010000-General_Requirements.pdf

Batavia VAMC Contract #36C24219C0228

Improve Ground Water, Building 30 Project #528A4-18-203

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SECTION 01 00 00

GENERAL REQUIREMENTS

REVISED FEBRUARY 15, 2022

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for the construction of improvements of ground water at Building 30 as required by drawings and specifications.

B. Pre-Bid Site Visits: Visits to the site by Bidders may be made only by appointment with the Contracting Officer. The contractor are required to visit the site prior to bidding.

C. Offices of Acela Architects + Engineers, PC, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

E. Reporting Existing Site Conditions: Prior to commencing construction, the contractor shall survey the existing site conditions and report to the VA

COR for a site inspection and document any pre-existing conditions that are on the campus. This shall include but NOT limited to: grounds, sidewalks, light poles, roads, structures, etc. If the contractor fails

01 00 00 - 2 to document pe-existing conditions prior to commencing work they shall assume liability of any damages in their construction area.

F. All employees of general contractor and subcontractors shall comply with

VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access. All Contractor and Subcontractor personnel must attend a VA sponsored safety training session prior to working on site.

G. All references to “Resident Engineer” should mean the Contracting

Officer’s Representative (COR) unless otherwise noted by the Contracting

Officer.

H. The contractor shall notify dig-safe and submit all correspondence to the

VA prior to construction.

I. Sub-Surface Ground Penetrating Radar Survey: The contractor shall conduct and submit the results of a subsurface utility investigation report to the COR. The subsurface utility investigation shall at a minimum be in accordance with the American Society of Civil Engineer’s

Standard Guideline for the Collection and Depiction of Existing

Subsurface Utility Data (ASCE C-I 38-02). The design engineer has conducted a similar survey however a secondary survey is required by the construction contractor to follow the buried pipe routing outline. The results shall be provided to the VA as a submittal prior for review and approval prior to commencement of any digging operations. Additional

Information on this topic continued in this specification section and on the contract drawings.

J. Road Closure Workplan: The contractor shall submit a road closure work plan with sign submittals prior to construction.

K. Soil Erosion: Prior to construction, the contractor shall submit to the

COR any modifications to the Soil and Erosion Control Plan and product data for all soil and erosion control measures that will be used during construction.

L. Influenza and COVID-19 Requirements: The contractor shall refer to

Appendix A, B, and C at the end of this specification for Federal

Requirements pertaining to Influenza and COVID-19. This applies to all

Contractors and Sub-Contractors. The contractor shall submit ALL documentation required for the prime and sub-contractors.

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1.3 STATEMENT OF BID ITEM(S)

A. PROJECT REQUIREEMNTS: Work includes general construction, alterations, pumps, piping, electrical, fire alarm, controls, alterations, roads, side-walks, grading, drainage, tree removal, earthwork and other work outlined in these construction documents necessary to complete this project.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1. Documents on Site During Construction: The prime contractor is responsible to have a to scaled full size hard copy (paper) set of drawings and specifications on site at all times. This is for review with the VA COR and design engineer when they arrive on site for reviews and inspections.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Notice for Work in Building 30: Before starting work the General

Contractor shall give three (3) week’s notice to the Contracting

Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

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3. No photography: No photography or video taping of VA staff or

Veterans is allowed at any time. Refer to 1.24 PHOTOGRAPHIC

DOCUMENTATION for additional information.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

5. Federal Holidays Observed: There is NO work on ALL Federally Observed

Holidays. The contractors shall leave the site secure for Federal

Holidays. The Federal Holidays observed as of 2021 are as follows:

New years Day, MLK Jr. Day, Presidents Day, Memorial Day, Juneteenth

Independence Day, Independence Day, Labor Day, Columbus Day, Veterans

Day, Thanksgiving Day and Christmas Day. The contractor is responsible to find out what day these holidays are observed and plan accordingly with their sub-contractors.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the

Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Allowed on Campus: The contractor may have a storage conex on site if a location is available approve by the VA COR. There are NO trailers permitted for this project as this work shall be completed in one season.

