UIPA (CPP Grant) Electric Vehicle Infrastructure Planning Support RFP | Solicit a t ion Number NS27- 116

Request for Proposa ls for Electric Vehicle Infra structure Pla nning Support for Uta h Inla nd Port Authority

Posted: Monda y, September 28, 20 26

Dea dline for Questions: October 9, 20 26 3pm MT

All questions must be submitted through U3P- Bonfire during the question a nd a nswer period.

Proposa l Due Da te: October 16, 20 26 5pm MT

Proposa l Submission:

Proposals must be submitted electronically through U3P- Bonfire by the Proposal Due Date above.

Tentative Optional Interview Presentations: November 4, 2026

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Table of Contents Ba ckground/Purpose Sta tement 2

Communica tions a nd Question Answer Period 2

Instructions to Offeror 2

Scope of Work 3

Project Loca t ion 3

Project Overview 5

Role Cla rifica tion 5

Objectives a nd Scope of Work 5

Project Coordina t ion 6

Components/De livera bles 6

Ma nda tory Minimum Requirements 11

Technica l Criteria 12

Price Gua ra ntee 13

Eva lua t ion Process 14

Sta ge 1: Initia l Review 14

Sta ge 2: Technical Proposal Eva luation 14

Sta ge 3: Interview Presenta t ion 15

Proposa l Submission Requirements 15

Protected Informa t ion 16

Awa rd 16

Terms &Condit ions 17

Appendix A: Response Questionna ire 18

Ma nda tory Minimum Requirements 18

Appendix B: Cla im of Business Confident ia lit y 21

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Background/Purpose Statement The Uta h Inla nd Port Authority (UIPA) is seeking proposa ls from qua lified firms to provide expert project ma na gement a nd technica l support services to oversee a nd fa cilita te e le ctrica l infrastructure pla nning for the Sa lt Lake City Intermodal Termina l (SLCIT) in support of the Sa lt La ke Inla nd Port Clea n Air Pla n (SLIPCAP) funded through a n EPA CPP Clima te a nd Air Qua lity Pla nning Gra nt. The se le cted consulta nt will provide e le ctrica l infra structure pla nning project ma na gement, a nd support the successful implementa t ion of e le ctric vehicle (EV) cha rging infra structure necessa ry for the deployment of zero- emission (ZE) technology a t the Sa lt La ke City Intermoda l Termina l (SLCIT), with the intent to a wa rd a contra ct under UIPA BP- 0 7 Procurement Policy for the Request for Proposa ls.

Communications and Question Answer Period Offerors a re prohibit ed from communica t ions rega rding this RFP wit h the Procurement Unit sta ff, eva lua t ion committee members, or other a ssocia ted individua ls EXCEPT the procurement officer oversee ing this RFP.

The Question a nd Answer period closes on the da te a nd time specified a bove. All questions must be submitted a s described a bove during the Question a nd Answer period. Questions ma y include notifying the Procurement Unit of a ny a mbiguity, inconsistency, scope exception, excessive ly restrictive requirement, or other errors in this RFP. Questions a re encoura ged.

Answers from the Procurement Unit will be posted on U3P- Bonfir e. Questions ma y be a nswered individua lly or ma y be compiled into one document.

Questions ma y a lso be a nswered via a n a ddendum. An a nswered question or a n a ddendum ma y modify the specifica t ion or requir ements of this RFP. It is the responsibilit y of the Offerors to submit their proposa ls a s required by this RFP, including a ny requirements conta ined in a n a nswered question a nd/ or addenda.

Instructions to Offeror The RFP is not intended to limit a proposa l's content or exclude a ny releva nt or essentia l da ta .

Offerors a re a t liberty a nd a re encoura ged to expa nd upon the specifica t ions to evidence service ca pa bility.

The Procurement Unit reserves the right a nd ma y reopen this solicita t ion or crea te a new solicita tion if it determines there ma y be more competition for the procurement item tha n when the origina l solicita t ion wa s posted.

If it is determined to be in the best interest of the Procurement Unit, interviews a nd presenta t ions ma y be held a t the option of the Procurement Unit. The Procurement Unit sha ll esta blish a da te a nd t ime for the interviews or presenta tions a nd sha ll notify e ligible Offerors of the procedures.

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Offerors invited to interviews or presenta t ions sha ll be limited to those Offerors meeting the minimum requirements a nd minimum technica l score threshold specified in the RFP. Representa t ions ma de by a n Offeror during interviews or presenta t ions sha ll become a n a ddendum to the Offeror's proposa l a nd sha ll be documented. Representa tions must be consistent with the Offeror's origina l proposa l a nd ma y only be used for purposes of cla rifying or filling in ga ps in the Offeror's proposa l.

Interviews a nd presenta tions will be a t the Offeror's expense.

Scope of Work The geogra phic doma in of this project is confined to the SLCIT in Sa lt La ke County, Uta h which is a n industria l a rea tha t is dependent on supply cha in movement. This region/ county is listed on the Environmenta l Protection Agency (EPA) Clea n Ports Progra m (CPP) Disa dva nta ged Communit y County List . This a rea is a lso list ed by the EPA a s ha ving high a mbient diesel pa rt icula te ma t ter concentra t ions. There is a significa nt need for ra il tra nsloa ding, intermoda l, a nd logistics services in Northern Uta h to reduce the greenhouse ga s a nd pa rticula te ma tter emissions of their opera tions.

