36C10F21R0035_1.docx

36C10F21R0035

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C10F21R0035 X 06-08-2021 003C4 Department of Veterans Affairs Office of Construction and Facilities Facilities Management (00CFM3B) 3801 Miranda Ave.

Palo Alto

CA

94304 See Block 7

Rusty Stevenson 202-617-7427 Project Title: Building 500 Lighting Controls Retrofit Project Location: VA, VISN 21, VA Palo Alto Healthcare Facility, 3801 Miranda Ave. Palo Alto, CA 94304 This is a TWO-PHASE DESIGN-BUILD ACQUISITION issued in accordance with FAR Subpart 36.3. All qualified Service-Disabled Veteran-Owned Small Businesses are encouraged to submit for Phase I. After Phase I evaluations have been completed, the selected Phase II offerors will be notified with instructions for Phase II submissions.

GENERAL DESCRIPTION: The Design-Build Contractor shall provide all labor, materials, tools, equipment, transportation, supervision, technical expertise, permits, travel, testing, commissioning, system interface, integration, and any other services deemed necessary for proper functionality and design-build services.

The project magnitude is between $1,000,000 - $5,000,000.Davis Bacon Wages apply. The approved NAICS Code is 236220 and Small Business Size Standard $39.5 Million.

This Design-Build Requirement is being solicited as a 100% Total Service-Disabled Veteran-Owned Small Business Set-Aside pursuant the set-aside authority contained in 13CFR 125 and FAR Part 19.1405. If award cannot be made, the solicitation will be cancelled and resolicited.

All offerors claiming SDVOSB status shall provide such certification and eligibility proof with Phase I submissions.

A Pre-Proposal Conference and Site Visit will be scheduled once Phase II Offerors are identified and will be conducted at the VA Palo Alto address indicated above.

Please submit any/all questions regarding the solicitation and supporting documentation in writing via email in the form of an RFI to Rusty.Stevenson@va.gov. Phase I RFI's will be accepted until June 18, 2021, 2PM, PST.

Phase I Proposals are due July 9, 2021, 2PM, PST. All Phase I proposals shall be submitted electronically via email to Rusty.Stevenson@va.gov; Faxed copies are not allowed. Please note the email file size limitation is 18 megabytes.

X X 52.211-10 X

2PM

PDT

07-09-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

101F Department of Veterans Affairs Office of Construction and Facilities Management 425 I Street NW Washington

DC

20001 Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin

TX

78714-9971 Rusty Stevenson

VA-CFM-2021-B3DB30D3

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

NOTICE TO OFFERORS

This request for proposal is issued as a two-phase design build procurement (reference far 36.3). The time and date set forth within is for receipt of proposals for phase i only. Phase ii request for proposal will be issued only to the successful offerors determined to be the most highly qualified from phase i.

Request for proposal no.: 36C10F21R0035

Phase i proposal due date: July 9, 2021 2:00 pm, Pacific Standard Time

Project title: Building 500 Lighting Controls Retrofit

Project location: VA Palo Alto Healthcare Facility Building 500 3801 Miranda Ave., Palo alto, ca 94034

All request for information/inquiries (RFI’s) concerning this RFP must be submitted electronically in writing via email to the below address and must be received by no later than June 18, 2021, 2:00pm PST, in order to permit adequate time for the Government to respond to RFI’s.

You may send your RFI’s to, on subject line: RFP no. Project title and company name, via e-mail to: rusty.stevenson@va.gov. It is recommended to use a read receipt for verification of RFI’s delivery confirmation.

All correspondence requesting interpretation and/or clarification shall be provided electronically via email to rusty.stevenson@va.gov

Office of Construction and Facilities Management - West Region ATTN: Rusty Stevenson 3801 Miranda Ave., T-601A Palo Alto, CA. 94304

INFORMATION REGARDING BID GUARANTEE AND BONDS

(a) Offers / Price Proposals / Technical Proposals submission requirements materials consisting of drawings, specifications and contract forms may be obtained only at the following site: beta.sam.gov

(b) Subcontractors, material firms and others interested in preparing sub bids may obtain a list of organizations and interested Offerors / Prime Contractors at this same site.

