36C24118R0249-0002000.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24118R0249

X 07-05-2018

NA

Department of Veterans Affairs VAMC Providence

830 Chalkstone Avenue Providence RI 02908 David Gabrysiak david.gabrysiak@va.gov

David Gabrysiak 732-673-1156

One Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (ID/IQ) Single Award Task Order Contract (SATOC) will be awarded at each VISN 1 facility for repairs, renovations, and minor alterations to existing facilities such as roads, parking, drainage systems, and utility systems in accordance with the scope of work and applicable specifications at the time of task order issuance.

This solicitation is 100% Set Aside for Veteran Owned Small Business in accordance with Public Law 109-461 38 USC 8127 and 8128. to be eligible for award of a Contract, the VOSB firm shall be verified by the Center for Veteran Enterprise (CVE) at the time of proposal submission and at time of award. SDVOSB's may provide a proposal but no preference will be given.

No hard-copy proposals will be accepted. All proposals and accompanying information must be submitted electronically.

SUBMISSION OF QUOTES: All quotes must be submitted through Email to david.gabrysiak@va.gov. NO HARD COPY QUOTES OR FACSIMILES WILL BE ACCEPTED. Please note: VA has a per email attachment limit of 5MB. Ensure to inform the VA POC David Gabrysiak if multiple emails will be sent due to the constraint.

All bidders are responsible for monitoring and downloading any amendments from FedBizOpps Https://www/fbo.gov.

Facility Locations are listed below.

AMENDMENT: A00001

This solicitation is hereby amended for the following reasons:

1. The RFI submittal date is extended until 7/30/18 @ 12 Noon EST.

2. The proposal due date is extended until 8/13/18 @ 12 Noon EST.

3. To answer RFI questions submitted.

4. To include Self-Performance Calculation Worksheet, and Facility Interest and Preference Sheet 1.

5. To amend the solicitation to comply with RFI questions. Ensure to read this newest version of RFP in its entirety.

6. To attach sign-in sheets from site visits and information session.

7. To include two additional site visits for Brockton and Bedford locations explained within the RFI responses.

8. All other Terms and Conditions remain in force and full effect as per the x

52.211-10 x

EMAIL ONLY

12 NOON EST

08-13-2018 x

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

TBD

Department of Veterans Affairs VAMC Providence 830 Chalkstone Avenue Providence RI 02908 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971

Table of Contents

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

A surety letter from a bonding company showing bonding level capabilities is required to be submitted with the price proposal. There is no requirement for bid bonds for the SEED PROJECTs to be submitted with the proposal. Performance and Payment bonds will be required only if a contractor is awarded a SATOC and SEED PROJECT and will be required upon award of first Task Order.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFEROR

36C24118R0249

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I. GENERAL INFORMATION

VISN 1 Indefinite Delivery/Indefinite Quantity (ID/IQ) Single Award Task Order Contract (SATOC)

A. FACILITY LOCATIONS:

1. MANCHESTER VA HEALTHCARE CENTER (608)

718 Smyth Rd, Manchester, NH 03104

2. BEDFORD VA MEDICAL CENTER (518)

200 Spring Rd, Bedford, MA 01730

3. BOSTON VA MEDICAL CENTER (523)

Includes Jamaica Plains, West Roxbury and Brockton Facilities 150 S. Huntington Ave, Boston, MA 02130 1400 VFW Parkway, West Roxbury, MA 02132 940 Belmont St, Brockton, MA 02301

SEED PROJECT: 523A5-17-003 Renovate Nurses Station – Brockton SEED PROJECT SITE VISIT: July 17, 2017 @ 1100hrs SEED PROJECT COR: Avin Kannadan

4. VA CONNECTICUT HEALTH CARE SYSTEM (689)

Includes both West Haven and Newington Facilities

5. CENTRAL WESTERN MASS VA HEALTHCARE CENTER (631)

421 North Main Street, Leeds, MA 04053

6. VA MAINE MEDICAL CENTER (402)

1 VA Center, Augusta, ME 04330

7. PROVIDENCE VA MEDICAL CENTER (650)

830 Chalkstone Ave, Providence, RI 02908

8. WHITE RIVER JUNCTION VA MEDICAL CENTER (402)

215 North Main St, White River Junction, VT 05009

Many of these facilities contain campus buildings listed as eligible for the National Historic Register.

