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Amendment 6 - RLP 36C10F20R0061 James J Howard Replacement Leaase 09-21.pdf PDF
36C10F20R0061_9.docx DOCX document
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07 - Appendix F-Janitorial Services and Site Maintenance FINAL.pdf PDF
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09 - 36C10F20R0061 - Proposal Compliance Matrix - VA 8-25.pdf PDF
36C10F20R0061_6.docx DOCX document
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29 A - RLP Template Schedule v2 Final.pdf PDF
SF30 A0004 36C10F20R0061.pdf PDF
FAR 52.204-25 and GSAR 552.204-70 Addendum.pdf PDF
SF 30 Amendment 3 36C10F20R0061.pdf PDF
Appendix C.1- FINAL Agency Specific Requirements.pdf PDF
RLP Amendment 3- 36C10F20R0061.pdf PDF
Appendix D-FINAL Lease Code Compliance.pdf PDF
36C10F20R0061_5.docx DOCX document
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RLP Amendment 2 - 36C10F20L0013 - James J. Howard CBOC - VA Lease - L100.pdf PDF
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Amendment I - 36C10F20L0013 - James J. Howard CBOC - VA Lease - L100.pdf PDF
36C10F20R0061_3.docx DOCX document
21 - 36C10F20R0061 - GSA Form 12000 for Prelease Fire Protection and Life Saftey.pdf PDF
14 - 36C10F20R0061 - Past Performance Questionnaire - VA Brick NJ CBOC.pdf PDF
25C - 36C10F20R0061 Monmouth County Wage Determination 1-31-2020.pdf PDF
27 - SF328-18 Foreign Ownership Financial Representation.pdf PDF
10 - 36C10F20R0061 - GSA Form 1364 - Proposal to Lease Space.pdf PDF
22 - 36C10F20R0061 - Contractor Confidentiality Certificate_Physical Security Design.pdf PDF
15B - 36C10F20R0061- GSA_Form_3518-SAM.pdf PDF
26 - 36C10F20R0061 - Pre-Proposal Meetng Registration Form - VA Brick (5).pdf PDF
13 - 36C10F20R0061 - Form VA 10091 - VA FSC Vendor File Request Form.pdf PDF
18 - 36C10F20R0061 - GSA Form 3516 - Solicitation Provisions.pdf PDF
09 - 36C10F20R0061 - Proposal Compliance Matrix - VA Brick .docx DOCX document
12 - 36C10F20R0061 - GSA Form 1217 - Lessors Annual Cost Statement.pdf PDF
11 - 36C10F20R0061- Attachment No. 1 to GSA Form 1364.xlsx XLSX spreadsheet
25A - 36C10F20R0061 - Labor Standards Provisions VA Brick 6-17-2020.pdf PDF
24 - 36C10F20R0061 - SF330.pdf PDF
17 - 36C10F20R0061 - VA 6500.6 - IT SECURITY PROGRAM.pdf PDF
25B - 36C10F20R0061 - Ocean County Wage Determination as of 01-31-2020.pdf PDF
20 - 36C10F20R0061 - Certificate of Building Energy Performance - SF255.pdf PDF
15A - 36C10F20R0061 - GSA Form 3518.pdf PDF
29A - RLP Template Schedule.pdf PDF
23 - 36C10F20R0061- GSA527.pdf PDF
08 - 36C10F20R0061 - Offering Entity Acknowledgement Form.docx DOCX document
28 - Covered Telecommunications Equipement or Services Representation.pdf PDF
16 - 36C10F20R0061 - VA 6500 - VA RULES OF BEHAVIOR.pdf PDF
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August 18, 2020RLP #36C10F20R0061

Presenter Presentation Notes Eric Roberts, Slides 1-5

Agenda

VA Contracting Officer WELCOME, PRE-BID PURPOSE & RULES

- INTRODUCTION OF PROJECT TEAM

VA Project Manager OVERVIEW

- OVERVIEW OF FACILITY & AGENDA

Newmark Knight Frank

REQUEST FOR LEASE PROPOSALS (RLP) PACKAGE OVERVIEW

- GENERAL REVIEW OF CRITICAL ISSUES/TIMETABLES

- HOW TO SUBMIT AN OFFER

VAMC /AE -

Calvin L. Hinz Architects, PC

DESIGN

- PROGRAM OF REQUIREMENTS

- DESIGN CONCEPT DRAWINGS

VA/Newmark Knight Frank REVIEW OF STANDARD FORMS & CLAUSES

Project Team QUESTIONS & ANSWERS / WRAP-UP

RLP #36C10F20R061

James J. Howard CBOC

Presenter

Eric Roberts

Introductions

RLP #36C10F20R0061

James J. Howard CBOC

CFM Project Team Eric Roberts, Contracting Officer

Michael Moore, Project Manager

Melissa Bayard, Senior Resident Engineer

Linda Chan, CFM Planner

Steve Hillberg, CFM Planner

Contractor Representatives Gary Dubas, Architect/Engineer, Calvin L. Hinz Architects, PC

