S04-PRE-BID SITE VISIT 664-19-304.pdf

Solicitation 36C10F22B0001

Site Map

Prebid Conference

Welcome

Office of Construction/Facilities Management (CFM)

Acquisition Support Western Region, Vallejo, CA

Contracting Officer Dominik Gammon

Project: 664-19-304

Upgrade Domestic Hot and Cold Water Systems

Project Location: VA San Diego HealthCare System

3350 La Jolla Village Dr, San Diego, CA 92161

I would like to welcome each of you to this Pre-bid Conference regarding IFB 36C10F22B0001.

Upgrade Domestic Hot and Cold Water Systems

VA San Diego Healthcare System

3350 La Jolla Village Dr, San Diego, CA 92161

Immediately following this conference, there will be followed by a site visit. The site visit is an open invitation to all prospective contractors, subs, suppliers, and others.

Purpose – Provide potential bidders and an opportunity to view project site to assist in bid development.

Intended to provide interested parties with a clear understanding of the Government requirement and timelines.

This is the only site tour that will be conducted during the solicitation.

Please hold all questions until the questions and answers portion of the conference. At that time stand up, identify yourself and the company you are representing.

Please do not ask questions of any Government representatives throughout the day.

This presentation is for informational purposes only and is not and will not be contractually binding.

Questions – All questions are to be submitted by Electronic Mail to Dominik Gammon at Dominik.Gammon@va.gov.

Telephonic calls shall not be accepted.

There will be no clarification, discussions and or exchanges made for the above-mentioned Invitation for Bid.

Please do keep track of all questions that come to mind so you can submit them in the above stated format.

Ground Rules

Cell Phones – Off/Vibrate Restroom?

Fire Exits?

Drinking Fountains?

Use Trash Containers

Sign-In Sheet – Sign in please

Listen Carefully/Be Courteous to Others

Ground Rules Continued

No audio/video recording

Restrict all photographs to all solicitation specific information.

Pre-bid Conference

I would like to make clear that any statement (s) made by any presenter/VA acquisition team member that is/are inconsistent with solicitation requirements should not be interpreted as a change to the solicitation documents as posted.

Submit your bid solely based on the solicitation documents and all pertinent amendments.

ACQUISITION PROCESS - MILESTONES

Milestones Due Dates

IFB Posted 06/24/2022

Site Visit 06/30/2022

Request for Information 07/21/2022

Bids Due 08/01/2022

Planned Award 09/15/2022

INTRODUCTIONS

Medical Center Personnel

Contracting Officer

CFM Engineer

AE: Triple C – The A&E Group

Hot & Cold Domestic Water Upgrades

Project Background/Scope

STATEMENT OF BID ITEM:

ITEM I, BASE BID - UPGRADE DOMESTIC HOT AND COLD WATER SYSTEMS, BUILDINGS

1, 2 & 11: Work includes general construction, alterations, and necessary removal of existing systems and structures and construction and certain other items.

Bid Item I includes the installation of a monitoring and control system of the existing domestic hot and cold-water systems as shown on the drawings and described in the specifications.

Bid Item I includes the disconnection, capping, and removal of all domestic water dead legs and abandoned or unused plumbing fixture runouts. Abatement of Asbestos Containing Materials

(where present) shall be performed for piping to be removed in accordance with 02 82 11

Traditional Asbestos Abatement and 02 82 13.13 Glovebag Asbestos Abatement.

Bid Item I includes the installation of zone isolation valves as shown on the contract drawings.

Bid Item I includes the removal and replacement of existing Domestic Hot and Cold Water balancing valves, isolation valves and circuit solvers throughout B1 and B11.

Bid Item I includes providing new thermostatic mixing valves for scald protection throughout B1, B2 and B11 for all fixtures

Bid Item I includes the installation of distal water quality monitors for both the hot and cold water systems, as well as (3) remote read temperature sensors on the hot water return system in each building.

Bid Item I includes the installation of a new Domestic Cold-Water shell and tube heat exchanger and recirculation system to control cold water temperature and maintain below 68 degrees F.

BID Item I includes the installation of a new dedicated air-cooled chiller, pump, chemical pot feeder, expansion tank, buffer tank, piping, valves, supports and all structural modifications and seismic supports and bracing to secure the new piping and equipment.

