36A77619Q0133-0006000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-05-2019

NA

36C776 Department of Veterans Affairs Program Contracting Activity Central 6150 Oak Tree Blvd, Suite 300 Independence

OH

44131 00076 Department of Veterans Affairs Department of Veterans Affairs 6150 Oak Tree Blvd, Suite 300 Independence

OH

44131 To all Offerors/Bidders

36A77619Q0133 07-17-2019

X X X

August 19, 2019 at 12:00 PM Eastern Time X The purpose of this sixth solicitation amendment is to answer vendor questions and extend the date of quote submissions

PLEASE NOTE: Due date for quotes HAS BEEN EXTENDED to Monday, August 19, 2019 at 12:00 PM (Eastern).

All other terms and conditions of the solicitation remain unchanged and in full effect and force.

See Continuation Page

Katherine Gibney Contracting Officer

CONTINUATION PAGE

This is the sixth amendment to solicitation 36A77619Q0133.

The purpose of this amendment is to:

A. Extend the due date for quote submissions to August 19, 2019 at 10:00am Eastern Time;

B. Replace Attachment A – Lincoln CBOC IDIQ PWS IOTA dated 22 Jul 2019 with Attachment A – Lincoln CBOC IDIQ PWS IOTA dated 5 August 2019. The purpose of the update is to add the following language that was missing in Deliverable 034, JSN Matrix: “When applicable, the JSN Responsibility Matrix shall identify the appropriate Minimum Technical Requirement (MTR) number for each JSN in accordance with Attachment K.”;

C. Answer the remaining 34 vendor questions:

1. IDIQ PWS Sec 14.2.3 A comprehensive survey of the existing furniture has already been conducted by the facility, a copy of which will be available for the Contractor’s use. Deliverable 027 Existing FF&E inventory Report – The contractor shall maintain FF&E list provide by Attainia (separate contractor).

Does IOT&A Contractor conduct physical inventory or will be given inventory list as stated on the PWS?

a. The IOT&A contractor will be a provided a list of FF&E required to be delivered to the facility. They will inventory and manage that list in terms of what items will be re-used, and which items need to be purchased new. The origonal requirements list will be provided by Attainia, and the IOT&A contractor will be accountable for the management and procurement of those respective items. The government will be responsible for disposal of any items.

2. Deliverable 027 Inventory Control Plan last paragraph – Contractor shall determine strategies for reuse of existing items (CAT R), … and The disposition strategy may include VA facility reuse within the same campus through the GSA disposal/reuse process, as determined. The acquisition strategy should include strategies to procure (purchase) new items required to activate the facility. Deliverable 025 Equipment Reuse and Disposal Plan has the same Reuse and Disposal information. Deliverable 030 Acquisition Plan discuss about acquisition strategy as well. Please clarify the requirement within Deliverable 027.

a. The IOT&A contractor will maintain and inventory all items that were delivered to them by the VA. The IOT&A contractor will account for, procure, maintain and deliver the list that attiania developed and wich the government will provide.

3. IDIQ PWS Sec 14.2.10 Provide training plan for future new staff. Does VA envision train the trainer or videotaped vendor training or what exactly required for this?

a. Day in the Life training is expected.

4. TO1 PWS Section 7.2.2 Para. 5 The IOT&A Contractor is to develop the make and model of all equipment with DD2 submittal. When is DD2 submittal if construction starts on August 2, 2019 (per Attach. E)?

a. DD2 is complete and will be provided upon award.

5. TO1 PWS Section 7.2.2 Para. 7 The IOT&A contractor will proved their own basis of design room typicals, salient characteristics, data sheets, room by room lists, and provide to the VA thirty days after signing the lease by the VA. When is the lease signing?

a. The lease has been signed, a copy will be provided upon award.

6. How complete the Attainia database is for the IOT&A contractor to complete FF&E cut sheets within 2 months after task order?

a. This is 98% complete. Shouldn't be a problem to get cut sheets within 2 months.

