36C24225B0007_1.docx

36C24225B0007

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24225B0007 X 12-20-2024

TBD

528-25-1-4270-0001 528-17-s38 Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga

NY

14227

ALGARIN, IDALIA

716-862-7461 X 22395 The intent of this project is perform construction work necessary to demolish the decontamination area and rebuild the the sterile processing department room with new equipment. The installation of two separate HVAC systems is needed to upgrade current air handler. The rental of a mobile trailer unit by the contractor will allow the SPS space on the 3rd floor C-wing to be completely handed over for construction and allow hospital operations to continue.

This procurement will be 100% set-aside for a Service-Disabled, Veteran Owned Small Business IAW 38 U.S.C 8127. Bidders should be registered in the System for Award Management (SAM) at the time of bid and shall be registered at the time of award (www.sam.gov). The successful bidder's Supplier Analysis Report will be reviewed by the Contracting Officer.

A score of 7 and above may require additional financial data to be submitted. Bidders must submit their Experience Modification Report (EMR) with their bid. The North American Industry Classification System (NAICS) code for this procurement is 236220 Commercial and Institutional Building Construction with a size standard of $45.0M.

A pre-bid site visit will be held on Tuesday, January 7, 2025 at 10AM. Interested parties shall meet at BUF VAMC BLDG 1 main elevators. The COR will meet you there and escort you to the jobsite. All inquires at the site visit must be submitted to the Contracting Officer to be considered for an official response. All RFIs must be submitted by noon on Tuesday, January 14,2025. EMAIL TO: Idalia.algarin@va.gov.

Bid opening will be held via Microsoft TEAMS on Thursday, January 23, 2025 at 11 AM ET. BE SURE TO EMAIL YOUR BID AND REQUIRED DOCUMENTS TO: IDALIA.ALGARIN@VA.GOV. THIS MUST ARRIVE BY 11 AM ON THURSDAY, JANUARY 23, 2025.

To be included in the bid opening, please email Ms. Algarin and include the name and email address of those what which to attend, so that they can be included in the Microsoft TEAMS invite.

See drawings, specifications and the Statement of Work included or attached to this solicitation for a complete description of the work required. Award will be made to the responsive, responsible bidder submitting the lowest price.

The project number is 528-17-s38. The magnitude Of the project is between $5,000,000 - $10,000,000.

Design firm cannot receive the construction contract award.

Bidders are reminded to return sign copy of VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING - CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION) contained in the solicitation.

X 52.211-10 X

EMAILED

11AM

EST

01-23-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga

NY

14227 Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

Table of Contents

ATTACHMENT

STATEMENT OF WORK

36C24225B0007 Page 1 of Page 1 of Construction Scope of Work SPS Modifications Project 528-17-s38 05 Sep 2024

General Information

1.1 Location

Work performed under this scope will be for and conducted within VA Western New York Healthcare System (VAWNYHS) at the Buffalo VA Medical Center (VAMC) located at 3495 Bailey Avenue Buffalo, NY 14215 under VA Project Number 528-17-s38.

1.2 Purpose

The Sterile Processing Department has equipment that has passed the service life and does not have adequate HVAC capacity. The Buffalo VAMC requires a Contractor to perform construction work necessary to demolish the decontamination area and rebuild the room with the new equipment. The installation of two separate HVAC systems is needed to upgrade current air handler. The rental of a mobile trailer unit by the contractor will allow the SPS space on the 3rd floor C-wing to be completely handed over for construction and allow hospital operations to continue.

1.3 Scope

The scope of construction work is fully described in the construction documents (drawings and specifications). Additional administrative and management related requirements are described in Section 3: Requirements. A complete phasing plan and overview of work exists on drawing GI-003. A brief overview of the construction phases, (estimated duration), and work summary are included below:

PHASE 0 (2 months) – submittals, material ordering, and an off-site storage location is secured.

PHASE A (2 months) – 4th floor HVAC room demolition, sub-basement steam line work, and mobile unit preparations.

PHASE B (1.5 months) – mobile unit delivery and operations started by VA staff.

