36C24118R0249-0002008.ppt
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- VISN 1 SATOC West Haven Location Federal contract opportunity
- Solicitation number
- 36C24118R0249
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36C24118R0249 0002 Pre-Proposal Slides SATOC 7.11.18.ppt
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Preproposal Conference Best Value Construction IDIQ Single Award Task Order Contract (SATOC)
July 11, 2018 Dept. of Veterans Affairs
INTRODUCTION
Athena Jackson– Contracting Officer
Elizabeth Emmons– Capital Asset Manager, VISN 1
Garrett Stumb - Chief, Facility Services, Manchester
David Gabrysiak – Contract Specialist
SYNOPSIS
Indefinite Delivery-Indefinite Quantity (IDIQ) Single Award Task Order Contracts (SATOC) for maintenance, repair and construction services at:
VISN 1 consisting of the following facilities:
| MANCHESTER VA HEALTHCARE CENTER (608) |
| BEDFORD VA MEDICAL CENTER (518) |
| BOSTON VA MEDICAL CENTER (523) |
| Includes Jamaica Plains, West Roxbury and Brockton Facilities |
| VA CONNECTICUT HEALTH CARE SYSTEM (689) |
| Includes both West Haven and Newington Facilities |
| CENTRAL WESTERN MASS VA HEALTHCARE CENTER (631) |
| VA MAINE MEDICAL CENTER (402) |
| PROVIDENCE VA MEDICAL CENTER (650) |
| WHITE RIVER JUNCTION VA MEDICAL CENTER (402) |
This is a Service Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business Set-aside (VOSB).
One SATOC will be awarded for each of the eight facilities listed, above. The Government intends to award one contract per Contractor; however, the government reserves the right to award multiple contracts to any individual based on the best interests of the Government.
Contractors should prioritize the top two preferred facilities. A Contractor may also submit a proposal for only one facility.
Contractors should have a staffed office within the surrounding local commuting area, as routine travel costs will not be accepted at the task order level.
Contractors are required to respond to any emergency situation within a 2-hour window of being contacted.
This is a SATOC that encompasses a broad range repairs, renovations, and minor alterations to existing facilities and/or infrastructure.
During the contract period, the facility staff will identify projects for task orders that will be issued by the Contracting Officer. The Contracting Officer has the right to withdraw proposed task orders before and after the receipt of the Contractor’s proposal for the requested task orders.
The SATOC Contractor will furnish all necessary qualified personnel, supervision, material, equipment and services to perform the tasks in the Statement of Work prepared specifically for each task order.
Work under each SATOC will primarily involve repairs, renovations, and minor alterations to existing facilities and/or infrastructure such as roads, parking, drainage systems, and utility systems in accordance with the scope of work and applicable specifications at the time of task order issuance.
Base Award Period of five (5) calendar years from Award per SATOC.
The minimum individual task order for this Contract shall be $2,000 and the majority of the task orders awarded under each SATOC will be between $25,000 and $75,000 with a task order ceiling of approximately $500,000.
The combined maximum value of all projects awarded under the SATOCs will be limited to $6.75 million.
The guaranteed minimum contract value of this contract is $2,000 over the entire life of the contract.
Evaluation Factors –
Past Performance and Technical, when combined, are significantly more importance than Price.
SOLICITATION, PLANS
& SPECIFICATIONS
On The Web http://www.fbo.gov
Solicitation posted 7/6/18 including:
-Seed Project Document -Past Performance Forms -Seed Project Task Order Pricing Sheet
Check Regularly & Refresh Web Page for Amendments
All questions must be submitted as formal RFIs through email to david.gabrysiak@va.gov.
SEED PROJECTS
RFP Consists of eight (8) Seed Projects:
| 608-18-103 Replace Flooring, Manchester |
| 518-18-006 Crescent House, Bedford |
| 523A5-17-003 Renovate Nurses Station, Brockton |
| 689-18-019 Roof Replacement, West Haven |
SEED PROJECTS (cont.)
| 631-17-008 Renovation of Bldg 9 Basement, CWM |
| 402-18-629 Renovate B207 Patient Showers, Maine, Togus |
| 650-16-003 Improve Primary Care HVAC and Security, Providence |
| 405-18-001 Canteen Code Corrections, WRJ |
DISCLAIMER
The following is a brief overview of the proposal requirements.