The project work must comply with the CPP Gra nt a greement a nd federa l requirements. More informa t ion on terms a nd conditions is on pa ge 17.

Project Location The EPA ha s se le cted the SLCIT a s the project site (Figure 1a nd Figure 2), described be low a s follows, for the EPA CPP SLIPCAP project. The SLCIT is a n a pproxima tely 260 - a cre site loca ted a t 10 45 South 550 West in Sa lt La ke City, Uta h a nd provides tra nsloa ding services for goods shipped on ra il. It is loca ted in the UIPA jurisdictiona l a rea in the Northwest Qua dra nt of Sa lt La ke City, Uta h in Sa lt La ke County, a geogra phica l loca tion a t the nexus of multiple na t ion- wide trucking routes.

The SLCIT wa s se le cted a s a n eligible dry port for the United Sta tes EPA’s 20 24 CPP, a nd it is the ta rget a rea for this project.

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Figure 1: SLCIT Project Location

Figure 2: SLCIT Facility Diagram (https://www.up.com/content/dam/upcom/migration/uprr/customers/documents/digitalme dia/img - up- prem- slc- driver.png ) https://www.up.com/content/dam/upcom/migration/uprr/customers/documents/digitalmedia/img-up-prem-slc-driver.png https://www.up.com/content/dam/upcom/migration/uprr/customers/documents/digitalmedia/img-up-prem-slc-driver.png

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This a rea conta ins the necessa ry supporting infra structure for tra nsloa ding a nd ca rgo- ha ndling opera tions, including both freight a nd vehicula r tra nsport. At the t ime the a wa rd wa s gra nted, it wa s loca ted in PM2.5 a nd O3 nona t ta inment a rea s in Sa lt La ke County, Uta h. The SLCIT opened in 20 0 6 a nd is priva tely owned a nd ma na ged by UP, which ma y be willing to a da pt the infra structure a nd property configura t ion of the SLCIT to a ccommoda te the needs of future emission reduction stra tegies. UP a lso utilizes contra cted opera tors for va rious services, including termina l opera t ions a nd infra structure support. The SLCIT is loca ted within a county listed on the EPA CPP Disa dva nta ged Communit y County List. This a rea is a lso designa ted by the EPA a s ha ving high a mbient diesel pa rticula te ma tter concentra t ions. The property is loca ted a pproxima te ly 2 miles from the Sa lt La ke City Interna tiona l Airport a nd Intersta te 80 .

Project Overview The Uta h Inla nd Port Authority (UIPA) is seeking proposa ls from qua lified firms to provide expert project ma na gement a nd technica l support services to oversee a nd fa cilita te e le ctrica l infrastructure pla nning for the Sa lt Lake City Intermodal Termina l (SLCIT) in support of the Sa lt La ke Inla nd Port Clea n Air Pla n (SLIPCAP) funded through a n EPA CPP Clima te a nd Air Qua lity Pla nning Gra nt.

The se le cted consulta nt will serve a s a stra tegic a dvisor a nd project coordina t ion pa rtner to UIPA by fa cilita t ing communica t ion a mong project sta keholders, supporting project pla nning a ct ivit ies, tra cking project progress, reviewing technica l infor ma tion produced by project pa rtners, a nd a ssist ing wit h federa l report ing a nd complia nce obliga t ions.

The Consulta nt sha ll support implementa tion pla nning for future zero- emission (ZE) technology deployment while ensuring a lignment with UIPA's broa der clima te, a ir qua lity, a nd susta ina ble freight tra nsporta t ion object ives.

Role Clarification The Consulta nt's role is intended to supplement a nd coordina te project a ct ivit ies a nd sha ll not duplica te, repla ce, or independently perform the e le ctrica l fea sibility a ssessment, infra structure rea diness a na lysis, grid- impa ct eva lua tions, engineering memora nda , site design a na lyses, or rela ted technica l studies being conducted by Pa cifiCorp a nd other project pa rtners under sepa ra te Clea n Ports Progra m funding a greements. The Consulta nt ma y review, integra te, summa rize, a nd provide recommenda t ions ba sed upon studies complet ed by others but sha ll not be responsible for producing utility system studies or engineering designs intended for construction.

Objectives and Scope of Work The objective of this contra ct is to secure expert project ma na gement a nd technica l support services to oversee a nd fa cilita te e le ctrica l infra structure pla nning for the Sa lt La ke City Intermoda l Termina l (SLCIT). The Contra ctor will a ct a s the prima ry support lia ison for UIPA, ensuring tha t infra structure pla nning a ctivities a nd technica l studies prepa red by project pa rtners a lign with UIPA’s broa der clima te a nd a ir qua lity pla nning goa ls, the long- term susta ina bilit y objectives of the SLCIT, EPA CPP progra mma tic priorities, a nd the ongoing ZE technology deployment efforts led by UDAQ, Union Pa cific, a nd Pa cifiCor p. The fina l work product is expected to include a comprehensive summa ry of support a ctivities a nd services provided, ba sed on technica l a na lysis, pla nning, design, Pa ge 6 a nd engineering informa t ion provided. The fina l report a nd a na lysis ba sed on a va ila ble da ta a nd engineering sta nda rds, a nd tha t report a nd a na lysis does not constitute a gua ra ntee or wa rra nty of performa nce under a ll opera t ing conditions but supports the overa ll success of Uta h’s Clea n Ports Progra m.