There are NO utilities provided by the VA for this project. The contractor is responsible for all site restoration on this project including topsoil, hydroseed, daily watering as outlined in this contract requirements.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

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Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR. Storage shall be in contractor provided conex box. NO trailers on VA campus for this project.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

2. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur.

It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to: Work included in Section 1.3 STATEMENT OF BID

ITEM(S).

To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such

01 00 00 - 6 phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to COR and Contractor, as follows:

Example of Phasing:

Phase I: Conduct Ground Penetrating Radar Survey for force main pipe

Phase II: Removal of Trees

Installation of force main and gravity piping as shown on construction drawings.

Phase III: Excavation for Force Main

Electrical Work in Building 30 basement.

Phase IV: Electrical Work for Building 30 and Building 11. This work shall have a phasing plan to be submitted for approval. The operation of the pumps and the VA’s ability to monitor the pumps is critical.

NO work shall commence until this phasing plan to be provided by the contractor is reviewed and approved. Refer to Electrical Drawings.

Testing and Acceptance:

Phase V: Site Restoration.

Phase VI: Testing, Training, Documentation and Closeout.

H. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 1.8m (six feet) minimum height with exterior rated construction signs every third section, around the construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum

375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR. All areas under construction shall be fenced at all times including trenches. The fence shall NOT be removed until the VA COR clears that area for safety.

I. Site Turn Over to Contractor: When a construction site is turned over to

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

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1. Contractor shall maintain in operating condition existing fire protection.

2. Contractor shall maintain grounds, lawn and weed as needed.

3. Contractor is responsible for site security of their area, fences and signs to keep others out.

J. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR

ELECTRICAL INSTALLATIONS for additional requirements.

2. Utility Interruption: Contractor shall submit a request to interrupt any such services to the VA COR, in writing, 21 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major Interruptions: of any system must be requested, in writing, at least 30 calendar days prior to the desired time and shall be performed as directed by the COR. The electrical work scheduled on

01 00 00 - 8 this subject project will only require a 21-day notification to schedule our VA employees.

5. Contract Interruptions: In case of a contract construction emergency, service will be interrupted on approval of Contracting Officer. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

7. Ground Penetrating Radar Survey: The contractor shall perform a ground penetrating survey at their expense from building 30 to the dispersion area at the back (North) of the campus. The results shall be submitted to the COR prior to construction. This is to assure that there are NO utilities where digging will occur. Even after the survey the contractor shall dig with caution. A survey was conducted by the design engineer however the contractor shall perform their own independent survey to verify.

8. Test Pits: The contractor shall conduct SIX (6) test pits and have the COR witness, refer to contract drawings for test pit locations.

The contractor shall provide a submittal with documentation on the results of the test pits conducted to the COR. The test pits shall be evenly spaced from building 30 to the dispersion area. Coordinate with VA COR and work out location of test pits in advance.

K. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. Abandoned lines shall be removed wherever possible, and within the entire pavement area.

Coordination with the COR may be required to determine if a line is abandoned.

L. To minimize interference of construction activities with flow of Medical

Center traffic, comply with the following:

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1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

M. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS. The contractor shall submit a Traffic Control Plan and material safety data sheets for all signage, barricades, caution tape, cones, barrels or other items used for traffic control.

1.7 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

4. Earthwork and Tree Removal: All earthwork, tress, stumps and debris from exterior work on site shall be removed from the Batavia VA campus and properly disposed of by the contractor.

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1.8 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS (FAR 52.236-9)

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the

Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR.

Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed.

Materials and workmanship used in restoring work, shall conform in type

01 00 00 - 11 and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

1. Lawn Restoration: Including but NOT limited to trenching, site damage by contractor, tree removal, stump grinding, etc. There are specific requirements outlined in the contract drawings with respect to removing of trees, tree stumps, waste material from trees, adding clean topsoil, hydroseeding and watering daily until the grass is matured (all required by the contractor on this project, refer to contract drawings).