Ernest Kiser, Director, Newmark Knight Frank

Presenter

Eric Roberts (have everyone introduce themselves)

Rules

• Questions

No unregistered attorneys may participate

Please hold all questions until the end

This meeting is being recorded

If possible, reference the RLP Paragraph/Section

All questions must be submitted in writing to the Contracting Officer, Broker and reference the RLP Paragraph/Section

Official responses will be posted on beta.SAM.gov through an Amendment/Clarification

• Respect Procurement Integrity/Sensitivity

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Purpose

• Provide Clarification regarding requirements as set forth in RLP No.: #36C10F20R0061

• Encourage Offerors to refer to the RLP for a complete understanding of the requirements in submitting fully-responsive and technically acceptable proposals

• Promote Competition

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Section 1: Summary

JAMES J. HOWARD – Community Based Outpatient Clinic(CBOC)

• Lowest Price Technically Acceptable (LPTA)

• 68,000 ANSI/BOMA Square Feet

• Contiguous space on no more than (2) contiguous floors

• 480 on-site parking spaces

10% for use by physically disabled (handicapped parking), includes

(2) van-accessible spaces

8 motorcycle spaces

• The Lease Term Commencement Date will be up to 31 months after Lease Award or upon acceptance of space.

• NAICS Code 531120

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Mike Moore – Slides 6-15

Term

Must submit pricing for all alternatives based on each of the following:

Alternative A 15-year firm term

Alternative B 20-year firm term

Section 1.02.F of the RLP

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Mike Moore

Operating Lease Treatment

The Government will award a Lease pursuant to this RLP only if the Lease will score as an operating lease under Office of Management and Budget Circular A-11, Appendix B. Only offers that are compliant with operating lease limitations will be eligible for award. Offerors are obligated to provide supporting documentation at the request of the LCO to facilitate the Government’s determination in this regard.

Section 3.04 of the RLP

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Operating Expenses

• The Government requires a fully serviced Lease as part of the rental consideration.

• The base for the operating costs adjustment will be established during negotiations based upon rentable SF.

• The proposed methodology for operating costs adjustment shall include all items specified in the Lease document. The minimum requirements for normal hours, utilities, and janitorial services are also specified in the Lease document.

• The offer shall clearly state whether the rental is firm throughout the term of the Lease or if it is subject to annual adjustment of operating costs as indicated above. If operating costs will be subject to adjustment, those costs shall be specified in the proposal.

Section 3.09 Operating Costs Requirements Included in Offer (JUNE 2012)

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Documents in RLP Section 1.06 of the RLP

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Area of Consideration

North: I-195 east to Route 35 north to 16th Ave east to Atlantic Ocean;

South: Hamilton Ave from the Atlantic Ocean to Route 37 traveling west to Oak Ridge Parkway;

East: Atlantic Ocean:

West: Oak Ridge Parkway north to Ocean County 571 west to

Whitesville Road north/northwest to Faraday Ave northeast to Cross Street southeast to Prospect Street(SR 628) east to HWY 9 north to I-195

Buildings that have frontage on the boundary streets are deemed to be within the delineated Area of Consideration.

Section 1.03 of the RLP

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Section 2: Summary Eligibility and Preferences for Award

• Full and open (unrestricted) competition

• Per Section 3.02 RECEIPT OF LEASE PROPOSALS (VA JUL 2018) of the RLP - Large businesses must include a Small Businesses Subcontracting Plan as indicated in Proposal Compliance Matrix – “Teaming Information” document requirements Demonstrate potential for efficient layout to accommodate the stated Program of Requirements

• Offered existing buildings and sites shall not be affected by the 100-year base flood plain as mapped by FEMA. Offerors must submit sufficient evidence

• Space offered must be free of asbestos-containing materials (ACM), as stated in Section 2.06

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

• While the Offeror is responsible for performing all environmental due diligence studies of the offered Property, the Government is responsible for compliance with NEPA, whether in whole or in part, on its own or with the assistance of the Offerors.