The prima ry objectives of this contra ct a re to:

1. Provide overa ll project ma na gement support a nd coordina tion a mong project sta keholder s.

2. Fa cilita te communica t ion between project pa rt icipa nts a nd funding pa rtners.

3. Integra te technica l informa t ion from multiple studies a nd pla nning efforts.

4. Support EPA gra nt reporting a nd complia nce a ctivities.

5. Identify a nd ma na ge project risks a nd implementa t ion ba rriers.

6. Deve lop a n implementa tion roa dma p a nd stra tegic recommenda tions for future infra structure deployment.

7. Support successful completion of the SLIPCAP pla nning effort.

Project Coordination The Recipient sha ll perform a ll ta sks required for the Project through a coordina ted process tha t enga ges a ffected ra ilroa d a nd truck owners, opera tors, a nd funding pa rtners including, but not lim it ed to:

● Environmenta l Protection Agency (EPA)

● Union Pa cific Ra ilr oa d

● Opera tions sta ff a t the SLCIT

● Uta h Depa rtment of Environmenta l Qua lity (UDEQ)

● Uta h Division of Air Qua lity (UDAQ)

● Pa cifiCorp / Rocky Mounta in Power (RMP)

● Uta h Inla nd Port Authority (UIPA)

● Addit iona l project pa rtners identified by UIPA

Components/Deliverables The RFP service should include the following six ma in components:

1. Project Ma na gement & Sta keholder Coordina tion

2. Technica l Integra t ion a nd Pla nning Support

3. Federa l Gra nt Complia nce & Reporting Support

4. Stra tegic Pla nning a nd Implementa tion Roa dma p

5. Fina l a nd Closeout

6. Cost Proposa l Requirements

Specific considera t ions a nd outcomes for ea ch component a re a s follows:

1. Task 1: Project Management and Stakeholder Coordination

The Consulta nt sha ll provide comprehensive project ma na gement support, including:

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● Fa cilit a t ion of monthly project coordina t ion meetings.

● Deve lopment a nd ma intena nce of a project schedule.

● Tra cking of project milestones a nd de livera bles.

● Ma int ena nce of project a ct ion- item logs.

● Ma int ena nce of project decision logs.

● Coordina t ion of sta keholder communica t ions.

● Identifica tion a nd esca la t ion of project issues a ffecting schedule, scope, budget, or sta keholder a lignment.

● Deve lopment a nd ma intena nce of a project risk register.

Deliverables

▪ Project Management Plan

▪ Master Project Schedule

▪ Monthly Meeting Agendas and Minutes

▪ Action Item Tracking Log

▪ Decision Log

▪ Risk Register

▪ Monthly Progress Reports

2. Task 2: Technical Integration and Planning Support

The Consulta nt sha ll provide technica l pla nning support by reviewing a nd integra t ing informa t ion produced by project pa rtners a nd contra ctors.

Act ivit ies ma y include:

● Review a nd synthesis of technica l studies a nd pla nning documents.

● Identifica tion of pla nning ga ps, implementa tion considera tions, a nd coordina t ion needs.

● Assessment of a lignment between project studies a nd overa ll SLIPCAP objectives.

● Deve lopment of infra structure implementa t ion recommenda t ions.

● Eva lua t ion of infra structure pha sing stra tegies.

● Identifica tion of opportunit ies to improve sca la bilit y a nd future expa nsion.

● Support for utility coordina t ion discussions a s requested by UIPA.

● Deve lopment of recommenda tions for future implementa tion a ctivities a nd funding opportunit ies.

The Consulta nt sha ll a ct in a n a dvisory a nd coordina t ion ca pa city a nd sha ll not perform utility engineering studies or construction- level design services unless specifica lly a uthor ized by a mendment.

▪ Technica l Review Memora nda

▪ Infra structure Pla nning Recommenda t ions

▪ Infra structure Pha sing Stra tegy

▪ Implementa t ion Considera t ions Summa ry

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▪ Ut ilit y Coordina t ion Support Documenta tion

3. Task 3: Federal Grant Compliance and Reporting Support

The Consulta nt sha ll a ssist UIPA in sa tisfying pla nning, documenta t ion, a nd reporting requirements a ssocia ted with the EPA Clea n Ports Progra m.

Act ivit ies ma y include:

● Development of reporting ma teria ls supporting EPA submissions.

● Tra cking of milestones a nd performa nce metrics.

● Documenta t ion of project a ccomplishments.

● Support for federa l gra nt recordkeeping requirements.

● Identifica tion of complia nce r isks a nd correct ive a ctions.

● Assista nce with documenta tion required under a pplica ble federa l gra nt requirements.

▪ Monthly Sta tus Reports

▪ Semi- Annua l Reporting Support Ma teria ls

▪ Performa nce Tra cking Documenta tion

▪ Complia nce Monitoring Summa ries

4. Task 4: Strategic Planning and Implementation Roadmap

The Consulta nt sha ll a ssist UIPA in tra nsla ting project findings into a n a ctiona ble implementa t ion stra tegy.

Act ivit ies sha ll include:

● Identifica tion of nea r- term a nd long- term implementa tion opportunities.

● Eva lua t ion of infra structure deployment sequencing.

● Identifica tion of potentia l funding sources a nd implementa t ion pa thwa ys.

● Deve lopment of key decision points a nd critica l milestones.

● Deve lopment of recommenda tions supporting future zero- emission technology deployment.

