Consolidated - Ft Sam Houston PPI RFP 36C10F21R0017 (Responses).pdf

RFI SUBMISSSION LOG

SOLICITATION NUMBER 36C10F21R0017

PRE- PROPOSAL INQUIRY (PPI) FORM

FT SAM HOUSTON NATIONAL CEMETERY PHASE 3 EXPANSION

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

1. Please provide the Davis Bacon Wage Rate for

“BUILDINGS”

See Amendment Attachment 5 – Wage Determination #

TX20210231 – 03.12.2021

2.

Virtual Pre-Proposal, Gen Req. 01 00 01-5

Please confirm tax IS to be included in CLIN pricing – discussion during virtual pre-proposal left as unclear.

Specification 01 00 01 has note with following “contractor may be eligible for state sales tax exemptions on construction material in the State of Texas when doing work for the federal government”

FAR Clause 52.229-3 Federal, State, and Local Taxes is included in this solicitation. This clause incorporates the basic rule that "the contract price includes all applicable Federal, State, and local taxes and duties". All applicable Federal, State and local taxes and duties means – all taxes and duties, in effect on the contract date, that the taxing authority is imposing and collecting on the transactions or property covered by this contract.

Specification 01 00 01 is also included in this solicitation which includes a note that the “contractor may be eligible for state sales tax exemptions on construction material in the State of Texas when doing work for the federal government.”

It is the contractor’s responsibility to determine which taxes apply.

3.

GC001 Please confirm construction access/deliveries will be established and ready for use from Rittiman Rd., as seen on the bid documents. Please also confirm construction access/deliveries will not be subject to accessing the project through restricted Govt.

Property or Fort Sam Houston Gates/Checkpoints.

Construction access for POVs and pickups can be through the main cemetery entrance. Large construction vehicles (greater than ¾-ton, dump trucks, semis, etc) can be through one, or both, of the access routes specified in GC-

001. As of now, there is expected to be no passage through JBSA checkpoints at time of award.

4.

Please confirm all spoils can be left onsite, including all over-excavated soils and/or unsuitable soils.

Spoils composed of suitable material, as determined by the contractor’s geotechnical firm, can be spread in Future Expansion areas (North and South) shown on Grading Plans CG-112 and CG-113 within grading limits specified.

Spoils composed of unsuitable material, as determined by the contractor’s geotechnical firm, should be hauled off.

5.

Please provide a location for temporary stockpiles and well as a location for the excess project spoils.

The contractor has the future expansion area in the north-east to stockpile materials and use the area for staging.

This area is to be graded to an elevation of 665 at the top of the slope which will require fill taken from excavation of other project areas (fill to be approved by geotechnical engineer). See grading plan CG-113 and CG-112. The area from the top of slope to the haul road is approx. 10 acres. Area also approximately shown on GC-001 labeled "Staging Area" (area is bigger than dashed line on aerial)

6.

Solicitation pg. 09 Bid Bond Postal address provided for hard copy Bid Guarantee, FedEx requires a telephone number for delivery, please provide telephone number for recipient of Bid Guarantee

Telephone number for Bid Guarantee should be listed as:

(202) 213-4640

7.

Specification Submittal Register provided (01 33 23) does not show Designation for “L” LEED review as referenced in 01 45 00-1 Quality Control, please confirm this is a LEED project and submittals will be provided as annotated with “L” (contractor to update accordingly)

– ALSO no “G” designation, will this be determined with SRE/CO and awarded Offeror?

There is no LEED certification for this project or specific buildings, however, Executive Orders for LEED apply and materials designated in the submittal register or in bid documents must be provided and installed (whether designated L or not). The submittal register provided is preliminary and does not contain all submittal requirements. Contractor will finalize submittal register with SRE. All submittals will be coded for Government Approval.

8.

