3031023362_att06_bidderchecklist.xlsx
XLSX spreadsheet 25 KB Posted
- Contract number
- Not on record
- Issued by
- New York
About this file
This document is a Bidder Submission Checklist for a New York State (NYS) Office of General Services (OGS) solicitation numbered 23362, specifically for a statewide contract covering Vehicle and Equipment Parts and Related Products. The checklist is designed to guide potential bidders through the comprehensive submission requirements for a state procurement opportunity, with detailed documentation guidelines spanning multiple attachments and forms related to the bid process.
The contract appears to be a statewide vehicle and equipment parts procurement vehicle that requires bidders to submit extensive documentation, including pricing schedks, reference price lists, OEM quotes, parts interchange documents, insurance compliance, vendor responsibility questionnaires, tax certifications, and equal employment opportunity documentation. The solicitation covers multiple New York counties and requires submissions in specific formats, including PDF files with optical character recognition and two USB flash drives containing complete document sets. Key compliance areas include NYS tax law requirements, vendor responsibility verification, and mandatory certifications across various state-mandated forms.
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Other files
| File | Type | Posted |
|---|---|---|
| 3031023362_att01_pricing.xlsx | XLSX spreadsheet | |
| 3031023362_att05_bidderinfoquestionnaire.xlsx | XLSX spreadsheet | |
| 3031023362ra.pdf | ||
| reconnect_the_empire_state_plaza_report.pdf | ||
| 3031023362HowToUse.pdf | ||
| 3031023362_att03_encouraginguseofnysbusinesses.pdf | ||
| 3031023362_att07_bidderquestions.xlsx | XLSX spreadsheet | |
| 3031023362a.pdf | ||
| 3031023362_appendixc.pdf | ||
| 3031023362_att09_certificationundereo16.pdf | ||
| 3031023362_att08_reportofcontractusage.xlsx | XLSX spreadsheet | |
| 3031023362p.pdf | ||
| 3031023362_appendixb.pdf | ||
| 3031023362p01.pdf | ||
| 3031023362_inquiries-responses.pdf | ||
| 3031023362_att02_nysrequiredcertifications.pdf | ||
| 3031023362_att04_insurancerequirements.pdf | ||
| 3031023362_att10_contractor_subcontractor_info.xlsx | XLSX spreadsheet | |
| 3031023362_appendixa.pdf | ||
| 3031023362i.pdf | ||
| 3031023362_appendixd.pdf |
Show all 21
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Bidder Submission Checklist Group 30310-23362, Vehicle and Equipment Parts and Related Product (Statewide)
ATTACHMENT 6 – BIDDER SUBMISSION CHECKLIST
Bidder Company Business Name:
The following checklist is intended to acquaint the Bidder with all items of information that must be submitted with the Bid. Failure to respond or submit any item listed below may render the Bid non-responsive.
| #: | Item: | Response: |
| 1 | Did Bidder submit a completed page 1 of the Solicitation (paper original & PDF)? | |
| 2 | Did Bidder submit a completed page 2, signed Bidder Certification and Affirmation, of the Solicitation (paper original & PDF)? | |
| 3 | Did Bidder submit a completed version of Attachment 1 – Pricing (Excel)? | |
| 4 | Did Bidder submit the following additional supporting information for each Part in the Market Basket in Attachment 1 – Pricing?: |
a) Reference Price List or OEM Quote. For a Commonly Stocked Part, the Bidder’s Reference Price List that includes the Part offered. For a Direct Order Part, the OEM Quote that includes the Part offered; and
b) Parts Interchange Document. If offering a Substitute Part, a Parts Interchange document for the applicable Part.
| 5 | Did Bidder submit a completed Attachment 2 - NYS Required Certifications (PDF)? |
| 6 | Did Bidder submit a completed Attachment 3 - Encouraging Use of NYS Businesses (PDF)? |
| 7 | Did Bidder submit proof of compliance with Attachment 4 - Insurance Requirements (PDF)? |
| 8 | If "No," is Bidder prepared to submit proof of compliance with insurance requirements upon request from OGS? |
| 9 | Did Bidder submit a completed Attachment 5 - Bidder Information Questionnaire (all tabs) (Excel)? |
| 10 | Did Bidder submit a completed Attachment 9 - Certification Under Executive Order No. 16 (PDF)? |
| 11 | Did Bidder submit a completed Attachment 10 - Contractor/Subcontractor Information Sheet (PDF)? |
| 12 | Did Bidder submit Appendix C – Federal Funding Agency Mandatory Terms and Conditions, with Section 10 completed (PDF)? |
| 13 | Did Bidder submit a completed signed Equal Employment Opportunity Staffing Plan (EEO 100) (PDF)? |
The form is available under the “Commodity & Service Contracts” section at: https://ogs.ny.gov/mwbe/forms 14 Has Bidder completed and certified the NYS Vendor Responsibility Questionnaire?