▪ Infra structure Implementa tion Roa dma p

▪ Funding Opportunity Summa ry

▪ Stra tegic Recommenda tions Report

▪ Executive Summa ry for Lea dership Review

5. Final and Closeout Deliverable

At project completion, the Consulta nt sha ll prepa re a Fina l Electrica l Infra structure Pla nning Support Report conta ining:

● Executive Summa ry

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● Summa ry of Coordina tion Act ivit ies

● Summa ry of Sta keholder Enga gement

● Key Technica l Findings

● Infra structure Pla nning Recommenda t ions

● Project Risk Assessment

● Infra structure Implementa tion Roa dma p

● Funding a nd Deployment Opportunities

● Lessons Lea rned

● Recommended Next Steps

The fina l report sha ll be suita ble for ma na gement review a nd support UIPA's EPA gra nt reporting requirements.

6. Proposed Schedule & Use of Budget Requirements

Offerors sha ll submit a Proposed Schedule a nd Use of Budget deta iling a ll costs a nd t ime lines necessa ry to complete the requested services a nd de liver a bles. The tota l proposed cost sha ll not exceed $113,0 0 0 . The proposed budget sha ll include a ll la bor, tra vel, a dministra tive, subcontra ctor, a nd other costs necessa ry to perform the work described in this RFP.

The Cost Proposa l should include the following:

A. Cost Proposal Summary Provide a summa ry ta ble showing:

● Total Contra ct Va lue

● Tota l La bor Costs

● Tota l Tra vel Costs

● Tota l Subcontra ctor Costs (if a pplica ble)

● Tota l Direct Expenses

● Tota l Indirect Costs

● Tota l Proposed Price

B. Labor Breakdown Provide sta ffing informa t ion for a ll proposed project personnel.

Example Format

Estimated Hours

Position Name Hourly Rate Total Cost

Project Ma na ger

Technica l Lea d

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Gra nt Complia nce Specia list

Administra t i ve Suppor t

The proposa l should identify:

● Key personnel

● Anticipa ted level of effort

● Estima ted hours by ta sk

● La bor ra tes for ea ch position

C. Task- Based Budget Provide costs by task and deliverable.

Example Format

Task Cost

Task 1: Project Management & Coordination

Task 2: Technical Integration Support Task 3: Federal Compliance & Reporting Task 4: Strategic Roadmap Development Final Report Preparation Total

D. Travel Costs Identify all anticipated travel costs, including:

● Number of trips

● Purpose of travel

● Estimated mileage

● Lodging (if applicable)

● Per diem (if applicable)

All tra vel costs must be included within the proposed not- to- exceed contra ct a mount a nd sha ll not be billed sepa ra tely unless a uthorized by contra ct a mendment.

E. Subcontractor Costs If subcontra ctors a re proposed, provide:

● Subcontra ctor na me

● Scope of work

● Estima ted cost

● Percentage of total contra ct va lue

F. Indirect Costs Provide:

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● Current federa lly negotia ted indirect cost ra te (if a pplica ble); or

● Proposed indirect cost methodology.

Offerors sha ll clea r ly indica te whether indirect costs a re included in la bor ra tes or presented a s a sepa ra te budget ca tegory.

G. Assumptions and Exclusions Provide any assumptions used in developing the budget, including:

● Number of stakeholder meetings assumed

● Expected access to project information

● Travel assumptions

● Staffing availability assumptions

Clearly identify any exclusions.

H. Invoice and Payment Structure Describe the proposed billing approach.

● Project Management Plan

● Quarterly Progress Reporting

● Draft Final Report

● Final Report

UIPA will evaluate Proposed Schedules and Use of Budget for completeness, reasonableness, realism, and alignment with the proposed technical approach to the scope of work. UIPA reserves the right to determine whether proposed staffing levels, labor allocations, and direct costs are appropriate for the services being proposed. Proposed Schedules and Use of Budget that demonstrate effective use of project resources and a clear relationship between proposed costs and deliverables may receive favorable consider ation during evaluation.

Mandatory Minimum Requirements Offerors must demonstra te the a bility to meet or exceed the ma nda tory minimum requirements outlined below by providing a na rra t ive point by point response, in the order listed to ea ch requirement.

The following ma nda tory minimum requirements must be met in order for a proposa l to be considered responsive:

1. At lea st five (5) yea rs of experience in e le ctrica l infra structure planning, infrastructure impleme nta tion pla nning, tra nsporta tion or logistics fa cility pla nning, a ssessing da ta from ports, project ma na gement, site design, a nd/ or engineering support services a ssocia ted with EV cha rging infra structure projects.

2. Timely RFP Submission

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3. Critica l Report Time line Adherence: All de livera bles will be completed on or before December 1, 20 27

4. Budget Complia nce: Not to exceed $113,0 0 0

5. Federa l Deba rment (Offeror does not a ppea r on the System for Awa rd Ma na gement exclusion databa se)

6. Previous federa l gra nt a nd complia nce experience

7. Technica l Proposa l Responses do not exceed 20 pa ges.

Proposa ls which do not sa t isfy ALL minimum ma nda tory qua lifica tions requirements will be excluded from this bid.

Offerors should note tha t only those submissions which meet a ll of the minimum ma nda tory criteria will be eligible for inclusion in the a wa rd process.