Solicitation pg. 22 CQC Please clarify what is to be provided as “Designate an Alternate Quality Control Manager and Quality Control personnel (various disciplines) where the Section is Key Personnel and Alt. QC, or personnel are not listed – what is to be provided in proposal?

Proposal should include designation of the Quality Control Team (alt QC Manager and various disciplines). The QC Organization comprises more than just a QC Manager. Alt QC Manager and QC Team is contained in the QC specification. Solicitation and specifications are complimentary.

9.

Specification 01 45 00 Section(s) 1.4 & 1.5.1.1

Section 1.4 states the QC Manager must report to an officer of the firm and not be subordinate to the Project Superintendent or the Project Manager whereas Section 1.5.1.1 states the QC Manager shall report directly to the Project Manager -please clarify correct reporting authority.

QC Manager reports to the Project Manager operationally, however there must be a direct line of authority between the QC Manager and an officer of the firm in case there are differences at the site that jeopardize compliance with quality control requirements in the plans and specifications.

10.

Solicitation pg. 22 and

SPEC 01 45 00

Solicitation states CQC system Manager is required to have a bachelor’s degree whereas 01 45 00 Section 1.5.1.2 does not require a bachelor’s degree

– is solicitation for key personnel OR specification to be followed?

If a conflict between the solicitation and specifications exist, or one is silent, the more stringent requirement applies. QC Manager must have a bachelor’s degree in engineering, construction management, or related field.

11.

Solicitation Key Personnel Are OSHA 10 & 30, respective, certifications/certificates required (provided) for Key Personnel as called out in solicitation at time of proposal submission?

OSHA certifications are required upon submission of proposal.

12.

Columbarium 1 (leaning) does the NCA have the means to remove and properly store (for visitation) inurnments during re-leveling or should General Contractor account for cost in this period for proper storage? Can this entire area complex be considered a construction work zone and be fenced off, or are we limited to how may walls can be obstructed at one time?

The government has the capability to remove and properly store the urns temporarily. The general contractor does not have to account for any cost associated with this. The entire complex cannot be considered a work zone since every urn can’t be moved or visitation limited for every wall in the area. During the re-leveling process, the government will limit the walls being worked on and the adjacent walls (generally limiting to only 3 walls at a time).

Coordinate with SRE and Cemetery Director during construction.

13.

1CP101 As indicated by drawings 1CP101 thru 1CP202 the six (6) columbaria identified as needing repairs are additionally receiving new concrete flat work, please confirm design intent is only these six (6) receive flat work and remaining are to be left in current condition (gravel only).

Scope indicated in CP101 thru CP202 is accurate at this time.

14.

C505 Detail 2 Please provide original foundation / end pier details confirming C505 Detail 2 is accurate. Depicts 24” concrete foundation spanning length of columbarium.

See Amendment Attachment 1. This is all that is available.

15.

Are as-builts available from Phases 1 & 2? Not enough specifics in this question to determine which as-builts, if available, may be helpful pre-award. Any as-builts, in general, that are available can be provided to the successful offer post-award upon request. Bid documents are adequate for technical and pricing proposals.

16.

Please provide complete scope of work being provided by Mabbet (Buried Medical Waste Area) to include plans, SPECs, elevation, schedule, and final grade

Amendment Attachment 2 shows the area of waste removal. Excavation will be approximately 4’ deep from existing grade.

17.

LI-107, LC-509 LI-107 indicates pop up bubbler operating at 30psi to be installed at each tree location at Columbaria Complex #4.LC-509 indicates rootrain, rootball aeration/irrigation system to be installed at each tree location. Please clarify if design intent is to install

All trees within the columbarium courts 4, 5 and 6 shall receive the Rootrain Rootball Aeration/Irrigation as part of the Tree Pit System. All trees outside of the columbarium court shall be installed per LI-Series.

both means of irrigation or specify which is preferred by AE.

18.