B. PRE-PROPOSAL INFORMATION SESSION AND REQUESTS FOR INFORMATION (RFI)

There will be a Pre-Proposal Information Session held on July 11, 2018 @ 12 Noon at the Manchester VAMC in the Training and Education Room. This Information Session will last approximately one hour. The Session WILL NOT include a Q&A period. All questions must be submitted as a formal RFI. RFI’s can be submitted to david.gabrysiak@va.gov. RFI’s will be accepted from release of the solicitation until July 30, 2018 @ 12 Noon. All RFI questions will be answered in subsequent published amendments to the solicitation. It will be the Contractor’s responsibility to be aware of published solicitation amendments. It is not required that an offeror attend the Information Session, but it is highly encouraged.

C. SITE VISITS

Each Seed Project will have a site visit which will be held at the date and time listed in Section I. A. It is not required that an offeror attend the Site Visit, but it is highly encouraged for an offeror to attend one or both of their preferred facilities Seed Project Site Visits. Offerors will be required to submit pricing information for for AT LEAST ONE (1) seed project, but may submit proposals for up to all eight (8) seed projects. Contractor shall prioritize their top two preferred facilities but may submit for more than two (2) facilities. Contractor is required to submit Facility Interest and Preference Sheet which is attached to this amendment. Indicate the locations the contractor is interested in, and the top 2 preferred facilities on this sheet. Seed Projects SOW, SPECS, other applicable documents will be included as an attachment to this solicitation.

D. CONTRACT AWARD

One Firm Fixed Price, Indefinite Delivery/Indefinite Quantity (ID/IQ) Single Award Task Order Contract (SATOC) will be awarded at each of the facilities listed above for repairs, renovations, and minor alterations to existing facilities and/or infrastructure such as roads, parking, drainage systems, and utility systems in accordance with the scope of work and applicable specifications at the time of task order issuance. Task Orders shall be based on individual projects.

The acquisition will be set-aside for competition among Service Disabled Veteran Owned Small Business (SDVOSBs) and Veteran Owned Small Business concerns. The NAICS code for this procurement will be 236220, Commercial and Institutional Building Construction, and the small business standard is $36.5 million.

One SATOC will be awarded for each of the eight facilities listed, above. The Government intends to award one contract per Contractor; however, the government reserves the right to award multiple contracts to any individual based on the best interests of the Government. Contractors should prioritize the top two preferred facilities. The Contractor may also submit a proposal for only one facility. Contractors should have a staffed office within the surrounding local commuting area, as routine travel costs will not be accepted at the task order level. Contractors are required to respond to any emergency situation within a 2-hour window of being contacted.

In accordance with 5 CFR 351.203 Local commuting area is defined as the geographic area that usually constitutes one area for employment purposes. It includes any population center (or two or more neighboring ones) and the surrounding localities in which people live and can reasonably be expected to travel back and forth daily to their usual employment.

II. STATEMENT OF WORK, PERIOD OF PERFORMANCE, AND CONTINUED PERFORMANCE

A. GENERAL DESCRIPTION OF WORK:

This is a SATOC that encompasses a broad range repairs, renovations, and minor alterations to existing facilities and/or infrastructure.

During the contract period, the facility staff will identify projects for task orders that will be issued by the Contracting Officer. The Contracting Officer has the right to withdraw proposed task orders before and after the receipt of the Contractor’s proposal for the requested task orders.

The SATOC Contractor will furnish all necessary qualified personnel, supervision, material, equipment and services to perform the tasks in the Statement of Work prepared specifically for each task order.