The contra ct will be a wa rded from the qua lifying proposa ls ba sed on the highest scoring responsible Offeror, meeting the sta ted RFP requirements:

● Meeting a ll minimum ma nda tory requirements

● Ability to meet the technica l requirements

● Optiona l Interview Presenta t ion

Technical Criteria For ea se of eva lua tion, the proposa ls must provide a point- by- point response, a ddressing in deta il ea ch a rea of the eva lua tion criteria , including a ddressing how the point- by- point response a ddresses the issues discussed in this RFP.

The subjective criteria tha t will be used to eva lua te the proposa ls is:

1. Proposed Schedule & Use of Budget (40 points)

a. Includes a ll required Services & De liver a bles Needed

b. Comprehensive project pla n with t imeline, ta sk brea kdown, a nd GANTT cha rt

c. Estima ted t ime to complete not to exceed December 1, 20 27.

d. Budget rea sona bleness a nd cost effectiveness.

2. EV Cha rging Infra structure Project Experience (70 points)

a. Demonstra ted experience ma na ging electrica l infra structure pla nning for hea vy-duty vehicle fleets, int ermoda l termina ls, or indust ria l logist ics fa cilit ies.

b. Understa nding of the unique opera tiona l constra ints of a ctive ra il ya rds or port fa cilit ies (e.g., sit e sa fety, ca rgo movement cont inuit y, a nd limit ed ut ilit y a ccess).

c. Ability to demonstra te successful site pla nning tha t a ccounts for futureproofing a nd sca ling of EV cha rging infra structure within a high- tra ffic industria l environment.

3. Electrica l Infra structure Pla nning a nd Site Design (70 points)

a. Experience in pla nning for EV infra structure tha t integra tes with renewa ble energy sources, specifica lly sola r microgrids.

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b. Proven ability to perform technical eva luations of grid capa city a nd loa d impa cts for la rge- sca le EV deployments, ensuring the pla n rema ins compa t ible with utility- gra de interconnection requirements.

c. Ca pa city to a na lyze a nd provide recommenda t ions on EVSE (Electric Vehicle Supply Equipment) cha rging speeds a nd infra structure requirements ba sed on different vehicle/ fleet duty cycles.

4. Assessing Da ta from Ports Experience & Expertise (60 points)

a. Demonstra te a pra ctica l knowledge of how regiona l a nd na t iona l port systems opera te a nd move fre ight , supplies, or goods a cross Uta h a nd the United Sta tes.

b. Demonstra te ca pa city a nd understa nding of the regula tory fra mework a nd guidelines governing tra ffic within the surrounding a rea . This includes knowledge of loca l, regiona l, a nd national tra nsporta t ion sta ndards a nd requirements.

c. Demonstra te a pra ctica l knowledge of port a nd intermoda l termina l opera t ions.

d. Demonstra te experience in the nua nces a nd opera t ions of tra ffic a nd tra nsporta tion in port fa cilit ies, including off- a nd on- roa d, fre ight , a nd pa ssenger usa ge.

e. Demonstra te a n understa nding of port ma na gement, opera t ions, a nd infra structure.

f. Demonstra te a n understa nding of the wa ys tha t tra nsporta tion systems, supply cha ins, la nd use, wildlife, a ir qua lity, a nd the na tura l environment a re interconnected, a s we ll a s experience a ccounting for this interconnectedness in prior projects.

5. Prior Federa l Gra nt Experience a nd Complia nce (35 points)

a. Demonstra te experience working on prior federa l gra nts with simila r work a nd overa ll outcomes.

b. Demonstra te how your firm will comply with federa l requirements including the CPP gra nt’s Applica ble Federa l La ws a nd Regula t ions a nd required Additiona l Sta nda rd Terms, which a re sepa ra te a t ta chments uploa ded in U3P- Bonfire.

6. Key Personnel Qua lifica tions (25 points)

a. Offerors shall provide resumes for a ll key personnel proposed for the project, including the

Project Ma nager, Technica l Lea d, a nd a ny personnel responsible for federal gra nt complia nce. Resumes sha ll identify re le va nt project experience, years of experience, certifica tions, a nd the individua l's proposed role on this project.

b. Offerors shall demonstra te previous experience supporting proje cts involving coordina tion a mong utilities, government a gencies, tra nsporta tion entitie s, priva te sector sta keholders, or infra structure owners.

c. Offerors shall provide a minimum of three re leva nt project exa mples completed within the la st ten yea rs demonstra ting experience with e le ctrica l infra structure pla nning, EV cha rging infra structure pla nning, freight tra nsportation fa cilitie s, ports, ra il facilit ies, logistics centers, federal gra nt a dministra tion, or simila r proje cts.

For ea ch proje ct provide:

● Clie nt na me

● Proje ct description

● Contra ct va lue

● Completion da te

● Services performed

● Reference contact

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Price Guarantee Offeror must gua ra ntee its pricing for one (1) yea r.

If a llowa ble under this RFP, a request for price a djustment must be ma de a t lea st thirty (30 ) da ys prior to the effective da te. A request for price a djustment must include sufficient documenta tion (ma rket a na lysis) supporting the request. Any price a djustment will not be effective unless a pproved by the Procurement Unit. A price a djustment will be gua ra nteed for the sa me length of t ime a s the origina l price gua ra ntee. The procurement unit will be given the immedia te benefit of a ny decrea se in the ma rket, or a llowa ble discount.

Evaluation Process Only Responses tha t meet minimum ma nda tory requirements will be eva lua ted.