PHASES C/D/E (2 months) – handoff of SPS area for demolition / the structural supports below SPS for new air handler / plumbing work below SPS. An active OR wing will be operating below SPS.

PHASES F/G/H (4 months) – main construction effort / steam line transfer / work in vertical chase.

PHASE I (1 month) – punchlist and VA staff transfer back to 3rd floor.

PHASE J (1 month) – trailer removal and site restoration.

PHASE K (N/A) – project closing and warrantee period.

It will be the Contractor’s responsibility to interface with each vendor’s representative POC for coordination and acceptance of infrastructure requirements.

Mobile Unit rental from phase C through J (estimated 8 months by COR & AE firm) is the responsibility of the Contractor. Any schedule delays and resulting extension(s) of this sub-vendor contract shall be borne by the Contractor. Alternately, completion prior to 8 months is part of the fixed price contract benefitting the Contractor. Reference Attachment 3 - Mobile SPS Trailer for the mobile unit requirements, known vendors for selection, VA drawings, shutdown list, submittal list, and estimated schedule.

1.3.1 Site Conditions, As-Built and Record Documents

Although the VA makes every effort to keep drawings current to existing conditions, changes and updates are sometimes not recorded. It is therefore the Contractor’s responsibility to perform field investigation and verify the accuracy of the drawings with the actual conditions.

The contractor shall check existing conditions at the project site prior to bidding.

1.3.2 Quality Assurance/Quality Control Plan

The Contractor is responsible for reviewing the work done by any subcontractors that the Contractor has hired to assist with the completion of this SOW. The Contractor must provide the Government with a Quality Assurance/Quality Control (QA/QC) Plan that documents the methods, processes, procedures that are going to be implemented by the Contractor to validate the work their subcontractors perform.

1.3.3 Hazardous Materials

Hazardous material removal is required for this project. See abatement drawings HA-103, HA-104, and specification for more details.

1.3.4 Personal Protective Equipment (PPE)

The Contractor is responsible for obtaining/providing, inspecting, and maintaining any required Personal Protective Equipment (PPE) and access equipment (lifts, scaffolding, etc...) necessary to perform services identified in this SOW.

1.4 Approach

1.4.1 General

This Scope of Work has been broken down into general requirements that are applicable to the entire contract and the specific construction effort:

General (Section 3.1) Construction (Section 3.2) The bidding Contractor(s) will have to conduct a brief pre-award site survey (walkthrough) of the campus. This will be arranged through the contracting officer and conducted as a group or individually as per the contracting officer.

1.4.2 Phasing

This project is phased; summarized in Section 1.3 Scope and on the drawings. The contractor will need to coordinate the work sequence to allow for uninterrupted service of the hospital.

1.5 Site Information

1.5.1 Safety

The Contractor shall pay special attention to Section 01 35 26 Safety Requirements of the Project Specification. Specification 01 35 26 has been modified by the VAWNYHS to include site specific information for the Buffalo VAMC.

The Site Superintendent on this project will be independent of the Site Safety and Health Officer (SSHO), so that the Prime Contractor will have two people on site overseeing all work. If one of these two has the proper credentials they can act as Competent Person (CP). All CPs must submit a 30-hour OSHA card that has been completed in the last 5 years. The contractor will be required to submit proof of specialized training for CPs as required for specialized functions stated in Section 01 35 26 Safety Requirements.

Contractor personnel working onsite at the Medical Center will be required to attend a one-hour Buffalo VAMC site specific safety training class. This class will be held on site and will be taught by a member of the Buffalo VAMC safety office. Attendance to this class and proof of the 10-hour OSHA requirement will allow Contractor personnel to obtain a photo ID badge from the Buffalo VAMC Police. All Contractor personnel shall wear this badge, above the waist, at all times while on the Buffalo VAMC campus. Participation in this class is mandatory and must be done prior to the mobilization. The training and the badge will be valid for 3 years from the date of issue.

If this training has been completed previously (as evidenced by a valid Buffalo VAMC Contractor photo ID badge) then no repeat training will be required until the printed expiration date. Personnel must attend the safety training class to renew an existing badge.