C. Damage of Existing VA Systems by Contractor: At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-

4) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1. Prior to any digging onsite, the contractor shall complete the ground radar penetration for their routing of the pipe as required in the contract drawings. This is to assure that the contractor will NOT hit an existing utility on campus. These results are to be provided to the VA and even after the ground penetrating radar survey, the contractor shall dig with caution.

1.10 PHYSICAL DATA – SOIL CONDITIONS

A. Data and information furnished or referred to below is for the

Contractor's information. The Government shall not be responsible for any

01 00 00 - 12 interpretation of or conclusion drawn from the data or information by the

Contractor.

1. Ground Penetrating Radar Survey: The indications of physical conditions on the drawings and in the specifications are the result of site investigations by Acela Architects + Engineers, P.C. The contractor is responsible to verify these conditions with their own ground radar penetrating survey to locate any underground utilities.

(FAR 52.236-4)

B. Subsurface conditions have been developed by core borings and test pits in a previously completed geotechnical report which can be made available to the contractor. Additional core tests (6-total) are required by the contractor and shall be provided as a submittal to the VA for review.

C. A copy of the soil report will be made available for inspection by bidders upon request to the Engineering Officer at the VA Medical Center and shall be considered part of the contract documents.

D. Government does not guarantee that other materials will not be encountered nor that proportions, conditions or character of several materials will not vary from those indicated by explorations. Bidders are expected to examine site of work and logs of borings; and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to Department of Veterans

Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.11 PROFESSIONAL SURVEYING SERVICES FOR MANHOLE AND LEVEL SPREADER

A registered professional land surveyor or registered civil engineer whose services are retained and paid for by the Contractor shall perform services specified herein and in other specification sections. The

Contractor shall certify that the land surveyor or civil engineer is not one who is a regular employee of the Contractor, and that the land surveyor or civil engineer has no financial interest in this contract.

1.12 LAYOUT OF WORK

A. The Contractor shall lay out the work from Government established base lines and bench marks, indicated on the drawings, and shall be responsible for all measurements in connection with the layout. The

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Contractor shall furnish, at Contractor's own expense, all stakes, templates, platforms, equipment, tools, materials, and labor required to lay out any part of the work. The Contractor shall be responsible for executing the work to the lines and grades that may be established or indicated by the Contracting Officer. The Contractor shall also be responsible for maintaining and preserving all stakes and other marks established by the Contracting Officer until authorized to remove them.

If such marks are destroyed by the Contractor or through Contractor's negligence before their removal is authorized, the Contracting Officer may replace them and deduct the expense of the replacement from any amounts due or to become due to the Contractor.

(FAR 52.236-17)

B. Establish and plainly mark lines and grades that are reasonably necessary to properly assure that location, orientation, and elevations established for each such structure are in accordance with lines and elevations shown on contract drawings.

C. Following completion of general mass excavation and before any other permanent work is performed, establish and plainly mark (through use of appropriate batter boards or other means) sufficient additional survey control points or system of points as may be necessary to assure proper alignment, orientation, and grade of all major features of work. Survey shall include, but not be limited to, location of lines and grades of footings, exterior walls, center lines of columns in both directions, major utilities and elevations of floor slabs:

1. Such additional survey control points or system of points thus established shall be checked and certified by a registered land surveyor or registered civil engineer. Furnish such certification to the COR before any work (such as footings, floor slabs, columns, walls, utilities and other major controlling features) is placed.

D. Whenever changes from contract drawings are made in line or grading requiring certificates, record such changes on a reproducible drawing bearing the registered land surveyor or registered civil engineer seal, and forward these drawings upon completion of work to COR.

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E. The Contractor shall perform the surveying and layout work of this and other articles and specifications in accordance with the provisions of

Article "Professional Surveying Services".

1.13 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications. The drawings shall be available for VA inspection and shall be kept current daily.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.14 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of Construction in at least 30 days before the planned pre-warranty conference, submit two sets of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the

Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman, or of engineering background, not necessarily familiar with this contract.

