Amendment 2 33310524R0003 6-11-24.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1218-0196

1 29

The John F Kennedy Center Attn: Contracting 2700 F Street, N.W.

Washington DC 20566-0001

The John F Kennedy Center Attn: Contracting 2700 F Street, N.W.

Washington DC 20566-0001

To all Offerors/Bidders

33310524R0003

X

X x

X 1

The purpose of this amendment is to:

A) Amend SOW Appendix A-1, Task 1-1 to include exterior and interior glass surfaces (window frames, sills, doors, glass B) Re-post Attachment 6 Wage determinations 20154281-28;

C) Provide responses to questions.

CONTINUATION PAGE

Housekeeping Solicitation 33310524R003 Amendment 0002 Questions and Answers

Question 1 (Q1): Will the government clarify how it defines “leader-firm” within a joint venture that is an established separate legal entity?

Answer 1 (A1): A Leader firm is the same as the Prime contractor.

Q2: Will the government clarify if there is a difference between the terms “leader-firm” and “leader-Prime”?

A2: A leader firm is the same as leader prime, both terms refer to the Prime contractor.

Q3: Within an established joint venture, is there a minimum number of Corporate Experience and Past Performance references that must be provided by the “leader-firm”?

A3: Reference paragraph E.16 FACTOR 3 PAST PERFORMANCE, NON-PRICE FACTOR 3. If the prime Contractor or its subcontractors have no past performance history in the requisite contract amount, then the Offeror may submit information on past performance at lower dollar levels, providing that the Offeror adheres to the limit of 3 references in the recent date range of (5) years.

Q4: Will the government confirm if each Corporate Experience and Past Performance reference must meet the individual size and relevance requirements of 25 staff cleaning 423,000 sq ft or if multiple references can be combined to reach the size and relevance requirements?

A4: Reference paragraphs E.14.3 FACTOR 1 SUBFACTOR 3: Corporate Experience and E.16 FACTOR 3

PAST PERFORMANCE, NON-PRICE FACTOR 3.

Q5: Will the government confirm if there is a minimum font size for graphics?

A5: Standard submittal font size should be 11 points or larger. Figures, graphs, diagram, and chart submittals should be 9 points or larger.

Q6: Will there be a CBA negotiation between the union and the incumbent prior to the contract expiration date? If so, when will the negotiated CBA be released for pricing reference?

A6: Responses to CBA questions will be provided on or before 6/14/2024.

Q7: (a) Can the government confirm that six signature events will be serviced with hours from CLIN 002, and (b) can you confirm if additional consumables will be required for these signature events as well? And (c) If not, can the government provide historical data to estimate attendance?

A7: (a) Yes, signature events will be serviced with hours from CLIN 002; (b) No additional consumables other than those used for standard housekeeping services (garbage bags, cleaning supplies); (c) i.

Independence Day had 1,500 attendees, ii. NSO Ball had 2,460 attendees, iii. Honors Gala had 2,360 attendees, iv. New Year’s Eve had 3,000 attendees, v. Mark Twain Prize Gala had 2,460 attendees, and vi.

Washington National Opera Gala had 2,360 attendees.

Q8: Will the government clarify if the contractor must supply garbage/trash bags?

A8: Yes. The contractor shall provide liners/garbage/trash bags.

Q9: For Attachment 1, item #11e, what are considered normal business hours for the Center?

A9: The Kennedy Center is open to the public 10:00 a.m. – midnight, 7 days per week.

Q10: For Appendix A1, Task 1-24, can you provide the "up to" height for this task?

A10: Halls and corridors – clean vents, grills, and louvres: Ceiling height.

Q11: For Appendix A1, Task 1-32, can the government confirm how many marble benches there are and how far apart they are from each other? The same information is needed for Task 1-34.

A11: See Appendix C-12 for quantities and square footage. The benches are 50” apart.

Q12: For Appendix A1, Task 1-43, can the government provide the height for this task?

A12: Return air vents are located on the floor.

Q13: For Appendix A1, Task 1-46, can you provide the locations/areas for this task?