Work under each SATOC will primarily involve repairs, renovations, and minor alterations to existing facilities and/or infrastructure such as roads, parking, drainage systems, and utility systems in accordance with the scope of work and applicable specifications at the time of task order issuance.

B. PERIOD OF PERFORMANCE AND IDIQ VALUE:

The SATOC will be for a 5-year base contract period from the date of award. The minimum individual task order for this Contract shall be $2,000 and the majority of the task orders awarded under each SATOC will be between $25,000 and $75,000 with a task order ceiling of approximately $500,000.

The combined maximum value of all projects awarded under the SATOCs will be limited to $6.75 million.

The guaranteed minimum contract value of this contract is $2,000 over the entire life of the contract.

C. MAINTAINING CONTINUED PERFORMANCE

The Contractor must maintain continued satisfactory performance in all rated categories as reflected in Contractor Performance Assessment Reporting System CPARS and/or current Contracting Officer’s Representative (COR) reports throughout the life of the contract. Failure to maintain a Satisfactory rating throughout the life of the contract may be grounds for termination of the contract, based on the discretion of the Contracting Officer.

III. COST DATA, PRICING, COEFFICIENTS, AND NON-PREPRICED ITEMS

A. RS MEANS COST DATA

Contractor will use The RS Means Building Construction Cost Data Book, which contains pricing information for the work to be accomplished and for the units of measure specified. The “Unit Price Book” that is applicable to this contract consists of the following publications:

RS Means Building Construction Cost Data Book and RS Means Online – most current editions.

The RS Means Construction Cost Data Book is updated each calendar year. The contractor shall utilize the most current version of RS Means Construction Cost Data Book at the time of award of base contract and shall use the most current version at the time that any options are awarded.

The contractor shall obtain the book or CD ROM or subscribe to the online version of the aforementioned Unit Price Book. It is the contractor's responsibility to purchase the publications. The contractor shall possess the most current version throughout the entire life of the contract.

B. TASK ORDER PRICING

The Contractor must furnish pricing (proposals) for each individual task order on a LINE ITEM BASIS. Each line item price shall consist of Direct Costs only, and shall NOT include (INDIRECT) costs, such as: overhead (OH), general and administrative (G&A) cost, and profit. The contractor’s OH/G&A, and profit are to be included in the coefficient factor.

City Cost Index and Coefficient: The prices set forth in the RS Means Construction Cost Data Book in effect on the date each proposal is due shall form the basis against which the co-efficient and the city cost index - weighted average (total) will be multiplied.

Direct costs shall be the total cost for each line item using the applicable total column multiplied by the number of units required for the project.

Line item unit costs shall be added together and then multiplied by the coefficient to determine the task order firm fixed price.

Detailed pricing shall be provided in each of the applicable RS Means divisions along with the detail line number. Pricing shall not be via the RS Means Assembly even when one is available.

If a fair and reasonable price is not reached through the task order proposal process, the Individual Project will be withdrawn and the issuing task order Contract Specialist will use another vehicle to meet the needs of the Government.

C. SEED PROJECT PRICING

The Contractor must furnish the above TASK ORDER PRICING on the attached Excel document: VISN 1 SATOC SEED Task Order Pricing Sheet for AT LEAST ONE (1) seed project, but may submit proposals for up to all eight (8) seed projects. Contractor shall prioritize their top two preferred facilities but may submit for more than two (2) facilities. Contractor is required to submit Facility Interest and Preference Sheet which is attached to this amendment. Indicate the locations the contractor is interested in, and the top 2 preferred facilities on this sheet.

D. COEFFICIENT

Coefficient is defined as a multiplier which is applied to the total of all Direct Costs that results in a firm fixed price for that work scope. Examples of coefficient cost components include, but are not limited to: overhead, profit, insurance, waste, excess material, clean-up and final clean-up, safety, compliance with environmental laws, traffic and work site signs and barriers, compliance with tax laws, project management and supervision, quality control, office management and equipment, depreciation of mobile office(s), subcontractor profit and overhead, as-built drawings, submittals, permits, licenses.