(c) A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(d) If the contract will exceed $100,000 (see FAR 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of SFs 25 and 25A may be obtained upon application to the issuing office.

DESCRIPTION OF WORK: SEE BLOCK 10 OF SF 1442.

Cost Range: $1,000,000.00 to $5,000,000.00.

36C10F21R0035

Page 1 of Page 1 of

Page 1 of Page 1 of

REQUEST FOR PROPOSAL TO DESIGN BUILD

BUILDING 500 LIGHTING CONTROLS RETROFIT

PALO ALTO, CA

A. PART I - GENERAL

A1. Scope A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement (Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum number of five (5) offerors will proceed to Phase II unless the contracting officer determines that a number greater than five (5) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. The Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One firm fixed price contract will be awarded using competitive negotiation.

B. This is a Design-Build project for Building 500 Lighting Controls Retrofit at the VA Palo Alto Healthcare Facility, Palo, Alto, CA. The Design-Build Team (DBT) shall provide all labor, materials, tools, equipment, and design-build services necessary for design and construction of a project described herein as well as other specific tasks as further defined by this Request for Proposal (RFP).

The project will be comprised of the following stages: planning, design, historical analysis, and construction services. The DBT should be aware that before moving forward from one stage to another is necessary to complete and obtain the approval of the current stage from the identified VA Project Manager.

The DBT shall provide design and construction services for the project described within this document. Such services include but are not limited to: surveys, assessments, technical studies, technical reports, analyses, permits, design, development of construction documents, technical expertise, labor, materials, tools, equipment and all services that are deemed necessaries for the proper design and construction of the project described herein.

Prior to begin with the design, the DBT shall perform a complete assessment of the scope area in order to be familiarized with the project and identify all design/ construction concerns, non-compliance issues and deficiencies that need to be addressed along with its respective solutions (proposed).

The DB-A/E who prepares the construction documents shall be a professional architect or engineer licensed in the State of California. The professional seal indicating such license shall appear on the final construction documents. The architect and/or engineer whose seal is shown in construction documents will be known as the Architect or Engineer of Record.

The DB-A/E must have a proved experience of at least five years (5 yrs.) in design and supervision of project of similar or major complexity to this one. The A/E shall certify the design compliance with all latest design standards, design manuals and national codes used by the VA, as well as all Federal and local Requirements and Regulations. The required stamp on construction documents (e.g. drawings, technical specifications, submittals) of the licensed architect or engineer of record will be considered as certification of such compliance.

Provide a calculation booklet including but not limited to computations and sizing calculations for electrical, mechanical, site, surveying, and any other designs calculations as required. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures. Provide assessment reports, technical specifications, list of submittals and quality tests, material specifications, and finishes samples among others to properly understand and discuss the intent of the design.

The project will be accomplished utilizing the VA Program Guide (PG-18-15), A/E Submission Instructions as well as the design guide. An estimate of construction cost based on level of design detail will be required at each design phase. The selected firm shall design and construct within the government’s estimated cost for construction.

DELIVERABLES

The DB-A/E shall be responsible to submit multiple design review packages (Design Development, Construction Documents and Issue for Construction Documents). Each review package will be discussed, reviewed, commented, and approved or disapproved by the VA reviewer. At each review stage the DBT will perform a value engineering review. All hardcopy and electronic documents provided shall be in good and readable condition.

The design documents for each submission may include, but not limited to: assessment reports, drawings, technical specifications, design narrative/analysis, submittal list, cost opinion, material specifications, and finishes samples among others. A presentation meeting to review and resolve design issues will be held for each design review package submitted. The meeting will also include discussion of VA comments on functional relationships and technical peer review comments (by others). The meeting will be coordinated by the DBT, upon mutual consent between the contracting officer, VA project manager and DBT. The DBT shall prepare written minutes of all meeting with the Government concerning contractual and design matters. Copies of the minutes shall be furnished to the Contracting Officer and VA project manager within two calendar days of meeting. The DBT shall prepare written records of phone conversations addressing major design issues and furnish a copy to the Contracting Officer and VA project manager within five calendar days. The DBT shall keep the Project Manager and Contracting Officer informed at all times of the status and progress of the design phase. The DBT shall include a textbox indicating date of submission, file name, and revision on all reports, studies, drawings and all other submission material. Refer to PG-18-15 for additional submittal requirements.

