Pre-Proposal Conference slides Ft Sam Houston NC - April 2021.pdf

IAS

Fort Sam Houston National Cemetery

Phase 3 Cemetery Development San Antonio, TX

Solicitation – 36C10F21R0017 Project # 846-045

Pre-Proposal Conference April 21, 2021

Fort Sam Houston National Cemetery

Phase 3 Cemetery Development San Antonio, TX

Solicitation – 36C10F21R0017 Project # 846-045

Pre-Proposal Conference April 21, 2021

1 Office of Construction and Facilities Management

AgendaAgenda

� Opening Remarks � NCA Mission � Solicitation Summary � Milestones � Project Scope and Overview � Site Walkthrough

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Opening RemarksOpening Remarks

� Introduction of VA Representatives:

VA CFM: Alea Barnes, Contracting Officer VA CFM: Bryan Bodner, Project Manager VA CFM: Josh Mathis, Senior Resident Engineer NCA FSHNC: Aubrey David, Director NCA FSHNC: Robert Winkler, Asst Director NCA FSHNC: Graham Wright, Asst Director

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NCA MissionNCA Mission President Abraham Lincoln pledged the nation:

“To care for him who shall have borne the battle and for his widow and his orphan.”

That remains VA’s motto today.

The National Cemetery Administration honors Veterans and their families with final resting places in national shrines and with lasting tributes that commemorate their service and sacrifice to our Nation.

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Solicitation OverviewSolicitation Overview

� Solicitation is 100% set aside for Service- Disabled Veteran Owned Small Business (SDVOSB) in accordance with 38 U.S.C.

8127(d).

� SDVOSB Offerors must be registered in SAM and registered & verified in VIP prior to submission and at the time of award, to be considered SDVOSB.

� Annual Representation and Certification

� https://www.sam.gov/SAM/ � Vendor Information Pages (VIP)

� https://www.vip.vetbiz.va.gov/

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VAAR 809.406-2

Cause for Debarment

VAAR 809.406-2

Cause for Debarment

(a) In addition to the causes listed in FAR 9.406-2, the SDO may debar contractors, based upon a preponderance of the evidence, for

(1) Misrepresentation of Veteran-owned small business (VOSB) or service- disabled, Veteran-owned small business (SDVOSB) status; or

(2) Any deliberate violation of the limitation on subcontracting clause requirements for acquisitions under subpart 819.70.

(b) The SDO shall debar for a period of not less than five years, pursuant to 38 U.S.C. 8127(g), Enforcement Penalties for Misrepresentation, any business concern that has willfully and intentionally misrepresented the status of that concern as a small business concern owned and controlled by Veterans or as a small business concern owned and controlled by service-disabled Veterans pursuant to this subsection.

(1) “Willful and intentional” misrepresentations, for the purpose of debarment actions taken pursuant to subsection (b), are defined as misrepresentations concerning the status of the concern as a small business concern owned and controlled by Veterans or as a small business concern owned and controlled by service-disabled Veterans resulting in an admission, criminal conviction, civil judgment, or administrative decision related to fraud or other criminal acts.

(2) Debarment of a business concern pursuant to subsection (b) shall include the debarment of all principals in the business concern. Debarment shall be for a period of not less than five years.

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Solicitation Overview Service-Disabled

Veteran-Owned Small Business Solicitation Overview

Service-Disabled Veteran-Owned Small Business

� VA Office of Small and Disadvantaged Business Utilization (OSDBU) Washington, D.C.

http://www4.va.gov/osdbu/

Contact OSDBU for information on � Joint Ventures � Teaming Agreement � Mentor Protégée (See VAAR 819-71) � CVE verification

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� Project Cost Range

� Between $50,000,000 and $100,000,000 � Contract Type: Firm Fixed Price � Evaluation Method: Best Value/Trade-Off � Buy American Act Applies –

� 52.225-11 � 52.225-12 Alt I & Alt II

� Construction Wage Rate Requirements (Davis Bacon Act) Applies - TX20210007 - 01.01.2021

� Federal , State, and Local Tax (FAR Clause 52.229-3) � Shall be include it in offeror’s proposal price

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� Contract Line Item Numbers (CLINs 001-005)

� CLIN 001: Base Bid – ETO – Columbarium #4 � CLIN 002: Base Bid – Construction of all remaining work designated

“Phase 3” in the contract documents � CLIN 003: Base Bid – Fabricate, Deliver, and Off-Load Precast Crypts � CLIN 004: Add Alternate #1 – Add Access Roads � CLIN 005 : Add Alternate #2 – Repair Existing Roads

� Period of Performance � 810 calendar days after the Notice to Proceed for base bid and any/all add alternate work.