A13: Sliding door tracks: Motor Lobbies – Level A, B & C, Hall of States entrance, Hall of Nations entrance, Grand Foyer, and Roof Terrace

Q14: For Appendix A2, Task 2-3, can the government clarify if "cleaning" refers to vacuuming, sweeping, or washing?

A14: Walk off mat cleaning: Vacuuming

Q15: For Appendix A7, Task 7-2, can the government provide the height for this task?

A15: Chihuly chandelier is 7 feet from the stair railing, the bottom is 8 feet from the stair, and the ceiling height is approximately 16 feet from the stair.

Q16: Will the government clarify if the quantity for Item 0001 in the Price/Cost Schedule section for Monthly Housekeeping Services should be “12” instead of “1” as stated in the solicitation?

A16. The award is structured to align the base and subsequent option years period of performance with the fiscal year. The quantity for base period is 1, and the first option year is from 10/1/2024 to 9/30/2025, and has a quantity of 12.

Q17: Question What is period of Performance? Section B Price / Cost Schedule Contract Period: Base states POP Begin as 09-01-2024 and POP End 09-30-2024. Should the end date be 2025?

A17: The base period is stated correctly, the base period is from 9/1/2024 to 9/30/2024.

Q18: Could the government provide the previous statement of work as we were a previous bidder and have attended multiple site visits so we can better capture changes made?

A18: The current statement of work has been revised in its totality and bears little resemblance to previous statements of work. As such, the previous solicitation and statement of work, are not relevant to this solicitation.

Q19: Could the government provide the published Q/A from the previous solicitation?

A19: The current statement of work has been revised in its totality and bears little resemblance to previous statements of work. As such, the previous solicitation, statement of work, and questions and answers are not relevant to this solicitation. Please submit the proposal against the SOW identified under solicitation number 33310524R0003.

Q20: Could the government provide the anniversary dates of contractor employees to enable us to base our pricing on the anniversary dates for vacation time; better known as a union roster.

A20: No. This information is not maintained by the Government.

Q21: Could the government provide the number of staffing vacancies at this time per labor category?

A21: No. This information is not maintained by the Government.

Q22: Could the government provide us with the current contract value including all options?

A22: The contractual history of the housekeeping acquisitions are as follows:

02/01/15 – 03/21/20: JFK15C0021: GOV Services, Inc. $10,645.971.53 04/01/20 – 09/30/20: 33315020R0011: GOV Services, Inc. $1,486,518.42 10/01/20 – 03/31/21: 33310520C0005: GOV Services, Inc. $1,579,967.96 04/01/21 – 09/30/21: 33310521C0003: GOV Services, Inc. $1,596,800.36 10/01/21 – 03/30/22: 33310521C0003: GOV Services, Inc. $1,596,800.36 04/01/22 – 09/30/22: 33310521C0003: GOV Services, Inc. $1,679,255.98 10/01/22 – 12/31/22: 33310522C0004: GOV Services, Inc. $896,748.50 01/01/23 – 03/31/23: 33310522C0004: GOV Services, Inc. $891,748.50 04/01/23 – 09/30/23: 33310522C0004: GOV Services, Inc. $1,798,549.98 10/01/23 - 04/30/24: 33310524P0004: GOV Services, Inc. $1,798,549.98 05/01/24 – 08/31/24: 33310524P0004: GOV Services, Inc. $1,538,620.17

Q23: Could the government provide any incumbent or past contract information?

A23: The incumbent is GOV Services, Inc., of Falls Church, Virginia.

Q24: We participated in the submission of a proposal in the previous iteration of this solicitation. We are doing an overlay of the two SOWs from the most recent solicitation and now this one, it appears that the cleaning of the tall curtains has been removed from this statement of work. One, can you confirm that two, will these be cleaned by another source under another contract?, by staff of the Kennedy center? and what Interplay if any in cooperation coordination would be required between the vendor on this contract and whomever is cleaning those curtains?

A24: The previous solicitation and statement of work, are not relevant to this solicitation. Please submit the proposal against the SOW identified under solicitation number 33310524R0003.

Q25: We have reviewed the labor categories and cost as disclosed under the existing CBA with the existing vendor.