Design Development (75%) The Design Development (DD) represents the submission of the seventy five percent (75%) of the design progress. The submittal of the DD shall be in accordance with the applicable requirements of the design development submission of VA PG 18-15 and the review comments of the approved SD submission. Submission requirements are detailed at the following internet address: http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon. The DD shall provide a well-organized design narrative, drawings, VA Master Construction Specifications (PG-18-1), and Cost Estimate in accordance with Manual for Preparing Cost Estimates and Related Documents for VA Facilities: http://www.cfm.va.gov/cost/.

VA Master Construction Specifications may not cover some of the project elements. It is the responsibility of the DB-A/E to develop specification sections (as necessary) to cover such project elements. New sections of specifications developed by the DB-A/E shall be in the same format as that used in VA Master Specifications. Within 30 calendar days after notice to proceed, submit two hardcopies appropriately labeled "design development" and electronic copy (CD- ROM) of the DD package for review and approval. Coordinate with the Contracting Officer and provide the verbal presentation. VA will return the design development review comments, 15 calendar days after the presentation.

Construction Documents (100%) The Construction Documents (CD) represent the submission of the hundred percent (100%) of the Design progress. The submittal of the CD shall be in accordance with the applicable requirements of the construction documents submission of VA PG 18-15 and the review comments of the approved DD submission. Submission requirements are detailed at the following internet address: http://www.cfm.va.gov/TIL/. Other requirements are detailed hereon.

The DB-A/E shall submit the 100% design documents in accordance with this contract. Design narrative/analysis, construction drawings, renderings, technical specifications, construction phasing, submittal list, catalog cuts, equipment description, schedule of work and all related construction documents shall be completed, coordinated and ready for the final review and approval.

Within 20 calendar days after design development review comments, submit two hardcopies appropriately labeled "Construction Documents" and electronic copy (CD- ROM) of the CD package for review and approval. Coordinate with the Contracting Officer and provide a verbal presentation. VA will return the construction documents review comments 15 calendar days after the presentation.

A2. Definitions

A. Design-Build (DB) as defined by the Department of Veterans Affairs (VA) is the procurement by the VA, under one contract, with one firm or joint venture (JV) for both design and construction services for a specific project.

1. Contracting Officer: The services to be performed under this contract are subject to the general supervision, direction, control, and approval of the Contracting Officer.

2. Project Manager: The Contracting Officer's Representative (COR) responsible for administering design contracts authorized by the contracting officer.

3. Resident Engineer: The Contracting Officer's authorized representative at the construction site. When more than one Resident Engineer is assigned to a construction project one is designated as being in-charge and is called the "Senior Resident Engineer"(SRE). The SRE is responsible for protecting the VA's interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

4. Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

5. Contractor: This term, as used herein, refers to the contractor under this contract or the DBT team.

6. AE: This term, as used herein, refers to the Architect-Engineer firm(s) that is a part of the DB team, also referred to as DB- A/E.

7. RFP/AE: The firm(s) directly hired by the VA for the preparation of the RFP Documents and to provide other technical assistance to the VA.

A.3 Source Selection Procedures

1. Source Selection Overview: In accordance with FAR 15.3, the objective of source selection is to select the proposal that represents the best value. A contracting officer is designated as the source selection authority (SSA), unless the agency head appoints another individual. The SSA establishes an evaluation team that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers. The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition. The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

2. Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and subfactors specified in the solicitation. Evaluations may be conducted using any rating method or combination of methods, including color or adjectival ratings, numerical weights, and ordinal rankings. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file.

3. Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart 9.1.

4. Tradeoff Source Selection: If tradeoffs are performed, the source selection records shall include an assessment of each offeror’s ability to accomplish the technical requirements; and a summary, matrix, or quantitative ranking, along with appropriate supporting narrative, of each technical proposal using the evaluation factors.

5. SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs. Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

6. Source Selection for this procurement:

Phase I of this procurement will result in a narrowing of offerors to a maximum of five (5) firms in accordance with FAR 36.303-1 based on the following evaluation factors in descending order of importance, technical evaluation factors will include Design-Build Experience and Past Performance. Offerors will be evaluated in the following manner:

Phase I:

A. Design-Build Experience

1. Corporate Project Experience (Factor)

2. Technical/Management Approach (Factor)

3. Past Experience working as a Design-Build team (Factor)

B. Past Performance

1. Past Performance Questionnaires (Factor)

2. Safety Record (Factor)

Through an amendment to the Phase I solicitation, Phase I successful offers will be notified to submit the requirements for Phase II Technical and Price Proposals. The Phase I factors are not to be resubmitted in Phase II; however, the cumulative rating from the Phase I factors carries through to Phase II and is as equal in importance to Phase II, Factor 4 – Price for proposal evaluation. The Phase I and Phase II technical evaluation factors, when combined, are approximately equal in importance to price. Phase II evaluation technical factors (Factors 1– 3) are listed below in descending order of importance:

Phase II:

1. (Factor 1) Technical Solution

2. (Factor 2) Construction Management

· (Subfactor 1) Ability to Staff Project

· (Subfactor 2) Management Approach

· (Subfactor 3) Capability to perform

3. (Factor 3) Schedule

4. (Factor 4) Non-Technical - Price

Note* The Government reserves the right to reject any or all proposals at any time prior to award, negotiate with any or all offerors, to award the contract to other than the offeror submitting the lowest total price, to award to the offeror submitting the highest technically rated or the lowest total price proposal, to award to the offeror submitting the proposal determined to be the most advantageous best value to the Government. Offerors are advised an award may be made in Phase II without discussions or any contact concerning the proposals received. Offerors should not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

A.4 Tentative Schedule

Schedule Objectives - The anticipated completion of this project is 150 calendar days after “Notice to Proceed” (NTP). The proposed schedule may be shorter than this, see Phase II, Factor 3.

A5. Cost Range The anticipated cost range for this project is between $1,000,000 and $5,000,000.

A6. Pre-Proposal Conference (PHASE II ONLY) The Phase II pre-proposal conference will occur during in Phase II submission, at VA Palo Alto Healthcare Facility, Palo Alto, CA. All Offerors, consultants, subcontractors, manufacturers, and suppliers are encouraged to attend; date and time to be announced.

DO NOT SUBMIT PHASE-II WITH PHASE I. ONLY THE MOST HIGHLY QUALIFIED OFFERORS IDENTIFIED IN PHASE I WILL BE INVITED TO SUBMIT A PHASE II PROPOSAL.

A7. Selection Criteria A. General: Phase I Proposals will be evaluated to determine the most highly qualified offerors to advance to Phase II. A Responsibility determination will be made in accordance with FAR Part 9.1, Responsible Prospective Contractors. Phase II Proposals will be evaluated and award will be made on the basis of both price and technical considerations most advantageous to the VA as per FAR Part 15.101(a), Tradeoff, as the Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror if it is in the best interest of the Government.

B. Technical Evaluation Factors, PHASE I & PHASE II:

The basis of evaluation for the Phase I & Phase II technical evaluation factors is located within Part III, Section C with each evaluation factor. The Phase I factors are not to be resubmitted in Phase II; however, the cumulative rating from the Phase I factors carries through to Phase II and is as equal in importance to Phase II, Factor 4 for proposal evaluation. Phase II evaluation technical factors (Factors 1 – 3) are in descending order of importance. The Phase I and Phase II technical evaluation factors, when combined, are approximately equal to price. Offerors are advised the Tradeoff process is determined to be in the best interest to the Government and award may be made to other than the lowest priced offeror or other than the highest technically rated offeror (Reference FAR 15.101-1).

C. Phase II Non-Technical Factor 4, Price

1. Phase II, Factor 4, Price: Offerors are advised the Tradeoff process (Reference FAR 15.101) is determined to be in the best interest of the Government and award may be made to other than the lowest priced offeror or other than the highest technically rated offeror.

B. PART II - RESPONSIBILITIES

B1. VA Team A. The RFP development A/E team shall not be included as members of the offeror’s DB team. The VA will retain their RFP A/E team for the remainder of the project’s development for design and construction period review, and monitoring purposes.

