32901-13752_Specifications.pdf

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Specifications Pumping Lift Stations Event #32901-13752

GENERAL SCOPE OF CONTRACT

This solicitation is for Tennessee Dept of Correction is seeking a Contractor to provide pumping lift stations at Riverbend Maximum Security Institution (RMSI), DeBerry Special Needs Facility (DJRC), and Debra K Johnson Rehabilitation Center (DSNF), all of which located in Nashville, Tennessee. This shall be an awarded procurement for a contract term of three (3) years.

Locations:

Riverbend Maximum Security Institute 7475 Cockrill Bend Blvd.

Nashville, Tennessee 37243

Contact: Chris Johnson – Facilities Manager Chirs.L.Johnson@tn.gov 615-238-1725

Debra K. Johnson Rehabilitation Center 3881 Stewarts Lane Nashville, Tennessee 37218

Contact: Scott Breckenridge – Facilities Manager Scott.A.Breckenridge@tn.gov 615-238-1725

DeBerry Special Needs Facility 7575 Cockrill Bend Blvd.

Nashville, Tennessee 37209

Contact: Ricky Adams – Facility Manager Ricky.C.Adams@tn.gov 629-238-0033 mailto:Chirs.L.Johnson@tn.gov mailto:Scott.A.Breckenridge@tn.gov mailto:Ricky.C.Adams@tn.gov

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Definitions:

“Owner” -

"Non-Emergency"- refer to services of a non-emergency nature, during normal business hours of 7:00 am to 3:00 pm, Monday through Friday, excluding state holidays and charged at regular time rates.

"Emergency"- refers to conditions whereby "on-site" services is required at times other than the regularly scheduled annual inspections, and/or services required at times other than those defined as "non-emergency" above. These conditions may exist after normal business hours and/or on weekends and holidays.

"Regular Time"- refers to those hours from 7:00 am to 3:00 pm Central Time, Monday through Friday and does not include any day declared to be a holiday by the state commissioner of personnel.

"Premium time"- refers to those on-site hours after 3:00 pm Central Time prior to 7:00 am Central Time Monday through Friday and all Saturday, Sunday, and holidays as declared by the Commissioner of Personnel.

I. Scope of Service:

The Contractor shall furnish all labor, materials, equipment, and incidentals required to pump and remove accumulated debris, rags, grease, grit, and other solids from the wet well of the facilities lift station(s). Work shall be performed in accordance with these specifications.

A. Cleaning

1. Lower vacuum hose into wet well, pump down liquid level to expose debris.

2. Skimming of trash / debris from the top with a vacuum hose.

3. Use high-pressure water to break up solids and wash debris toward suction point.

4. Remove all solids, grease, and rags until wet well floor and walls are clean.

5. Collect all removed material in vacuum truck for proper disposal.

B. Inspection, after cleaning, inspect wet well for

1. Structural defects

2. Corrosion or damage to walls

3. Condition of pumps, guide rails, floats

C. Clean-Up

1. Secure and replace all covers.

2. Remove all equipment and debris from site.

3. Restore site to pre-work condition.

D. Waste Disposal

1. All removed materials shall be disposed of at an approved wastewater treatment plant or permitted landfill.

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2. Contractor shall provide waste disposal manifests to Maintenance Facility Supervisor within five

(5) business day of completion of service.

E. Frequency

1. As directed by Owner upon evidence of excessive debris accumulation.

II. Bidder/contractor requirements:

A. Contractor Requirements and Responsibilities:

1. The Contractor shall have an established and qualified full time service staff with the ability to receive and dispatch service technicians upon request of the facility manager and/or an authorized agency representative.

2. The contractor shall provide telephone numbers and pager numbers of personnel to contact on an as needed basis. An outside answering service and/or voice mail system (i.e., answering machine / recorder) shall not be acceptable to the state as a contact.

3. All visitations by service technicians shall be logged on-site as to date and time (i.e., time and time out). This requirement shall be monitored by facility managers and/or an authorized representative of the state. Each service technician shall personally sign-in and sign-out at the job site to verify their presence & length of stay. Lunch and other breaks are not eligible for hourly rate.

4. A service voucher/job ticket shall be left at job site with the Facility Manager documenting services rendered. This service voucher/job ticket shall be required as supporting documentation of services provided and to assist in expediting payment upon receipt of an invoice.

5. The contractor shall be responsible for furnishing all materials, supplies, and labor.

III. General Specifications and Special Requirements:

A. General Specifications and Requirements:

The omission of detailed specifications does not limit the quality of services to be provided and only the best commercial practices are acceptable.

1. Generally, all services shall be performed between 7:00 am and 3:00 pm Central Time, Monday through Friday minimize disruption of tenant and visitor activities in the facility(s). All service activities shall be coordinated with the designated Facility Manager. All visitations by service technicians shall be logged on site as to date and time (i.e., time in and time out) by facility manager and/or an authorized representative. All service technicians shall personally sign-in and sign-out to verify their presence and length of stay at the facility and all repairs shall have prior approval of the facility manager before beginning. After completion, the contractor and the facility manager or designee shall inspect the completed work.

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2. Contractor shall be on call 24 hours a day, 365 days a year, with an emergency on-site response time of 4 hours & a non-emergency on- site response time of 24 hours. Response to a call shall mean responding in person. The State’s notification of emergency or non-emergency request.

Note: The State's normal working hours are from 7:00 am to 3:00 pm Central Time, Monday through Friday, excluding state holidays, proclaimed by the Commissioner of the Department of Personnel.

3. Labor rates begin when technician signs in at the facility.

4. Labor rates end when technician signs out at the facility.

5. Breaks and lunch are not covered by labor rates.

6. Use of more than one technician must be pre-approved by the designated Facility Manager in writing.

7. Trip charges shall be limited to a single trip charge per round trip per given work order return trips due to incomplete work and/or services shall be limited to a single trip charge. A trip charge is not allowable for the monthly inspection of the facility. All parts, materials, supplies and equipment shall be billed at contractor’s cost, minus any applicable sales or use tax pursuant to Tennessee code annotated section 67-6-209, plus fifteen percent (+15%). The Contractor shall submit a copy of the original purchase invoice(s) as proof of cost for parts, materials, supplies & equipment. This documentation must accompany the job invoice order for the agency to process payment for service performed.

8. During the performance of contracted service, contractor shall maintain a clean work area.

Upon completion of the work, contractor shall remove all trash and debris from the job site.