36C10X20R0002-0007032.docx

SUMMARY OF CHANGES | 36C10X20R0002 | A0007

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 11-22-2019 N/A 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick

MD

21703 36C10X Strategic Acquisition Center - Frederick Department of Veterans Affairs 5202 Presidents Court, Suite 103 Frederick

MD

21703 To all Offerors/Bidders

36C10X20R0002 10-17-2019

X x x x The purpose of amendment 0007 is the following:

1. End Phase I of the solicitation and initiate Phase II.

2. Provide Government responses to remaining Vendor questions not prevuiously answered in Phase I.

3. Notify potential Offerors that bid intentions are mandatory and are due no later than Monday, December 2, 2019 at 12:00 PM, EDT.

4. Phase II responses are due no later than Monday, December 16, 2019 at 12:00 PM, EDT.

5. All questions for Phase II are due no later than Wednesday, December 4, 2019 at 12:00 PM, EDT.

6. Provide a conformed solicitation document based on the changes detailed within the attached continuation pages.

7. Provide revised Attachments D, F, and G. Also, this amendment includes a new attachment, L, Capability Area Criteria.

Please see the continuation pages for further details and changes regarding amendment 0007.

Allen L. Smith Contracting Officer

CONTINUATION PAGE

The purpose of amendment 0007 is the following:

1. To notify potential Offerors that bid intentions are mandatory and are due no later than Monday, December 02, 2019 at 12:00PM/ET. If the Government does not receive your bid intention by the given date and time after the initiation of Phase II, your firm will be rendered ineligible to respond and will not be considered for an award.

2. To notify potential Offerors that Phase II submissions are due no later than Monday, December 16, 2019 at 12:00PM/ET.

3. All questions for Phase II are due no later than Wednesday, December 04, 2019 at 12:00PM/ET.

4. Amendment 0007, Attachment 1 – 36C10X20R0002 Conformed for A0007 is attached to incorporate the following changes/additions/deletions listed below. All additional language is highlighted in red and all deletions are marked with a strikethrough. All Phase I language has been grayed out.

a. Revise the definition of 3.3.1.2 Business Requirements Development as follows:

The contractor shall support the development of complex healthcare business requirements to support strategic implementation of new technology solutions that improve business efficiency while meeting programmatic goals. Tasks may include supporting a program office in gathering customer input, identifying measures, assumptions or dependencies, integrating processes into larger systems requirements, and defining non-universal terms and interfacing with information technology staff to communicate requirements. All work will be in support of an existing program office requirement and follow established VHA requirements and governance processes.

b. Revise the definition of 3.3.1.5 Business Process Reengineering, Improvement and Management as follows:

The contractor shall conduct studies in support of healthcare system redesign and business process reengineering, improvement and management. The contractor shall develop implementation plan and support the process of implementing and sustaining improvements. The contractor shall use a healthcare systems engineering approach to conduct organizational studies that specifically assess and analyze current organizational states and management systems and perform gap analyses of differences between current and targeted states, including findings and recommendations. Approaches shall integrate acceptable VHA methods, which could include, but are not limited to: Lean, Lean Six Sigma and human centered design. In coordination with the Program office and VHA Business Architecture Office, contractor shall provide all business architecture deliverables in accordance with VHA Standards as mandated provided by VHA Business Architecture Office.

c. Revise Section E.3, Instructions and Evaluation Approach, Section B, General Instruction submission table Due Date/Time/Page Limits.

d. Revise Section E.3 Instructions and Evaluation Approach, Section C. Proposal Submission Instructions, Number 1 to reflect Phase I and Phase II rather than Phase 1 and Phase 2.

e. Revise Section E.3 Instructions and Evaluation Approach, Section C. Proposal Submission Instructions to include “In order to be considered in Phase II, Offeror must submit a Proposal Intention no later than Monday, December 02, 2019 at 12:00PM/ET. PROPOSAL INTENTIONS FROM PRIME OFFERORS (VITALs) ARE MANDATORY”.