1.5.2 Access

Although the VAWNYHS campuses are public facilities, access to facility maintenance areas, electrical areas, mechanical areas, roof access, and certain other portions of the medical facility are restricted. Accessing these areas may require advance notice, pre-approval, and scheduling to gain entry. All visits and access requests to the VAWNYHS under this scope of work shall be coordinated through the Contracting Officer Representative (COR) or the Technical POC.

1.5.3 Photography

PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, Section 01 00 00 (General Requirements - 528-17-s38), Article 1.31 requires the contractor to obtain the services of a professional photographer to document the entire construction process.

As a reminder, it is VHA policy to respect the privacy of all persons (e.g., Veterans, patients, residents, members of the VHA workforce, and visitors) consistent with the needs of operating a national health care system. Privacy protections on VHA premises vary according to the needs and purposes of different types of areas, the persons included, and the purpose of the production and use of photographs, digital images, and video or audio recordings (excerpt from VHA Directive 1078).

The Contractor shall ensure that any photographs taken do NOT include any VHA patients, members of the VHA workforce, or visitors to the VAMC facility.

1.5.4 COVID-19 Policy

Reference Attachment 2 of this SOW for the COVID protocols from the Department of Labor. When levels are Medium or High signage would be posted by the VA and guidance issued. Any prime or sub-vendor employee with COVID-19 symptoms, a known exposure, or positive test result shall follow the protocols. Any updated protocols during the execution of the project from the CDC, DOL, or Department of Veteran’s Affairs shall be communicated by the COR.

Applicable Documents The following documents are applicable to this Scope of Work (SOW) to the extent specified herein. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3 of this SOW, whether or not they are listed here.

1.6 Government Documents

The following directives, guides, handbooks, and drawings form a part of this document to the extent specified herein. Unless otherwise specified, the latest revisions available shall be used.

Copies of construction related Department of Veterans Affairs directives, guides, and handbooks are available from the Office of Construction and Facilities Management website:

http://www.cfm.va.gov/til/index.asp

DEPARTMENT OF VETERANS AFFAIRS

DIRECTIVES

DEPARTMENT OF VETERANS AFFAIRS, OFFICE OF CONSTRUCTION & FACILITIES MANAGEMENT

PROGRAM GUIDES

1.7 Veterans Health Administration Western New York Documents The following drawings and documents form a part of this document to the extent specified herein.

Documents identified as “AS MODIFIED FOR VA PROJECT 528-17-s38” are base VA documents that have been tailored to the needs of this specific effort. While the base VA documents are available on the Office of Construction and Facilities Management website listed above, the Contractor shall use the modified version listed below, NOT the base document. Copies of these documents are available from the CO, COR, or Technical POC.

VA WESTERN NEW YORK HEALTHCARE SYSTEM, BUFFALO VA MEDICAL CENTER

DRAWINGS

PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, SECTION 00 01 15 LIST OF DRAWING SHEETS (AS MODIFIED FOR VA PROJECT 528-17-s38) lists all drawings for this construction effort.

SPECIFICATIONS

PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, SECTION 00 01 10 TABLE OF CONTENTS (AS MODIFIED FOR VA PROJECT 528-17-s38) lists all relevant and modified construction specifications for this construction effort; except for Section 13 20 00 Construction Documentation as Attachment 1 of this SOW and referenced below in 2.5 Records Management.

1.8 Non-Government Publications

All work shall be accomplished in strict accordance with the latest codes and standards. The Contractor shall follow any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes.

1.9 Order of Precedence

In the event of a conflict between the text of this document and the references cited herein, the text of this document takes precedence. Nothing in this document, however, supersedes applicable laws and regulations unless a specific exemption has been obtained.

1.10 Records Management

Reference Attachment 1 of this SOW - Section 13 20 00 Construction Documentation for requirements on the VISN 2 Autodesk Build Construction management platform.

Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

The Government Agency owns the rights to all data/records produced as part of this contract.

The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format (paper, electronic, etc.) or mode of transmission (email, fax, etc.) or state of completion (draft, final, etc.).

No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Contractor is required to obtain the Contracting Officer’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Requirements The Contractor shall provide personnel, material, services, and facilities to perform, accomplish, and deliver the required services detailed in this scope of work.

