Attachment 2 GAMBOASHOP_SCOPEOFWORK (SOW).pdf

SCOPE OF WORK

1. GENERAL INFORMATION

1.1. Project Name: Refurbishment of Santa Cruz Building into Maintenance Shops

1.2. Project No.: 1680001

1.3. Location: Gamboa, Colón, Republic of Panamá

1.4. Date Prepared: May 18, 2021

2. SUMMARY OF SCOPE OF WORK

2.1. The Scope of Work for this project consists in providing construction services for the Maintenance Shops at Gamboa (Santa Cruz Old School) at STRI’s Research Campus. The project will require remodeling of the existing building No.78 at Gamboa structure required for marine and facilities maintenance shops.

2.2. The award will be based upon 100% of the effort including base offer plus options. The Smithsonian has the decision to select the total package (base offer + options) or only the base offer. The Smithsonian Institution’s obligation under this contract beyond that amount is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. Award of the project is at the discretion of the Contracting Officer and is contingent on the availability of funding, the estimated value range of this project is of 0.9M to 1.2M within a time frame of 300 calendar days from the Notice to Proceed (NTP).

2.3. Contractor will need to follow all process and requirements indicated in contract documents

(specifications and drawings). Prime contractor and subcontractors should possess qualifications, specialized experience, and technical competence with construction projects. The project will require expertise in remodeling/renovation of existing structures which will include structural concrete works, masonry, metal roofs, dry walls, electrical, plumbing, HVAC, security, communications, and fire protection/life safety systems. Failure to include all project requirements may result in being excluded from competition.

2.4. Capacity of the project team to accomplish the work within specific time constraints.

2.5. The Companies must be legally registered and licensed to operate as a Construction Company in the Republic of Panama and shall possess Location/presence in the Republic of Panama.

2.6. Full Capacity to prepare construction documents required for the processes and to provide written communication on a day-to-day basis with the Smithsonian Tropical Research Institute in full English language.

2.7. The Contractor shall furnish all labor, materials, equipment, tools, transportation, testing, shop drawings, submittals, supervision, certifications, required for the Construction of the Project. The Smithsonian Tropical Research Institute shall not provide any elements or supplies for the construction of this project.

2.8. The Contractor shall verify the Site Existing Conditions and Systems, including but not limited to plumbing, electricity, communications, fire alarm, fire suppression. The contractor shall be responsible for verifying all dimensions indicated in the drawings at the project´s site and to prepare shop drawings for all works to be performed in order coordinate all trades and avoid conflicts.

2.9. The Contractor shall submit with the presentation of their proposal, a Construction Schedule, in which the different phases of the project shall be identified, including all the required tests and punch list.

2.10. The Contractor shall return to its original conditions all the existing areas affected during the construction process. Existing landscaping (grass, plants) need to be recovered, as well as any existing hardscaping (concrete, roadways, etc.)

2.11. The Contractor shall receive the following documents which are integral part of this Scope of Work document for this project:

2.11.1. Drawings Set

2.11.2. Schedule of Values

2.11.3. Request for Proposal - Invitation Letter

2.11.4. Specifications.

2.12. The Contractor shall submit upon completion of the project, Red Marks for SI review and Final

As Build Drawings, printed and digital copies (AutoCAD and PDF format), non limited, to the installation performed by the contractor. In addition, in the As Built drawings include all existing utilities found through the construction of the project. The contractor shall adequately register and detail, dimensions, and locations (including depth) of all found utilities.

2.13. As-Built Record Drawings Submitted: During the progress of the work the Contractor shall maintain a complete and up-to-date set of record prints, open to inspection by the COTR at any time. These prints shall provide a complete and accurate as-built record of all changes to the Contract Drawings, including rerouting of runs, relocation of items or control points and all other modifications. As-built drawings shall be neatly marked with colored pencils or ink, marked "As- Built" and signed and dated by the Contractor. Upon completion of the Work and before final payment, the Contractor shall submit the following to the COTR: photographically produced as-built record drawings on 4-mil, double matte, mylar sheets, sized the same as the contract drawings; electronic copies of as-built record drawings in PDF and DWG formats.