7. Does Attainia have the JSN assignment for all FF&E?

a. Yes, this is 98% complete.

8. Will the end user be available to conduct user group meeting shortly after award in order for IOT&A contractor to complete deliverables within the due/time frame on the TO1 PWS?

a. Yes.

9. TO1-017 Contractor must deliver to the landlord A/E all latest project information such as CONOPS, Attainia updates, and specific design requests as a result of user group meetings that occur prior to the delivery of DD1. When is DD1?

a. DD1 is complete.

10. TO1-016 Artwork placement plan due 2 months after TO award. TO1-022 Signage/Way Finding Plan – The way finding plan shall be coordinated with the Artwork Plan due 6 months after TO award. If both Artwork and Way-finding plan needs to be coordinated, can these two have the same due date?

a. Governement will coordinate with IOT&A contractor for submittal dates upon award.

11. TO1 PWS Section 7.2.3 para. 4 The contractor shall perform a physical inventory of all existing FF&E, medical equipment, and IM/IT systems. TO1-027 Existing FF&E Inventory Report - the contractor shall maintain the FF&E list provided by Attainia. Please confirm which one is correct – inventory by IOT&A contractor or done by Attainia.

a. The IOT&A contractor will be a provided a list of FF&E required to be delivered to the facility. They will inventory and manage that list in terms of what items will be re-used, and which items need to be purchased new. The origonal requirements list will be provided by Attainia, and the IOT&A contractor will be accountable for the management and procurement of those respective items. The government will be responsible for disposal of any items.

12. TO1-031 Acquisition schedule – The contractor shall identity the number of procurement package by type, date needed to “procure by” to account for acquisition timelines as well as manufacturing lead times, planned installation dates, and where each package in the process. Due 2 months from TO award. The design submittal process to ensure correct BOD equipment takes about at the minimum of 117 days (45 days – DS1 – 21 days (15 bus day) – 30 days – DS2 – 21 days (15 bus day)). What is VA expectation to be delivered within 2 months?

a. Management Plan and Plan of Actions and Milestones are due within 2 months.

13. Under 7.2.2 Design and Planning Services, it says we are to develop our initial design using the initial list provided by the Government and are to use this list as our starting point for the initial design submittal. (Pg 25). However, it also says “The IOT&A contractor will provide their own basis of design room typicals, salient characteristics, data sheets, room by rooms lists, and provide to the VA thirty days after signing the lease by the VA. This is to give the general contractor’s A/E time to incorporate the provided basis of design into the first submittal back to the VA. This information may be limited to specified furniture and equipment manufacturers pre-selected as a basis of design only.”(Pg 26). What is the direction you would like us to go, should we use the Government’s list or our own?

a. Government list shall be used as a starting point.

14. If construction is starting Aug 2(as per the Government provided documents in the solicitation), that would mean construction drawings are complete to 100%. However, in the PWS for Task Order one it specifically directs us to provide information at certain times prior to 100% CD’s. This cannot be accomplished if CD’s are complete. Could the Government please update the requirement in the PWS to align with the current project information?

15. “The contractor shall verify the as-designed MEP will support the new design and identify any potential issues related to required utilities for planned FF&E. The contractor shall verify the design meets with applicable state, local, and federal requirements (e.g. ADA, Building Codes, NFPA 101,etc.). The Contractor shall notify the COR of any discrepancies. A gap analysis will be performed where discrepancies are identified between Concept of Operations (CONOPS), requirements, and infrastructure provided in accordance with the construction documents, with facilitation towards workable solutions. The Contractor shall develop finish selections to complement the interior design package provided by the Government. These selections shall be presented in a finalized color board.” For this requirement, are we to design based upon the completed construction drawings or based upon requests by the end user?

a. Completed construction drawings.

