications.
Answer: Will include
5- 3/AS-902 mentions Apco Signs. Is Apco sole source, or can other sign manufacturers be utilized?
Answer: Apco is the Basis of Design for the hospital
6- Confirm temp SPS trailer is in GC contract.
Answer: Yes, it is to be included in the Bid
7- Please define GC responsibility for remove, storage, and reinstallation of existing equipment. For example, built-in units (washers, cart washers, and sterilizers) have stainless steel trim surrounds, in-wall and floor utility connections. Will vendors make disconnections and package these units for storage?
Answer:
- VA will have Equipment MFG’s shut down and secure equipment.
-Contractor will disconnect all utilities.
-Contractor will move equipment to Contractor’s warehouse for storage.
-Contractor will store in warehouse for the duration of Phase 2.
-Contractor will move equipment back to VA or install new Identical Equipment.
-Contraction will make all utility connects to equipment including but not limited to (Steam, Air , Water, RO Water, Data, Electrical, and Drains).
-All Stainless Panels near Sterilizers are to be removed and re-installed by Contractor. This includes fitment to new Sterilizers.
-VA will have all Equipment new or used Started up and Commissioned by MFG’s.
8- What are climate control requirements for the equipment?
Answer: Temperature 68 degrees +/- 2; Humidity 40% +/- 5%
9- Who is responsible for utility connections on reinstallation?
Answer: Contractors Bidding this Project
10- Who is responsible for reinstalling stainless trim surrounds?
Answer: Contractors Bidding this Project
11- At site visit, we were told the cart washer drain is leaking. This equipment is to remain, and the drain seems to be underneath the unit – who is responsible for disassembling and reassembling the unit for drain work?
Answer: Contractors Bidding this Project
12- Who is responsible for providing the commissioning agent, the VA or general contractor?
Answer: Contractor is responsible for commissioning all aspects of project except for the equipment. VA will commission all equipment
13- Will there be specific haul routes required for ingress of materials and equipment and/or egress of removed equipment and debris?
Answer: Contractor to decide, however, there are specific requirements with moving materials through Patient Care areas including moving materials off hours. All carts and materials/debris are required to be covered. Each area was walked during the site visit. See drawings and specs for additional details
14- How many consecutive days would crane be allowed to stay set up?
Answer: One day. All Crane picks are performed on weekends or after hours with Contractors providing all supervision, safety, and associated required personnel. A required Crane Permit is required to be submitted by Contractor to VA for approval.
15- Confirm temp SPS trailer rental and rigging is to be included in GC contract Answer: Contractors Bidding this Project need to include this in their Bid
16- Please define GC responsibility for remove, storage, and reinstallation of existing equipment.
-Built-in units (washers, cart washers, and sterilizers) have stainless steel trim surrounds, Answer: the Cart Washer does not get moved and has to be protected in place by Contractors bidding this Project. Contractors bidding this Project are required to repair the leaking drain under the Cart Washer which requires the disconnect and removal of some piping and components which are in the Scope of this Project by Contractors bidding this Project. All other built-in units will be including Stainless Steel Surrounds, removing, moving to storage, storage, and re-installation are the responsibility of Contractors bidding this Project. VA will have Equipment MFG’s shut down and secure equipment. Before it is to be moved. All other Mechanical, Electrical and other work is the responsibility of contractors bidding this Project.
Built In Units and Sterilizers are in the Scope of this Project, and Contractor bidding this Project are required to include it.
-in-wall and floor utility connections.
Answer: Contractors Bidding this Project are responsible for this work
Will vendors make disconnections and package these units for storage?
Answer: NO Contractors Bidding this Project need to include this in their Bid. VA will have Equipment MFG’s shut down and secure equipment. Before it is to be moved.
What are climate control requirements for the equipment?
Answer: Temperature 68 degrees +/- 2; Humidity 40% +/- 5%
Who is responsible for utility connections on reinstallation?
Answer: Contractors Bidding this Project
Who is responsible for reinstalling stainless trim surrounds?
Answer: Contractors Bidding this Project
17- At site visit we were told the cart washer drain is leaking. This equipment is to-remain, and the drain seems to be underneath the unit – who is responsible for disassembling and reassembling the unit for drain work?
Answer: the Cart Washer does not get moved and has to be protected in place by Contractors bidding this Project. Contractors bidding this Project are required to repair the leaking drain under the Cart Washer which requires the disconnect and removal of some piping and components which are in the Scope of this Project by Contractors bidding this Project.
18- Please provide full-size drawings, drawings released on SAM are 8.5” x 11”.
Answer: Should be able to plot drawings full size on a plotter.
See attached document: Site Visit Sign In Sheet.
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