SPEC Gen Req. 01 00 01-3 and Solicitation pg. 3

SPEC 01 00 01-3 states for ETO to include GNSS/ GIS System, Solicitation pg. 3. CLIN 001 Base Bid does NOT include GNSS/GIS – should this be updated?

CLIN 001 Base Bid included all work associated with ETO Columbaria Court 4 in the plans and specs, including

GNSS/GIS.

19.

Solicitation pg. 3 CLIN -002 Base Bid

Calls for “new well” where is the new well located on the plans and what are the details?

There is no new well. Typographical error.

20.

Solicitation pg.23 Factor 3

– Technical Approach

Reference’s restroom expansion construction, please be specific to what this is addressing, as Public Restrooms are not identified for expansion on project.

This is a typographical error. Delete this language in the Factor 3 proposal requirement. There is a separate project at FSHNC for a new public restroom by others and there will be coordination involved.

21.

Multiple benches were observed on site walk and appear to be privately placed – please confirm benches are not part of Site Furnishings and can be temporarily relocated, as needed, during construction in areas: Columbarium 1, Rostrum area, etc.

Existing benches within construction limits shall be left in place or salvaged and placed in same location after work in said areas is complete. Any damage to the existing benches during construction or moving process will be the sole responsibility of the contractor to repair and/or replace. Coordination with the Resident Engineer and cemetery will be required before, during and after construction.

22.

GI-004 & Solicitation pg. 13 GI-004 has total 12,760 Columbarium Niches, Solicitation pg. 13 has approximately 8,816 columbarium niches, 3,944 (of the 8,816 is ETO) total count is 12,760 please confirm solicitation should read approximately 12,760 (of the 12,760 is ETO).

Plans and specs govern and are accurate. They take precedent over other information in the solicitation.

23.

LF-501, Detail 1 & Irrigation Drawing

LF-501 shows HDPE main line pipe and respective electro fusion weld service tee feeding FWS.

Irrigation drawings and specifications indicate class 200 PVC main line – please clarify whether main line(s) are PVC or HDPE when feeding flower watering stations

Mainline pipe feeding the flower water stations shall be

PVC.

24.

Over excavate on roads, and root system is mature – is Contractor responsible for replacement of trees if cannot be salvaged?

RFI is unclear on the location for over excavation of roads.

Demolition plans indicate locations for clearing and grubbing and individual trees to be removed within construction limits. Reference 02 42 10 – 3.1 Site Clearing for Clear & Grub requirements. If this is regarding the existing road repairs and the contractor damages a tree that is not called out to be demolished, then the contractor is responsible for replacing tree.

25.

1CD101 Mature tree & landscaping in Columbarium #1 repair

– is Contractor responsible for replacement of trees if cannot be salvaged?

Contractor is to protect all existing trees within the provided construction limits. If it is determined by the Resident Engineer that trees are required to be removed, the contractor shall replace the removed trees as approved by the SRE.

26.

Please provide original foundation for Columbarium

#1 as-built drawings?

See Amendment Attachment 1. This is all that is available.

27.

Sheet LC-508, Detail #1, Note 4:

Please confirm that the back of each niche cavity is to receive Row Letter and Column Number in permanent black marker as noted.

Confirmed. The location of the text within the niche will be reviewed during the shop drawing review.

28.

Sheet CL-501 Detail #3 Note states, “12” high black numbers on outside of crypt lids as well as the inside of crypt wall (headstone end); Contractor shall paint both sets of the numbers on the crypt after it is set, inspected and approved by the senior resident engineer.” Crypt numbering is a part of the crypt installation process. Can crypt numbering take place as the crypts are installed, or will the crypts need to be installed, inspected, and approved by the SRE prior to any numbering taking place? Please clarify.

Crypts should be numbered after crypts are installed, inspected, and approved by the SRE. Coordinate with SRE during construction.

29.

Please confirm all engineered fill for the over-excavated areas will need to be imported from off site.

As indicated on Page 16 of the report (Report No.