We note that this CBA is expiring very shortly. A few sub-set questions. (Q28a) Also, for us to negotiate a new CBA considering this one expires the end of September 2024, from a bid perspective are we to utilize currently disclosed rates for staffing which would include an 8% increase, historically within the existing CBA?

A25: Responses to this CBA question will be provided on or before 6/14/2924.

Q26: Can you advise on the logistics of this approach it will allow for more accuracy in the price process which will ensure improved bid accuracy.

A26: The Government cannot advise on how to price a proposal.

Q27: There are at least two-six events at the Kennedy center annually that involve the president of the United States.

Can you advise any logistical or cost concerns relative to secret clearances or other requirements for which the vendor would occur expense to staff or participate in events where the president attends and secret service will have expanded security requirements?

A27: There are no logistical or cost concerns related to any type of clearance, or dignitary visits.

Q28: Are employees eligible to utilize the Kennedy Center shuttle service to/from metro or other lower cost parking options? And Is there a cost associated with the shuttle service?

A28: The Shuttle service is free to all. Regarding Parking, reference Section 11.g. of the statement of work.

The current contractor rate is $11 for daily parking/ $112 for monthly parking.

Q29: Can you provide the contract duration and the yearly spending of the previous incumbent contract to GOV SERVICES, INC, Contract number 33310520C003?

A29: Duplicate Question, See response to question 22.

Q30: Is there a work order system, or are all requests handled email and/or phone?

A30: Housekeeping requests are presently handled via e-mail and/or phone.

Q31: Do employees have to be US citizens and/or go through a background check?

A31: Reference paragraph C.12, FAR 52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION (MAY 2022), paragraph C.17, FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998): FAR

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011).

Q32: Parking Fees: What is the parking rate for contractors’ personnel’s vehicles?

A32: Duplicate question. See response to question 28.

Q33: How many full time & part time employees currently service the current contract?

A33: Management of employees are the responsibility of the Contractor. This information is not maintained by the Government.

Q34: The solicitation mentions there could be a reduced level of services. Is the current contract under the full services or under the reduced services?

A34: Any previous or current contract level of services are not relevant to this solicitation. The solicitation will be awarded for full-service levels.

Q35: Is the parking lot cleaning required in this solicitation?

A35: No.

Q36: How many janitorial closets have slope sinks/access to water?

A36: The Majority of 28 closets have water/sinks, however all have access to nearby water sources.

Q37: Will there be new carpet in all (3) buildings?

A37: New red carpet is currently being installed in the Grand Foyer, Hall of States, Hall of Nations, and the lobby areas and stairs of the Eisenhower Theater, Opera House, and Concert Hall.

Q38: Are we responsible for cleaning the gift shops?

A38: Yes. per the tasks listed: Exterior glass: See Appendix A-1, task 1-1, Trash: See Appendix A-1, task 1- 52, Interior glass: Quarterly, Carpet – See Appendix A-6, tasks 6-4 and 6-6, Marble floors: See Appendix A-6, tasks 6-18, 6-19, 6-20. Note: Cleaning of the merchandise shelves is excluded from this requirement.”

Q39: What are the hours of operation? Because we did not see any housekeepers at all on the date of our site visit.

A39: See Section 3.2 of the SOW

Q40: Article 2 Section 1 states employees covered by the Union Agreement who are not members of the union at the time the agreement becomes effective, shall be required to become a member of the Union after the 30th day following the execution of the agreement, effective date of agreement or date of employment whichever is later.

Who will monitor this, Will Management be notified once an employee has joined the Union and what is the penalty if the employee does not comply with Article 2 Section 1?

A40: Responses to CBA questions will be provided on or before 6/14/2024.

Q41: The Union Agreement states in the event of a vacancy within the unit the company will give the Union an opportunity to fill such vacancy, how much time is permitted for the Union to locate an applicant before the company is released from this clause and can post the job to non-union or the public sector?

A41: Responses to CBA questions will be provided on or before 6/14/2024.

Q42: As an example, employees on Snow Detail: Are these employees categorized as Essential?

A42: Snow removal is not part of this contract. See Section 4.5.d of the SOW.

Q43: What does the progressive disciplinary action look like with 1st offense to termination?

A43: Management of employees including disciplinary actions, if any, are the responsibility of the Contractor.