16. The Task Order deliverables and deliverable timeline requirements do not make sense if CD’s are completed. All of the design TO submittals reference information provided in time to include in the A/E Construction Drawings (which are assumed to have already been completed). Thus, it would be impossible to meet any of these requirements. Could the Government please update the TO requirements to align with the project information?

17. Could the Government please provide us with the latest construction drawings and drawings of the current facility in AutoCAD or Revit format?

a. This has been requested and it is anticipated the AutoCAD version will be available around 12 August 2019. It will be posted as an amendment once it comes in.

18. Does the Government expect IOT&A contractors to incorporate the correct MTR for all of the furniture as part of the acquisition packages? If so, could the Government please provide us with the latest version of the furniture MTRs?

a. Yes, The IOTA contractor needs to select the correct Minimum Technical Requirement (MTR). The current list (as of 13 June) of MTRs has been provided as Attachment R to this solicitation. Furthermore, Attachment A, IDIQ PWS dated 22 Jul 2019 has been updated in this Amendment 006 with Attachment A, IDIQ PWS dated 08052019 to add the MTR requirement langauge to the JSN matrix deliverable language (Deliverable 034).

19. For Key Personnel, can the listed Project Director be the same individual as the Project Manager?

a. You are permitted to submit a quote with the same individual listed as the Project Director and Project Manager.

20. What percentage of design completion are the building plans considered to be?

a. 100%

21. To best support efforts in TO Deliverable TO 01-03 Activation Integrated, when is it anticipated the Government will provide the Contractor a current construction schedule?

a. This has been requested and it is anticipated the schedule will be available around 12 August 2019. It will be posted as an amendment once it comes in.

22. When does the government anticipate that the site, IAW Para 7.2.2 Design and Planning Services, will have its FF&E list validated and to what level of completeness do they anticipate?

a. The Government anticipates 95% completion by 31 August 2019.

23. Task Order-1 PWS, Para 7.2.2 Design and Planning Services states "....provide to the VA thirty days after signing the lease by the VA." When does the VA anticipate signing the lease for the facility?

a. The lease has been signed, a copy will be provided upon award.

24. When is the anticipated kickoff meeting?

a. The kickoff meeting will be held shortly after contract award.

25. For Submittal reviews, is design development 1 within 45 days of construction award or IOT&A award? (IDIQ 14.2.2 and TO1 PWS 7.2.2)

a. DD1 is currently complete and was within 45 days for both construction and IOT&A award

26. What Low Voltage systems are currently being used for Cameras, Duress, PACS and Motion Intrusion Alarm Systems?

a. This information was provided with the drawings - see Attachment P in Amendment 003 to this solicitation.

27. Is it the responsibility of the IOT&A contractor to dispose of equipment or will it be processes through the VA supply chain management service?

a. The VA will dispose of equipment identified during transition planning that is not needed to be moved from existing medical center

28. Will the VA be preparing the VA form 2237 for procurement packages?

a. The IOT&A contractor will prepare the form and the VA will certify

29. Who will be responsible for ensuring obtaining the signatures for the 6500.6?

a. The IOT&A contractor will prepare the 6500.6 and route for signatures

30. What size dumpster can be accommodated by the site?

a. Any size dumpster can be accomodated as needed.

31. Is SPS included as a service needing training, as it is not listed in the services?

a. No, this is not applicable to this effort.

32. How many staff is estimated to move? Also, do you anticipate any new hires?

a. Estimated 175 personnel to move. Zero new hires anticipated.

33. What is the estimated construction award date?

a. The construction award was made around July 12, 2019. Construction has started.

34. Can the government provide attachment C (004) in Excel format?

a. This has been requested, and if it is available as an Excel, it will be provided in an Amendment to the solicitation.

All other terms and conditions of the solicitation remain the same and in full force and effect.

See attached document: ATTACHMENT A - Lincoln CBOC IDIQ PWS IOTA - 08052019.

See attached document: ATTACHMENT R - Minimum Technical Requirements For Healthcare Furniture dated 13 Jun 2019.

End of Document