Offerors Are Strongly Cautioned To Carefully Read The Requirements Of The Solicitation And Comply Accordingly
Important Reminder The Government Intends To Award Without Discussion And There May Not Be A Chance For Discussions, Corrections, Or Revised Proposals
SUBMITTAL INSTRUCTIONS
| Ensure to read the solicitation for detailed submittal instructions. |
| No hard-copy proposals will be accepted. All proposals and accompanying information must be submitted electronically. All proposals must be submitted through Email to david.gabrysiak@va.gov |
| The VA has an email attachment limit of 5MB. |
WHAT YOU MUST SUBMIT
Proposals shall be separated into 4 volumes as follows:
| Volume I – General Information |
| Volume II – Past Performance |
| Volume III – Technical Proposal |
| Volume IV – Price Proposal |
Volume II – PAST PERFORMANCE
| Past Performance submissions must not exceed 25 pages using 12 point font and 1 inch margins on all sides. |
| Offerors must provide examples of no more than 3 relevant examples of work performed in medical facilities and hospitals, or other facilities in which infection control is a concern. Each record shall include CURRENT contact information: |
| 1. Name and Address of Company |
| 2. Point of Contact (name, phone number, email address) |
| 3. Contract identification information and period of performance |
| 4. Contract value |
| 5. Complete description of the work performed under the contract. Description shall highlight the type of work performed by the Offeror and whether or not the Offeror was a prime contractor or a subcontractor. |
| Past Performance Information Form attached to solicitation. |
Volume III – TECHNICAL PROPOSAL
| Technical Proposal submissions must not exceed 25 pages using 12 point font and 1 inch margins on all sides. |
| Management Ability - This section must include: |
| 1. An organization chart, |
| 2. A list of key personnel with roles and responsibilities |
| 3. Resumes for Project Manager and/or Supervisor/Foreman |
| 4. Documentation that clearly demonstrates an Offeror’s business management ability, project management ability, experience of key personnel, and responsiveness to Government requirements in a timely and efficient manner. |
Volume IV – PRICE PROPOSAL
Provide the Coefficient Rate coefficient rate you intend to apply to the summation of the Line Item unit costs to determine the task order firm fixed price. As previously discussed, the contractor’s OH/G&A, and profit are to be included in the coefficient factor plus any other multipliers deemed appropriate so that only one number is applied to the summation of direct Line Item costs.
The Contractor shall furnish the above TASK ORDER PRICING on the attached Excel document: VISN 1 SATOC SEED Task Order Pricing Sheet for the top two preferred facilities SEED PROJECTS. The Contractor may also submit a proposal for only one facility.
BONDING
The offeror shall provide documentation indicating that they are capable of obtaining aggregate bonding up to the $500,000 per year for projects issued them through task orders.
Proposal Due Dates Proposal Due 1:00 PM, August 6, 2018
Proposal Must Be Signed By Officer Of Your Company
All quotes must be submitted through Email to david.gabrysiak@va.gov.
No Hard Copy Quotes or Facsimiles will be accepted.
Proposal Evaluation
| Process is Detailed in RFP Section V. PROPOSAL EVALUATION FOR SATOC ID/IQ |
| Carefully review this section while preparing proposal |
| Comply with all requirements outlined in the RFP |
| Failure to furnish a complete proposal may result in elimination from consideration |
Best Value Best Value Is Defined As An Award Based On The Greatest Overall Benefit In Response To The Requirement. Award Is Based On Price And Other Non-cost Related Factors.
Award of a SATOC The Contractor(s) Whose Proposal Provides The Best Value To The Government.
Past Performance and Technical, when combined, are significantly more important than Price.
The Best Value May Not Be The Lowest Price
Award of a SEED PROJECT Only to SATOC Awardees
Subject to the availability of funds
SEED Projects will be awarded after the award of the SATOC Base Contract to the SATOC holder in each individual facility.
Important Reminders Submit A Complete Proposal In Accordance With Instructions – Use Formats Provided
Award Without Discussions Is Intended, You May Not Have An Opportunity To Correct Or Revise Proposal
Important Reminders Award In This Process Does Not Necessarily Mean The Lowest Price Wins
How Questions Will Be Handled
| Questions Must Be Submitted as formal RFIs via email To: david.gabrysiak@va.gov |
| RFIs will be accepted until: July 25, 2018 @ 12 Noon. |
| Questions Received After that date May Be Held And Addressed After RFP Closing With Those Offerors Determined To Be In The Competitive Range If Discussions Are Deemed Necessary. |
| Do Not Call Technical Personnel Or A&E- This Will Delay Getting An Answer |
Answers To Questions All Questions, On A Non-Attribution Basis, And The Answers Will Be Posted To The Web Site
| http://www.fbo.gov |
| If Necessary Addendums, Issued By An Amendment, Will Also Be Posted |
| Check Web Site Regularly And Don’t Forget To Refresh Web Page |
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