2.14. As-Built Record Survey of Underground Utilities Submitted: If outside or underground utilities are part of the work, the Contractor shall furnish, to the COTR for approval, an acceptable and accurately dimensioned survey showing location and elevation of underground storage tanks, all utility lines for water, gas, electrical, sewer, steam, etc., including valves, connections and changes in direction, as installed under the contract, within the property lines and outside the building walls. Points where utility lines emerge from the building shall be located from lot monuments. The survey shall be made to scale and must be marked "As-Built" and signed and dated by the Contractor. The Contractor shall furnish a scanned, digital copy to the COTR as well as a copy on a 3-mil, double matte, mylar sheet or sheets the same size as the contract drawings.

2.15. Close-out Conditions Text and Photographic Documentation Submitted: The Contractor shall prepare a typewritten text and photographic report of observations made during the inspections for project closeout regarding conditions of new work and adjacent items that were examined for the pre-condition survey report. Any defects shall be identified and the Contractor's operations on the defect shall be described. Within ten (10) calendar days after the Final Inspection, the Contractor shall submit the text and photographic report in PDF format to the Contracting Officer and the COTR and retain a copy of each for the Contractor’s files.

3. GENERAL REGULATIONS

3.1. The Contractor shall install at its own cost, a temporary facility to keep all its equipment, materials and tools. STRI won’t be responsible for the custody and the security of all the Contractor´s tools, equipment and stored materials at site. Site security and custodial shall be furnished by the Contractor, including after working hours and weekends. Materials shall be properly stored at site, in optimal conditions, clearly identified and avoiding ground contact to minimize risk of rusting. The Contractor shall coordinate with STRI the location of these temporary facilities in order to avoid disruption to the day to day logistical operations in the Campus.

3.2. The Contractor shall furnish and install temporary sanitary installation for its entire workforce.

3.3. A Pre-Construction Meeting shall be held, where all the preliminary coordination for the project will be discussed with the Smithsonian Institution representatives. Additionally, periodic meetings will be held during the project´s construction phase, which will be organized by the COTR. During the Pre-Construction Meeting, official Smithsonian Institution forms will be delivered to the contractor, for submission of materials, payment applications, among other subjects.

3.4. The Contractor shall perform daily cleanup of the working areas and shall retire on regular basis, all the debris and trash generated during the construction process. Accumulated debris and construction materials should be placed in a proper and orderly way within the construction site, in a previously designated space in the Site Utilization Plan to be submitted by the contractor.

3.5. The Contractor shall submit lists of its employee’s names, including construction supervision personnel. All personnel need to comply with Panamanian Labor Law and regulations (Código de Trabajo, Junta Técnica de Ingeniería y Arquitectura, CSS, etc.). In case of any modification in the workforce, the contractor shall timely notify the COTR.

3.6. Contractors' personnel shall be fully and appropriately clothed at all times and shall conduct themselves in a manner appropriate to a public place. The COTR may require removal of any individual from the premises and project for unacceptable dress, demeanor or disruptive conduct, if the Contractor superintendent fails to correct conditions in violation of this paragraph.

3.7. The Contractor shall furnish all the required personnel as well as to provide and oversee the

Quality Control process during the project´s execution. STRI will provide through Smithsonian Facilities Quality Assurance process, by performing periodic inspections with its personnel. The Contractor shall have at all time, a responsible Construction Supervisor-Site Engineer at the Project´s site, with a valid professional license issued by the Junta Tecnica de Ingenieria y Arquitectura and at least 5 years of experience in related projects. Welders need to be submitted an approved by STRI with UTP or AWS up tu date certification.

3.8. The Contractor is responsible to provide all safety equipment to all its personnel, as well to oversee compliance of all safety regulations by both, Panamanian Law and the Smithsonian Institution. The Contractor shall have at all time, a responsible Safety Supervisor at the Project´s site, with a valid professional license issued or equivalent experience as required by the Panamenian Laws.

3.9. The Contractor is responsible to clearly limit the construction works areas, in order to reduce the risks of accidents to scientific and administrative personnel, as well as to visitors. During the construction process, efforts shall be provided by the contractor to minimize as possible the impacted areas to allow secured access to Smithsonian’s staff and visitors to the campus’s buildings.

3.10. The Contractor shall submit its proposal in a price breakdown as indicated in the “Schedule of

Values” Document which will be delivered to all bidders. The Smithsonian Institute shall request to the Contractor, additionally breakdown of submitted prices as needed

3.11. All the communication related to the project, shall be send directly to the project´s Contracting

Officer's Technical Representative (COTR) written in English.

3.12. Please remember, that as part of the project’s scope, all materials, shop drawings and equipment to be installed, needs to be previously submitted to the Smithsonian Institution and approved prior to its installation at field. A site visit will be scheduled to perform a walkthrough of the areas where works will be performed.

