04 - Appendix C - Janitorial.pdf

Appendix C: Janitorial and Site Management Services Rollo, MO

RLP No. 36C10F22R0047

*To be updated on a case-by-case basis. Please see example below.

A. Interior janitorial supplies and services:

(1) The VA shall provide interior janitorial supplies and services.

(2) See Item F: Cleaning and Disinfecting Requirements below.

B. Exterior janitorial supplies and services:

(1) The Lessor shall furnish all supplies, materials machinery, appliances, supervision, and labor necessary to provide pest control (including pests of all kinds), exterior cleaning / disinfecting and maintenance (including mowing, snow / ice removal) and exterior trash receptacle services. Services shall be provided in all exterior areas of the leased premises to provide a clean, neat, and attractive appearance by performing the functions described below.

(2) See Item F: Cleaning and Disinfecting Requirements below.

(3) Work Schedule

Work will be accomplished at times indicated. Work schedule shall be from 6:00 AM to 7:00 PM, (or as requested by the LCO), Monday through Friday and 7:00 AM to 5:00 PM, Saturday. The Lessor shall ensure that sufficient employees are available to prepare the clinic to see patients at 7:00 AM.

(4) Safety and Special Procedures The Lessor shall consider the clinical environment and ensure that the maintenance staff is instructed on applicable safety precautions and special requirements. The maintenance staff shall comply with applicable Federal, State, and Local safety and fire regulations and codes. The Lessor shall immediately bring to the attention of the Government any fire and safety deficiencies. The Lessor shall take reasonable safety precautions to promote a safe environment within the lease premises.

(5) Equipment and Materials All equipment and materials used in the performance of this contract will be cleaned and stored properly at the end of the workday. Carts and/or equipment will not be left unattended for any reason while patients are in the clinic. Lessor shall ensure all equipment, tools, and supplies meet necessary safety requirements and staff has full working knowledge of their use. The Lessor shall provide all labor, materials, supplies, machinery, and appliances that may be necessary or appropriate in the performance of maintenance services.

The Lessor shall provide clear plastic linings for all exterior trash receptacles. All accumulated waste shall be removed and disposed of in the dumpster. Hazardous waste shall be picked up and stored in a designated storage area. Supplies to be used shall be approved by the Government. Specifications for supplies are as follows:

• Trash receptacle liners: (a) Polyethylene, flat type, 33 inches long, 52 inches wide, .66 millimeters thick; (b) Polyethylene, flat type, 24 inches long, 33 inches wide, .31 millimeters thick; (c) Polyethylene, red bags (biohazard) 33 inches long, 52 inches wide and 24 inches long, 33 inches wide

• Window cleaner: Ammonia type sufficient to remove smoke film and dust.

• A copy of the MSDS sheets for all products used shall be maintained at the clinic and shall be available for review by VA upon request.

C. Daily Cleaning Requirements:

(1) Exterior Building Entrances, Exits, Patios and Dock

• Snow removal.

• Sweeping and cleaning.

Rollo, MO

RLP No. 36C10F22R0047

• Pest Control.

• Pick up trash and cigarette butts.

• Trash receptacles shall be emptied, and liners changed.

• Trash shall be removed from the site and placed in appropriate containers.

(2) See Item F: Cleaning and Disinfecting Requirements below.

D. Weekly Cleaning Requirements

(1) Exterior Building Entrances, Exits, Patios and Dock

• Lawn maintenance.

(2) Exterior Site and Parking

• Lawn maintenance.

• Sweeping and cleaning.

• Pest Control.

• Pick up trash and cigarette butts.

• Trash receptacles shall be emptied, and liners changed.

• Trash shall be removed from the site and placed in appropriate containers.

(3) Glass Cleaning

• Clean interior and exterior side of exterior doors and entrance glass.

• Clean exterior side of exterior windows.

E. General Maintenance:

(1) Properly maintain plants and lawns. Replace light bulbs, fluorescent tubes, ballasts, and starters. Control pests as appropriate, using Integrated Pest Management techniques, as specified in the VA Environmental Management Integrated Pest Management Technique Guide (E402- 1001).

F. Cleaning and Disinfecting Requirements:

(1) The Lessor shall routinely wipe down all solid, high contact surfaces in common and high traffic areas using soap and water, followed by a disinfectant from the EPA-registered list of products. Cleaning staff shall use products in accordance with directions provided by the manufacturer, including the use of personal protective equipment (PPE), if applicable. Disinfection application and products should be chosen so as to not damage interior finishes or furnishings.

(2) “Routinely,” for purposes of this section, is defined as no less than once daily. More frequent cleaning and disinfection may be required based on level of use.

(3) Examples of interior and exterior common and high traffic areas include, but are not limited to, handrails / guardrails, door knobs, key card scan pads, light switches, countertops, table tops, water faucets and handles, elevator buttons, sinks, toilets and control handles, restroom stall handles, toilet paper and other paper dispensers, door handles and push plates, water cooler and drinking fountain controls, benches, bus stops, flagpoles and canopy columns (surfaces up to 6’-0” high), flagpole operating mechanisms, trash receptacles and dock leveler devices. Disinfected surfaces should be allowed to air dry.

End of Appendix C: Janitorial and Site Management Services