Stage 1: Initial Review In the initia l pha se of the eva lua t ion process, the Procurement Unit will review a ll proposa ls t imely rece ived. Non- responsive proposa ls not conforming to RFP requirements or una ble to meet the ma nda tory minimum requirements will be elimina ted from further considera t ion. Any vendors not meeting these ma nda tory minimum requirements will be notified a t this sta ge.

Stage 2: Technical Proposal Evaluation Responsive proposa ls will then be eva lua ted by a n eva lua t ion committee a ppointed by the Procurement Unit a ga inst the proposa l technica l criteria noted in this RFP. Proposa ls will be eva luat ed aga inst the technical criteria as follows:

Evaluation Component Possible Points

Proposed Schedule & Use of Budget 40 Points

EV Charging Infrastructure Project Experience 70 Points

Electrical Infrastructure Planning and Site Design 70 Points

Assessing Data from Ports Experience & Expertise 60 Points

Prior Federal Grant Experience and Compliance 35 Points

Key Personnel Qualifications 25 Points

Total Technical Points Possible 300 points

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Responses tha t a chieve a minimum score threshold of 225 points will proceed to the interview presenta t ion, in the event there a re multiple submissions scoring a bove this threshold a nd further eva lua t ion is needed. Responses with a score of less tha n the minimum technica l points will be e limina ted a nd will not move to the interview presenta t ion.

The eva lua tion committee, for this RFP, will ta lly the fina l scores for criteria to a rrive a t a consensus score by the following method: an a verage of the individual scores.

Stage 3: Interview Presentation If necessa ry, responsive proposa ls tha t meet the minimum score threshold from Sta ge 2 will move onto the Interview Presenta t ion. A tota l of 50 demonstra tion point s is possible. Offerors will be given 30 minutes ma ximum to demonstra te their response to the Technica l Proposa l for the eva lua t ion committee. The committee will eva lua te the offeror on how well they would execute a nd perform the RFP services a nd scope of work.

UIPA pla ns to hold these demonstra t ions in person a t our office loca ted a t 60 South Temple, Suite 60 0 , Sa lt La ke City, UT 84 111. We ha ve listed the a nticipa ted da te but will le t a ll Offerors know who qua lifies for the exa ct da te a nd time.

If a n in- person demonstra t ion will not work, we will set up technology to present virtua lly if needed.

Proposal Submission Requirements Proposal Format Requirements Technical Proposal are not to exceed 20 pages and shall include:

1. Response to Mandatory Requirements (See Appendix A)

2. Cover Letter with Contact Information including contact names, titles, and emails

3. Proposed Schedule & Use of Budget

a. Project Schedule and Gantt Chart

i. Project Management & Stakeholder Coordination

ii. Technical Integration and Planning Support

iii. Federal Grant Compliance & Reporting Support

iv. Strategic Planning and Implementation Roadmap

v. Final and Closeout

b. Cost Proposal

4. Project Understanding and Approach

a. Electrical Infrastructure Planning and Site Design

5. Relevant Project Experience

a. EV Charging Infrastructure Project Experience

b. Assessing Data from Ports Experience & Expertise

c. Prior Federal Grant Experience and Compliance

6. Key Personnel Qualifications

a. Key Personnel Resumes

b. References

7. Required Forms

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Offerors sha ll disclose a ny existing contra ctua l, fina ncia l, or orga niza t iona l rela t ionships with project sta keholders tha t could crea te a n a ctua l or perceived conflict of interest.

Protected Information Offerors ma y request tha t pa rt of its proposa l be protected by submitt ing a Compa ny Request for Protected Record Sta tus.

Pricing may not be classified as confidential or protected and will be considered public information.

Process for Requesting Non - Disclosure: To protect information under a Claim of Business Confidentiality, an Offeror must complete the Company Request for Protected Record Status form, at the time the proposal is submitted, with the following information:

● Include a concise sta tement of rea sons supporting the cla im of business confidentia lity

(Subsection 63G- 2- 30 9(1)).

● Submit a n electronic “reda cted” (excluding protected informa t ion) copy of the proposa l. Copy must clea rly be ma rked “Reda cted Version.”

The Cla im of Business Confidentia lity form ma y be a ccessed in Appendix D.

An entire proposa l ca nnot be identified a s “PROTECTED”, “CONFIDENTIAL” or “PROPRIETARY” .

Redacted Copy: If an Offeror submits a proposal that conta ins informa t ion cla imed to be confidentia l or protected, the Offeror MUST submit two sepa ra te proposa ls: one reda cted version for public re le a se, with a ll protected business confidentia l informa t ion e it her bla cked- out or removed, clea rly ma rked a s "Reda cted Version"; a nd one non- reda cted version for eva lua t ion purposes clea rly ma rked a s "Protected Business Confidentia l."

All ma teria ls submitted become the property of the Procurement Unit. Ma teria ls ma y be eva lua ted by a nyone designa ted by the Procurement Unit a s pa rt of the eva lua tion committee. Ma teria ls submitted ma y be returned only a t the Procurement Unit's opt ion.

Award To determine which proposa l provides the best va lue to the procurement unit, the eva lua t ion committee sha ll eva lua te ea ch responsive a nd responsible proposa l tha t ha s not been disqua lified from considera tion.

It is a nticipa ted tha t this RFP will result in a single a wa rd to the responsive a nd responsible Offeror with the highest score.

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After the eva lua t ion a nd fina l scoring of proposa ls is completed, the Procurement Unit sha ll a wa rd the contra ct a s soon a s pra ctica ble.

