3-USBE-CC26314-RFP - Mandatory Minimum Requirements.pdf
PDF 108 KB Posted
- Solicitation number
- USBE-CC26314-RFP
- Issued by
- Utah
About this file
This document outlines the Mandatory Minimum Requirements (MMRs) for the Utah State Board of Education's Request for Proposals (USBE-CC26314-RFP) for Medicaid Billing Services to be provided to the Utah Schools for the Deaf and the Blind (USDB). The RFP seeks a qualified vendor to provide a documentation program that tracks health-related services delivery and submits claims to Medicaid for allowable services. The solution must offer an intuitive user experience for service providers and administrators while streamlining documentation and billing processes. The system must integrate with PowerSchool, support data collection for special education services optimization, and function across business office, school, and staff organizational levels. The anticipated contract award is a single contract to a responsive offeror, with an implementation go-live date of July 1, 2026.
The seven MMRs establish non-negotiable, pass/fail criteria that proposals must satisfy to be considered responsive. Offerors must demonstrate the ability to meet the Scope of Work, achieve the July 1, 2026 go-live deadline, maintain current operational integration with PowerSchool including secure API connectivity and bi-directional data exchange, and possess both experience and current capability to electronically submit Medicaid claims to Utah Medicaid through the UHIN tool. Additionally, offerors must protect student-level data in compliance with USBE Standard Terms and Conditions, HIPAA, and FERPA standards; provide contact information for at least three references including one large current account and two completed projects; and ensure all deliverables comply with Sections 504 and 508 of the Rehabilitation Act and WCAG 2.1 AA accessibility standards. Any proposal failing to meet these requirements will be deemed non-responsive and disqualified from consideration.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-GRAMA claim of business confidentiality.pdf | ||
| 7-PII+Questionnaire.xlsx | XLSX spreadsheet | |
| 10-Attachment B - USBE IT Terms and Conditions.docx | DOCX document | |
| 2-USBE-CC26314-RFP - Scope of Work.pdf | ||
| 6-USBE-CC26314-RFP - Technical Evaluation Form.xlsx | XLSX spreadsheet | |
| 8-USBE-CC26314-RFP - RFP Prerequisites Document.pdf | ||
| 9-Att. A - USBE Standard TsCs for Goods and Services (rev. 10-2025).docx | DOCX document | |
| 5-USBE-CC26314-RFP - Cost Proposal Form .xlsx | XLSX spreadsheet | |
| 4-USBE-CC26314-RFP - Technical Criteria.pdf |
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Text version
Mandatory Minimum Requirements
USBE-CC26314-RFP
Medicaid Billing Services
The Mandatory Minimum Requirements (“MMRs”) are non-negotiable, pass/fail criteria that must be met for a proposal to be considered responsive. Any proposal that fails to meet these requirements will be deemed non-responsive and disqualified. Offerors must demonstrate their ability to meet or exceed each MMR by submitting a complete response.
If, at any point during the solicitation process, it is determined that your proposal does not meet the MMRs, it will be deemed non-responsive and disqualified from further consideration.
1. Offeror must demonstrate ability to meet the Scope of Work described.
2. Offerors must be able to start implementation of their proposed solution as soon as possible with a go-live date of 7/1/2026. Do you understand and agree to comply with this deadline if awarded a contract?
3. Offeror must have a current, operational integration with PowerSchool, including the ability to securely connect to PowerSchool API and support bi-directional data exchange. Do you understand and agree to comply with this requirement?
4. Offeror must have both the experience and current capability to submit Medicaid claims electronically to Utah Medicaid through the UHIN tool. Do you understand and agree to comply with this requirement?
5. Offeror must protect any student-level data in a manner approved by USBE/USDB and consistent with Attachment A – USBE Standard Terms and Conditions. Additionally, HIPPA and FERPA compliance standards will also apply. Do you understand and agree to comply with these requirements?
6. You must have demonstrated expertise and experience in performing the services outlined in the Scope of Work. Please provide contact information for no fewer than three (3) clients for whom you have performed projects similar to those in this RFP. These clients must represent a) one of the larger accounts currently serviced by you, and b) two completed projects. You must include, at a minimum, a description of services provided to the clients.
USBE/USDB reserves the right to contact one or more clients to confirm the contents of your proposal, including qualifications.
7. All deliverables and work completed under the contract resulting from this RFP that may be distributed to LEAs, schools, the public, or posted on the USBE/USDB website, must be compliant with Sections 504 & 508 of the Rehabilitation Act, as amended for the Workforce Investment Act of 1998 and WCAG 2.1 AA. Do you understand and agree to comply with this requirement?
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