The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the

Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the

Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contactor and

01 00 00 - 15 the Contracting Officer. Include in the warranty management plan, but not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. Furnish with each warranty the name, address and telephone number of each of the guarantor’s representatives nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include HVAC balancing, pumps, motors, transformers and for all commissioned systems such as fire protection and alarm systems, sprinkler systems and lightning protection systems, etc.

4. A list for each warranted equipment item, feature of construction or system indicating:

a. Name of item.

b. Model and serial numbers.

c. Location where installed.

d. Name and phone numbers of manufacturers and suppliers.

e. Name and phone numbers of manufacturers or suppliers.

f. Names, addresses and phone numbers of sources of spare parts.

g. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

h. Starting point and duration of warranty period.

i. Summary of maintenance procedures required to continue the warranty in force.

j. Cross-reference to specific pertinent Operation and Maintenance manuals.

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k. Organizations, names and phone numbers of persons to call for warranty service.

l. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4 and 9-month post construction warranty inspections conducted by the government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance & Payment Bonds: The Performance & Payment Bonds must remain effective throughout the construction period.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner.

Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the

Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the

Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the

01 00 00 - 17 execution of the construction warranty will be established/ reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contract will be located within the local service area of the warranted construction, be continuously available and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

Following oral or written notification by the Contracting Officer, the

Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the

Government will perform the work and back charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.

1. The “Construction Warranty Service Priority List” is as follows:

Code 1-Pumps and Pump System for Ground water

a. Any Pump Failure is Critical as ground water will infiltrate building 30.

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Code 2-Electrical

a. Any electrical system to support the ground water pumps.

Code 3-Ground water Piping

a. Leaks and pipeline breaks.

Code 4

a. All work not listed above.

E. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting

Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

Warranty Tags

Type of product/material

Model number

Serial number

Contract number

Warranty period from/to

Inspector’s signature

Construction Contractor

Address

Telephone number

Warranty Contact

Address

Telephone number

Warranty response time priority code

1.15 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical

Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at

Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

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1.16 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide plumbing, light, and power will be permitted subject to written approval and compliance with the following provisions:

2. Permission to use each unit or system must be given by COR in writing.

If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the COR will withdraw permission for use of the equipment.

3. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their overload elements shall be properly sized, coordinated and adjusted.

Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

4. Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.17 TEMPORARY USE OF EXISTING ELEVATORS

A. No elevators pertaining to this project.

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1.18 TEMPORARY TOILETS

A. The Contractor is responsible to bring in portable toilets for the crew and subcontractors, unless otherwise allowed by the Contracting Officer.

The contractor shall NOT use the restrooms in building 30 as this is a women’s ONLY building.

1.19 AVAILABILITY AND USE OF UTILITY SERVICES

A. Electrical: The contractor will only have access to electrical power when they are in the basement of building 30 (standard 120-volt receptacle). The contractor may need to add a temporary electrical panel with GFCI rated receptacles for their use on the panel. All other work the contractor shall provide their own means of electrical power via a generator.

B. Water: water will be provided by the contractor for watering new grass seed. There are NO water connections in the area where the contractor will be working.

1.20 INSTRUCTIONS

A. Contractor shall furnish Maintenance and Operating manuals (hard copies and electronic) and verbal instructions when required by the various sections of the specifications and as hereinafter specified.

B. Manuals: Maintenance and operating manuals and one compact disc (three

(3) hard copies and one electronic copy each) for each separate piece of equipment shall be delivered to the COR coincidental with the delivery of the equipment to the job site. Manuals shall be complete, detailed guides for the maintenance and operation of equipment. They shall include complete information necessary for starting, adjusting, maintaining in continuous operation for long periods of time and dismantling and reassembling of the complete units and sub-assembly components. Manuals shall include an index covering all component parts clearly cross-referenced to diagrams and illustrations. Illustrations shall include "exploded" views showing and identifying each separate item.

