Amendment 5 A33310524R0003 8-15-24.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1218-0196

1 6

The John F Kennedy Center Attn: Contracting 2700 F Street, N.W.

Washington DC 20566-0001

The John F Kennedy Center Attn: Contracting 2700 F Street, N.W.

Washington DC 20566-0001

To all Offerors/Bidders

33310524R0003

05-08-2024

X

X X

3:00 PM EST 8/23/2024

X 1

SEE PAGE 2

CONTINUATION PAGE

33310524R0003 Amendment 5

The purpose of Amendment 5 is to:

A. Extend the proposal due date to 3:00 PM EST Friday, August 23, 2024.

B. Notify offerors all proposal documents shall be submitted to: federalproposals@Kennedy- Center.org

C. Provide the following responses to questions:

Question 1 (Q1:) Will the current contractor payout vacation to union members prior to new contractor/awardee start?

Answer 1 (A1:) See Collective Bargaining Agreement (CBA) Article 8 – Vacations page 6.

Q2: Can we obtain an employee roster from the Union?

A2: Duplicate question. See Amendment 2, Answer to Question 20: Could the government provide the anniversary dates of contractor employees to enable us to base our pricing on the anniversary dates for vacation time; better known as a union roster. Answer 20: No.

This information is not maintained by the Government.

Q3: When is Go Live, September 1st?

A3: Anticipate contract award on or before Mid-October 2024.

Q4: Section 4.5 of the statement of work speaks of exclusions from the scope of work. One of the exclusions was snow plow services and snow and ice removal. However, the CBA on article 4 wages, speaks of a charge of $2.50 for snow details. Is snow removal a part of the SOW for the housekeeping services?

A4: Duplicate question. See Amendment 2, Answer to Question 42: As an example, employees on Snow Detail: Are these employees categorized as Essential? Answer 42: Snow removal is not part of this contract. See Section 4.5.d of the SOW.

Q5: The COLLECTIVE BARGAINING AGREEMENT is executed and dated. Please see below: Is there a contract in place and is there a need for others to bid? Please advise what this means.

A5: Duplicate Question See Amendment 2, Answer to Q23: The incumbent is GOV Services, Inc., of Falls Church, Virginia. Yes, the purpose of this Solicitation is to obtain

Housekeeping services for next five years, including Options. The present contract is held by Gov Services, Inc, and the terms and conditions of the CBA transfers to the new awardee, See CBA Article 24 Successor.

Q6: Is there is a minimum requirement for custodial man hours per shift?

A6: The Offeror shall staff to perform the requirement using their best business judgement. See CBA Article 5, Hours of work.

Q7: The SOW states that the six signature events will provide reimbursement for labor. Will labor be reimbursed for any of the other events held at the facility? If so, which events will have labor reimbursement?

A7: See SOW section 4.7, Special or Signature Event Services. The Contractor will be reimbursed on an as needed basis for additional events.

Q8: The latest Union Agreement, Article 5, Section 2-A it states that the company will allow one 15 minute break and one 45 minute lunch. Is the 45 minute lunch break paid or unpaid?

A8: See CBA, Article 5.

Q9: How many folks are on staff currently in the positions listed below. housekeeper waxer/buffer/crew leader?

A9: Duplicate Question. See Amendment 2, Answer to Question 21: Could the government provide the number of staffing vacancies at this time per labor category? A21: No. This information is not maintained by the Government.

Q10: how many are full time vs part time. housekeeper waxer/buffer/crew leader?

A10: Duplicate Question. See Amendment 2, Answer to Question 33: How many full time and part time employees currently service the current contract? A33: Management of employees are the responsibility of the Contractor. This information is not maintained by the Government.

Q11: Please job descriptions of union positions, housekeeper waxer/buffer/crew leader.

A11: This information is not maintained by the Government.

Q12: How much are union dues?

A12: This information is not maintained by the Government.

Q13 What is the current employee (housekeeper's) headcount at JFK Center?

A13. Duplicate question, see Answer A2.

Q14 Is the contractor responsible for providing consumables?

A14: Yes.

Q15 If so, what is the usage amount of the Center? What is the population? What is the consumables list?

A15: Reference Appendix C4. Contractors shall determine quantities of consumables based on the frequency of services and work tasks listed in Appendices A1 to A7.

Q16: Is the whole contract unionized?

A16: The contract is subject to the CBA. Article 1, Section 1 defines membership.

Q17: Please provide Bidders with the existing custodial staffing plan that performs the current SOW at the Kennedy Center. The Staffing Plan should include the following information for each regularly assigned staff member: Staff Title (i.e. Supervisor, Cleaner, Porter, Floor Tech, etc.? Are they a FTE or PTE? Work Days and Work Shift (i.e. Monday – Friday: 7am – 3pm;

OR, Saturday & Sunday: 3pm – 11pm; Etc.). We are requesting the current Staffing Plan to help ensure that all Bidders are using the same foundation as a “starting point”, and then each Bidder can make their recommended staff adjustments to ensure full compliance with the RFP SOW.