Forms are available on the OSC website at: https://www.osc.state.ny.us/state-vendors/vendrep/file-your-vendor-responsibility-questionnaire
Note: Bidders are strongly encouraged to complete the Questionnaire online.
| 15 | If Bidder completed the Questionnaire online, has Bidder certified or recertified the Vendor Responsibility Questionnaire no more than six (6) months prior to the bid opening date? Please be sure to complete the Ownership & Officials questions (middle initials [if applicable] and percentage of ownership is required). |
| 16 | Did Bidder submit a completed signed and notarized ST-220-CA Contractor Certification to Covered Agency, as required by New York State Tax Law § 5-A (PDF)? |
The ST-220-CA form can be found at https://www.tax.ny.gov/pdf/current_forms/st/st220ca_fill_in.pdf 17 Did Bidder complete ST-220-TD and submit directly to the Department of Taxation and Finance as required by New York State Tax Law § 5-A?
The ST-220-TD form can be found at https://www.tax.ny.gov/pdf/current_forms/st/st220td_fill_in.pdf
| 18 | Has Bidder checked the NYS Contract Reporter (https://www.nyscr.ny.gov) and the OGS website (https://ogs.ny.gov/procurement/bid-opportunities) for any Bid Solicitation Updates, including responses to Vendor Questions? |
| 19 | Has Bidder submitted the most up-to-date versions of the Solicitation documents as posted on the OGS website and released through the NYS Contract Reporter? |
| 20 | Did Bidder submit documents requested in PDF format as an Adobe Acrobat PDF file that has been converted to allow for Optical Character Recognition (OCR) |
(see https://www.adobe.com/acrobat/how-to/ocr-software-convert-pdf-to-text.html).
| 21 | Did Bidder submit all required documents on two (2) USB flash drives, with each USB flash drive containing a complete set of the submitted documents? |
| 22 | Has Bidder included a copy of a completed Page 1 and 2 of the Solicitation in the Bid envelope or package, and labeled the outside of package with the following? |
1. BID ENCLOSED (preferably bold, large print, all capital letters)
2. Solicitation number (Solicitation #23362)
3. Bid Opening Date and Time
4. The number of boxes or packages (e.g., 1 of 2; 2 of 2)
5. Two (2) USB flash drives enclosed
&"Arial,Regular"3031023362_Attachment06 &"Arial,Regular"Page &P of &N
Control
| Valid answers for County |
| Albany |
| Allegany |
| Bronx |
| Broome |
| Cattaraugus |
| Cayuga |
| Chautauqua |
| Chemung |
| Chenango |
| Clinton |
| Columbia |
| Cortland |
| Delaware |
| Dutchess |
| Erie |
| Essex |
| Franklin |
| Fulton |
| Genesee |
| Greene |
| Hamilton |
| Herkimer |
| Jefferson |
| Kings |
| Lewis |
| Livingston |
| Madison |
| Monroe |
| Montgomery |
| Nassau |
| New York |
| Niagara |
| Oneida |
| Onondaga |
| Ontario |
| Orange |
| Orleans |
| Oswego |
| Otsego |
| Putnam |
| Queens |
| Rensselaer |
| Richmond |
| Rockland |
| Saratoga |
| Schenectady |
| Schoharie |
| Schuyler |
| Seneca |
| St. Lawrence |
| Steuben |
| Suffolk |
| Sullivan |
| Tioga |
| Tompkins |
| Ulster |
| Warren |
| Washington |
| Wayne |
| Westchester |
| Wyoming |
| Yates |
General Questions - &A GROUP 73003 - Administrative Services
&D Attachment 6 of 12 Page &P of &N
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