35585_Amendment 3~2.pdf

Level 3 - Restricted

Form S003-B080715

ODOT Procurement Office 123 NW Flanders St.

Portland, OR 97209

Email:

Andrew.afranji@odot.oregon.gov

Date: 8/16/2024 To: RFP #S-73000-00007133 (PCMS #35585)

From: Andrew Afranji, Procurement and Contracts Specialist

Re: RFP #S-73000-00007133

US26 at Cornelius Pass Rd: Bike/Ped Crossing

ADDENDUM #3

to RFP #S-73000-00007133

This Addendum modifies the Request for Proposal (“RFP”) document(s) only to the extent indicated herein. All other areas not changed or otherwise modified by this Addendum shall remain in full force and effect. This Addendum is hereby made an integral part of the RFP document. Proposer must be responsive to any requirements of this Addendum as if the requirements were set forth in the RFP. Failure to do so may result in Proposal rejection. See the RFP regarding requests for clarification or change and protests of this Addendum, and the deadlines for the foregoing.

Due date and time for addendum protests:

Protests to this Addendum must be submitted to the Single Point of Contact for this RFP via email no later than 08/19/2024 12:15 p.m. Pacific Time, or they will not be considered.

The purpose of this Addendum is to:

- Revise language in Section 1.1.2 SUMMARY OVERVIEW, Project Description/General Background Information

- Revise the Max Points in Section 2.2 SCORING CRITERIA, Evaluation & Scoring Criteria table, Section 2.2.4 Proposer’s Capabilities

- Revise the totals in Section 2.2 SCORING CRITERIA, Proposal Score Summary

Revisions to RFP:

Added text is indicated by bold underlined font, deleted text is indicated by strikethrough font.

1.1 DEFINITIONS, SUMMARY OVERVIEW and PROCUREMENT AUTHORITY/METHOD

1.1.2 SUMMARY OVERVIEW

The Oregon Department of Transportation (“ODOT” or “Agency”) is seeking Proposals from A&E Related Services consultants to provide transportation related services with a focus on completing a feasibility study to evaluate a future bicycle and pedestrian crossing at US26, recommending alternatives with cost estimates, and arriving at a preferred design concept to be developed up to 30% (the “Services”) for the US26 at Cornelius Pass Rd: Bike/Ped Crossing project (the “Project”) on behalf of Washing County (“County”).

Proposers responding to this RFP do so solely at their expense, and Agency is not responsible for any Proposer expenses associated with this RFP.

Project Description/General Background Information:

The selected Proposer shall complete the feasibility study and develop the alternatives and preferred design concept for the Project by working closely with Washington County (“WASHCO”) through the stakeholder engagement, agency coordination, integrated landscape architecture, trail, traffic, and bridge design process.

Previous work has been performed on the Project and will be provided to the selected Proposer, which will streamline work on the alternatives allowing work to start immediately on various parts of the initial assessment, gathering information and evaluating the project to determine baseline environmental conditions and jurisdictional policy parameters to confirm feasibility of preferred bridge alignment and inform other design concepts. The selected Proposer shall develop a clearly articulated strategy that defines a process, desired outcomes and scope for subsequent environmental reviews and approvals for the developed design concepts. The project will result in a cohesively described preferred design concept that will allow the selected Proposer to build up to 30% of the preferred design as part of the planning phase within the established budget of the final Contract and prior to federal fiscal year of 2025.

The developed preferred design concept must have sufficient detail to generate estimated construction costs for completing the remaining construction of the Project with sufficient confidence to pursue additional required funding through federal or state grants or potential regional transportation bond, or other sources.

The Services and associated deliverables for the prospective Contract are further described in Exhibit A, Statement of Work of the Sample Contract (RFP Attachment A) from which ODOT and the successful Proposer will negotiate a complete, final Statement of Work (“SOW”).

2.2 SCORING CRITERIA

Scoring will be based on the categories described below. The Proposer must describe how Proposer meets the requirements that are specified in this RFP as related to the subsections below. Be clear and concise.

Evaluation & Scoring Criteria Library of Sample A&E Evaluation/Selection Criteria

Max Points

2.2.1 Approach

Given the information provided with this solicitation, describe your approach for the prospective project to cost effectively meet the Agency’s deliverables/objectives in the timeline needed. Describe what you believe are the most critical elements of this Project that the consultant team must address for a https://www.oregon.gov/ODOT/Business/Procurement/DocsPSK/aeEvalCriteria.docx https://www.oregon.gov/ODOT/Business/Procurement/DocsPSK/aeEvalCriteria.docx successful outcome. Describe how the team composition and the skill sets of the team members will allow you to achieve success. (max 25 points)

2.2.2 Proposer’s Relevant Experience (max 20 points)

Provide two project samples comparable to the requested services completed by your firm (use RFP Attachment D - Project Samples and References form).

Maximum of 10 points per project.

Describe their relevance to the Project and Services included in this solicitation, including descriptions of how you were able to work within the team concept to address outstanding issues and project constraints in a timely matter. Include a brief description of project type, location, size, duration and objectives; a list of key project staff and their roles; tasks performed by the Proposer to fulfill the project objectives and the actual project budget.

2.2.3 Local presence

Describe proximity to the Project of your firm’s staff that will be assigned (office/satellite office) and knowledge of the locality. Include proximity/involvement of any subconsultant that would be assigned substantial roles. Also identify how travel and any required lodging costs will be minimized for this specific project. (max 10 points)

2.2.4 Proposer’s Capabilities

Demonstrate capability to complete the requested Services. Response must include: an explanation of internal procedures and policies related to project management, quality assurance/quality control and cost control. Describe how these internal procedures and policies will benefit the Project and the Agency.

(max 30 points)

2.2.5 Design Philosophy

Describe Proposer’s design philosophy and to the types of Services/projects described in the RFP and RFP Attachment A – Sample Contract. (max 20 points)

2.2.6 Key Staff Resumes

Please provide 3 key staff resumes (5 points each). Each resume should demonstrate how the qualifications and relevant experience of that key staff prepares them for the role they will take on the project team. (max 15 points)

Proposal Score Summary

Total Maximum Points for Proposal 100

Maximum Points for Interviews/Follow-up Questions (if conducted) 50

Maximum Possible Total Score 150