A17: Duplicate Questions. See Amendment 2, Questions 21, and 33, and Reference SOW 3.2, Work Hours. Regarding the “number of staffing vacancies at this time per labor category?” A21: This information is not maintained by the Government; Q33: “How many full time and part time employees currently service the current contract?” A33:

Management of employees are the responsibility of the Contractor. This information is not maintained by the Government.

Q18. Please confirm that windows are cleaned inside and out from floor to ceiling height as part of this contract? There had been mention that they would be done outside of this contract and asking for clarification.

A18: Duplicate question. See Amendment 2, Answer to Question 83: Are there any Window Cleaning requirements above 8 feet? If so, is the window cleaning just Interior or Interior and Exterior? A83: Windows – full height (interior and exterior) will be accomplished thru a BPA. Reference SOW 6.12

Q19: Whereas this RFP has been extended several times, we noticed that in the original RFP is has requested that we send in the Contractors Evaluation Past Performance Questionnaire no later than June 28, 2024. Whereas we just received the latest request, has the date for this information been extended also? Please advise.

A19: Provide all required proposal elements, including pricing and past performance information not later than 3:00 PM Friday August 23, 2024.

Q20: As per Article 11 section 11.2, are the employer contributions per hour for Health and Welfare deducted from the employee's wages outlined in Article 4 Section 1 or are the Health and Welfare employer contributions Article 11 section 11.2, in addition to the employee hourly wages outlined in Article 4 Section 1.

A20. See CBA. Management of employees are the responsibility of the Contractor. This information is not maintained by the Government.

Q21: As per Article 12 section 3 are the employer contributions per hour for Pension deducted from the employee's wages outlined in Article 4 Section 1 or are the Pension employer contributions Article 12 section 3, in addition to the employee hourly wages outlined in Article 4 Section 1.

A21. See CBA. Management of employees are the responsibility of the Contractor. This information is not maintained by the Government.

Q22: As per Article 26 are the employer contributions per hour for Legal deducted from the employee's wages outlined in Article 4 Section 1 or are the Legal employer contributions Article26, in addition to the employee hourly wages outlined in Article 4 Section 1.

A22. See CBA. Management of employees are the responsibility of the Contractor. This information is not maintained by the Government.

Q23: As per Article 27 are the employer contributions per hour for Training Fund deducted from the employee's wages outlined in Article 4 Section 1 or are the Training Fund employer contributions Article27, in addition to the employee hourly wages outlined in Article 4 Section 1.

A23. See CBA. Management of employees are the responsibility of the Contractor. This information is not maintained by the Government.

Q24: As per Article 28 are the employer contributions per hour for SRSF deducted from the employee's wages outlined in Article 4 Section 1 or are the SRSF employer contributions Article 28, in addition to the employee hourly wages outlined in Article 4 Section 1.

A24. See CBA. Management of employees are the responsibility of the Contractor. This information is not maintained by the Government.

Q25: What is the employer contribution rate as of 8/1/24 for Health and Welfare Article 11.2?

A25: See CBA: Management of employees are the responsibility of the Contractor. This information is not maintained by the Government.

Q26: What are the responsibilities of a crew leader in accordance with the union agreement?

A26: This solicitation and statement of work does not require crew leaders. Management of employees are the responsibility of the Contractor. This information is not maintained by the Government.

Q27: Are supervisors and or project managers required to be covered under the union agreement.

A27. No. See CBA, Article 1, Section 1 defines membership.

Q28: Can you provide the number of employees that qualify for 2 weeks vacation, 3 weeks vacation, 4 weeks vacation, 5 weeks vacation, and 6 weeks vacation respectively under the current agreement.

A28: Duplicate question. See A2 and Amendment 2, Answer to Question 20: Could the government provide the anniversary dates of contractor employees to enable us to base our pricing on the anniversary dates for vacation time; better known as a union roster. A20:

No. This information is not maintained by the Government.

Q29: Are employees allowed to act in multiple roles and be paid according to the role they are serving in? Example can a crew leader who normally is paid as a crew leader fill in for an absent waxer/buffer and be paid at the waxer/buffer rate?

A29: See CBA. Management of employees are the responsibility of the Contractor. This information is not maintained by the Government.

Q30: If the project starts after the base month 9/1/24, will the Option Year 1 prices (10/1/2024), be used without using a base year; Or will the price sheet be updated?

A30: Use the revised pricing sheet Attachment 5 rev 8-1-24.

Q31: In regard to your sam.gov Notice ID33310524R0003-Housekeeping Services bid, Are you open to SDVOSB companies that are not 8(a)s?

A31: This requirement is set aside for 8(a) firms.

Q32: I wanted to confirm the closing date of this and if there are any onsite walkthroughs on the calendar.

A32: No additional walkthroughs are planned. Duplicate question, See answer to Q21.

End