Working in an occupied hospital shall not be added to the RS Means Cost breakdown as an adjustment factor. Any cost associated with these factors shall be included into the coefficient rate.

E. NON-PREPRICED ITEMS

Items of work not covered by RS Means Construction Cost Data Book, but within its scope, may be negotiated by the Contracting Officer, or his designated representative, this includes work that needs to be completed after normal working hours. Added items of work shall be incorporated into and made a part of the task order in accordance with VAAR Clause 852.236-88 Changes, and shall be performed at the negotiated unit price. Non-prepriced work shall be so noted on each task order. Non-prepriced proposals shall be supported with verifiable documentation supporting competitive quotes (minimum of two), catalogue prices, etc. All non-prepriced items shall be proposed in DIRECT COSTS only (material, equipment, and labor) multiplied by the coefficient to arrive at a firm fixed price task order value.

Detailed pricing shall be provided in each of the applicable RS Means divisions along with the detail line number. Pricing shall not be via the RS Means Assembly even when one is available.

F. TASK ORDER (TO) PROCEDURES

The following provision defines the process by which Fair Opportunity for Award will be afforded; TO will be processed and priced; and a TO will be awarded.

Please Note: Careful attention should be paid to those areas in which the procedures/processes/provisions change due to use of a different contract type/pricing methodology.

It is at the discretion of the Government if an award will be competed against SATOC holders. If this situation arises the following Ordering procedures will apply.

(a) Fair Opportunity for Consideration:

1. One or more TOs may be issued during the performance period of this contract. The Contracting Officer's decision to issue a TO to a particular awardee shall be based on the criteria stated below. In accordance with the Federal Acquisition Streamlining Act (FASA) and FAR 16.505, the Contracting Officer will give each awardee a "fair opportunity" to be considered for each order in excess of $2,000 unless one of the conditions in paragraph 2 below applies.

2. Exceptions to Fair Opportunity for Consideration: Awardees will not be given a fair opportunity to be considered for requirements which are expected to exceed $2,000 when the Contracting Officer determines one of the following conditions apply:

i. The agency need for the services is so urgent that providing such opportunity would result in unacceptable delays;

ii. Only one such awardee is capable of providing such services required at the level of quality required because the services ordered are unique or highly specialized;

iii. The TO should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to a TO already issued under this contract, provided that all multi-awardees were given fair opportunity to be considered for the original order;

iv. It is necessary to place a TO to satisfy a minimum guarantee; or,

v. Other special circumstance that are within scope of this contract as determined by the Contracting Officer.

G. NORMAL WORKING HOURS

Normal working hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. The Contractor shall perform all on site work during normal working hours. In the event that work must be perform outside of normal working hours, the Contractor must request and receive authorization to work on-site during other than normal working hours. Requests to perform work outside of normal working hours shall be submitted to the Contracting Officer no less than 5 calendar days in advance of the planned date and time.

H. ORDER OF PRECEDENCE

Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

(a) The Schedule (Contract Form (SF1442), Pricing Schedule, Scope of Work);

(b) Representations and other instructions;

(c) Contract clauses/

(d) Other documents exhibits and attachments;

(e) The VA Master Specifications at http://www.cfm.va.gov/til/index.asp;

(f) The project-specific specifications; and

(g) The project-specific drawings.

IV. INSTRUCTIONS, CONDITIONS, AND OTHER STATEMENTS TO BIDDERS/OFFERORS

A. BONDING

The offeror shall provide documentation indicating that they are capable of obtaining aggregate bonding up to the $500,000 per year for projects issued them through task orders.

Payment bonds are required for projects greater than $30,000.00.

Performance and payment bods are required for projects greater than $150,000.00 Performance and/or payment bonds shall be delivered to the Contracting Officer no later than 10 calendar days after award of each individual task order or at a date agreed upon with the Contracting Officer. The Contractor shall not begin work until properly executed bonds are furnished to the Contracting Officer. The furnishing of bonds is an integral part of contract performance, and failure to provide bonds within the time frames specified shall because for a default termination.