Q44: Is the 15 min break and 45 min lunch included in the 8-hour shift as paid or non-paid and additional to the 8-hour shift?

A44: See Section 3.2 table of the SOW.

Q45: Please confirm the Holiday pay is the normal rate of paid but instead of 8 hours paid the employee is paid for 10 hours?

A45: Management of employees, including payroll are the responsibility of the Contractor.

Q46: What is the penalty for an employee's failure to report for the tour of duty?

A46: Management of employees including disciplinary actions, if any, are the responsibility of the Contractor.

Q47: Article 7 - Section 4 conflicts with Article 5 Section 5 B. Clarification is need on the pay rate for Holiday hours.

A47: This information is not maintained by the Government. Management of employees, including payroll are the responsibility of the Contractor.

Q48: What is the required time for an employee to Call Out Sick?

A48: This information is not maintained by the Government. Management of employees, including payroll are the responsibility of the Contractor.

Q49: Who is the POC for the Union in the event Management takes disciplinary Action? Has a Shop Steward been identified for each current shift?

A49: Responses to this CBA question will be provided on or before 6/14/2924.

Q50: In the event an employee is suspected to be under the influence, what is the procedure?

A50: This information is not maintained by the Government. Management of employees are the responsibility of the Contractor.

Q51: Are there any current employees on FMLA, Suspension, Probation, Disability or any other previously approved leave?

A51: This information is not maintained by the Government. Management of employees are the responsibility of the Contractor.

Q52: In the event a Shop Steward needs to investigate or process a grievance, or other matters related to the agreement, what is within reason for the time allotted as the agreement states such time will not be deducted from wages. (Ex: if a Shop Steward leaves his shift for 6-8 hours this can put a hardship on the staff as employees will be required to take on additional duties and responsibilities for that specific shift) A52: Responses to this CBA question will be provided on or before 6/14/2924.

Q53: Square Footage. Reference Appendix B-3, Appendix B-3 provides square footage of floor surface type for the Kennedy Center but does not provide any information for the Reach. Will the government provide data for the Reach?

A53: See Appendix B-1

Q54: Square Footage. Reference Appendix B-1 & Appendix B-3, Appendix B-1 indicated the Kennedy Center is 391,694 square feet but Appendix B-3 only gives floor surface data for approximately 220,724 square feet. Will the government provide data for the missing square feet or provide which quantity is correct?

A54: See Section 2 of SOW, the total cleanable area is approximately 423,000 square feet.

Q55: Square Footage. Reference SOW page 6 , Appendix B-3, Paragraphs 1 states the Reach is approx 72,000 square feet, Appendix B-1 states the Reach is 31,142 square feet. Will the Government please correct the discrepancy?

A55: Reference page 6 of the SOW includes all interior space. Reference Appendix B-1 is the square footage of individual rooms within The REACH

Q56: Square Footage. Reference SOW pages 6 & 73, Appendix B-3, Paragraph 1 states there is approximately 83,00 square feet of office space, Appendix B-3 only identifies 61,405 square feet. Will the Government please correct the discrepancy?

A56: For purposes of this solicitation, please use the approximately 83,000 square feet of administrative offices figure rather than the 61,405 square feet of office square footage in Appendix B-2

Q57: For each theater/venue including the millennium stages please provide the number of performances/events that occurred for each month of calendar year 2023.

A57: Note FY 2023 performances (Approximated Data):

Eisen Theat

Opera House

Concer t Hall

Family Theat

Terrac e Theat

Theat Lab

Millen Stage

Studio K

Total

Oct-22 18 15 24 7 11 36 17 1 129 Nov-22 27 17 15 22 13 32 15 2 143 Dec-22 26 33 23 28 11 16 15 0 152 Jan-23 12 31 11 10 10 0 16 0 90 Feb-23 18 28 18 11 11 33 15 16 150 Mar-

8 23 17 28 10 51 18 11 166

Apr-23 10 32 18 10 18 51 18 9 166 May-

22 8 12 7 13 51 20 4 137

Jun-23 1 13 17 23 6 24 15 0 99 Jul-23 34 36 7 6 3 17 18 0 121 Aug-23 34 35 8 3 7 0 13 0 100 Sep-23 4 28 12 1 4 21 15 0 85

Total 214 299 182 156 117 332 195 43 1,538

Q58: Reference pages 117-102, Appendix C-6, Appendix C-6 provides a list of furniture and indicated which items to polish. Please identify which items are to be wiped clean, and which are to be vacuumed.