B. The VA team is also comprised of VA Office of Construction & Facilities Management (CFM), Western Region located in Palo Alto, CA, Senior Resident Engineers (SRE) who will be located at the construction site and VA medical center staff. The coordinator/manager of the VA team on site will be the Project Manager.

B2. Design-Build Team:

A. The DB team includes all J/V partners (if applicable), consultants and subcontractors to the one firm. The DB team shall provide Architectural and Engineering disciplines for the preparation of construction documents, and construction contractor capabilities for construction of the project.

B. The RFP documents are intended to define existing conditions, certain required items, and design parameters to be included in the project. It is the DB Team’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time (contract length).

C. PART III - PROPOSAL REQUIREMENTS

C1. General A. Phase I proposals shall be based on solicitation documents issued for RFP Solicitation Number 36C10F21R0035. Proposals will be in the format stipulated in Section C3.

B. Phase I proposals shall be received BY 2:00 PM Pacific Time, July 9, 2021. Proposals that are received after this time shall be late and shall not be considered. There will be no public opening of the proposals.

C. Submit all proposals electronically via email to: Rusty.Stevenson@va.gov D. Phase I will be evaluated for technical qualifications only. Offeror shall separately tab each section (see Section C3). Each section must therefore be labeled with the Offeror's organization, business address, and VA Project Title.

E. Phase II proposals shall be based on solicitation documents issued to the Phase I offerors determined to be the most highly qualified. Proposals will be in the format stipulated in Section C4. The due date, time, and submission address of Phase II proposals will be given within the phase II RFP. Phase II evaluations will be a request for both technical and price proposals. Offeror shall separately tab each section (See Section C4). See section C4 below for submission requirements.

C2. Proposal Revisions (FAR 52.215-1)

A. If determined to be necessary, proposal revisions may be requested from the offerors determined to be in the competitive range. The Contracting Officer will identify those offerors in accordance with the selection criteria identified in the request for proposal. Revised proposals will be due at a time and place to be determined.

B. Please be advised that the Government intends to evaluate Phase I & Phase II and award a contract from Phase II proposals without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

C3. PHASE I – TECHNICAL PROPOSAL SUBMISSION REQUIREMENTS

A. The Phase I proposal shall address the evaluation factors listed at A.3. Pay close attention to page limitations set within the technical factors as submission beyond the limit will not be accepted.

B. Evaluation scores will be based, in order of importance, upon the criteria in Part I, A5, provides a checklist that should be included in the front of the technical proposal.

PHASE I

REQUEST FOR QUALIFICATIONS (RFQ)

“PHASE I TECHNICAL PROPOSAL SUBMISSION REQUIREMENT”

PHASE I, TECHNICAL PROPOSAL BINDER SUBMITTAL CHECKLIST

(All Submissions Electronically Via Email to Rusty.Stevenson@va.gov) Solicitation: 36C10F21R0035 Project Title: Building 500 Lighting Controls Retrofit

INTRO

PAGE

First page MUST clearly indicate:

Name and Address of Proposer Business Arrangement (Joint Venture or Teaming Arrangements clearly identified) Contact Name and Phone Number Email Address DUNS Number CAGE Code Tax Identification Number TAB 1 Factor A.1, Corporate Project Experience (with supporting documentation per solicitation) TAB 2 Factor A.2, Technical/Management Approach (with supporting documentation per solicitation) TAB 3 Factor A.3, Past Experience working as a Design-Build team (with supporting documentation per solicitation) TAB 4 Factor B.1, Past Performance Questionnaires Design-Build team TAB 5 Factor B.2, Safety Record (with supporting documentation per solicitation)

Note * The technical proposal shall not exceed 60 pages.

PHASE I, THE EVALUATION FACTORS IN DESCENDING ORDER OF IMPORTANCE, TECHNICAL EVALUATION FACTORS WILL INCLUDE DESIGN-BUILD EXPERIENCE AND PAST PERFORMANCE. OFFERORS WILL BE EVALUATED IN THE FOLLOWING MANNER:

A. Design-Build Experience

1. Corporate Project Experience (Factor)

2. Technical/Management Approach (Factor)

3. Past Experience working as a Design-Build team (Factor)

B. Past Performance

1. Past Performance Questionnaires (Factor)

2. Safety Record (Factor)

1. DESIGN-BUILD EXPERIENCE: This factor will be evaluated on the basis of Corporate Project Experience, Technical/Management Approach, and Past Experience Working as a Design-Build Team, in descending order of importance.

