S04-SDVA Legionella-Pre Bid Presentation.pdf

J U N E 3 0 , 2 0 2 2

PROJECT 664-19-304

Upgrade Domestic Hot & Cold Water Systems, San Diego VA Health Care System 3350 La Jolla Village Drive, San Diego, CA 92161

Pre-Bid Site Walk

AGENDA

Introductions

Overview of Project

Project Challenges

Bid Documents Available for use

Bidding Procedures & Close Date

Site Walk

Please note that PDFs are bookmarked and searchable for ease of use

INTRODUCTIONS

PROJECT TEAM

VA team –

Department Of Veterans Affairs

San Diego VA Medical Center

3350 La Jolla Village Drive

San Diego, CA 92161

612.725.2000

Dominik Gammon – Contracting Officer

Dominik.Gammon@va.gov

Andrea Vera – Primary COR

Andrea.Vera@va.gov

Triple C Team –

Mat Perkins, AIA – Architect/Project Manager

Kevin Luke, PE – Engineering Dept Quality Manager

Kristy McDermott, NCIDQ – Interior Designer

Bidding Documents Available For Use

Bidding Documents Available for Use

• Basis of Design Documents Available for bidding @ Sam.gov: (https://sam.gov/) o IFB o Construction Drawings o Specifications/Bid Form Template o Drawing packages per Building o Wage Rates o Price Schedule o Request For Information Form o Synopsis/Solicitation Notice

Bidding Documents Available for Use

• Bid form Template

Contract Line Item # = CLIN

#1 - #11 - each Building/Level separately

#12 Deduct Alt. No. 1 (Dead Legs to remain)

#13 Deduct Alt. No. 2 (Remove DCW

Chiller/Loop)

• In addition to the Pricing Schedule, Offerors shall submit completed bid form templates beginning after Page 36 of the General

Requirements (01 00 00) Appendix A: Bid

Form Template.

• IMPORTANT NOTE: Ensure that the cost estimate breakdown form for Line Item 01 matches the total amount provided in the

Price Schedule. The bid forms will be used to determine price acceptability. An MS

Excel version has been provided for your use.

Bid Procedures and Close Date

Bidding Procedures and Close Date

• Bids Due: August 01, 2022 – 2:00 pm PDT

• emailed to Dominik.Gammon@va.gov

Only Emailed bids will be accepted. No public opening of bids.

A Bid Bond in the amount of 20% of the bid price is required and must be submitted with your proposal submission.

After award of the contract a Payment Bond and a Performance Bond in the amount of 100% of the contract value are due prior to a Notice to Proceed Letter being issued

• Technical Questions due: July 21, 2022 – 2:00 pm PDT

• emailed to Dominik.Gammon@va.gov

• All technical questions must be submitted via Email to the issuing office

• No hard copies of the solicitation or drawings will be provided; and telephone requests or questions will NOT be accepted.

• The subject line must read: “Technical Questions”

Updates and Amendments will be posted to: sam.gov

OVERVIEW OF PROJECT

Project Introduction Contractor shall completely prepare site for building operations, including demolition and removal of existing systems and structures, and furnish labor and materials and perform work for Legionella Domestic Water Repair Buildings 1, 2, and 11 at VAHCS, San Diego, CA as required by drawings and specifications. The project requires the introduction of a monitoring and control system into the existing domestic hot and cold water system as shown on the drawings and described in the specifications.

The Overall Project will be performed within the SDVA Medical Center: Building 1, Building 2 and Building 11; including the interstitial spaces directly above and below; and adjacent spaces as indicated on the drawings and specifications.

Upgrades shall be phased by Building level and then quadrant, if applicable. Contractor shall provide schedule for VA approval prior to commencing work that identifies the schedule for each phase including allowances to adhere to project ICRA requirements shown on the drawings, Contractor shall mitigate facility disruptions and shall coordinate all shutdowns with the VA a minimum 30 calendar days prior to beginning work in that area. Night and weekend and off-hours premium time is mandated for noise abatement and utility shutdowns. Facility hours of operation are 7:30 AM to 4:30 PM Monday through Friday. Bids shall include an allowance for this off-hours work requirement.

Existing plumbing piping and fixtures indicated on the drawings are based on field surveys and VA provided as-built drawings. Building 1, Building 2 and Building 11 are part of an active campus subject to continuing changes and renovation. Contractor shall include a 20% allowance on the total material, labor and overhead costs to ensure differing site conditions are covered in the Base Bid. This 20% allowance will provide a level bidding environment while still accounting for unforeseen existing conditions and changes to the quantity of piping and fixtures to be replaced and/or removed under this contract.

Areas of work include:

• 3 buildings on campus

• Building 01

• Building 02

• Building 11

• New domestic water monitoring panels/controls integration

• New isolation valves

• Remove deadlegs, abate ACM at each location

• Install TMVs on hot water fixtures

• Provide new DCW heat exchanger/Chiller loop

• See Specifications and drawing packages for site and each building.