Terms & Conditions Any contra ct result ing from this RFP will include but not be limited to:

● UIPA Sta nda rd Terms a nd Conditions

The UIPA Sta nda rd Terms a nd Conditions ha ve been a t ta ched in the Files section of U3P- Bonfire (See UIPA Sta nda rd Terms & Conditions).

● Gra nt Progra mma t ic Condit ions The Gra nt Progra mma tic Conditions ha ve been a t ta ched in the Files section of U3P- Bonfire (Clea n Ports Gra nt Progra mma tic Conditions).

● Gra nt Administ ra tive Condit ions The Administra tive Conditions ha ve been a t ta ched in the Files section of U3P- Bonfire (See Clea n Ports Gra nt Administra t ive Conditions).

In a ddition, a ny contra ct from this RFP will be subject to 2 CFR Pa rt 20 0 (See 2 CFR Part 20.0 ).

Exceptions a nd/ or a dditions to the Sta nda rd Terms a nd Conditions a re strongly discoura ged.

However, Offerors requesting exceptions a nd/ or a dditions to the Sta nda rd Terms a nd Conditions must be submitted with the proposa l. Exceptions a nd/ or a ddit ions submitted a fter the da te a nd t ime for rece ipt of proposa ls will not be considered. Offerors ma y not submit requests for exceptions a nd/ or a ddit ions by reference to a vendor's website or URL. URLs provided with a proposa l ma y result in tha t proposa l being rejected a s non- responsive. Offerors ma y submit questions during the Question a nd Answer period rega rding the Sta nda rd Terms a nd Conditions.

UIPA ma y refuse to negotia te exceptions a nd/ or a dditions tha t a re determined to be excessive; tha t a re inconsistent with simila r contra cts of the procurement unit; to wa rra nties, insura nce, or indemnifica t ion provisions tha t a re necessa ry to protect the procurement unit a fter consulta tion with the a pplica ble lega l counse l; where the solicita t ion specifica lly prohibits exceptions a nd/ or a ddit ions; or tha t a re not in the best interest of the procurement unit.

For a ny proposed cha nge(s), Offeror must provide the Sta nda rd Terms a nd Conditions for this solicita t ion in Micr osoft Word forma t wit h redline edit s. Addit iona l terms or documents must be submitted in sepa ra te Microsoft Word documents. Offeror must a lso provide the na me, conta ct informa t ion, a nd a ccess to the person(s) tha t will be directly involved in lega l negotia t ions.

Any ma nda tory required a ccepta nce of a n Offeror’s terms a nd conditions ma y result in the proposa l being determined to be non- responsive.

An a wa rd resulting from this RFP is subject to successful contra ct terms a nd condit ions negotia tion (if required). UIPA ma y re je ct a proposa l if the offeror who submitted the proposa l fa ils to sign a contra ct within 90 da ys a fter the contra ct a wa rd.

https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200?toc=1

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Appendix A: Response Questionnaire

Mandatory Minimum Requirements Plea se a nswer yes or no to the following questions:

Yes / No: Does your firm have at least five (5) years of experience in electrical infrastructure planning, infrastructure implementation planning, transportation or logistics facility planning, assessing data from ports, project management, site design, and/or engineering support services associated with EV charging infrastructure projects.

Yes / No: Are you able to complete all required services and deliverables on or before December 1, 2027?

Yes/No: Is your cost proposal equal or less than $113,000?

Yes / No: Are you currently federal debarred (lists on the System for Award Management exclusion database)?

Yes / No: Does your firm have prior experience in federal grants and compliance?

Yes / No: Is your response 20 pages or less?

For ease of evaluation, the proposals must provide a point- by- point response, addressing in detail each area of the evaluation criteria, including addressing how the point- by- point response addresses the issues discussed in this RFP.

Technical Criteria

The subjective criteria that will be used to evaluate proposals are:

1. Proposed Schedule & Use of Budget (40 points)

a. Includes all required Services & Deliverables Needed

b. Comprehensive project plan with timeline, task breakdown, and GANTT chart

c. Estimated time to complete not to exceed December 1, 2027.

d. Budget reasonableness and cost effectiveness.

2. EV Charging Infrastructure Project Experience (70 points)

a. Demonstrated experience managing electrical infrastructure planning for heavy -duty vehicle fleets, intermodal terminals, or industrial logistics facilities.

b. Understanding of the unique operational constraints of active rail yards or port facilities (e.g., site safety, cargo movement continuity, and limited utility access).

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c. Ability to demonstra te successful site pla nning tha t a ccounts for futureproofing a nd sca ling of EV cha rging infra structure within a high- tra ffic industria l environment.

3. Electrica l Infra structure Pla nning a nd Site Design (70 points)

a. Experience in pla nning for EV infra structure tha t integra tes with renewa ble energy sources, specifica lly sola r microgrids.

b. Proven ability to perform technical eva luations of grid capa city a nd loa d impa cts for la rge- sca le EV deployments, ensuring the pla n rema ins compa t ible with utility- gra de interconnection requirements.

c. Ca pa city to a na lyze a nd provide recommenda t ions on EVSE (Electric Vehicle Supply Equipment) cha rging speeds a nd infra structure requirements ba sed on different vehicle/ fleet duty cycles.