90195179, dated September 17, 2020), onsite lean clay (CL) may be used as Select Fill if it meets the Cohesive Select Fill Material requirements (liquid limit less than 40 and plasticity index in the range of 7 to 20).

30.

Please confirm the onsite soil is suitable as backfill around and on top of the crypts.

Yes.

31.

The Geotechnical Report does not address crypt fields, please confirm the crypt field subgrade WILL NOT require any over-excavation as with the building pads. If so, please confirm any over-excavation in the crypt fields from unsuitable soils will be handled as a differing site condition.

Unless specified on the plans, we are not requiring over excavation in the crypt fields.

32.

GC-002 There are not Technology Lines shown to the Maintenance Swing Space on GC-002, please confirm this is not a requirement.

Yes, temporary IT lines are required for the maintenance trailer. Plans currently do not show routing. Please see Amendment Attachment 3.

33.

GC-002 Please confirm the 6 individual “Project Phasing” Area identified on sheet GC-002 can be accomplished concurrently and not limited to one area at a time.

Yes, but sequencing within each phase must be followed.

34.

GC-003 Please confirm the Road Repair work on GC-003 can be accomplished during normal business hours.

Confirmed, with coordination with the SRE and Cemetery Director. Any requests or need to work outside normal business hours will be handled by the SRE and CO, as stated in the contract.

35.

Please confirm that if additional buried medical waste is encountered during construction, it will be removed by others, and no costs for medical waste removal are to be included with the bid.

If any differing site condition is encountered within the construction limits, it will be addressed accordingly as a differing site condition.

36.

GC-002, Note # 2 Note #2/GC-002 requires an Archeological Monitor onsite during all ground disturbing activities in the crypt fields. Please confirm this is limited to the demolition and excavation work.

Only during demolition and excavation.

37.

Please confirm all onsite soil is suitable to be used as fill on the project.

Use of onsite soil as fill is outlined in the table in the Fill Material Type section of the report on Page 16.

38.

CL-502 Detail 1 note states, “11 – 12”

Sheet CL-502 Detail 1 note states, “11 – 12” depth crypt backfill 50/50 mix of existing soil and imported sand.” Please confirm this detail is correct and is to be used for the Oversize Crypt sections only

For both PPC and OS crypts, use detail 1 & 2 on CL-501.

Note on detail 1 CL-502 is incorrect.

Due Date Looking at what is needed from a pricing standpoint, getting the information gathered to ensure ~25K crypts can be created in this amount of time, building our team, and the sheer SOW is a large task. My question is, can we extend the due date? The site visit was this week and we only have 15 business days after that to turn in our submittal. Please advise.

The government appreciates your interest in the project and understands the challenges. To mitigate this, the government provided early advance notice of the solicitation, and a full 30 days has been provided for the proposals. The site visit is but one aspect of proposal prep. Responses to bidder questions have been provided within 1-2 business days. Other aspects of the proposal requirements can be accomplished concurrently. At this time, the proposal due date remains unchanged.

CG-100 Can the VA provide a CAD file to use for grading takeoff purposes?

The VA does not provide CAD files pre-award. Takeoffs can be determined from pdf bid documents. Contractor is responsible for determining earthwork quantities.

CG-100 Can the VA provide the calculations used for the earthwork balances?

The VA does not provide earthwork calculations.

Contractor is responsible for determining earthwork quantities.

Will the contractor be allowed to work overtime hours?

According to the contract, requests for working outside normal working hours must be submitted to and approved by the SRE and CO.

CG-100 Will the contractor be allowed to grind the trees within the clearing limits on site?

Yes.

CG-001

Explain the latest situation of accessing the site again with larger construction vehicles.