B. CONTRACTOR KEY PERSONNEL AND STAFF

The Project Manager and/or Supervisor/Foreman are considered Key Personnel and shall be pre-approved by the Contracting Officer prior to Task Order award. The contractor shall not change the Project Manager and/or Supervisor on a Task Order without the Contracting Officers approval.

At any time during performance of task orders issued under this contract, the Contractor shall make no substitutions of Project Manager and/or Supervisor/Foreman unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the CO within 14 calendar days after the occurrence of any of these events. The contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutions should have comparable qualifications to those of the persons being replaced. The contract will be modified to reflect any approved changes in key personnel.

The Contractor shall submit resumes of the Project Manager and/or Supervisor/Foreman to the Contracting Officer as part of the SATOC response. The individual designated as the Project Manager shall have full authority to act for the Contractor.

C. NOTICE TO PROCEED (NTP)

The NTP for a specific Task Order will be issued separately after receipt of acceptable performance and payment bonds where required.

D. SCHEDULING OF WORK/COMMUNICATIONS

Before commencement of work under an individual task order, the contractor shall confer with the COR, and agree on items including, but not limited to: 1) sequence of procedures; 2) means of access to premises and building; 3) delivery of materials; and 4) storage of materials and equipment.

The work shall, so far as practicable, be done in definite sections or divisions, and confined to limited areas which shall be completed before work in other sections or divisions is begun. Therefore, the contractor shall provide a schedule of contract milestones that the Government will approve prior to beginning any given project of which will be incorporated into the awarded task order.

At the beginning of each working day, the contractor shall notify the COR of the location(s) where work is to be performed for that day. A Construction Daily Log shall be sent to the COR by 10:00 a.m. the following morning for each day worked onsite.

The contractor shall provide the Contracting Officer and the COR with the name, telephone number, pager number, and/or cell phone number of the person who should be contacted in case of emergencies. This individual shall have the authority to enter into binding agreements with the Government.

All temporary outages of any utility services required for the performance of work shall be scheduled with the COR no less than 5 working days in advance of such outages. If outage is longer than 8-hours, notice in writing, must be 15 working days in advance of proposed interruption. All requests for power outages shall be submitted in writing.

E. SPECIFICATIONS

Appropriate VA Master Specifications will be included in each individual task order issued. Work shall be accomplished in accordance with all VA specifications provided to the contractor during task order negotiation.

In addition to any VA specifications that may be provided to the contractor, the contractor shall adhere to the requirements of any additional specifications provided at the task order level.

F. JOB SITE

This work is being performed in a hospital environment; therefore, the Contractor's performance of this contract shall not interfere with Patient Care or Hospital Operation. If necessary for reasons of patient care/hospital operation, the VA (COTR) may direct the Contractor to stop work or limit the types of work that can be performed. This may occur with little or no advance notice.

The contractor shall have access to the area where work is to be performed. The movement of contractor personnel, equipment, materials, and tools shall be confined to this area so as not to interfere with ongoing hospital operations.

Delivery of materials and equipment shall be made with minimum interference to Government operations and personnel. VA personnel shall not assist with contractor shipments or deliveries that are made to the job site.

The contractor shall be responsible for providing all work site protective barriers and site control devices. This includes, but is not limited to protective fences, protective tapes and protective signage. The contractor shall be responsible for providing all necessary traffic control (i.e., street blockages, traffic cones, and flagman) at no additional cost to the Government. Proposed traffic control methods shall be submitted to the COR for final approval. No street or access way shall be completely closed to traffic without prior approval from the COR.

The contractor shall take all precautions to ensure that no damage to private or public property will result from their operations. If such damages occur, the contractor shall make all necessary repairs and/or replacements at no cost to the Government.

The Contractor's personnel will be permitted to use toilet facilities on the premises, subject to regulation and control of the COR. In the event none are available, the Contractor shall, at his own expense, provide portable facilities, as required. In addition, toilet facilities desired at the Contractor's management office shall be provided at the expense of the Contractor.