3.13. Application for Final Payment:

3.13.1. Application for Final Payment shall be submitted only after Final Acceptance has been certified in writing to the Contractor by the COTR. Application shall include final labor data and progress schedule update.

3.13.2. Final Payment will be approved when Final Acceptance has been certified and the following conditions have been met:

a. Certification signed and submitted by the Contractor that all contract requirements, including contract modifications, have been met.

b. Final Release of Claims submitted.

c. Release of assignment of claims or consent of surety submitted, as necessary.

d. All security ID badges and parking permits returned to Smithsonian if applicable.

e. As-Built Record Drawings Submitted as indicated in 2. SUMMARY OF SCOPE OF WORK of this document.

4. SUPPLEMENTARY INFORMATION: the following, complements the information contained in

Drawings. This information also prevails in case of any different detail or content included therein.

4.1 Submittals are defined to include shop drawings, product data, samples and additional data required for submission to the COTR for review and approval prior to incorporation into the work.

4.2 Submittals and Reviews: The Contractor shall provide all required submittals, in accordance with the contract documents. All submittals, with the exception of mockups or samples, are to be submitted electronically in PDF format, using e-mail, the Smithsonian’s Dropbox portal, or as directed by the COTR. The Contractor shall clearly indicate, on the submittal, that it has been reviewed by the Contractor and found to meet the project requirements. Any items submitted as substitutions shall be clearly identified as such on the submittal and the transmittal document. If shop drawings show variations from the contract documents because of standard shop practices or for other reasons, the Contractor shall provide a separate, written description of variations along with the submittal.

4.3 Shop Drawings: contractor by Specifications must submit Shop Drawings for all installations to be performed in the project, including but not limited to, underground piping, junction boxes, above ground piping.

4.4 Existing Utilities broken and damaged during the underground works process needs to be properly repaired by the contractor and protected using the construction standards and the codes’ best practices.

4.5 Working Hours Schedule: Monday to Friday from 7AM to 5PM. Authorization to work beyond these hours can be granted upon request to the project’s COTR.

4.6 Fire Watch: No welding or torch cutting shall be performed unless adequate fire protection is provided. The Contractor shall maintain a fire watch for the duration of welding, cutting and heating operations and for at least 30 minutes after the 'hot' work has stopped. A fire extinguisher (minimum 10 pounds, dry-chemical type, typical) shall be on hand when drilling, welding or cutting.

4.7 Use of Impact Hammers: The use of impact hammers or other equipment causing vibration, noise and dust may be harmful to collections and/or building occupants. The Contractor shall request approval from the COTR at least five (5) working days before beginning this type of work to ensure adequate time for notification of building occupants and protection of objects and collections.

4.8 Communications-Data for CCTV Systems: all wiring and equipment included in this project, needs to be certified. After completing the installation, the contractor shall submit all certificates and tests performed, which is needed for the final acceptance of the installed data systems.

4.9 The Contractor shall erect temporary scaffolding in accordance with OSHA 29 CFR 1926.451 and ANSI A10.8. The Contractor shall provide landing platforms with stairways or ladders for proper access and egress to all work areas. Additionally, during non-working hours, the Contractor shall close and lock the scaffolding with a physical barrier to prevent access by unauthorized persons.

4.10 For all frame scaffolding greater than 4 meters in height, the Contractor shall submit working drawings to the COTR a minimum of ten (10) working days in advance of scaffolding erection.

Working drawings submitted by the Contractor shall be certified by a registered Professional Engineer.

4.11 Clearing and Grubbing for Underground Piping: contractor shall coordinate with the Smithsonian Facilities’ representatives at site, the clearing and grubbing of existing trees, and plants, prior to the startup of excavation works.

4.12 Underground Piping for Fire Supression System: shall be of C900 material, UL certified.

4.13 Trenches Dimensions: The contractor shall take the required procedures to keep the excavated trench, free of water. The use of “cement soil” layer of 0.15 meters of thicnkess is allowed to stabilize the bottom of the excavation, if needed.

4.14 Sprinklers: The Smithsonian Institution requires quick response sprinklers.

4.15 Seismic Bracing for Sprinklers and Risers: they shall be installed in number and location, according to the current NFPA 13 code version.

4.16 Forms for Sprinklers installations: Forms, per NFPA 13 code needs to be filled and delivered for all underground and above ground piping and sprinklers systems. Sample forms are provided with this document.

END OF SCOPE OF WORK