• Third-Party inspections are required for all divisions as stated in specification 01 00 00 general requirements. Inspector qualifications are identified in 01 45 00. Cost is paid by

Contractor

• Commissioning is required as stated in specification 01 00 00 general requirements & 01 91

00. Cost is paid by Contractor

• Each building level shall be bid as a Separate Item Number (CLIN) as identified in specification

01 00 00 general requirements. Construction Cost Estimate Breakdowns are provided for each (CLIN -Contract Line Item Number) (Appendix A to the General Requirements 01 00 00)

• The contractor shall adhere to all Infection Control (ICRA) requirements and shall submit plans prior to mobilization.

• All activities shall be coordinated with the COR throughout the duration of the project.

• This project must be VHA 1061 compliant per the Legionella program directive.

A commissioning plan and commissioning agent qualifications shall be submitted with contractor bids. Commissioning will be phased by building.

• See Specification 01 91 00

• The Commissioning Agent (CxA) shall be a third-party Entity, shall be a professional engineer (PE) experienced, certified and approved by the VA COR. All costs associated with commissioning shall be included in the

Bid.

• The contractor and representatives from each subcontractor shall conduct a commissioning plan review at the construction kick off meeting and shall identify roles and

Responsibilities of all individuals. All contact information shall be provided at that time.

• This Project requires Phased Commissioning and turnover by Building.

• All new and existing systems within the Scope

Of Work shall be commissioned.

Drawing packages are broken out separately for site and each building.

Total of:

• 3 building packages

• 1 specification

Each package is organized similarly with general information, then information for each discipline.

Project Challenges

Project challenges

• The work for all (3) building packages and submittal approval shall be completed in a maximum of 450 days. This will require multiple crews to achieve the overall construction period duration for the entire project.

• The entire project must be Completed, Tested, Commissioned and Turned over in Phases by Building level.

• Based on the approved schedule by the VA COR (and based on approved Project Schedule and Phasing plan submittals), multiple areas shall be renovated simultaneously to meet Construction Schedule requirements.

• However, any required shutdowns shall be limited to one at a time to minimize the impact on Facility

Operations.

• Project will require a Comprehensive schedule of work to be submitted and approved.

• Weekly meetings will be conducted and require review of 3-week look ahead Schedule, Third party inspections, and Commissioning process

• Coordination drawings for each Building must be approved prior to commencing work. These drawings shall include field verified dimensions and locations of all new and existing conditions.

• The buildings and site shall remain occupied and functional throughout the project.

• All construction is to be performed in during normal working hours as much as feasible. Off-hours premium time is included for noise abatement and utility shutdowns only.

• Shutdowns shall be limited to 8 hours maximum and scheduled for minimal interference with hospital operations.

• Existing piping deadleg validation and removal is critical to project success. SDVA is in an active campus and existing conditions have changed since design. It will be critical for the contractor to field validate all deadleg locations and provide an area-by-area phasing plan to remove deadlegs and install valves required by the contract.

• AE will work closely with the VA, GC, and water monitoring subcontractor to validate all controls and monitoring data are correctly configured with the existing FMS. No portion of the project will not be accepted until the VA is comfortable with the new monitoring systems.

• Communication with SDVA staff for each department is critical to project success. Project requires work in all areas of the hospital and the GC must prepare phasing plans well in advance of work, including:

o Isolation valve locations with the area impacted by each valve o Duration of shutdown and room-by-room plan for valve installation and deadleg removal o Provide temporary services, including handwashing stations for each area of work and buckets to capture spills.

Quantity and location of temporary services shall be finalized prior to shutdown.

o VA Plumbing Staff will be required to support all shutdowns o Validate valve operation prior to shutdown and replace existing valves as required

• Contractors will typically only have (1) to (2) rooms available at a time and bids shall include sufficient after-hours time to accomplish the project scope with minimal impact on facility operations.

• Controls enclosures should be prioritized early in the submittal process. These custom enclosures are anticipated to be a long-lead item and will require coordination with the third-party controls engineer.

• Work should commence with the installation and commissioning of all water monitoring equipment, starting with head end equipment in the Central Utility Plant, Building 2.

• Valve replacements will follow and should be phased as follows:

• (1) provide new isolation valves to support subsequent shutdowns

• (2) Remove deadlegs on and area-by-area basis, coordinated with phasing plan

• (3) Install low impact, below sink TMVs as quickly as feasible since many areas can be addressed in a short duration.

• (4) Install in-wall TMV with access panels. These will require coordination with the facility to match existing finishes and additional ICRA provisions.

• VA staff should plan minimum (3) weeks in advance of the contractor’s phasing plan to coordinate patient relocations and water shutdowns.

• VA COR must closely coordinate with each Department’s Nurse Manger to adjust patients and provide open rooms.

• Work in sensitive areas, such as Operating Rooms and Isolation rooms, should be scheduled for night and weekend work. Work in these areas is not feasible during normal working hours.

• Contractor shall use pre-sanitized piping and fit up entire assemblies prior to shutdown to limit the service outage duration.

• Existing plumbing piping and fixtures indicated on the drawings are based on field surveys and VA provided as-built drawings. Building 1, Building 2 and Building 11 are part of an active campus subject to continuing changes and renovation. Contractor shall include a 20% allowance on the total material, labor and overhead costs to ensure differing site conditions are covered in the Base Bid. This 20% allowance will provide a level bidding environment while still accounting for unforeseen existing conditions and changes to the quantity of piping and fixtures to be replaced and/or removed under this contract.

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