G. PROGRESS MEETINGS

A weekly meeting (or more frequent if necessary) shall be held between the contractor and the COR to discuss work progress, problems and potential modifications. The contracting officer shall be notified in advance of each meeting, and provided a progress report.

Initial conference. Before issuance of the first task order under the contract, a pre-construction conference will be conducted to acquaint the contractor with Government policies and procedures that are to be observed during the prosecution of the work. It is strongly suggested that the contractor's Project Manager, Quality Control Manager, Superintendent, and other appropriate employees attend this meeting.

Individual task order conference. At the discretion of the Contracting Officer, or the COR, a pre-construction conference may be conducted prior to the commencement of work on individual task orders.

H. SUBCONTRACTING

The contractor shall submit a list of subcontractors to be used on each individual task order. The Government may unilaterally reject the use of certain subcontractors if they have been debarred from Federal procurements or if their past performance is not satisfactory.

The Contractor shall request approval from the Contracting Officer prior to entering into any subcontract arrangement. The subcontractor shall have the experience and be equipped for such work. The Contracting Officer must approve subcontractors and may request substitutions as deemed necessary. No adjustment in agreed price will be granted in the event a substitution is required. Subcontracting any portion of the contract shall not relieve the Prime Contractor of any responsibility under this contract. Any subcontract agreement shall contain all terms and conditions of the prime contract. The written notification shall include as a minimum:

(a) The name, address and telephone number of the subcontractor.

(b) The date upon which the subcontract is effective and its duration.

(c) A detailed description of the work being subcontracted including a listing of contract items, units, related to performance.

(d) Documentation of the subcontractor's representative authority The Contractor shall promptly notify the Contracting Officer upon entering into any subcontract arrangement after NTP has been provided if not identified on the original listing. Subcontracting a task order shall not relieve the SATOC Contractor of any responsibility under the award. Standard Form 1413 Statement And Acknowledgment will be required for individual task orders.

During performance task orders under this contract, the Contractor is solely responsible for work performed by its subcontractors. Work performed by subcontractors is expected to be at the same standard as work performed by the Contractor. In the event that the Contracting Officer deems a subcontractor to be incompetent, careless or otherwise objectionable, written direction may be issued to remove the subcontractor from the job site.

I. DAVIS-BACON WAGE DETERMINATIONS FOR TASK ORDERS

The contractor shall pay wages in accordance with the Davis-Bacon wage determinations at the time of Task Order award and shall continue to pay wages according to the most recently released version. It is the contractor’s responsibility to ensure they are using the most recently released version.

J. SERVICE CONTRACT ACT WAGE DETERMINATIONS FOR AWARD AND OPTION PERIODS

The contractor shall pay wages in accordance with the Service Contract Act Wage Determination at the time of SATOC award and shall continue to pay wages according to the most recently released version. It is the contractor’s responsibility to ensure they are using the most recently released version.

K. WORK BY THE GOVERNMENT

The Government reserves the right to undertake performance by Government forces or other contractors, for the same type or similar work as contracted for herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

L. SPECIAL REQUIREMENT FOR CONSTRUCTION CONTRACTS:

For a contractor to be eligible for an award, CO’s must verify that the contractor shall have no more than three (3) serious, or one (1) repeat, or one (1) willful OSHA or EPA violation(s) in the past three (3) years and have an Experience Modification Rate (EMR) of equal to or less than 1.0.

M. SECURITY

The Contractor shall ensure that its employees and subcontractor’s employees receive background investigations and understand the VA security policies prior to access to the medical center and VA property. To ensure timely and efficient issuance of identification badges, employees shall report for fingerprinting immediately after task order award but prior to the notice to proceed. Subject to the approval of the Contracting Officer the Contractor may forgo investigations of Contractor personnel who have proof of a recent security clearance and have a current badge. During the performance of any task order badges shall be worn by the contractor employees and displayed at all times unless displaying the badge creates a safety hazard.