1.11 General

This section contains general information that is applicable for the duration of the contract (i.e. applies to all parts of this effort).

1.11.1 Status Updates

The Contractor shall prepare and submit periodic status reports throughout the duration of the contract. The reporting period will begin at Notice to Proceed. After the Preconstruction Conference is held (section 3.2.3), Status Meetings will commence (section 3.2.3). The contents of status reports shall include but is not limited to the following information/topics:

Summary and Current Status of Project Progress Accomplished (for the previous period) Progress Anticipated (for the next period and long term) Updated Schedule Submittal Status (approved and rejected) RFI Status (open and resolved) Problems Encountered and Anticipated / Risk Mitigation Strategy Safety Observations and Planning Record of Open Discussions Record of Action Items (new and completed) Financial Status (invoicing status and updated Schedule of Values)

1.11.2 Meetings

Several different meetings are identified under this contract. Information contained within this section is relevant to all meetings identified in this contract. Any meeting specific details are in its’ respective section of this SOW.

The documents related to any meeting may be organized in Contractor specified format or can use templates available via Autodesk. The digital product to the Government shall be supplied in a Microsoft, AutoCAD, Revit, or PDF format. Physical copies scanned to PDF are acceptable.

1.11.2.1 Meeting Scheduling

All meetings identified within this SOW are to be coordinated and scheduled with the COR. See Section 1.5.2 and Section 5.1 for special coordination and the named COR for this project.

1.11.2.2 Meeting Agenda

The Contractor shall provide a meeting agenda 3 business days prior to the scheduled date of the meeting.

1.11.2.3 Meeting Presentation Materials

Any required presentation materials (e.g. handouts, slide presentation, design information, drawings, schedules, cut sheets, etc…) shall be provided to the Government at the same time as the meeting agenda.

1.11.2.4 Meeting Minutes

The Contractor shall provide meeting minutes to document the discussion had during the meeting. The contents of meeting minutes shall include but is not limited to the following information/topics:

Meeting attendees Narrative to describe contents of meeting and any discussions held.

List of action items (for both the Government and the Contractor) The Contractor shall provide draft meeting minutes within 5 business days of the meeting. The Government has the option to review and provide comments back to the Contractor within 3 business days of receipt of the draft meeting minutes. The Contractor shall finalize the meeting minutes and submit the final meeting minutes to the Government within 3 business days of receipt of any Government comments.

1.12 Construction Meetings

The Contractors scope of work for Construction Meetings shall include, but is not limited to the following:

1.12.1 Kick-off Meeting and Site Survey

The Contractor shall conduct a kick-off meeting with the VAMC. During the kick-off meeting the Contractor shall address their plan to meet the design intent, review their initial draft schedule, and review their plan to address any risks associated with the effort.

This meeting shall comply with the terms of Section 3.1.2 of this SOW.

The timing of this meeting will be after contract award and before starting submittals.

Site surveys shall be conducted in accordance with Section 1.5.2.

In conjunction with the Kick-off Meeting, the Contractor shall schedule the site survey of the workspaces to assess current site conditions, determine locations of utilities, waste bin location, safety document information, and photograph existing conditions in accordance with Section 1.5.23.

1.12.2 Submittals

In accordance with the terms of PG-18-1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 33 23 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES (528-17-s38), the contractor shall provide submittals and shop drawings for review prior to starting work.

A submittal log has been generated for this effort and represents a list of the minimum required submittals based upon the current construction documents. Although every attempt has been made to ensure that this list is complete, additional submittals not listed may be required. An electronic copy shall be requested from the COR and status changes maintained by the Contractor.

1.12.3 Preconstruction Conference

Once the majority of submittals have been approved, the Contractor shall attend a Preconstruction Conference. This meeting will be a follow-up to the Kick-off Meeting and Site Survey. In preparation for this meeting the Contractor shall compile:

The final updated safety documents from the approval process are mandatory and this meeting will be canceled if not provided (to include any changes made to address ‘approved as noted’ status):

Construction work plan The site-specific safety plan All Activity Hazard Analysis (AHAs) with named (CPs) A list of any remaining submittals to be provided with planned dates. The submittal log is an acceptable format.