Emphasis shall be placed on the use of special tools and instruments. The function of each piece of equipment, component, accessory and control shall be clearly and thoroughly explained. All necessary precautions for the operation of the equipment and the reason for each precaution shall be clearly set forth. Manuals must reference the exact model, style and

01 00 00 - 21 size of the piece of equipment and system being furnished. Manuals referencing equipment similar to but of a different model, style, and size than that furnished will not be accepted.

C. Training: Contractor shall provide qualified, factory-trained manufacturers' representatives to give detailed training to assigned

Department of Veterans Affairs personnel in the operation and complete maintenance for each piece of equipment.

• All such training will be at the job site. These requirements are more specifically detailed in the various technical sections. Instructions for different items of equipment that are component parts of a complete system, shall be given in an integrated, progressive manner.

• All instructors for every piece of component equipment in a system shall be available until instructions for all items included in the system have been completed. This is to assure proper instruction in the operation of inter-related systems.

• All instruction periods shall be at such times as scheduled by the COR and shall be considered concluded only when the COR is satisfied in regard to complete and thorough coverage.

• The contractor shall submit a course outline with associated material to the COR for review and approval prior to scheduling training to ensure the subject matter covers the expectations of the VA and the contractual requirements.

• The Department of Veterans Affairs reserves the right to request the removal of, and substitution for, any instructor who, in the opinion of the COR and with approval of the CO, does not demonstrate sufficient qualifications in accordance with requirements for instructors above.

• Sessions Training: The contractor shall schedule four sessions (4) total for each type of equipment. Two (2) sessions will be conducted in day one (1) (morning and afternoon) and the following two (2) sessions will be on a separate day (morning and afternoon) to assure that all VA staff is trained on the equipment.

o This shall include and is NOT limited to the pumps, BMS system updates, and control panel for the pumps.

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• The Prime Contractor shall be onsite and maintain notes from each session for all equipment and have sign in sheets for each session.

1.21 RELOCATED ITEMS

A. Contractor shall disconnect, dismantle as necessary, remove and reinstall in new location, all existing equipment and items indicated by symbol "R" or otherwise shown to be relocated by the Contractor.

• Included but NOT limited to for relocation is the dog running pen called out on the contract drawings.

B. Perform relocation of such equipment or items at such times and in such a manner as directed by the COR.

C. Suitably cap existing service lines, such as steam, condensate return, water, drain, gas, air, vacuum and/or electrical, at the main whenever such lines are disconnected from equipment to be relocated. Remove abandoned lines in finished areas and cap as specified herein before under paragraph "Abandoned Lines".

D. Provide all mechanical and electrical service connections, fittings, fastenings and any other materials necessary for assembly and installation of relocated equipment; and leave such equipment in proper operating condition.

E. All service lines such as noted above for relocated equipment shall be in place at point of relocation ready for use before any existing equipment is disconnected. Make relocated existing equipment ready for operation or use immediately after reinstallation.

1.22 CONSTRUCTION SIGN

A. Provide a Construction Sign where directed by the COR. All wood members shall be of framing lumber. Cover sign frame with 0.7 mm (24 gage) galvanized sheet steel nailed securely around edges and on all bearings.

Provide three 100 by 100 mm (4 inch by 4 inch) posts (or equivalent round posts) set 1200 mm (four feet) into ground. Set bottom of sign level at

900 mm (three feet) above ground and secure to posts with through bolts.

Make posts full height of sign. Brace posts with 50 x 100 mm (two by four inch) material as directed.

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B. Paint all surfaces of sign and posts two coats of white gloss paint.

Border and letters shall be of black gloss paint, except project title which shall be blue gloss paint.

C. Maintain sign and remove it when directed by the COR.

1.23 SAFETY SIGN

A. Provide a Safety Sign where directed by COR. Face of sign shall be 19 mm

(3/4 inch) thick exterior grade plywood. Provide two 100 mm by 100 mm

(four by four inch) posts extending full height of sign and 900 mm (three feet) into ground. Set bottom of sign level at 1200 mm (four feet) above ground.