A58: All sofas and benches listed in Appendix C-6 are to be wiped clean.

Q59: Reference pages 121-126, Appendix C-7, Appendix C-7 General Information states trash cans/picnic tables are classified as G-1 after intermission, G-2 pre and post intermission, and G-3 Grand Stairs and North Plaza. The list that follows does not indicate which group the trash cans/picnic tables belong to. Please identify which trash cans/picnic tables belong to groups G-1, G-2 and G-3.

A59: G-1 per the circumstances listed: T-1 thru T-26, T-30 thru T-32, T-36 thru T-37.

G-2 per the circumstances listed: T-27-W, T-29 thru T-29-W, T-38 thru T-38-W, T-40 thru T-40-W.

Q60: Reference page 44, E.1 52.212-2(a), This clause states that "Technical and past performance when combined, are" and nothing follows. Please provide the evaluation factors for the technical and past performance and identify the scoring factors for the evaluation and what criteria is required to achieve those factors.

A60: Delete fragment "Technical and past performance when combined, are"

And Insert 52.212-2 Evaluation of Commercial Items (Oct 2014). Addendum:

“Quotations that do not respond to all requirements in the solicitation may be rejected without further evaluation, deliberation, or discussion. The Government reserves the right to award without discussions.

The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforming to the solicitation will be most advantageous to the Government and whose proposal is the Lowest Price Technically Acceptable (LPTA). Tradeoffs are not permitted. Proposals are evaluated for acceptability but not ranked using the non-cost/price factors. All non-price factors shall be evaluated as acceptable or unacceptable.”

Q61: Key Personnel: Reference Page 80, E.15, Factor 2 Key Personnel, Requiring the identification of Key Personnel for Manager positions implies that the incumbent management team will not be considered for these positions.

A61: Offerors may propose current key personnel.

Q62: Key Personnel: Reference Page 80, E.15, Factor 2 Key Personnel, This requirement denies offerors not the incumbent the ability to offer positions to current management.

A62: See response to question 61.

Q63: Key Personnel: Reference Page 80, E.15, Factor 2 Key Personnel, Is the current management team not providing the required contract support?

A63: See response to question 61.

Q64: Key Personnel: Reference Page 80, E.15, Factor 2 Key Personnel, Does the incumbent management team meet the requirements that are stated in the solicitation?

A64: See response to question 61.

Q65: Key Personnel: Reference Page 80, E.15, Factor 2 Key Personnel, With the solicitation requiring these positions' resumes and the incumbent employees not being able to provide this without written approval, this requirement can be considered as favoring the incumbent. Particularly at the implication of continuity of service providing an advantage not afforded by other offerors that are not the incumbent. Will the Government provide the names and contact information for the current management team so that offerors are able to interview for qualifications?

A65: See response to question 61. Provide resumes for your firm’s proposed candidates.

Q66: Key Personnel: Reference "Page 80; SOW page 16", "E.15, Factor 2 Key Personnel; Section 7.3", In discussion of the Project Manager and any alternate must be approved by the CO must. This means that any resumes submitted for response to the solicitation will be with persons not currently known to the CO. This could result in no confidence for every offeror that is not the incumbent. This provides an unfair advantage to the incumbent. There is a conflict between SOW and the solicitation. The solicitation requires that resumes be provided with the proposal.

The SOW states they are to be provided per the Key Personnel Clause to the CO for approval. Will the Government consider removing the requirement for resumes to be submitted with the proposal? Instead require them in a reasonable amount of time after award? This allows the awarded offeror the opportunity to contact current employees of the contract.

A66: See response to question 61. Provide resumes for your firm’s proposed candidates.