Identify complete bids associated with each CLIN (Contract Line Item Number), as follows:

CLIN 01: All work associated with ITEM I for Building 1/L0.

CLIN 02: All work associated with ITEM I for Building 1/L1.

CLIN 03: All work associated with ITEM I for Building 1/L2.

CLIN 04: All work associated with ITEM I for Building 1/L3.

CLIN 05: All work associated with ITEM I for Building 1/L4.

CLIN 06: All work associated with ITEM I for Building 1/L5.

CLIN 07: All work associated with ITEM I for Building 1/L6.

CLIN 08: All work associated with ITEM I for Building 11/L0.

CLIN 09: All work associated with ITEM I for Building 11/L1.

CLIN 10: All work associated with ITEM I for Building 11/L2.

CLIN 11: All work associated with ITEM I for Building 2.

CLIN 12: All work associated with eliminating the scope as described in ITEM II for DEDUCT

ALTERNATE No.1.

(Note: CLIN 12 shall be broken down by Building and Level to enable flexible bidding.)

CLIN 13: All work associated with eliminating the scope as described in ITEM II for DEDUCT

ALTERNATE No.2.

The work shall be performed in three (3) buildings. Each building level shall be a bid as a separate CLIN as described above. The work for all (11) CLIN shall be completed in a maximum of 450 days. The work for each building/CLIN shall be completed as follows:

1. Submittal approval period shall be completed in 60 days.

2. CLIN 01: All work as identified by the drawings and specifications for Building 1/L0 shall be completed in 30 days.

3. CLIN 02: All work as identified by the drawings and specifications for Building 1/L1 shall be completed in 40 days.

4. CLIN 03: All work as identified by the drawings and specifications for Building 1/L2 shall be completed in 30 days.

5. CLIN 04: All work as identified by the drawings and specifications for Building 1/L3 shall be completed in 30 days.

6. CLIN 05: All work as identified by the drawings and specifications for Building 1/L4 shall be completed in 30 days.

7. CLIN 06: All work as identified by the drawings and specifications for Building 1/L5 shall be completed in 30 days.

8. CLIN 07: All work as identified by the drawings and specifications for Building 1/L6 shall be completed in 30 days.

9. CLIN 08: All work as identified by the drawings and specifications for Building 11/L0 shall be completed in 30 days.

10. CLIN 09: All work as identified by the drawings and specifications for Building 11/L1 shall be completed in 30 days.

11. CLIN 10: All work as identified by the drawings and specifications for Building 11/L2 shall be completed in 30 days.

12. CLIN 11: All work as identified by the drawings and specifications for Building 2 shall be completed in 80 days.

13. CLIN 12: Deduct Alternate No. 1 shall remove 60 days from the construction duration for a total project maximum duration of 390 days.

14. CLIN 13: Deduct Alternate No. 2 shall remove 40 days from the construction duration for a total project maximum duration of 350 days.

The expected construction period duration for each building includes all pre-construction activity and post-construction testing, third-party inspections and commissioning. Contractor shall submit a comprehensive schedule of work in compliance with 01 32 16.15 PROJECT SCHEDULES

(SMALL PROJECTS DESIGN/BID/BUILD). Contractor shall staff the project appropriately potentially using multiple crews working multiple areas to achieve the above requirements.

Contractor to perform Commissioning of all new systems and existing systems impacted by the project according to requirements in sections: 01 91 00 – GENERAL COMMISSIONING

REQUIREMENTS; 22 08 00 – COMMISSIONING OF PLUMBING SYSTEMS; 26 08 00 –

COMMISSIONING OF ELECTRICAL SYSTEMS; and 27 08 00 – COMMISSIONING OF

COMMUNICATIONS SYSTEMS. A detailed commissioning plan is required to ensure that all devices are calibrated, programmed, and all graphic displays are accurate and approved by applicable VA staff.

Please refer to the Price Schedule for all listed CLINs for the Base Bid of the solicitation document and review the deductive alternate information.

Please refer to the Price Schedule for Deductive Alternate.

The Government shall not accept any alternate proposal other than issued.

This project is solicited as SDVOSB Set-Aside.

This is a Invitation for Bid in accordance with FAR Part 14- Sealed Bidding. Bidders are encouraged to read before submitting a bid for the above mentioned solicitation.