Any additional clarifying details about the work to be performed that has been updated based upon the site survey and approved submittals.

Refined Schedule of Values (SOV) showing a detailed breakdown of work to be invoiced by phase and activity.

Current project schedule in accordance with Section 5.2.

List of all expected workers and their OSHA training records. The site safety briefing can be coordinated for the same day as this meeting in accordance with Section 1.5.21.

Any action items resulting from this meeting shall be addressed prior to ordering any materials or beginning the actual construction work.

This meeting shall comply with the terms of Section 3.1.2 of this SOW and the terms of PG-18-1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 35 26 SAFETY REQUIREMENTS (528-17-s38); Article 1.6 Preconstruction Conference.

1.12.4 General Construction

The Contractors scope of work for General Construction shall include, but is not limited to, the procedures outlined in PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS (528-17-s38).

Work includes, but not limited to, all labor, material, equipment, and supervision to perform the required demolition, modification, construction, and/or installation to complete this project and any subsystems as described in the drawings, specifications, and this SOW.

Site inspection by the COR will be almost daily, along with weekly safety walkthroughs conducted with a member of the VA Safety Department. VA maintenance shops will review work when invited by the COR or concerns need immediate attention. The site supervisor and SSHO should make every effort to be available to present current work and for discussion of future work.

1.12.5 Status Meetings

The Contractor shall attend periodic status meetings with the VA team to discuss construction progress and provide a status update. The construction phase is anticipated to be 6 months and no longer than 8 months. This time estimate excludes the time required to perform the preparatory administrative work (e.g. plans, meetings, submittal approvals, etc...) and final punchlist items after beneficial occupancy.

The planned status meeting frequency for this project is weekly (approximately 15-30 minutes). At a minimum, status meeting attendees shall be the VAMC COR and one person from the prime Contractor. Additional personnel may be invited to the meeting as required.

The Contractor and/or Sub Contractor shall provide meeting minutes in accordance with the terms of Section 3.1.2. Status reports shall be submitted via Autodesk within 2 business days of the meeting.

As part of the last status meeting, the resurvey of the site will be conducted (see PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, Section 01 00 00 (General Requirements - 528-17-s38), Article 1.8, Paragraph C). The final punchlist will be reviewed to confirm completeness. Submittal of red-line drawings is required with the final status report within 2 business days of this final meeting.

Verification Final functional verification of the installed equipment shall be conducted jointly before final acceptance of the constructed product. The groups that will participate in the verification process include:

· Prime Contractor

· Subcontractor (as applicable)

· VA Engineering

· VA Commissioning Agent These functional tests will be based upon manufacturer data and will be checked against VA regulatory requirements as applicable.

All equipment installed will be subject to these tests. For any equipment that does not pass the functional verification test, the Contractor shall troubleshoot the issue and determine if the root cause of the problem.

If the root cause is the result of the construction work, the Contractor shall repair and/or replace the faulty construction work and any subsequently damaged equipment at no additional cost to the Government.

If the root cause is the result of faulty equipment (manufacturer defect), the Contractor shall coordinate with the fabricator to repair and/or replace the faulty equipment and any subsequently damaged equipment at no additional cost to the Government.

A commissioning agent will be retained to oversee this work. There is not a detailed list of inspections and functional testing as an attachment to this SOW, although a complete list will be defined from TIL specification during the submittal process.

A third-party air monitoring party has been contracted through the design firm for the period of asbestos abatement. Coordination is required to schedule dates approximately 4 weeks prior to abatement work to allow for background testing prior to and 24/7 monitoring during.

Delivery

1.13 Contracting Officer Representative, Project Manager, and Technical POC The Contractor shall coordinate all visits, meetings, and shutdowns through:

Thomas Heldwein (COR / PM / Tech-POC)

VA Western New York Healthcare System

Buffalo VA Medical Center

3495 Bailey Avenue

Buffalo, NY 14215

1.14 Schedule and Submittals

The Period of Performance for the total effort will not exceed 15 calendar months.