f. Revise Section E.3 Instructions and Evaluation Approach, Section C. Proposal Submission Instructions to include “All questions related to Phase II shall be submitted no later than December 04, 2019 at 12:00PM/ET.”

g. Revise Section E.3 Instructions and Evaluation Approach, Section C. Proposal Submission Instructions, Number 6, to reflect, “Proposals shall be submitted to the Contracting Officer and the Contracting Specialist(s) via email: Allen.Smith3@va.gov, Kevin.Armillotti@va.gov, and William.Milline@va.gov so that they are received on or before date/time specified on the SF30 1449, Block 8 14. In accordance with FAR 52.212-1(f), offerors are responsible for submitting proposals so as to reach the Government office designated in the solicitation by the time specified in the solicitation”.

h. Revise Section E.3 Instructions and Evaluation Approach, Section C. Proposal Submission Instructions, Number 6, to include, “Please note, Offerors are not allowed to encouraged to submit zip files. Offerors are encouraged to submit volumes in multiple e-mails so as to not exceed this limitation. Caution: Compressed (.ZIP) files cannot be accepted.”

i. Revise Section E.3 Instructions and Evaluation Approach, Section C. Proposal Submission Instructions, Phase II – Veteran Integrated Team (VIT) Proposal, 3 Capability Narrative (Technical and Past Performance) Template to include subsection a language:

a. For FC I:

i. VITAL Submission per capability area is required; and

ii. If needed, an additional submission from one VIT member is allowable.

b. For FC II and FC III, one team member submission, per Capability Area

j. Revise Section E.3 Instructions and Evaluation Approach, Section C. Proposal Submission Instructions, Section 10. Additional Instructions, to include:

For Attachment D, Proposal Forms, Offerors shall provide one narrative for each Capability Area.

(i) For Functional Category I (FC I) capability areas the submission must be from the VITAL. For FCI only, a second capability narrative from another VIT member may be provided, if needed, to demonstrate more robust capability. However, remember the VITAL must be found capable in all FC I capability areas to serve as VITAL.

(ii) For Functional Categories II and III the submission can be from any member of the VIT (to include VITAL) and should represent the strongest submission for the team. Only ONE capability form will be reviewed per area.

(iii) For Form D.3.B, indicate all capability areas the VIT member may perform.

(iv) As Attachment L, Capability Area Criteria will be utilized to evaluate technical capability to each capability area, Offerors shall reference Attachment L to guide narrative submissions.

k. Gray out Section E. Proposal Evaluation Approach, Phase 1 – Viability Assessment (Mandatory) language.

l. Gray out Figure 1: VITAL Eligibility

m. Section E.3.D Includes additional language under Phase II – Veteran Integrated Team (VIT) Proposal, Written Proposal Evaluation, “Once a Prime offeror is determined eligible, the Government will evaluate responses in accordance with sections a – e below. Additionally, the Government will evaluate responses using the criteria provided in Attachment L. Capability Area Criteria. As such, Offerors shall reference Attachment L to guide narrative submissions. as follows:”

n. Include additional language under Section D. Proposal Evaluation Approach, Phase II – Veteran Integrated Team (VIT) Proposal, Full Mission Capability include, “Each VIT will submit its strongest example (Capability from 1 team member) for each capability area. SDVOSB submissions will be weighted more favorably.”

o. Include additional language under Section D. Proposal Evaluation Approach, Phase II – Veteran Integrated Team (VIT) Proposal, Team Robustness in read as, “Therefore, based on the submission of the VIT PROPOSAL TEAM SUMMARY, and associated CAPABILITY NARRATIVE forms, and TASK ORDER submission the Government will evaluate the proposed VIT to determine the team’s level of robustness

5. Provide an updated Attachment D, Attachment E, Attachment F, and Attachment G.

6. Provide Attachment L – Capability Area Criteria has been provided to give prospective firms further evaluation criteria on submitting a response to each capability area.