Q67: Key Personnel: SOW Page 17, Section 7.4. In discussion of the key personnel of Supervisors for first and section shift, weekday and weekends). These must be approved by the CO. This means that any resumes submitted for response to the solicitation will be with persons not currently known to the CO. This could result in no confidence during source selection for every offeror that is not the incumbent. This provides an unfair advantage to the incumbent. Will the Government consider removing the requirement for resumes with submission? Instead require them in a reasonable amount of time after award? This allows the awardee to contact current employees of the contract.

A67: See response to question 61. Provide resumes for your firm’s proposed candidates.

Q68: Reference page 81, E.16 Past Performance, If the past performance questionnaire is not received back from the offeror's Government POC will they be contacted by the Government representatives for the solicitation?

A68: No. It is the offerors responsibility to provide past performance references.

Q69: Square Footage: Reference page 30, Appendix A-1 Task & Frequencies Shift 1, Exterior Surfaces (Window Frames, sills, doors, glass) directs daily Cleaning up to 8 feet. Could the Center please provide a quantity of these areas that required to be clean, or Square Footage of identified area?

A69: See Appendix C-1.

Q70: Square Footage: Reference page 30, Appendix A-1 Task & Frequencies Shift 1, Bus shelters require that trash and cigarette urns be emptied daily. There is a monthly (April - September) requirement to clean glass, frames, benches, and surrounding area. Will the center please provide quantities, square footage, and location of the bus shelters?

A70: See Task 1-3 for description details.

Q71: Square Footage: Reference page 31, Appendix A-1 Task & Frequencies Shift 1, Cobweb removal up to 8 feet, daily inside and outside above doors, windows, ledges, lighting fixtures, digital and blade signs. Will the center please provide quantities and square footage for this requirement?

A71: See Appendix C-1 Windows and Appendix C-8 Digital Signs

Q72: Square Footage: Reference page 33, Appendix A-1 Task & Frequencies Shift 1,Outdoor spaces Kennedy Center, River and Roof Terraces have a daily requirement to remove all litter in Grand Plaza and North Plaza. Will the center provide square footage of this area?

A72: See Appendix B-7

Q73: Square Footage: Reference page 38, Appendix A-3 Task & Frequencies Shift 3, Concrete (polished) REACH has a daily requirement to dust and damp mop/scrub. Will the center provide the square footage of the concrete floor for this requirement?

A73: Approximately 5,800 square feet

Q74: Square Footage: Reference page 38, Appendix A-3 Task & Frequencies Shift 3, Rubber tile has a weekly requirement to mop/Auto scrub. Will the center please provide square footage for all rubber floors?

A74: Appendix B-1 – Sardar & Macaroni classrooms – 2,852 square feet

Q75: Square Footage: Reference page 39, Appendix A-3 Task & Frequencies Shift 3, Wood Floor REACH (exclude Studios F and J) has a daily requirement to sweep and/or damp mop. Will the center please provide the wood floor square footage for this requirement?

A75: Appendix B-1 - Studio K – 3,754 square feet

Q76: Square Footage: Reference page 63, Appendix A-9 Auxiliary Tasks, Grand foyer has a monthly requirement to polish silver plates on accessible ramps. Will the center please provide the number of ramps and plates per ramp?

A76: 4 ramps – 1 plate per ramp

Q77: Reference page 64, Appendix A-9 Auxiliary Tasks, Kitchens/Kitchenettes/Coffee Stations - refrigerators have a monthly requirement to clean inside refrigerator and defrost the freezer. Will the center please provide the number of coffee stations and refrigerators that require this service?

A77: Appendix C-3: Kitchenettes (Coffee Stations) and Refrigerators

Q78: Square Footage: page 65, Appendix A-9 Auxiliary Tasks, Escalator landings have a monthly requirement to brush with crème polish. Will the center please provide the quantities and square footage of this area?

A78: 6 escalators / 2 plates each / 15 square feet each.

Q79: Square Footage: page 65, Appendix A-9 Auxiliary Tasks, Outdoor spaces Kennedy Center Exterior Granite entrance areas (up to and including marble benches footprint) has a twice weekly requirement to machine scrub.

Will the center please provide square footage of these areas?

A79: 2 entrance areas – 933 square feet each

Q80: Reference 33310524R0003 Housekeeping file - Pricing Spreadsheet doesn’t match the Section B.1 Price/Cost Schedule – which one should we use?