1. Corporate Project Experience - The Offeror will demonstrate corporate construction experience with a minimum of 3 projects in an operating healthcare environment, that are ongoing or completed within the last 5 years, and of similar size (square footage, dollar amount), scope (lighting controls, complex electrical, healthcare) and complexity. Greater weight will be given to offeror’s experience as a prime contractor rather than as a consultant.

Provide the following information:

- Project title, location and brief description including the building use (Medical Facility, etc.) and contracting method (e.g., design build, design bid construct, CM at risk).

- Project owner, name, telephone number and email of owner’s contact person.

- Project Prime Contractor and Major Subcontractors with name, telephone number and email of contact person(s).

- Project Statistics including start and completion dates (original vs. actual) for construction; cost (original vs. actual) with brief explanation of what is included in the cost; square footage; foundation type; number of levels; and any letters of recommendation, performance evaluations and/or awards received.

- Key Personnel Project Experience (Specialized experience and technical competence). The Offeror will demonstrate the relevant experience of the key personnel listed below. Note if one individual is proposed for more than one position listed.

- Overall Project Manager

- Construction Project Manager

- Project Superintendent

- Safety Manager

- Quality Control Manager

- Architect to be registered in State of California

- Engineers to be registered in State of California

- Biographical data will include the following:

· Name of individual.

· Company employed by

· Company position title.

· Years with the company.

· Describe work experience with projects that were seismic projects or were medical facilities and the company (by name) they worked for when involved in the project

· An indication of which (if any) projects submitted under Corporate Experience (above) the individual participated in and what the individual’s responsibility was for that project.

· An indication of which other individuals submitted under Project Personnel Experience this individual has worked with and the project they worked on together, noting if that project has been submitted under Corporate Experience (above).

· Position that the individual will hold in regard to this contract/project team, description of duties and what percentage of the individual’s time would be committed to the project during both the design and construction phases.

· Describe job related educational experience including copies of degrees, certificates, business license and work-related license issued by State of California.

2. Technical/Management Approach – The three sub-factors are equal in importance.

a) Project Delivery Philosophy – Include expectation statements concerning elements for successful Partnering, communication, and Conflict Resolution for past Design-Build project.

b) Project Organizational Chart and Narrative – Include all team members submitted under Key Personnel Project Experience above as well as any other management staff proposed. Organizational chart should indicate for each management staff assigned to the project: the individual’s location – on site or off site, and percentage of time dedicated to the project. Clearly describe the prime responsible firm (or firms if J/V) and individuals as well as the roles and responsibilities of individuals proposed as consultants and sub-contractors. Provide a list of all consultants and all proposed major subcontractors, including telephone number, address, and name of contact.

c) Company Quality Control Plan: Provide plan to document company methodologies for ensuring the quality of deliverables conformance with VA program requirements.

3. Past Experience working as a Design- Build team

Provide three specific examples of Design-Build approach to medical facility projects completed within the last five years of similar size and scope.

B. PAST PERFORMANCE: This factor will be evaluated on the basis of Past Performance Questionnaires completed and submitted by references of projects submitted under– Corporate Project Experience to determine client satisfaction, and the past safety record of prospective contractor. The Evaluation Team may consider past performance data from a wide variety of sources both inside and outside the Federal Government. Past Performance Questionnaires will be rated higher than the Safety Record.

1. Past Performance Questionnaires – The references are to submit completed questionnaires to the Contracting Officer by the due date and time for receipt of proposals. The questionnaires will be evaluated to determine client satisfaction, for elements including Cost Control, Quality Control, Effectiveness of Management, Timely Performance, and Compliance with Labor and Safety Standards. Provide a minimum of three (3) projects that are completed or approximately 90 percent complete. Include project name, location, initial design dollar funding limitation, final construction cost, and project point of contact with telephone number and email address. Projects should be from 2018 – present and include current client contacts, project due date, design completion date and final cost estimate compared to the contract award amount (note whether bid or negotiated). In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance and will receive a neutral rating.