• The Government is responsible for complying with Section 106 of the National Historic Preservation Act of 1966, as amended, 54 U.S.C. § 306108 (Section 106).

• Offered space must meet the accessibility and fire protection and life-safety requirements as stated in the RLP, and demonstrate how the Offeror intends to satisfy those requirements.

• Offered buildings must have earned the ENERGY STAR® label as required in Section 2.09 and Green Globes®-SI as required in Section 3.08.

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Eric Roberts

• Submission of a detailed Project Management Plan describing how the Offeror will reduce risk, meet deliverables, and keeping the project on time and on budget.

• The PMP shall include a narrative approach to the execution of this project from the point of lease award through VA’s acceptance of the facility. The narrative shall address Offeror’s approach to leadership, management, and communication, modifications, as well as cost, project schedule and quality control.

• Offerors must address the reasonableness of the proposed schedule, risk mitigation and If the Offeror is proposing a schedule with an occupancy date sooner than 12 months, the Offeror must provide the necessary detail how this will be achieved, clearly describing techniques and methodologies to mitigate disruptions. RLP Section 2.14

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Provide an Operations and Maintenance Plan that demonstrates that the Offeror will keep the facility and site in prime condition and operating order for the entire lease term. The Offeror’s Operations and Maintenance Plan shall address:

• A schedule for cleaning and maintenance of the interior building systems, including all building systems, including, but not limited to, HVAC; plumbing and electrical maintenance; and any maintenance associated with all services provided by the Lessor. Interior maintenance will be proactive and preventive;

and, at a minimum meeting industry and local standards;

• A schedule for exterior maintenance of the building and grounds, including landscaping, exterior lighting maintenance, parking lot maintenance, pest control, window washing and general litter pick-up; exterior maintenance will be proactive and preventive; and, at a minimum meeting industry and local standards. Appendix F – Janitorial and Site Maintenance

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Site Requirements

• A. Environmental Due Diligence

• The Offeror’s proposal must provide, at the Offeror’s sole cost and expense, a current Phase I Environmental Site Assessment (ESA), conducted in accordance with ASTMStandard E1527-13

• The study must be completed within 180 days (for this RLP, no earlier than 1,80 days before initial offers are due).”

• The study must be performed by an environmental professional with qualifications as defined in the ASTM standard.

• The Government reserves the right to reject any offer where (i) the studies or documentation supporting the NEPA process provided by the Offeror for the offered Property are inadequate,

• The LCO reserves the right to dismiss an offer from consideration if RECs are identified or if the schedule for or effectiveness of resolving RECs is uncertain, lengthy, or otherwise does not meet the Government’s requirements.

RLP Section 2.11 DUE DILIGENCE AND NATIONAL

ENVIRONMENTAL POLICY ACT REQUIREMENTS

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Site Requirements

• The Government is responsible for}: Complying with section 106 of the National Historic Preservation Act of 1966.

• Historic properties include both above-grade (i.e., buildings and historic districts) and below-grade (i.e., archeological sites) resources that exist on, under, or near the offered Property that could be affected by the leasing action.

• Identified historic properties must be submitted to the State Historic Preservation Officer (SHPO), the Tribal Historic Preservation Officer (THPO), and local Historic Preservation or Landmarks Commission

• An Offeror must allow the Government access to the offered Property to conduct studies for Section 106 compliance..

• Demolition or destruction of a historic property by an Offeror in anticipation of an award of a Government lease may disqualify the Offeror from further consideration.

• The Government reserves the right to reject any offer where documentation for the offered Property is inadequate or otherwise indicates preservation concerns or adverse effects to historic properties that cannot be reasonably mitigated.

RLP Section 2.12 NATIONAL HISTORIC PRESERVATION ACT

REQUIREMENTS

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Project Timeline

VA has determined the attached Project Schedule Template (see Attachment 29A/B) to be a fair and reasonable schedule.

VA does not require offerors to submit an identical schedule, however, the submitted schedule must show how the offeror intends to deliver the space within a reasonable time.