A80: Complete the pricing spreadsheet (See attachment 5)

Q81: The Wage Determination that was provided appears to be for the wrong industry. Please review and provide a replacement Wage Determination if needed.

A81: See Attachment 6 Wage determinations 20154281-28. Shall be re-posted on SAM.gov.

Q82: In 1. Background, the SOW states that the Usable Square Footage is approximately 1,500,000 SqFt, but under

2. Purpose the SOW states that there is approximately 423,000 cleanable SqFt, exclusive of restaurant spaces and parking – which is correct?

A82: 423,000 cleanable square feet

Q83: Are there any Window Cleaning requirements above 8 feet? If so, is the window cleaning just Interior or Interior and Exterior?

A83: Windows – full height (interior and exterior) will be accomplished thru a BPA

Q84: How much is onsite parking? Is there a long term pass? If so, what is the cost of the pass?

A84: Duplicate question, See response to question 28.

Q85: Who is the Incumbent?

A85: Duplicate question. See response to question 23.

Q86: How many cleaning crews are on each shift currently.

A86: Government does not maintain this data.

Q87: Are you currently being served 3 shifts or just 2 shifts?

A87: 3 shifts.

Q88: Please kindly clarify that the current contractor is performing under the reduced services, therefore, the current SOW is not the same.

A88: Duplicate question. See response to question 34.

Q89: Section E.12.5 (page 77) states: “page limit for technical proposal is 150 pages”. Do proposal cover, Table of Contents, Cover Letter, RFP forms such as Personnel Data Forms to be counted within the 150 pages?

A89: Page limit is 150 pages. The Government will evaluate the first 150 pages (not counting amendments).

Q90: Should we include the signed amendments in the Technical proposal or Business proposal? If include in the technical proposal, will the amendment be counted toward the 150 page limit?

A90: Yes, include signed amendments in technical proposal, and amendments are not counted in proposal page limit.

Q91: Section E.12.6 (page 77) states: “Offeror shall complete the attached MS Excel Spreadsheet (Attachment #5 Housekeeping Price Sheet)”. For the email submission, do you want us to submit the pricing as a separate Excel file, and also convert to PDF to include a copy in the Business proposal?

A91: Submit only Excel pricing sheet.

Q92: For the email submission, what would be the maximum file size on the attachment?

A92: The maximum file size is 25 mb.

Q93: The Wage Determination provided in the solicitation is for Heavy Construction Project. Can the Kennedy provide the one with Janitorial classification?

A93: Duplicate question. See response to question 81.

Q94: Submission Instruction: what would be the maximum size of file that we can attach to the email?

A94: Duplicate question. See response to question 92.

Q95: Question about Technical Proposal 150 pages limitation: Does these 150 pages is all inclusive including cover page, table of contents?

A95: Duplicate question. See responses to questions 89 and 90.

Q96: Question about Technical Proposal 150 pages limitation: Does these 150 pages is all inclusive including RFP forms such as Resumes via Attachment 3-Personnel Data Form? (If we submit resumes for management team, 2 pages for each, it can take 20-30 pages easily) A96: Yes. Duplicate question. See responses to questions 89 and 90.

Q97: If the JFK issue amendment, should we include the acknowledgment of amendment in the Business Proposal?

A97: Yes. Duplicate question. See responses to questions 89 and 90.

Q98: Question about the Business Proposal: Please confirm that the Attachment #5 Housekeeping Price Sheet must be submitted in MS Excel format.

A98: Yes.

Q99: Question about the Business Proposal: Beside the Attachment #5 Housekeeping Price Sheet (submit via Excel format), do we also need to fill out and submit the SF1449 Section B1. Price/Cost Schedule (page 5 – 8 of the solicitation) as well?

A99: No, complete excel price sheet only.

Q100: The current CBA expires on 9/30/24. Do we have a new CBA in place? If yes, please provide us a copy. We do not know the new fringe benefits after 9/30/24 to bid on the option years, will the JFK allow contractor to request for price adjustment if there’s new rate in the new CBA?

