36C24225B0003 0002 Amendment.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0002 05-14-2025

561-20-101

36C242

Department of Veterans Affairs Samuel S . Stratton VA Medical Center 113 Holland Avenue (2-90NCA) Albany NY 12208-3410

36C242

Department of Veterans Affairs Samuel S . Stratton VA Medical Center Network Contracting Activity 113 Holland Avenue (2-90NCA) Albany NY 12208-3410

To all Offerors/Bidders

36C24225B0003

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 05-22-2025 10:45am EDT

N/A x 1

Amendment to Invitation for Bid No. 36C24225B0003 Upgrade Heating Distribution System.

Amendment is to provide additional project scope of the above reference project.

BIDS REMAIN DUE ON MAY 22, 2025, AT 10:45AM EDT. THE PUBLICBID OPENING WILL FOLLOW AT 11:00AM EDT.

All other terms and conditions of the original submission remain unchanged.

Dayna Dickson-Miller Contracting Officer

Continuation Page of Amendment 0002

PURPOSE:

The purpose of this memorandum is to document and convey additional notes to the prospective contractors for above mentioned project.

a. BACKGROUND:

Project will upgrade steam/condensate heating distribution system and devices throughout the multiple floors of Building 1. The current heating system is collapsing and is beyond economical repair status. Newly created, more economical system will reduce the amount of maintenance time and allow for a better control and heat distribution among the rooms, floors and departments. In addition, the new system will create a better quality of life for patients, visitors and employees at VA New Jersey Health Care System East Orange Campus, Building 1 Main Hospital.

The design has been completed by Northeast Infrastructure and the solicitation for Construction was posted to open market. Pre-bid Site Visit with prospective Contractors was held on 4/30/25.

While reviewing drawings to verify details of ICRA and preplanning with A/E, VA Safety and VA ICRA team, additional information has come to light. This information is very important and will be helpful to prospective contractors and hence needs to be conveyed in timely manner.

b. ADDENDUM NOTES:

a. There is a wooden casework in front of dumbwaiter located on Level 3 room 3-148, which is not shown on any Bid Documents. (Refer to drawings GC-102 & ICRA-03 for details of location.)

i. Contractor to demolish the casework to gain access to dumbwaiter.

ii. This work needs to be added to proper phasing.

iii. Upon completion of work, Contractor to restore the area with sealed walls using sheetrock and paint matching existing walls.

b. This project has multiple levels of ICRA required based on the location of patient care.

i. It will require tremendous amount of preplanning and preapproval prior to beginning work at any of these locations.

ii. Contractor must provide look-ahead schedules and coordinate with EO VA Engineering, Safety, ICRA, and end-user on each level.

iii. ICRA Level 3 & 4 will require additional measures. And Contractor must maintain negative air pressure inside ICRA enclosure and provide proper exhaust.

iv. Contractor must incorporate fire sprinkler/s in each ICRA enclosure. If it is not feasible, Contractor to provide prior notification to VA Engineering to be able to incorporate ILSM Assessment (Interim Life Safety Measures) prior to start of work. Contractor must imply with VA ICRA and VA Safety’s assessment and additional Life Safety requirement in the event.

Continuation Page of Amendment 0002

v. Contractor is responsible to coordinate with VA COR prior to purchasing, installing and programming certified temporary and/or equivalent fire and smoke detectors for any location where permanent Fire Alarm Detection/Suppression System will be disabled for greater than 4 hours based on ILSM Assessment by VA Safety and VA ICRA. In addition, Contractor is responsible to inspect and test temporary fire system on monthly basis.

c. Existing chiller water valves may or may not be functional and/or may require replacement. Contractor to verify and provide recommendation.

d. Contractor to use proper means and methods to verify whether the dumbwaiter shaft is sealed. If the shaft is found to be open, Contractor to seal it with proper means and methods using applicable codes.

e. Contractor must carry certified and authorized personnel to access confined space.

f. Phasing may need to be adjusted based on requirement of end-user. As mentioned on drawings GC-103, GC-104 & GC-105, 3 rooms at a time may not be available.

Contractor may have to work in 1 room at a time. In addition, as mentioned on drawing GC-105, partial closer of wing A & D may not be possible.

g. Contractor to provide temporary ceiling enclosure/s to meet fire and smoke ratings to cover holes made in ceiling during fan coil unit replacement.