Failure to demonstrate to the CO’s satisfaction that new building construction can be accomplished in accordance with the Government’s timeline is a valid basis for eliminating the offer as technically unacceptable

RLP Section 2.14 Project Schedule Template

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

How to Offer

An email to confirm offer submission along with a link and access to download the electronic offer package

Deliver to VA BROKER - EKISER@NGKF.COM (ELECTRONIC TRANSMISSION)

• Volume I – Technical Proposal - LESSOR PROVIDED DROPBOX LOCATION

• Volume II - Price Proposal – LESSOR PROVIDED DROPBOX LOCATION

WHAT TO SUBMIT, WHERE TO DELIVER, & WHEN TO DELIVER IT

Section 3.02 of the RLP

*Requirements Reminders

• Due Date: September 11, 2020

• Proper Proposal Section Labeling

• Proposal Compliance Matrix

• Documents to Submit With Offer

• No Hard Copies

RLP #36C10F20R0061

James J. Howard CBOC

Presenter Presentation Notes Ernest Kiser mailto:EKISER@NGKF.COM

Evidence of Site Control

• Existing Building: Evidence of ownership or control of Building. If the Offeror owns the Property being offered or has a long-term leasehold interest, documentation satisfactory to the LCO evidencing the Offeror's stated interest in the Property and any encumbrances on the Property, shall be submitted.

• Site: Offeror must submit written evidence that it is authorized by the owner of the site to present the site. In addition, Offeror must provide evidence of site control for longer than the duration of the lease term required in this RLP, including the post-award design and construction phase as well as all renewal options. Documentation that constitutes evidence of control includes, but is not limited to, the following fully-executed documents:

a. An option to purchase;

b. A sales contract;

c. A deed showing fee simple ownership; or

d. An option to lease the site for longer than the lease term plus the post-award design and construction phase and any renewal options.

• Except for a deed evidencing fee simple ownership, any evidence of owner’s consent or site control submitted by the Offeror must be signed by both the landowner and the Offeror and notarized.

• Title Report dated no fewer than sixty (60) calendar days prior to the due date for initial offers.

• Evidence of zoning compliance

• Option Agreement

RLP Section 3.06

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Offer Submission Requirements Design Concept:

• Design Concept: Submission with Offer

Plans, written narratives, design concept, calculations, mechanical and electrical systems, and energy efficiency of the proposed building

All applicable drawings to include floor plan, adjacencies and existing ABOA and rentable square footage of proposed space

Failure to submit plans and specifications in accordance with the Government’s requirements may cause offers to be deemed unacceptable and non-responsive

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Section 3: How to Offer Section 3.02 of the RLP

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

A. Offers delivered through any means authorized by the RLP may be also deemed timely if there is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government’s control prior to the time set for receipt of proposals; or if it was the only proposal received.

B. There will be no public opening of offers, and all offers will be confidential until the Lease has been awarded. However, the Government may release proposals outside the Government such as to support contractors to assist in the evaluation of offers. Such Government contractors shall be required to protect the data from unauthorized disclosure.

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Section 4: Communications & Award

• Offerors must meet the mandatory minimum requirements of the Solicitation

• Competitive, negotiated procurement with Lowest Price, Technically Acceptable procedures, pursuant to FAR 15

• The Lease will be awarded to the responsible Offeror whose offer conforms to the requirements of this RLP and the Lease documents and is the lowest priced technically acceptable offer submitted

• Clarifications may be held to establish competitive range

• The Government’s award occurs upon execution of the lease by the Contracting Officer indicating that the Government accepts the Offeror’s proposal

• The Contracting Officer intends to award on initial offers

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

FULL AND OPEN COMPETITIVE

PROCUREMENT

No Preferences

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Design Concept Overview

James J. Howard CBOC

AE Contractor Calvin L. Hinz Architects, PC

Presenter

Eric Roberts: Introducing Gary Dubas

Design Concept:

General Design Criteria

• Lessor shall design and construct the building and site in accordance with:

RLP

Federal Regulations

Building Codes & Ordinances

In case of conflict, most stringent standard applies

• Green Globes Certification (Section 3.10)

The project TIs shall incorporate any necessary design parameters for the Space to meet Green Globes® for Sustainable Interiors (GG®-SI) requirements into the Design Intent Drawings (DIDs), if applicable, or Construction Drawings. The Lessor must coordinate TI and shell requirements (at the minimum Two Green Globes level) as necessary to meet the certification.