7. Provide revisions to Attachment F Representative Sample Task Order

a. Task 2. Develop VISN Gap Analysis Protocols

i. Original: The assessment protocols materials are driven by all the internal and external standards to include and requirements detailed in the ISO 9001:2015 standard.

ii. Revised to read: The assessment protocols are driven by internal and external standards to include ISO 9001:2015.

b. Task 5. Reporting

i. Include “Deliverables” title in this section

c. Task 6. Implementation (Optional Task)

i. Include “Deliverables” title in this section

ii. Include additional language in red, “The Contractor will execute the project management plan, once approved and authorized by the Government, and pilot implementation of the systems of systems approach for SPS at five VAMCs.”

d. Include Task 7. National Deployment VAMC Site-Specific Implementation Plans (Optional Task) and Deliverables.

e. Include Tasks 6 and 7 under Section 4, Delivery Schedule

f. Delivery Schedule, revised Quantity/Lot column and included a new column called “FFP or LH”

g. Revise Section 5, Period of Performance to read as:

i. The Period of Performance will be a base period of 12-months after date of award with 1 additional 12-month option period.

h. Revise Section 11, Key Personnel to include:

i. VHA Medical facilities and/or Private Industry Healthcare Systems

ii. Include “Subject Matter Expert(s): Health Systems” to reflect a more accurate Labor Category.

iii. Remove Supply Change SME Labor Category, Bio Med Engineer SME, and Infectious Disease/Regulatory/Sterile Processing SME/Health Systems Analyst

i. Revise Section 12, Task Order Quality Assurance Surveillance Plan (QASP) to remove/include:

i. Remove “[Complete table below based on requirements and edit the surrounding paragraphs as appropriate. It is the responsibility of the TO COR to ensure review and contractor compliance with these standards.]”

ii. Include a QASP which contains “Deliverable or Requirement, Performance Standard, Surveillance Method, and Outcome”.

*******************************End of Summary of Changes*******************************

A.1 AMENDMENT 0007 ATTACHMENT 1 – 36C10X20R0002 CONFORMED FOR A0007

See attached document: AMENDMENT 0007 ATTACHMENT 1 - 36C10X20R0002 CONFORMED FOR A0007.

A.2 AMENDMENT 0007 ATTACHMENT 2 – REVISED ATTACHMENT D – PROPOSAL FORMS FOR PHASE II

See attached document: AMENDMENT 0007 ATTACHMENT 2 - REVISED ATTACHMENT D - PROPOSAL FORMS.

A.3 AMENDMENT 0007 ATTACHMENT 3 – ATTACHMENT E - RFP TEMPLATE FOR PHASE II QUESTIONS

See attached document: AMENDMENT 0007 ATTACHMENT 3 - ATTACHMENT E - RFP TEMPLATE FOR PHASE II QUESTIONS.

A.4 AMENDMENT 0007 ATTACHMENT 4 – VENDOR QUESTIONS & GOVERNMENT RESPONSES FOR REMAINING QUESTIONS FROM PHASE I

See attached document: AMENDMENT 0007 ATTACHMENT 4 - VENDOR QUESTIONS _ GOVT REPSONSES FOR REMAINING QUESTIONS PHASE I.

A.5 AMENDMENT 0007 ATTACHMENT 5 – REVISED ATACHMENT F – SAMPLE TASK ORDER

See attached document: AMENDMENT 0007 ATTACHMENT 5 - REVISED ATTACHMENT F - SAMPLE TASK ORDER.

A.6 AMENDMENT 0007 ATTACHMENT 6 – ATTACHMENT F – SAMPLE TASK ORDER PRICING

See attached document: AMENDMENT 0007 ATTACHMENT 6 - REVISED ATTACHMENT F - TASK ORDER PRICING.

A.7 AMENDMENT 0007 ATTACHMENT 7 – ATTACHMENT L – CAPABILITY AREA CRITERIA

See attached document: AMENDMENT 0007 ATTACHMENT 7 - ATTACHMENT L - CAPABILITY AREA CRITERIA.