Independent of the not to exceed period of performance, the Contractor shall comply with the individual relative and absolute timelines identified in this SOW.

The Contractor is responsible for submitting a detailed schedule in accordance with PG-18-1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 32 16.15, PROJECT SCHEDULES (528-17-s38). This schedule must include all administrative work (preparatory as well as any permitting or shutdown requests) and must also show associated predecessor and successor logic associated with all tasks performed under this contract.

Government Furnished Information, Materials, & Equipment The government shall supply the following information:

Buffalo VAMC drawings, modified program guides, and modified specifications from section 2.2.

The contact information for any named sub-vendor and VA contacts within the VAMC Buffalo site for coordination of all efforts.

Any additional as-built documents identified during this effort, the Consultant will be provided access to the information via Autodesk. Any Government hardcopies documents will not be allowed out of the Buffalo VAMC Engineering office.

Government Furnished Materials (GFM) is not required and will not be provided for this effort.

Government Furnished Equipment (GFE) will consist of the VA purchased equipment list shown on drawing 1-AI-104. VA BioMed Department and Tech-COR will coordinate between the manufacturers and contractor. No other GFE will be provided for this effort.

Mobile SPS Trailer SPS Modifications SOW Attachment #3 528-17-s38

SCOPE OF WORK

Background:

During construction it is required to have Sterile Processing work by VA hospital staff continue uninterrupted. The contractor is required to provide a mobile sterile process trailer during contract performance. VA is providing information for contact with a mobile trailer vendor and the work to support the trailer deployment as outlined in mobile trailer vendor deployment guides.

Scope of Work:

The Contractor shall provide all labor, materials, tools, and equipment necessary to:

(A) Mobile Trailer Requirements: Contact and initiate a purchase order to for reservation of the mobile unit to match the construction schedule. The selection of the vendor is open for Construction contractor selection. The following are a list of requirements:

· Confirm reservation of a mobile unit for arrival per construction schedule.

· The PO from Contractor to mobile trailer vendor must be executed by the Contractor during pre-deployment checklist.

· Confirm the mobile unit provides the following equipment: 2 sonic irrigators, 2 Washer/Disinfectors, 2 Steam Sterilizers, a three-bay decontamination sink, at least 4 prep-n-pack stations, and a low temperature sterilization system.

· The current equipment at Buffalo VA is from STERIS and compatible with their SPS mobile unit, other vendors must confirm compatibility with existing Buffalo VA equipment.

· Any cold weather package is required.

· Any hot weather package is not required.

· Confirm unit provider accomplishes commissioning, staff training, workflow assessment, continuous operation services, and decommissioning.

· Confirm site review and assessment with unit provider using VA generated engineering drawings (basis of design STERIS mobile unit) complete site preparations, external utility connections, and VA security requirements.

· During operation, a service representative shall be able to respond within 4 working hours. Notification of equipment issues prior to 11:30AM receive a service visit the same day and after 11:30AM the visit occurs prior to 9AM shift start the next workday.

· The VA Contracting Officer and COR shall be informed of any changes required to VA generated engineering drawings prior to any work conducted for trailer preparation.

· The VA Contracting Officer and COR shall be informed of the PO status and changes throughout deployment.

· Provide VA with initial condition photos, copy of contract terms & conditions, and emergency service contact information.

· Any schedule delays and resulting extension(s) of contract shall be borne by the contractor.

(B) Vendors Known to VA: Contractor is responsible for the mobile trailer and all related costs. This work shall be ongoing through phases A and B shown on drawing GI-003. Market research by VA has identified several possible suppliers.

All suppliers must have units capable of sterile processing for a medical facility. They must have an acceptable footprint where required additional utilities can be connected to the building, and the unit has an enclosed walkway to building access. The mobile unit must have an advanced reservation ensuring that the unit is available when the project is in construction.

(C) UTILITIES: The mobile trailer vendor shall provide their utility requirements document for each utility. VA is providing this information to supplement this document with Buffalo VA site information for execution. VA can provide additional information as requested. This work is shown under Phase A-3 on drawing GI-003.

VA reviewed the requirements and generated drawings to provide context for the scope of work. Any variation from the site information provided shall be included in submittals to COR and be accepted during pre-deployment phase of the mobile trailer vendor’s deployment team.