• Accessibility Standards - in addition to compliance with local codes and ordinances, design, construction and alterations must comply with RLP and

ABAAS

RLP #36C10F20R061

James J. Howard CBOC

Presenter

Gary Dubas

GREEN BUILDING RATING CERTIFICATION

FOR TENANT INTERIORS

Sections 3.06 and 3.08 of the RLP

RLP #36C10F20R0061

James J. Howard CBOC

• The Offeror must provide documentation of the proposed GREEN GLOBES FOR NEW CONSTRUCTION (GG-NC) credits for Two Green Globes level certification. If pursuing Green Globes -NC, the Offeror may add GBI Green Globes Professionals (GGPs) to the project team, but it is not required. If one or more GGPs are added, the Offeror must identify any GGPs as team members, including their roles throughout the project.

• The Offeror must provide a Green Globes for Sustainable Interiors project checklist documenting the proposed criteria and points to meet Green Globes certification (at the minimum One Green Globes level). Along with the proposed Green Globes SI checklist, the Offeror shall submit a brief statement outlining how each of the Credits proposed on the scorecard or checklist will be achieved.

The Offeror may add GBI Green Globes Professionals (GGPs) to the project team, but it is not required. If one or more GGPs are added, the Offeror must identify any GGPs as team members, including their roles throughout the project.

• The project TIs shall incorporate any necessary design parameters for the Space to meet Green Globes for Sustainable Interiors (GG-SI) requirements into the Design Intent Drawings (DIDs), if applicable, or Construction Drawings. The Lessor must coordinate TI and shell requirements (at the minimum Two Green Globes level) as necessary to meet the certification. 32

Presenter

Appendix A.1: Program for Design (PFD)

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Gary Dubas, Appendix A.1: PFD

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix A.2: Project Room Contents

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix A.2: Project Room Contents

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix B.1: Block Diagram

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix B.1: Block Diagram – Area A

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix B.1: Block Diagram – Area B

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix B.1: Block Diagram – Area C

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix B.1: Block Diagram – Area D

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix C.1-ASR: Agency Specific Requirements / Basis of Design Narrative

• This appendix contains Agency Specific Requirements (ASR) that must be included in the construction and operation of the leased premises. These requirements are a component to the Lease.

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix C.2- FSL II: Facility Security Level II

• Lessor shall comply with the security requirements shown in the Facility Security Level (FSL) II document. The document includes requirements for the site and building including concentric levels of protection, building systems, closed circuit television system, intrusion detection system, physical access control system, duress alarms, security phones, and intercoms.

• VA leasing projects are no longer required to conform to:

• Physical Security Design Manual for VA Life-Safety Protected

Facilities

• Physical Security Design Manual for VA Mission Critical Facilities

• Appendix B, Physical Security Requirements and Options, VA

Handbook 0730

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix C.3- Environmental – Project Location and Type Description

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix D: Lease Code Compliance

The Lessor shall design and construct the building and site work in accordance with this solicitation, all applicable Federal regulations, state and local Building and Zoning Codes and ordinances, and applicable utility company requirements.

The term "local building and zoning codes and ordinances," or similar text, shall be understood to mean the current codes and regulations as approved and administered by Authorities Having Jurisdiction (AHJ) at the project location at the time of permitting. Where there is a conflict between the various codes or standards, the most stringent shall apply. Where a more current edition than that indicated is in effect, the most current edition shall apply.

Refer to RLP Appendix D - Code for details regarding:

Design Guides/Criteria for VA leased facilities:

• Lease Based OP Clinics

• CBOC Prototype

• Patient Aligned Care Team

• VA PG-18-14 Room Finishes, Door &

Hardware Schedule

• VA Signage and Wayfinding Manual

All applicable state of New Jersey and local building and zoning codes for Township of Brick, NJ.