N. CONTRACTING OFFICER/CONTRACTING OFFICERS REPRESENTITIVE

The Contracting Officer has the overall responsibility for the administration of this contract. The Contracting Officer alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; issue task orders against the contract; make final decisions on disputed deductions from contract payments for nonperformance, or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the Contracting Officer may delegate certain other responsibilities to the COR. All delegated duties will be specified in writing in the COR Appointment and Delegation Notice.

LEGAL HOLIDAYS

The Federal Government observes the following days as holidays.

*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.

In addition to the days designated as holidays, the Government observes the following days:

O. WRITTEN DELIVERABLES

Written deliverables and copies of all correspondence requiring a signature shall be sent to the COR and the Contracting Officer. Additional reporting requirements are found in the specifications for the individual task order.

If awarded a contract, a Safety Plan and an Infection Control Plan may be required before task orders can be issued.

P. GOVERNMENT FURNISHED PROPERTY

Government property to be used for any given project shall be addressed in task order request for proposal.

Q. PROPOSAL SUBMISSION FOR SATOC ID/IQ

Proposals will be accepted and considered for award of an ID/IQ SATOC from all responsible Service Disabled Veteran Owned Small Business and Veteran Owned Small Business entities whose primary service is construction services.

a. SUBMITTAL INSTRUCTIONS Submitted proposals that do not meet the following instructions may be determined to be nonresponsive and not considered for an award.

No hard-copy proposals will be accepted. All proposals and accompanying information must be submitted electronically. All proposals must be submitted through Email to david.gabrysiak@va.gov. NO HARD COPY PROPOSALS OR FACSIMILES WILL BE ACCEPTED.

Please note: The VA has an email attachment limit of 5MB. Ensure to inform the VA POC David Gabrysiak if multiple emails will be sent due to the constraint. Gabrysiak if multiple emails will be sent due to the constraint.

When submitting a proposal, the Subject Line of the email shall read the following:

36C24118R0249 SATOC Proposal, (Offeror Name), Part 1 of XX All bidders are responsible for monitoring and downloading any amendments from FedBizOpps Https://www/fbo.gov.

Proposals shall be separated into 4 volumes as follows:

Volume I – General Information Volume II – Past Performance Volume III – Technical Proposal Volume IV – Price Proposal

The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint.

However, the Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary.

If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

The Government will award one SATOC to a single Offeror for each of the eight facilities. Therefore the Government intends to contract to as many as 8 of the most highly qualified Offerors. The Government reserves the right to select the facility for award based on the best interest of the Government and will not necessarily be the highest priority preferred.

In no event will an award be made to an Offeror receiving less than a satisfactory rating overall.

b. PROPOSAL INSTUCTIONS

i. Volume I - GENERAL INFORMATION Proposals will be identified with the following information.

1. Solicitation Number

2. Solicitation Title

3. Contractor Name

4. The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available)

5. A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item

6. Names, titles, telephone, and electronic addresses, if available, of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation

7. Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

8. Statement of single and aggregate bonding capacity and financial statements for the most recent accounting period. It is preferred, though not required, that the statements are completed by an independent accounting firm.

9. Business Size Status: Demonstration of SDVOSB or VOSB shall be a print-out of your VetBiz record. If the Offeror has a certification letter from the VAs Center for Veterans Enterprise, a copy must be included.

10. Copy of Current Registration with fully completed Representations and Certifications in the System for Award Management (SAM)

11. Prioritized list of 2 preferred facilities to be considered for a SATOC. The Government reserves the right to select the facility for award based on the best interest of the Government and will not necessarily be the highest priority preferred.

12. Distance in miles from your Office Location to each of the 2 preferred Facilities to be considered for a SATOC.

13. Facility Interest and Preference Sheet

14. Self-Performance Calculation Worksheet

ii. Volume II – PAST PERFORMANCE Past Performance submissions must not exceed 25 pages using 12 point font and 1 inch margins on all sides.