4. Assessing Da ta from Ports Experience & Expertise (60 points)

a. Demonstra te a pra ctica l knowledge of how regiona l a nd na t iona l port systems opera te a nd move fre ight , supplies, or goods a cross Uta h a nd the United Sta tes.

b. Demonstra te ca pa city a nd understa nding of the regula tory fra mework a nd guidelines governing tra ffic within the surrounding a rea . This includes knowledge of loca l, regiona l, a nd national tra nsporta t ion sta ndards a nd requirements.

c. Demonstra te a pra ctica l knowledge of port a nd intermoda l termina l opera t ions.

d. Demonstra te experience in the nua nces a nd opera t ions of tra ffic a nd tra nsporta tion in port fa cilit ies, including off- a nd on- roa d, fre ight , a nd pa ssenger usa ge.

e. Demonstra te a n understa nding of port ma na gement, opera t ions, a nd infra structure.

f. Demonstra te a n understa nding of the wa ys tha t tra nsporta tion systems, supply cha ins, la nd use, wildlife, a ir qua lity, a nd the na tura l environment a re interconnected, a s we ll a s experience a ccounting for this interconnectedness in prior projects.

5. Prior Federa l Gra nt Experience a nd Complia nce (35 points)

a. Demonstra te experience working on prior federa l gra nts with simila r work a nd overa ll outcomes.

b. Demonstra te how your firm will comply with federa l requirements including the CPP gra nt’s Applica ble Federa l La ws a nd Regula t ions a nd required Additiona l Sta nda rd Terms, which a re sepa ra te a t ta chments uploa ded in U3P- Bonfire.

6. Key Personnel Qua lifica tions (25 points)

a. Offerors shall provide resumes for a ll key personnel proposed for the project, including the

Project Ma nager, Technica l Lea d, a nd a ny personnel responsible for federal gra nt complia nce. Resumes sha ll identify re le va nt project experience, years of experience, certifica tions, a nd the individua l's proposed role on this project.

b. Offerors shall demonstra te previous experience supporting proje cts involving coordina tion a mong utilities, government a gencies, tra nsporta tion entitie s, priva te sector sta keholders, or infra structure owners.

c. Offerors shall provide a minimum of three re leva nt project exa mples completed within the la st ten yea rs demonstra ting experience with e le ctrica l infra structure pla nning, EV cha rging infra structure pla nning, freight tra nsportation fa cilitie s, ports, ra il facilit ies, logistics centers, federal gra nt a dministra tion, or simila r proje cts.

For ea ch proje ct provide:

● Clie nt na me

● Proje ct description

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● Contra ct va lue

● Completion da te

● Services performed

● Reference contact

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Appendix B: Claim of Business Confidentiality

COMPANY REQUEST FOR PROTECTED RECORD STATUS

Name and Address of entity (“Company”) making this confidentiality claim (please print or type):

Pursuant to the Government Records Access and Management Act, Utah Code § 63G-2-309, Company submits this written claim for business confidentiality. Company claims that the records attached to this form and/or listed below and provided to the Utah Inland Port Authority (“UIPA”), or its programs, are protected records and should be considered confidential and classified as protected records.

DESCRIPTION of the record(s) covered by this confidentiality claim and which Company believes qualifies for protected status:

● APPLICATION, PLUS SUPPORTING DOCUMENTATION.

● [COMPANY TO LIST ADDITIONAL RECORDS]

The following reasons are Company’s concise claim in support this claim of business confidentiality (check (✔) all that apply):

( ) 1. The record(s) provided would reveal negotiations regarding assistance or incentives offered by or requested from UIPA for the purpose of encouraging Company to expand or locate a business in Utah.

( ) 2. The Record(s) provided is a trade secret (as defined in Utah Code § 13-24-2(4)).

( ) 3. The record(s) provided is commercial or non-individual financial information and disclosure of the information could reasonably be expected to result in unfair competitive injury to Company.

( ) 4. The record(s) provided is commercial or non-individual information and disclosure of the information could reasonably be expected to impair the ability of UIPA, or its programs, to obtain necessary information in the future.

NOTE: Company will be notified if a record claimed to be protected is classified as public or if the determination is made that the record should be disclosed to the public because the interest favoring access outweigh the interest favoring restriction of access. Records claimed to be protected under this business confidentiality claim may not be disclosed to the public by UIPA until the period in which to bring an appeal expires or the end of the appeals process, including judicial appeal (unless the claimant, after notice, has waived the claim by not appealing or intervening before the record committee). (Utah Code § 63G-2-309)

BY: DATE:

AUTHORIZED REPRESENTATIVE NAME AND TITLE

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[the company should explain here the reasons why the records should be classified as confidential, private, or protected]

COMPANY STATEMENT

The following is a concise written statement supporting a business confidentiality claim is required, U.C.A.

63G-2-309(1)(a)). Please attach additional sheets if necessary.

The attached information (records provided to UIPA) is related to _[explain purpose of company’s interaction with UIPA, for example, vendor submitting a bid/offer through procurement process for a state contract for goods/services] to a project that the Company is pursuing.

The Company makes its claim of confidentiality, protected, or private status of records for the following reasons:

NOTE: Claimant shall be notified if a record claimed to be protected is classified public or if the determination is made that the record should be disclosed because the interest favoring access outweigh the interest favoring restriction of access. Records claimed to be protected under this business confidentiality claim may not be disclosed until the period in which to bring an appeal expires or the end of the appeals process, including judicial appeal (unless the claimant, after notice has waived the claim by not appealing or intervening before the record committee). (U.C.A. 63G-2-309)

COMPANY:

By: Date:

Name (printed):

Title: