RFP 36C10G24R0038 Amendment 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 6

08/07/2025

36C10G

U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

36C10G

U.S. Department of Veterans Affairs OPAL | Strategic Acquisition Center

10300 Spotsylvania Ave | STE 400 Fredericksburg VA 22408-2697

To all Offerors/Bidders

36C10G24R0038

X

X X

X 1

The purpose of this amendment is as follows:

1. Change on page 135, E.10 Proposal Submission Instructions paragraph 1a, change the RFP submission deadline.

Text now reads: Proposers shall submit their final proposal submission due by no later than Wednesday, September 3, 2025 at 3pm ET.

2. All questions received prior to the deadline are hereby listed and answered.

See Continuation Pages for Questions and Answers.

AMENDMENT 0002

SUBJECT: QUESTIONS/ANSWERS

RFP No: 36C10G24R0038 Actuarial Support Services Page 2 of 6

Question # Section Page # Question / Clarification Answer / Clarification

RFQ; Solicitation Notice

The current submission date is listed as September 1st at 3 PM eastern time which is Labor Day. How will the government confirm receipt of offerors submissions on a Federal holiday?

The date on Receipt of Proposals will be changed with Amendment 0002 to Wednesday, September 3, 2025 at 3pm ET.

RFQ; Solicitation Notice

Will the government consider moving the submission date to September 2, the next business day?

The date on Receipt of Proposals will be changed with Amendment 0002 to Wednesday, September 3, 2025 at 3pm ET.

RFQ; C.7.1 -

Task 23:

Trainings and Briefings

Does the Firm Fixed price for trainings and briefings include the travel expense related to training or briefings that are provided in-person, or do these travel expenses fall under the Travel CLIN?

No. All travel expenses will fall under the Travel

CLIN.

RFQ; G.4

Training

Is the Privacy and HIPAA training TMS training still required?

Yes.

RFQ; E.10

Proposal Submission, 1 - Introduction

The deadline for questions is noted to be September 1.

Does this mean questions can be submitted up to the submission deadline, or is there an earlier date that marks the cutoff for submitting questions?

Amendment 0001 corrected the timeframe for submission of questions to Friday, August 1, 2025 at 3 pm ET.

SEE NEXT PAGE FOR CONTINUATION OF QUESTIONS/ANSWERS

RFP No: 36C10G24R0038 Actuarial Support Services Page 3 of 6

Submission, 3 - Proposal files

Many of the resources we would use to fulfill the contract requirements are proprietary and are branded with our company name, including at least one that is unique to our firm. How should these be discussed in the proposal documents?

Place any proprietary information in italics and underline. After the info, in parenthesis indicate the previous x sentences include proprietary information. See example below:

The Gold Bar tool is used for analyzing the weights used in calculations. These are derived via computations over the last 10 year.

(The previous two sentences contain proprietary sensitive information)

Submission, 3 - Proposal files

Since the solicitation response is anonymous, should we not use specific names or submit resumes for the critical contractor personnel?

Resumes of key current members of critical positions should be provided showing appropriate company resources.

Do not include any personal information.

You should also indicate key positions that are not filled or not filled at the level required to perform the work.

RFP No: 36C10G24R0038 Actuarial Support Services Page 4 of 6

RFQ; C. Volume III - Price

Do we need to provide example exhibits of the labor and cost hour reports (invoices) that would be submitted monthly?

Examples of what the invoice would look like if awarded are not necessary, as they would be i/a/w contract CLINs.

Examples of current or previous can be submitted to support the proposal, but not required.

If we do need to provide example exhibits, does the government want to receive these exhibits in a specific submitted volume or file?

That information should be placed in the Pricing Volume only.

RFQ: E.10 -

Factor3-Subfactor 2: Contractor Personnel Capacity

140-

The RFP requires offerors to submit a proposed labor mix, definitions, and crosswalk to Attachment I - Historical Labor Mix. Are offerors required to submit example monthly labor or cost-hour reporting exhibits such as invoice templates, as part of the proposal?

This is not required but additional information, if available, is fine.

Submission, 1 –

138 When is the final day questions can be submitted?

Amendment 0001 corrected the timeframe for submission of questions to Friday, August 1, 2025 at 3 pm ET.

RFP No: 36C10G24R0038 Actuarial Support Services Page 5 of 6

Submission, 1 –

When can offerors anticipate responses from the government to our questions?

Within 10 days of the close of the question submission date.

RFQ; C.3.7. Task 7: Quality Assurance Surveillance Plan

(QASP)

Should the QASP be submitted following a specific format?

No specific format is required.

Submission in PDF and/or excel file type is required.

RFQ;

Factor 3:

Contractor Personnel Qualifications & Capacity; 3.1 Subfactor 1:

Corporate Expertise

139-

The government's requirements for this section includes the following statement: "The Proposer must fully describe how their firm will provide the wide range of actuarial expertise required by the PWS, including expertise in analyzing large data sets;

expertise in understanding and developing utilization and cost trends;

benchmarking; and cost sharing analyses." Is the government asking Offerors to summarize how we performed this work for other customers as stated in Past Performance Volume?

Generally, describe corporate capacity and preparedness to do the work versus summarizing how work was performed in the past.

RFP No: 36C10G24R0038 Actuarial Support Services Page 6 of 6

The pricing guidance notes that approximately 30,000 annual labor hours have been required historically, but an additional 10,000 hours may be required.

Should this additional 10,000 hours of support be separately identified in the pricing volume, or should it be included with the historic effort to produce a single annual hours estimate?

A single annual hours estimate is appropriate.

When developing the cost basis for Fixed Price CLINs, should the supporting Hours Labor Category detail be provided to illustrate the buildup of the fixed cost pricing?

Yes.

RFQ;

Attachments Worksheets:

CLIN Rates - Base Period, TOTAL CLIN

Rates

N/A

Should the Labor Rate and Hours detail be presented in the CLIN 1 and CLIN 5 sections of the CLIN Rates - Base Period worksheet to illustrate the buildup of the Fixed Price cost that will feed into the TOTAL CLIN Rates worksheet? This question also applies to the other CLIN Rates worksheets (e.g., CLIN Rates - Option Period 1).

Yes, all CLINs that are fixed price should detail how the price was calculated.

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