Offerors must provide examples of no more than 3 relevant examples of work performed in medical facilities and hospitals, or other facilities in which infection control is a concern. Each record shall include CURRENT contact information:

1. Name and Address of Company

2. Point of Contact (name, phone number, email address)

3. Contract identification information and period of performance

4. Contract value

5. Complete description of the work performed under the contract. Description shall highlight the type of work performed by the Offeror and whether or not the Offeror was a prime contractor or a subcontractor.

iii. Volume III – TECHNICAL PROPOSAL Technical Proposal submissions must not exceed 25 pages using 12 point font and 1 inch margins on all sides.

Management Ability - This section must include:

1. An organization chart,

2. A list of key personnel with roles and responsibilities

3. Resumes for Project Manager and/or Supervisor/Foreman

4. Documentation that clearly demonstrates an Offeror’s business management ability, project management ability, experience of key personnel, and responsiveness to Government requirements in a timely and efficient manner.

iv. Volume IV – PRICE PROPOSAL Provide the Coefficient Rate coefficient rate you intend to apply to the summation of the Line Item unit costs to determine the task order firm fixed price. As previously discussed, the contractor’s OH/G&A, and profit are to be included in the coefficient factor plus any other multipliers deemed appropriate so that only one number is applied to the summation of direct Line Item costs.

The Contractor shall furnish the above TASK ORDER PRICING on the attached Excel document: VISN 1 SATOC SEED Task Order Pricing Sheet for the top two preferred facilities SEED PROJECTS. The Contractor may also submit a proposal for only one facility.

V. PROPOSAL EVALUATION FOR SATOC ID/IQ

A. PASS/FAIL EVALUATION FACTOR

Business Size Status: This is a Pass/Fail factor. Only proposals submitted by Service-disabled Veteran-owned Small Businesses (SDVOSB) and Veteran-owned Small Businesses (VOSB) will be considered for an award. See Public Law 109-461 and provision IL-07-08.2 VA Notice of Total Veteran-Owned Small Business Set-Aside. This factor is applicable to the prime contractor, only.

i. A Joint Venture (JV) may be considered if it is:

a. a legally established separate business entity;

b. established in CCR with its own CAGE code and DUNS number;

c. listed at www.vetbiz.gov as a SDVOSB or VOSB indicating that the JB is 51% owned, controlled and managed by a SDVOSB or VOSB. See 13 CFR § 125.15(b). Additional information or clarification may be obtained by contacting your local Small Business Administration office.

ii. Determination of SDVOSB or VOSB status will be by verification of a contractor’s status at www.VetBiz.gov or by including a copy of their certification letter from the VAs Center for Veterans Enterprise (CVE) or other documenting proof of their SDVOSB or VOSB status. The documenting proof must show that the firm meets all requirements for being 51% owned, managed and the day-to-day operations conducted by the service-disabled veteran or veteran, and/or qualifying family members.

B. EVALUATION FACTORS

Past performance and technical when combined are significantly more important than price. A best value determination will be made based on those evaluation factors.

1. Past Performance Evaluation Factor. Offerors must provide examples of no more than 3 relevant examples of performing construction type work in hospitals, medical facilities, or other facilities where infection control is of concern over the past 5 years. The information provided will assist the Government in accurately evaluating an Offeror’s experience. Offerors may submit proposals for only their firm or they may choose to compile a team consisting of the Offeror as the prime and one or more key subcontractors. When developing proposals, the Offeror should keep in mind that the Government will evaluate the experience of the entire team – the Offeror and all proposed subcontractors. The Offeror must provide a list of all proposed subcontractors including relevant and recent work examples. The list of references for subcontractors should contain the same information as the Offeror’s list. The Offeror is reminded that the proposed team evaluated by the Government is the team that is expected to be utilized on the projects performed under the SATOC contracts. An unapproved change in the make-up of the team may be cause for default on the part of the Contractor.

a. Relevant. The VA considers the most relevant experience to be work performed in hospitals, followed by work performed in other medical facilities, followed by work performed in other facilities where infection control is a concern. In addition to a list of work examples, experience is demonstrated in the resumes of key personnel, including subcontractors.