1. Safety Record – The Offeror will provide documentation that specifies Contractor in question has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s)in the past 3 years and has an Experience Modification Rate (EMR) of equal to or less than 1.0.

Rating standards and definitions

The technical evaluation factors will be evaluated on an adjectival basis with the following adjectival ratings: Outstanding, Excellent, Acceptable, Marginal, Unacceptable (and Neutral for Past Performance).

Offerors are advised any strengths that are accepted by the government may be incorporated into the contract as the minimum performance requirement. "Deficiency" is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. "Weakness" means a flaw in the proposal that increases the risk of unsuccessful contract performance. A "significant weakness" in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance.

1. Phase I, Design-Build Experience, Corporate Project Experience, Factor 1, Factor 1 consists of two subfactors: 1A, Project Experience and 1B, Personnel Experience. The evaluation of subfactors 1A and 1B are of equal importance to the determination of Factor 1 rating.

a. Phase I Subfactor 1A: Project Experience:

Submission Requirements: Submit a maximum of three (3) completed construction projects within the last five (5) years by a Design Build contract and/or contract similar in size ($5M - $10M) and scope (phased renovation) to this project. (Design Build as defined by the VA, see article A.2). The Offeror shall demonstrate their experience on relevant Design/Build and projects that are similar in size, scope, and complexity to the RFP. Scoring will be more favorable if both criteria are met. Indicate the number of design/build projects construction contractor and AE have completed together. Page limitation: One page (in 12- point font) for each project. In describing project design and construction experience, provide the following information:

- Project title, location and brief description including the building use (Medical Facility, Major Building Renovation, etc.) and contracting method (design build, design bid construct, CM at risk etc.).

- Project owner, owner’s point of contact and telephone number of owner’s contact person.

- Project Design Architect and Engineers (consultants if utilized) and name and telephone number of contact person(s).

- Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s). Note each firm and managing persons (project manager/superintendent /foreman as the case may be) also proposed for this solicitation.

- Project Statistics including start and completion dates (original vs. actual) for design and construction; cost (with brief explanation of what is included in the cost); square footage; foundation type; number of levels; and any awards (prizes) received.

Basis of Evaluation: Phase I, Subfactor 1A: Project Experience: The basis of evaluation will include the Offeror’s experience in performing relevant construction projects as defined in the solicitation submittal requirements. The assessment of the Offeror’s relevant experience will be used as a means of evaluating the capability of the Offeror to successfully meet the requirements of the RFP. Proposals that fail to provide required and complete information will be rated lower. Relevant projects where the Prime and Sub-contractors have previously worked together will receive a higher rating. Relevant projects that demonstrate design build experience will receive a higher rating. Offerors providing more projects (maximum 5) of similar size and scope will be more favorably rated.

Phase I, Subfactor 1B: Personnel Experience:

Submission Requirements: The Offeror shall demonstrate the relevant experience of key project personnel who will be assigned to this project. Page limitation: One page (in 12- point font) for each person.

Biographical data shall include the following:

· Name of individual

· Company employed by

· Company position title

· Years with the company

· Describe work experience with projects that were completed by the design build process, were medical facilities and the company (by name) they worked for when involved in the project

· An indication of which (if any) projects submitted under Corporate Experience (above) the individual participated in and what the individual’s responsibility was for that project

· An indication of which other individuals submitted under Project personnel Experience this individual has worked with and the project they worked on together, noting if that project has been submitted under Phase I Factor 1, subfactor 1A, Project Experience

· Provide State of California issued License for every discipline.

Supply this biographical data for key personnel for at least the following: (Note if one individual is proposed for more than one position listed)

· Overall Senior Project Manager

· Design Project Manager

· Construction Project Manager

· Architect/Engineer Field Representative

· Construction Superintendent

· Quality Control Manager

Basis of Evaluation: Phase I, Factor 1, Subfactor 1B: Personnel Experience: The basis of evaluation will include the Offeror’s proposed personnel’s experience in performing…