(D) SITE MODIFICATION: In addition to utilities, there must be changes made to the trailer location on site. This work is Phase A-3 on drawing GI-003. Reference the following drawings for additional work preparing the site.

· VA-CD-101 MOBILE UNIT SITE DEMOLITION

· VA-CI-101 MOBILE UNIT SITE PREPARATION

· VA-CI-102 MOBILE UNIT UTILITY CONNECTIONS

· VA-E-101 MOBILE UNIT ELECTRICAL POWER

(E) ASSORTED ITEMS for inclusion in scope:

· Testing of water quality to confirm mobile trailer vendor requirements.

· During deployment, the contactor shall provide forklift and operator for two days.

· VA-CI-103 MOBILE UNIT ENCLOSED CORRIDOR

· VA-CI-104 MOBILE UNIT PHYSICAL SECURITY

· All support work required to complete the mobile unit, VA drawings, and shutdowns.

(F) SHUTDOWNS:

· The associated shutdowns for modifications to utilities:

(G) SUBMITTAL LIST of Shop Drawings and Site Plans:

· After sub-vendor clarification for work in sections above the following list of submittals are needed to be reviewed by VA COR, AE firm and mobile trailer vendor.

(H) COMMISSIONING & DECOMMISIONING:

· These activities require contact directly with the mobile trailer vendor. VA COR shall be copied on any emails and invited to any meetings.

· The timing of these activities (starting use of mobile unit and starting use of completed 3rd floor) require substantial changes to VA internal operations. Timelines will need to be conservative and shall be well-coordinated with through VA COR.

· Commissioning and decommissioning are expected not to be part of the monthly rental deployment time. However, transition time of VA workstations, equipment, and supplies should account for 2 weeks’ time for VA to move in and out (one week each).

528-17-s38 SPS Modifications

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INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Solicitation materials consisting of drawings, specifications and other information may be obtained from the Contract Opportunities (formerly FedBizOpps) website:

https://sam.gov/ An Offerors mailing list WILL NOT BE prepared by the Contracting Officer.

SOLICITATION AMENDMENTS: Amendments to the solicitation will be posted at https://sam.gov/ Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Offerors are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers.

(b) A bid guarantee is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000, whichever is less. Irrevocable Letter of Credit (ILC) may be submitted in lieu of a bid bond. Failure to furnish the required bid guarantee in the proper form and amount, by the proposal due date, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The awardee for this procurement will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25. See FAR Clause 52.228-15 Performance and Payment Bonds—Construction.

Magnitude of Construction: $5,000,000 - $10,000,000.

(d) CONTRACTOR RESPONSIBILITY:

Safety or Environmental Violations and Experience Modification Rate “All Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

(e) TRAINING:

All employees of the Prime Contractor and Subcontractors shall have the 10-hour OSHA certified construction safety course. The Prime Contractor’s competent site superintendent and any ‘foreman’ of the subcontractor(s) shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. Failure to present the proper training documentation will result in the individual being removed from the job; the individual may only return after the proper documentation has been provided. There shall be no exceptions to this requirement.

(f) KEYS: All keys provided to the Contractor or any subcontractor for use during the project shall be returned to the Contracting Officer's Representative (COR) at completion of the work or upon request. No keys shall be reproduced by the Contractor or any subcontractor. There will be a $10 charge for each key that is lost or not returned to the COR.

(h) System for Award Management (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database, https://sam.gov/ and enter all mandatory information into the system. Contractors must be registered in SAM at the time of award and should be registered at the time of the proposal submission.

(j) Contractor Normal Work Hours:

The contractor work hours are from 8:00AM to 4:30PM, Monday through Friday, excluding federal holidays. Federal holidays that fall on a non-workday; Saturday or Sunday, the holiday usually is observed on Monday if the holiday is on Sunday or on Friday if the holiday is on Saturday. The contractor may request authorization from the Contracting Officer to work an alternative schedule or on holidays. However, the Contracting Officer reserves the right to deny or authorize the contractor’s request at his or her discretion considering the best interests of the Government.