Construction access for POVs and pickups can be through the main cemetery entrance. Large construction vehicles (greater than ¾-ton, dump trucks, semis, etc) can be through one, or both, of the access routes specified in GC-

001. As of now, there is expected to be no passage through JBSA checkpoints at time of award.

Offer Schedule Please confirm columbaria courts 5 and 6 are to be priced under CLIN 002. Under offer schedule, CLIN 003, please clarify this sentence “The costs for installing columbarium niche covers and memorial wall markers is to be included in CLIN 001.”

Columbaria courts 5 and 6 are to be priced in CLIN 002.

To clarify, the costs for installing columbarium niche covers and memorial wall markers for court 4 is to be included in CLIN 001. The costs for installing columbarium niche covers and memorial wall markers for courts 5 and 6 are to be included in CLIN 002.

Offer Schedule Offer Schedule CLIN 002 lists a “new well”. This item has not been otherwise located in the contract documents. Please clarify if a well is to be installed.

“new well” is a typographical error. This is not a requirement on this project.

LF-100 / CP-1XX Drawings Sheet LF-100 shows the Flower Watering Stations in the Western portion of the cemetery as “FWS to Remain”. The CP-1XX drawings call for a number of these flower watering stations to be replaced. Please advise which is correct.

Follow the CP-1XX plan call-out. Replace all FWS with new.

01 00 01 / 1.17.A / 26 01 00 01 para 1.17 – Please identify the location of the proposed RE/COR Field Office.

Locate as shown in staging area shown in GC-001, or as required by SRE.

VA Critical Path Method design manual (December 2012) / guidelines for preparation of CPM schedule Volume I

Proposal sub-factor 4.5 requests a Level 3 project schedule as part of the proposal. The VA’s “Guidelines for Preparation of CPM Schedule” defines a Level 3 as a “Detailed Design Schedule”. This does not appear to be applicable to the requirements of this contract. A Level 2 schedule appears to be more appropriate. Please clarify this proposal requirement.

A Level 2 schedule is acceptable for the proposal.

LF-502 Detail 3/LF-502 is titled “6’ Metal Bench w/ Backrest at Committal Shelters & Honor Guard Parking Island”.

Contractor is unable to locate where the plans otherwise call for benches in the Honor Guard area, nor have we located a “Parking Island” in the plans.

Please clarify.

Detail reference is incorrect. No benches in Honor Guard parking area.

01 45 00 / 1.5 To ensure we are properly understanding the required Quality Control, Commissioning, and LEED staff, please advise if below is correct (contains additional questions):

Para 1.5.1 QC Manager – Contractor Provided

– Can this position also cover any of the other required roles?

No.

No.

Yes, contractor provided. No, person does not need to be on site. Use commissioning specs as substitute for 01 33 29. Yes, Commissioning Coordinator can fulfill this role. QC Manager cannot have additional duty.

Correct, LEED Administrator is a government function.

Para 1.5.2 Contractor’s Commissioning Coordinator – Contractor Provided? – Can the QC Manager fill this role?

Para 1.5.3 Contractor’s LEED Coordinator – Contractor Provided? – Does this person need to be onsite? The referenced spec 01 33 29 is not included in these specifications, please provide. Can the QC Manager and/or Contractor’s Commissioning Coordinator fill this role?

Para 1.5.4 LEED Administrator – Government Provided

Para 1.5.5 Commissioning Authority – Government Provided

Para 1.5.6 LEED Commissioning Authority – Contractor or Government Provided? Does this person need to be onsite? Can the Contractor’s LEED Coordinator fill this role?

Para 1.5.8 Alternate QC Manager – Contractor Provided

Commissioning Authority is a government function. Commissioning Agent is government provided (contractor).

LEED Commissioning Authority is a government function. Not on site.

Yes, alternate QC is contractor provided.

1CXXXX Drawings In regards to the columbaria repairs:

Drawings 1CD101, 1CD201, and 1CD202 list General Note 1 that states “See statement of bid items in the 01 00 01 general requirements spec section for additional information on columbaria repairs.”

Contractor is unable to locate this “additional information” within the specifications. Please advise.