Firm-Fixed Price contract

BEST PRACTICES

• Thoroughly review solicitation

• Bring ambiguities / conflicts/ questions to our attention via Bidder Inquiries

• Submit an organized, well written, error free bid.

• Make it easy for evaluators to see that you have addressed/exceeded each request.

• Please ensure the price schedule is free of bid tabulation errors or omissions.

• Offer pricing that is fair, reasonable, competitive

• If the Bid Invitation indicates “approved equal” products are acceptable, the bidder must submit the proposed equivalent product for prior approval of bid submission.

• An award will be made to the Lowest, Responsive, Responsible Bidder.

PREP FOR SITE VISIT

All participants to wear safety vest for identification

Please stay with group Make speakers aware if you cannot hear them.

All questions should be submitted via E-mail; Feedback on the solicitation documents is encouraged.

No verbal questions will be answered during the site visit.

Reminder: Anything stated during the site visit does not change the terms and conditions set forth in the solicitation.

Federal Acquisition Regulation (FAR)

Veterans Affair Acquisition Regulation (VAAR)

Review Clauses and Provisions: Provisions usually apply to Preaward actions. Please carefully read and understand each of them.

Request for Information (RFI):

A RFI cut-off date will be established seven (7) calendar days prior to offer due date and time.

Send RFI to: Contracting Officer Dominik Gammon (Dominik.gammon@va.gov)

FAR 14.406 Receipt of an unreadable electronic bid.

This solicitation submission requirement will only accept paper copy by the due date/time stated on the solicitation document. Any bid received electronically shall be automatically rejected.

FAR 14.407-3(g) Other mistakes disclosed before award.

Please ensure that your bid is free of apparent clerical mistakes to would reject a non-correction/ revision of bid.

Request the bidder to:

Provide evidence of the mistake and the bid intended.

State in writing whether the firm requests permission to correct or withdraw the bid.

If the evidence does not warrant permission to correct or withdraw the bid, the agency head may make a determination that the bid be neither withdrawn nor corrected.

Davis Bacon Applies

General Requirement Section 01 00 00 requires your detailed review.

Wage Rates for County/State

Prebid Conference

Send/Deliver your offer on time. Late bid is a late bid. May not be considered.

See FAR 52.215-1 for late bids

A Project Labor Agreement (PLA) does not apply to this project.

836.204 Disclosure of the magnitude of construction projects.

The contracting officer shall utilize the estimated price ranges defined in FAR 36.204(a) through (e) as further supplemented below when identifying the magnitude of a VA project in advance notices and solicitations:

(g) Between $5,000,000 and $10,000,000.

Amendments Changes to the solicitation are made only by

Amendment.

Sign all amendments to acknowledge the amendments.

Check at www.Sam.Gov for all amendments BEFORE submitting your bid.

On Line representations and Certifications:

application, ORCA website http://orca.bpn.gov complete online Reps and Certifications prior to bid receipt date. Include any addition required Reps and Certifications with your bid.

Complete System for Award Management (SAM) (Central Contract Registry) if you have not already done so. If you are proposing as a Joint Venture, the Joint Venture must be registered in SAM. Website www.sam.gov

Bid Bond: 20% of the Base Bid or $3,000,000 whichever is less.

This project is issued as a request for bids (IFB) and not a sealed bid.

A public bid opening will not occur.

Buy American Act applies (52.225-9,52.225- 10,825.236-89)

Buy American Act: Everything that is installed or approved on a submittal basis is in accordance with the “Buy American Act”, FAR 52.225-11 and 12.

FAR 52.204-10: Reporting Executive Compensation and First Tier Subcontract Awards (July 2010)

CFR 52.222-54 Employment Eligibility Verification: E-Verify

VAAR Contract Changes Clause 852.236-88

Bonds: Bid Bond, Performance Bond, Payment Bond, are all required.

Insurance: Before commencing work under this contract, the contractor shall certify to the contracting officer in writing that the required insurance has been obtained.

Builder’s Risk Insurance is not required by VA.

Equal Opportunity: The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

Davis Bacon Labor Standards in regards to wage rates apply. Conformance to the Davis Bacon Act is required. For class of laborers or mechanics not listed, the contracting officer shall approve an additional classification as proposed by the contractor. Non compliance will be referred to the Department of Labor.

CLOSING COMMENTS

Contracting Officer: Dominik Gammon Dominik.Gammon@va.gov

202-754-6828