3-Summary of Vendor Rights for Broward County Competitive Solicitations.docx
DOCX document 32 KB Posted
- Attached to
- Runway Acrylic Traffic Paint
- Solicitation number
- OPN2131620B1
- Issued by
- Broward County, Florida
About this file
This document is a summary of vendor rights for Broward County competitive solicitations in Florida, specifically addressing the procurement process and protest procedures applicable to all competitive solicitations including Invitations to Bid (ITBs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Requests for Letters of Interest (RLIs). The related contract opportunity pertains to an open-end contract for the purchase and delivery of Airport Runway and Ramp Acrylic Traffic Paint for the Broward County Aviation Department and various other County agencies. Vendors must submit solicitation responses electronically through BPRO (Bonfire) and receive a submission receipt by the specified closing date and time; the County will not accept responses submitted through other means. All questions or clarification inquiries regarding solicitation requirements must be submitted through BPRO by the designated questions due date, and the County will respond through the BPRO Messages section. Vendors are strongly encouraged to submit all required and optional documents at the time of submittal to enable timely and comprehensive review by the County.
Vendor rights under the Broward County Procurement Code include the right to object to proposed evaluation committee recommendations for RFPs, RFQs, and RLIs within three business days of posting on the Purchasing Division's website, and the right to protest solicitation specifications, requirements, or award recommendations within five business days of posting. The County's Cone of Silence Ordinance prohibits all communications relating to the competitive solicitation among vendors, County staff, and Commissioner Offices during the solicitation period, though communications with the Purchasing Division, designated Project Managers, and the Office of Economic and Small Business Development (OESBD) are permitted, as are discussions at pre-bid conferences and negotiation meetings. Violations of the Cone of Silence may result in fines or, at the sole discretion of the Board of County Commissioners, voidance of the solicitation award. The procurement process includes consideration of Small Business Enterprise (SBE) and County Business Enterprise (CBE) preferences as outlined in OESBD requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| 7-OESBD - Procurement Preferences SBE-CBE.docx | DOCX document | |
| 2-Insurance Requirements - Quotes Bids.docx | DOCX document | |
| 1-Domestic Partnership Act Certification.docx | DOCX document | |
| 4-Requests for Approved Equals.docx | DOCX document | |
| 8-Vendor Questionnaire - Quotes and Bids.docx | DOCX document | |
| 5-Litigation History.docx | DOCX document | |
| 11-Special Instructions to Vendors.pdf | ||
| 6-Location Certification - Invitation to Bid.docx | DOCX document | |
| 9-General Conditions - Quotes and Bids.pdf | ||
| 10-Insurance Requirements.pdf | ||
| 13-Specifications and Requirements.pdf | ||
| 12-Required FAA Notices for Solicitation Involving the Airport.pdf |
Show all 12
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Text version
SUMMARY OF VENDOR RIGHTS FOR BROWARD COUNTY COMPETITIVE SOLICITATIONS
The purpose of this document is to provide vendors with a summary of their rights to object to or protest a proposed award or recommended ranking of vendors in connection with Broward County competitive solicitations. These rights are fully set forth in the Broward County Procurement Code.
1. Right to Object For Requests for Proposals (RFP), Requests for Qualifications (RFQ), or Requests for Letters of Interest (RLI), vendors may object in writing to a proposed recommendation of ranking made by an Evaluation Committee. Objections must be filed within three business days after the proposed recommendation of ranking (if applicable) is posted on the Purchasing Division's website. The written objection must comply with the requirements stated in Section 21.42(h) of the Broward County Procurement Code. Failure to timely and fully meet any requirement will result in the loss of a right to object.
2. Right to Protest For Invitations to Bid (ITBs), RFPs, RFQs, and RLIs, vendors may protest the specifications or requirements of a solicitation (or of any addenda). Protests must be received in writing by the Director of Purchasing within five business days after the applicable solicitation (or addenda) is posted on the Purchasing Division's website.
For ITBs, vendors may protest a recommendation for award made by the Broward County Purchasing Division. For RFPs, RFQs, and RLIs, vendors may protest a final recommendation of ranking made by an Evaluation Committee. In all cases, protests must be filed in writing within five business days after a recommended ranking or recommendation for award is posted on the Purchasing Division’s website.
Any protest must comply with requirements stated in Part X of the Broward County Procurement Code, including a filing fee (if applicable). Failure to timely and fully meet any requirement will result in a loss of protest rights.
Vendors may appeal the denial of a protest. Section 21.81 of the Broward County Procurement Code identifies all other matters that may be appealed. Appeals may require payment of an appeal bond. Appeals must comply with requirements stated in Part XII of the Broward County Procurement Code. Failure to timely and fully meet any requirement will result in a loss of appeal rights.
Cone of Silence:
The County’s Cone of Silence Ordinance prohibits all communications, oral or written, relating to a competitive solicitation among vendors/vendor representatives, County Staff, and Commissioner Offices while the cone is in effect. Communications with Purchasing Division employees, the solicitation’s designated Project Manager(s) or designee(s), the Office of Economic and Small Business (OESBD) Small Business Development Specialist Supervisor (954-357-6400), and others as specifically identified in the Cone of Silence Ordinance are permitted. Additionally, communication is permitted at pre-bid conferences and negotiation meetings, as applicable.
The Cone of Silence begins upon the advertisement of an ITB, RFP, RFQ, or RLI. The Cone of Silence terminates when the solicitation is awarded, all responses are rejected, or the Broward County Board of County Commissioners takes other action which ends the solicitation, as stated in more detail in the Cone of Silence Ordinance.
Any violations of the Code of Silence Ordinance by any vendor or vendor representative may be reported to the County’s Professional Standards/Human Rights Section. If the County’s Professional Standards/Human Rights Section determines that a violation has occurred, a fine shall be imposed as provided in the Broward County Code of Ordinances. At the sole discretion of the Broward County Board of County Commissioners, a violation may void an award of the applicable competitive solicitation.
Review the Cone of Silence Ordinance, Section 1-266 of the Broward County Code of Ordinances, for more detailed information.
Form Date 9/9/24
File details come from the government source that posted it. Updated .