In accordance with General Note 2 on sheet 1CS101, contractor requests any available geotechnical data applicable to the columbaria repairs.

Can a statement / description of the work be provided?

Disregard General Note 1.

There is no geotechnical data for columbarium repairs. Offerors can use geotechnical information provided in this solicitation and in Amendment Attachment 4, as appropriate. Contractor is responsible for investigating soils and proposing design solution for leveling an existing foundation.

Description of work for offerors is in the bid documents (Columbaria repair notes). Submit survey plan, investigation, and design package by specialty contractor for approval during construction.

The government has the capability to remove and properly store the urns temporarily. The general contractor does not have to account for any cost associated with this. The entire complex cannot be considered a work zone since every urn can’t be moved or visitation limited for every wall in the

Will the cremated remains be removed for this work or remain in place? If removed, who’s responsibility is it to do so?

It is assumed that the reason for the helical piers is to correct settlement. Are there particular elevations that the columbaria are to be adjusted to? What are the tolerances?

area. During the re-leveling process, the government will limit the walls being worked on and the adjacent walls (generally limiting to only 3 walls at a time). Coordinate with SRE and Cemetery Director.

No elevations provided. Contractor to propose design solution to government for leveling existing foundations based on information provided and recommendations from foundation specialist.

INSTRUCTIONS,

CONDITIONS AND

OTHER STATEMENTS TO

BIDDERS/OFFERORS /

Part 2 Sub-Factor 2.2 / Pages 21 - 22 AND 01 45 00 / 1.5.1.2 & 1.5.7

Proposal requirements for Sub-Factor 2.2, Quality Control Officer / Contractor Quality Control (CQC) System Manager differs significantly from the specification (01 45 00 para 1.5.1.2 and 1.5.7). Please clarify which qualifications are required for the project (and the proposal). Is a bachelors degree required?

Offerors need to comply with Factor 2.2 qualifications as well as those in the specifications. If a conflict exists, most stringent requirement applies.

INSTRUCTIONS,

CONDITIONS AND

OTHER STATEMENTS TO

BIDDERS/OFFERORS /

Part 2 Sub-Factor 2.2 / Page 22 AND 01 35 26 / 1.9 & 1.10

Proposal requirements for Sub-Factor 2.2, Safety Officer differs from the specification (01 35 26 para 1.9 and 1.10). Please clarify which qualifications are required for the project (and the proposal). Is a CSP or CHST certification required for the Safety Officer (SSHO), or just for the person conducting the monthly site safety inspections?

Offerors need to comply with Factor 2.2 qualifications as well as those in the specifications. If a conflict exists, most stringent requirement applies.

01 35 26 / 1.11 May the monthly site safety inspections (01 35 26 para 1.11.B) be performed by the Safety Officer (SSHO) if he/she has the proper qualifications, or must these inspections be performed by someone else?

Yes, if qualified.

INSTRUCTIONS,

CONDITIONS AND

OTHER STATEMENTS TO

BIDDERS/OFFERORS /

Part 2 Sub-Factor 2.2 /

The following positions are required for the proposal but are not really addressed in the specifications:

project executive, project manager, and superintendent. Is this an oversight?

Not an oversight. Offerors need to comply with Factor 2.2 qualifications and specification qualifications. Various positions are critical to successful project performance and don’t have specification requirements.

INSTRUCTIONS,

CONDITIONS AND

OTHER STATEMENTS TO

BIDDERS/OFFERORS /

Part 2 Sub-Factor 2.2 /

Sub-factor 2.2 requires a resume for a LEED / Commissioning Coordinator. It is not likely that 1 person will have the proper qualifications to perform both of these functions. If both of the these positions are indeed required and the government would like to see these resumes with the proposal, contractor recommends that the proposal requirements and page limits be modified accordingly.

Those individuals that are involved with LEED and Commissioning are complementary and usually have a strong mechanical systems background. Many people will touch LEED and Commissioning. We are looking for one main POC that will manage the team involved in both.