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� Early Turnover (ETO) Work � Completion and turn over to the Owner earlier than the final project completion date. See Spec Section 01 00 01-General Requirements � Time period for completion of the ETO work is a specified number of days following the "Notice to Proceed" for the overall project – 365 calendar days

� ETO work identified in plans/specs

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� Bid Bond/Bid Guarantee (SF 24)

� See Solicitation pages 9 & 26 � Bond amount 20% of the offer price but shall not exceed $3,000,000 � Volume II, TAB 2, of your emailed proposal must contain a legible, scanned copy of your Executed Bid Guarantee (SF-24). Please shade any raised seals with pencil lead to make them legible before you scan the bond.

� An original, hard copy, executed Bid Guarantee (on form SF-24) must be mailed to David Bullerwell within 5 business days of the proposal due date/time. See page Solicitation pg 9

� Make sure your bond is in compliance with Far Part 28

� Performance & Payment Bonds (SF 25) Required � Penal sum = 100% of award amount � Required of awardee within 10 calendar days of award.

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� Liquidated Damages - If the Contractor fails to complete each separate part or stage of the work within the time specified in the contract for that part or stage, or any extension, the Contractor shall pay to the Government as liquidated damages:

� ETO - $2,554.48 for each calendar day of delay � All other phases - Actual Damages Incurred

� Insurance � See Solicitation pages 66 & 67 � Certificate of Insurance required prior to commencing work

� Worker’s compensation and employers liability � General Liability � Automobile Liability

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� Pre-Proposal Inquiries (PPI)/Requests for Information (RFI’S) � Use Solicitation PPI Form (Attachment 7)

� Questions Due: April 23, 2021, at 12:00 PM CDT Email to:

� Alea.Barnes@va.gov; and � Bryan.Bodner@va.gov

� The subject line to read “Ft. Sam Houston NC RFP:

36C10F21R0017”

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Submission Instructions

Solicitation Overview Submission Instructions

�Volume I – Technical Proposal (limit 67 pages) Title Page (see Solicitation page 16) Tab 1 – Past Performance

Project Summaries PPQ & CPARS Reports

Tab 2 – Relevant Experience Relevant Team Experience Key Personnel

Tab 3 – Technical Approach Tab 4 – Construction/Project Management

Project Org Chart & Narrative Capacity to Perform Work Quality Control Plan Safety Plan Schedule

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Submission Instructions

Solicitation Overview Submission Instructions

� Volume II – Price Proposal (limit 30 pages) Title Page (see Solicitation page 16) Tab 1 –

Executed Solicitation, Offer and Award Form (SF1442) (pages 1-2).

Offeror shall complete Blocks 14-20C.

Completed Offer Schedule (page 3).

Solicitation Amendments – complete boxes 15A-C (SF 30) for each amendment issued & include a copy in your proposal.

Tab 2 –

Scanned, legible, copy of Executed Bid Guarantee (SF-24) Tab 3 –

Printed copy “Representations and Certifications” as submitted on https://www.sam.gov/SAM/

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Submission Instructions

Solicitation Overview Submission Instructions

� Proposal Submission Instructions Email:

• Submit one (1) copy of the Technical Proposal (Volume I), & one (1) copy of the Price Proposal (Volume II).

Emailed proposals shall be sent to the Contracting Officer at alea.barnes@va.gov by the due date & time shown in Box 13a of solicitation form SF 1442 (or as subsequently amended).

40 mb max file size limit If the file size is greater than 40MB, separate document into multiple files and label files logically & sequentially, for example Volume 1-part 1, Volume 1-part 2, etc.

Adobe PDF is the only file format that will be accepted.

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MilestonesMilestones � 1 Solicitation Issued 4/12/2021

� 2 Pre-Proposal Conference/ Jobsite Walkthrough 4/21/2021

� 2 RFIs Due 4/23/2021

� 2 Proposal Due Date 5/12/2021

� 3 Contract Award (TENTATIVE) 8/30/2021

� 4 Notice To Proceed (TENTATIVE) 9/15/2021

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Project Scope/OverviewProject Scope/Overview

VA Office of Construction &Facilities Management

Bryan Bodner, Project Manager

18 Office of Construction and Facilities Management

Exhibit 1Exhibit 1

19 Office of Construction and Facilities Management

Exhibit 2Exhibit 2

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Site Walk-ThroughSite Walk-Through

� Scheduled to take place immediately upon completion of the pre-proposal conference on Wednesday, April 21, 2021, from approximately 11:00am to 1:00pm (CDT.)

� This jobsite walkthrough/site visit will be in-person only.

This will not be hosted virtually.

� Josh Mathis � No technical questions will be answered today or during the pre-proposal site visit.

� Submit all questions/requests for information (RFIs) in writing per the solicitation.

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Thank you for your interest in this project!