A100: Responses to CBA questions will be provided on or before 6/14/2024

Q101: The Wage Determination provided in the solicitation doesn’t have the janitorial category. Please advise which category should we apply?

A101: Duplicate question. See response to question 81.

Q102: What would be the monthly parking cost at the JFK?

A102: Duplicate question. See responses to question 28.

Q103: There are 2 frequencies provided in the solicitation (Regular & Reduced). Does the current contractor currently perform under regular frequencies/SOW or reduced frequencies/SOW?

A103: Duplicate question. See responses to question 34.

Q104: Is the current SOW at the Kennedy same as the SOW listed in the solicitation.

A104: No. The SOW in solicitation 33310524R0003 is revised to reflect our present and future needs.

Q105: Who is the current contractor?

A105: Duplicate question. See responses to question 23.

Q106: Is the JFK satisfied with the performance of the current contractor?

A106: There are no performance issues with the incumbent contractor

Q107: Reference Appendix C-1 lists the Window information, but we do not see the cleaning tasks/frequencies for window. Please confirm if interior and exterior window cleaning in included in the contract. If yes, what would be the frequencies, and should it be priced within the yearly price or will it be a separate additional service?

A107: Duplicate question. See response to question 83.

Q108: Reference Appendix C-5-Mirrors. Does cleaning Mirrors part of the SOW? If yes, what would be the cleaning frequency?

A108: Yes. Appendix A-1 is amended as follows:

Task 1-54 REACH Studio J, F, K Mirrors Clean Weekly Task 1-55 Halls and Corridors Mirrors Clean Weekly Task 1-56 Lounge Mirrors Clean Daily Task -157 North and South Clean Daily

Opera Tier Lounge Mirrors (up to 8 feet)

Q109: Rehearsal Room: during the site visit, it was mentioned that the floors in most rehearsal rooms are not part of the housekeeping contract, instead cleaning only needed for general cleaning (daily), window, and mirrors (weekly).

We don’t see it in the cleaning frequency either. Please kindly confirm that floor maintenance is not part of the contract.

A109: See Appendix A-6 and Appendix B-3

Q110: Some floors in the back offices and underground hallways may need some work to bring up the condition. At the start of the contract, we may need to do a deep cleaning. After moving in, will the JFK allow contractor to submit proposal for these deep cleaning?

A110: Yes.

Q111: Please provide the current Cleaning Frequency under the current contractor.

A111: Duplicate Question. See response to question 18.

Q112: Does this facility use a porter?

A112: No.

Q113: What is the average monthly invoice amount for the last 3 months?

A113: Not relevant to this solicitation. If you require this information, then you must submit a FOIA (Freedom of Information Request).

Q114: Is there a bond required?

A114: No, however a Letter of credit from an established lender on an annual basis is sufficient.

Q115: Who is the incumbent and the annual contract amount?

A115: Duplicate Question. See responses to questions 22 and 23.

Q116: Are there any additions to this contract that were not included in the last contract?

A116: The previous solicitation’s SOW is not relevant to this procurement. Please submit the proposal against the SOW identified under solicitation number 33310524R0003.

Q117: What are the Living Wage requirements for this contract?

A117: Responses to CBA questions will be provided on or before 6/14/2024.

Q118: Do you foresee any changes in the Living Wage in the future?

A118: Responses to CBA questions will be provided on or before 6/14/2024.

Q119: Is there any air quality?

A119: Yes.

Q120: What are the cleaning hours?

A120: See section 3.2 of the Statement of Work.

Q121: Is there any pressure washing in this contract?

A121: See Appendix A-3 and Appendix A-5 of the Statement of Work.

Q122: The curtains in the Grand Foyer, are they part of this contract?

A122: No.

Q123: If yes, how often are they (curtains in the Grand Foyer) cleaned and are taken down?

A123: This task is not applicable to this solicitation.

Q124: How often are chandelier(s) in the Grand Foyer cleaned?

A124: This task, cleaning of the Grand Foyer chandeliers, is not applicable to this solicitation.

Q125: We would like to know who is the current housekeeping staff part of any local unions? If so, is that a requirement?

A125: Responses to CBA questions will be provided on or before 6/14/2024.

End See attached document: Attachment 6 Wage determinations 20154281-28.