GC-002 Plan sheet GC-002 calls for the contractor to perform UXO Surface Clearance. This subject has not been found addressed in any other contract document.

Please clarify what the requirements of this are. Is this a 1 time UXO survey? Is this continuous UXO survey during particular features of work? Are there geographical limits to where this is required? Is on-site or off-site monitoring required?

Contractor shall perform a UXO surface clearance survey within the limits of construction and wherever signed.

Reference Pentagon TP-18, as stated in the bid documents, for requirements.

CL-501 and CL-502 No crypt end row details or crypt underdrain cleanout details have been provided. Please provide.

Detail is shown on detail 3 on CU-501.

52.229-3 / Pre-Proposal Conference

During the pre-proposal conference there was significant confusion presented by the government on the interpretation of 52.229-3. Please confirm that offerors are to include all APPLICABLE federal, state, and local taxes in their offerors and that offerors are not to include taxes in their offers that they are exempted from.

Offerors are to include all applicable federal, state, and local tax requirements, in effect at the date of the contract, as a contractor performing work for the federal government in their proposal. Each state and municipality have specific tax regulations and exemptions. It is up to the offeror to determine applicable taxes, not the government.

Pre-Proposal Conference

Please confirm that pickups and personal vehicles are allowed to access the project through the cemetery’s main entrance.

Construction access for POVs and pickups can be through the main cemetery entrance. Large construction vehicles (greater than ¾-ton, dump trucks, semis, etc) can be through one, or both, of the access routes specified in GC-

001. As of now, there is expected to be no passage through JBSA checkpoints at time of award.

Pre-Proposal Conference / Plans Please confirm that contractors will have the access route shown in the plans in the Northeast corner of the site at their disposal for this project. Please confirm that this access will not be subject to JBFSH security.

Construction access for POVs and pickups can be through the main cemetery entrance. Large construction vehicles (greater than ¾-ton, dump trucks, semis, etc) can be through one, or both, of the access routes specified in GC-

001. As of now, there is expected to be no passage through JBSA checkpoints at time of award.

Pre-Proposal Conference It was stated during the pre-proposal conference that no material needed to be hauled off site and that there was a place onsite in which excess excavation could be placed. Please confirm as well as identify where onsite these excess materials can be placed. Are there any restrictions to how this stockpile is to be constructed?

Spoils composed of suitable material, as determined by the contractor’s geotechnical firm, can be spread in Future Expansion areas (North and South) shown on Grading Plans CG-112 and CG-113 within grading limits specified.

Spoils composed of unsuitable material, as determined by the contractor’s geotechnical firm, should be hauled off.

Civil Is there a location where fill and/or topsoil can be stockpiled temporarily on site if necessary? If so, please provide this location.

Yes, staging area as shown on GC-001.

Civil

Are there any restrictions on what type of equipment is used to haul excavated material from one on-site cut location to an on-site fill or stockpile location? (i.e. off road trucks, tandem dump trucks, etc.)

The cemetery roads are not designed for heavy construction traffic. It is called out in the specs that any damages to existing site conditions will be fixed at no cost to the VA/NCA. Must conform to all local traffic laws.

Preconstruction photos are required. Replacement of existing roads/curbs/etc. damaged by construction traffic will be up to the SRE prior to substantial completion.

Site Visit – Phase 3 Area Approximately how many acres of clearing will remain in the Phase 3 Gravesite Area once the ongoing construction project is completed and will the grades be left at the same contours which the plans currently show for that area?

Existing grades are as shown on VF-100 and VF-103 for the Expansion Area. Any conditions other than those reflected in those sheets will be considered a differing site condition. Grades in the waste removal area (Amendment Attachment 3) will be approximately 4’ lower than existing grade.