International Building Code (IBC) The Joint Commission (TJC) Facility Guidelines Institute (FGI)

NFPA 99, 101

ADA & ABAAS

Other applicable VA Design Guides

OSHA

ASHRAE

ASPE

USP 797 and 800 (Pharmacy)

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix E.1: CBOC IT SPECS

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix E.2: CBOC IT

TELECOM SPECS

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Appendix F: Janitorial Service

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Gary Dubas

Standard Forms Overview

RLP #36C10F20R061

James J. Howard CBOC

Presenter

Proposal Compliance Matrix Section 3.02.C of the RLP

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

GSA Form 1217 Operating Expenses

Items below line 27 are built into the base rental rate. Line 27 = Total Estimated cost of Services & Utilities

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

GSA Form 1364 –Section I

James J. Howard CBOC

Presenter

GSA Form 1364 – Section II

James J. Howard CBOC

Presenter

Attachment No. 1 - GSA Form

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Miscellaneous RLP Section 3.04 BUDGET SCOREKEEPING; OPERATING LEASE

TREATMENT

The Government will award a Lease pursuant to this RLP only if the Lease will score as an operating lease under Office of Management and Budget Circular A-11, Appendix B. Only offers that are compliant with operating lease limitations will be eligible for award. Offerors are obligated to provide supporting documentation at the request of the CO to facilitate the Government’s determination in this regard.

Section 5.01 OFF-SITE IMPROVEMENTS The cost of off-site improvements will be borne by the Lessor. The Lessor is responsible for determining the cost of off-site improvements prior to lease award, and including the costs of off-site improvements in the proposed rent.

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Miscellaneous

Section 5.02 DUE DILIGENCE

The LESSOR acknowledges its duty to conduct reasonable site inspections for the proposed site. The LESSOR warrants that it has considered all factors which a prudent, experienced bidder customarily uses in making judgments about site conditions, quantity, quality and methods of performing the particular work… (PHASE 1 ESA and CULTURAL RESOURCES STUDY requirements)

The Offeror must provide, at the Offeror’s sole cost and expense, a current Phase I Environmental Site Assessment (ESA) and Cultural Resources Study in accordance with RLP Section 2.11 and 2.13, respectively

(Reports must be current within 180 days)

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Mike Moore/Eric

Contract Requirements

• Fire Protection & Life Safety

• Fire Safety, Physical Security, Accessibility & Sustainability Standards

• Offered space must be zoned for VA’s intended use, at the time of initial offer submittal. Letter from AHJ substantiating compatible zoning.

• Codes – In accordance with Appendix D & Local Codes

• Construction Wage Rates Requirements Statute (Davis-Bacon Wages)—Ocean and Monmouth Counties’ Rates

• Architectural Barriers Act Accessibility Standards (ABAAS)

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Reminders

• Read all parts of the RLP in their entirety and respond accordingly.

• Audit/ensure compliance with Sections 3.02, 3.03, 3.06. Fully complete and include Offeror Proposal Compliance Matrix with proposal.

• Initial EVERY page of the ENTIRE offer (insert a footer) – Electronic signatures are acceptable.

• Ensure completeness AND consistency throughout proposal. Ensure all forms have been completed in their entirety (e.g. check all boxes) and do not recycle from past proposals.

• Make certain all documents that require signatures have been signed by the authorized signatory for the Offering Entity.

• The Offering Entity must be registered in SAM and must be registered under the NAICS code for this procurement, which is 531120. Must be consistent with Operating Agreement and completed “Offering Entity Acknowledgement Form”.

• Provide completed 1364 & Attachment #1 for each lease term scenario.

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Reminders (cont.)

• Submittal of Phase I ESA and Cultural Resources Study with initial offer

• Submittal of AHJ letters for life/safety services, utilities, zoning, etc.

• Structure and formatting – follow the RLP

• Volume I and Volume II shall be submitted in .pdf format and each section shall be bookmarked (per Section 3.02)

• Narrative substantiations – provide adequate detail for all RLP requirements

• Eliminate discrepancies

Offering entity consistency

ABOA/RSF, parking, etc.

Price/Cost

Forms

• VA will not accept conditional offers. No contingencies nor changes to the RLP may be submitted

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Reminders (cont.)

• Evidence of Ownership & Evidence of Site Control (Section 3.06)

• Occupancy Date – Project Management Plan. Comprehensive solution to deliver and mitigate risks (methodologies and actual techniques).

• Financial Resources. You MUST submit the required information. ALL financial information MUST be included in the Technical Proposal. Materials sent separately will not be considered. Additionally, submit a Financial Resources Plan (Narrative) addressing all relevant funding (e.g. near-term requirements, construction financing, permanent financing, etc.).

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Helen Mejia

Presenter

Questions

THANK YOU!

RLP #36C10F20R0061

James J. Howard CBOC

Presenter

Eric, Mike

U.S. Department of Veterans Affairs
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FULL AND OPEN COMPETITIVE PROCUREMENT
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AMENDMENT Acknowledgement
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