B. Paint all surfaces of Safety Sign and posts with one prime coat and two coats of white gloss paint. Letters and design shall be painted with gloss paint of colors noted.

C. Maintain sign and remove it when directed by COR.

D. Standard Detail Drawing Number SD10000-02(Found on VA TIL) of safety sign showing required legend and other characteristics of sign is shown on the drawings.

E. Post the number of accident free days on a daily basis.

1.24 PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completion, provide photographic documentation of construction progress and at selected milestones including electronic indexing, navigation, storage and remote access to the documentation, as per these specifications. The commercial photographer or the subcontractor used for this work shall meet the following qualifications:

1. Demonstrable minimum experience of three (3) years in operation providing documentation and advanced indexing/navigation systems including a representative portfolio of construction projects of similar type, size, duration and complexity as the Project.

2. Demonstrable ability to service projects throughout North America, which shall be demonstrated by a representative portfolio of active projects of similar type, size, duration and complexity as the

Project.

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B. Photographic documentation elements:

1. Each digital image shall be taken with a professional grade camera with minimum size of 6 megapixels (MP) capable of producing 200x250mm

(8 x 10 inch) prints with a minimum of 2272 x 1704 pixels and

400x500mm (16 x 20 inch) prints with a minimum 2592 x 1944 pixels.

2. Indexing and navigation system shall utilize actual AUTOCAD construction drawings, making such drawings interactive on an on-line interface. For all documentation referenced herein, indexing and navigation must be organized by both time (date-stamped) and location throughout the project.

3. Documentation shall combine indexing and navigation system with inspection-grade digital photography designed to capture actual conditions throughout construction and at critical milestones.

Documentation shall be accessible on-line through use of an internet connection. Documentation shall allow for secure multiple-user access, simultaneously, on-line.

5. Before construction, the building area, adjacent streets, roadways, parkways, driveways, curbs, sidewalks, landscaping, adjacent utilities and adjacent structures surrounding the building area and site shall be documented. Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings. If site work preparation is extensive, this documentation may be required immediately before construction and at several pre-determined intervals before building work commences.

6. Construction progress for all trades shall be tracked at pre-determined intervals, but not less than once every thirty (30) calendar days (“Progressions”). Progression documentation shall track both the exterior and interior construction of the building. Exterior

Progressions shall track 360 degrees around the site and each building. Interior Progressions shall track interior improvements beginning when stud work commences and continuing until Project completion.

7. As-built condition of pre-foundation utilities and site utilities shall be documented prior to pouring footers, placing concrete and/or

01 00 00 - 25 backfilling. This process shall include all underground and in-slab utilities within the building(s) envelope(s) and utility runs in the immediate vicinity of the building(s) envelope(s). This may also include utilities enclosed in slab-on-deck in multi-story buildings.

Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive site utility plans.

8. Miscellaneous events that occur during any Contractor site visit, or events captured by the Department of Veterans Affairs independently, shall be dated, labeled and inserted into a Section in the navigation structure entitled “Slideshows,” allowing this information to be stored in the same “place” as the formal scope.

9. VERY IMPORTANT, VA COR INSPECTIONS: The contractor is free to document their work with photos or video-taping however they shall contact the VA COR to inspect an area prior to closing it up so that the VA COR and VA Staff can review the work. If the contractor closes work up prior to an inspection and approval of the VA COR, at their expense they will have to open the area up for an inspection for the VA COR and VA Staff or AE engineer to review. Photos or video tape will NOT suffice to provide a proper inspection.

ATTACHMENTS FOLLOW

A. Seasonal Influenza with Vaccines

B. Implementation Executive Order COVID-19

C. Additional Covid-19 Information

ATTACHMENT “A” SEASONAL INFLUENZA WITH VACCINES

Department of Veterans Affairs VHA DIRECTIVE 1013(1) Veterans Health Administration Transmittal Sheet Washington, DC 20420 August 12, 2020

AMENDED

Oct…