Site Visit – Phase 3 Area It has been identified that a significant amount of material appears to have been dumped in the Phase 3 Area that the plans do not account for. How will this additional excavation be addressed / quantified? Are

This material will be removed prior to start of the Ph 3 project.

there any surveys / Geotech data available for these materials?

Geotechnical Report On Page 15 of the Phase 3 Expansion Geotechnical Report under “Flatwork”, it states the pad below the sensitive flatwork should be prepared as described under the Building Pad Preparation section of the report. The Building Pad Preparation section references several different recommendations for various structures. Can you specify which recommendations are to be used for Flatwork?

The recommendations for the Honor Guard Building should be followed.

10 14 00 / 2.17.B In spec 10 14 00, paragraph 2.17.B, the dimensional letters are said to be 1 ¼” thick for 4” wall numbers at the columbarium? This does not sound standard. Also, please provide the bronze thickness for 6” Court numbers in the specification?

Wall numbers are ¼” thick. 6” Court numbers are ½” thick.

LF-100, LF-101, LF-501 Are all of the Victor Stanley trash and flower vase receptacles that are existing to be scrapped and replaced along with the Flower Watering stations?

Yes.

Geotechnical Report

Are the “Cohesive Select Fill”, “Granular Select Fill”, and “Clay Cap” materials referenced in the Geotechnical Report available on the jobsite? Please provide the specifications for these materials.

Specifications for the Cohesive Select Fill and Granular Select Fill are provided in the table in the Fill Material Types section of the report on Page 16. Cohesive Select Fill may be available onsite if the lean clay meets the Cohesive Select Fill requirements. Granular Select Fill will likely need to be imported. Specifications for the Clay Cap material are presented on Page 15. The onsite fat clays will likely meet the requirements.

Structural Drawings To be able to over excavate the foundations as shown in the structural drawings at several locations onsite, shoring may be necessary to avoid impacting existing buildings and existing site improvements. Is this the intention of the designer / government?

It is the contractor’s responsibility to maintain the integrity of any excavation. Existing building foundations and existing site elements shall not be undermined. Contractor can install shoring as needed to not undermine existing building foundations and existing site elements, and/or consult with the geotechnical engineer on allowable side slopes/benching for excavations. Reference safety requirements as well.

Offer Schedule / Plans

Please confirm what work is Base Bid and what work is Alternate 1. There appear to be inconsistencies between the offer schedule and various locations in the plans, specifically in regards to: earthwork, landscaping, irrigation, fencing, signage, roadway aggregates, etc.

Add/alternate 1 is described in spec section 01 00 00, 1.2 Statement of Bid Items; part D

Add/alternate #1 is the new access road. Add alternate 1 is shown on CS-100 (work element #12). Add/alternate grading plan is shown on CG-112. Irrigation break is on LI-

106. Landscaping shown on LP-104 - if road is not constructed then all disturbed area will get native prairie grass mix.

Black vinyl fencing is part of base bid. Gate, entrance sign, and stone fencing part of add/ alt 1. All elements on COSA property is part of add/alt 1 If add/alt 1 is not awarded, there will be no roadway aggregate because there will be no road.

Sheets ATT.01 and ATT.02, Spec 01 00 10

What company provided the basis for design for the administration and maintenance temporary trailers?

There appear to be discrepancies between these plans and this spec, please clarify.

The AE used Willscot. The Territory Sales manager is Shannon Moore. The admin temp trailer layout is 2,566 sq.ft (min) and the maintenance temp trailer is 2,016 sq.ft (min).

General In regards to all of the above questions which affect the scope of work, technical requirements, and proposal requirements, contractor respectfully requests a reasonable time extension to allow for the contractor to address the government’s responses and adjust the proposal accordingly.

The VA appreciates your interest in this important solicitation. Government acquisition process requirements and mission requirements dictate timeframes.

Unfortunately, we cannot extend the deadline at this time.

Responses have been provided in a timely manner.

Offerors have been able to work on all other aspects of the solicitation in the meantime.