3-S06 Pricing and Delivery Schedule 0525.pdf

DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900

210.562.6200 | www.uthscsa.edu | https://wp.uthscsa.edu/purchasing/

OGC Template 05.25

SECTION 6

PRICING AND DELIVERY SCHEDULE

Proposal of: __________________________________________________________________________ (Proposer Name)

To: The University of Texas Health Science Center at San Antonio

RFP Name and No.: ___________________________________________________________________

Ladies and Gentlemen:

Having examined specifications and requirements of this RFP (including attachments), the undersigned proposes to furnish Work upon the pricing terms quoted below:

6.1 Term of Agreement

The term (“Initial Term”) of this Agreement will begin on the Effective Date and will expire _____ (__) year(s) after singing of contract. University may elect to renew the Agreement for up to _______ (__) additional ______ (__) year terms (“Renewal Term”), subject to the same Terms and Conditions. The “Initial Term” are collectively referred to as the “Term”.

6.2 Pricing for Work and Expenses

6.2.1 Rate Sheet: Please include the hourly rates and titles of ALL team members that would be associated with this account.

6.2.2 Hourly rates shall be firm for the “Term” of the contract, including “Renewals”, and must include ALL labor, equipment, materials, fees, overhead, profit, insurance, licenses, incidentals, and ALL other related costs necessary to meet the requirements described in Section Five (Scope of Work) of this RFP.

6.2.3 Proposer shall submit detailed invoices describing the services rendered during the invoice period. Details may include, but is not limited to Employee’s Name, Title, Number of Hours Worked, and Contracted Hourly Rate.

file://cfs/links/FS/Purchasing/Z_SHARED%20Management/BIDS/FY2022/1%20RFP%20745-22-PXX%20Master%20File%20February%202022/1_Working%20Documents/1_Draft%20Documents/www.uthscsa.edu https://wp.uthscsa.edu/purchasing/

6.3 Reimbursement

6.3.1 University will reimburse, without mark-up, reasonable expenses (including meals, rental car or mileage, coach class airfare, and lodging) validly incurred by Contractor directly and solely in support of Work and approved by University in advance. Contractor will be subject to the then-current Travel Reimbursement Rates promulgated by the Comptroller of Public Accounts for the State of Texas at https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php with regard to all travel expenses. Contractor will not be reimbursed by University for expenses that are prohibited or that exceed the allowable amounts provided in the then current Travel Reimbursement Rates. As a condition precedent to receiving reimbursement for expenses, Contractor must submit to University receipts, invoices, and other documentation requested by University.

6.3.2 Reimbursement for expenses and disbursements will not exceed a maximum expense cap (to be mutually agreed by Contractor and Respondent and provided in the Agreement), without the prior written approval of University.

6.4 Discounts

6.4.1 Describe all discounts that may be available to University, including educational, federal, state and local discounts.

6.5 Schedule for Completion of Tasks and Submittal of Deliverables

6.5.1 Proposer to provide from contract award date, the anticipated tasks, and timeframe through implantation.

6.6 Payment Terms

6.6.1 University’s standard payment terms are “net 30 days” as mandated by the Texas Prompt Payment Act (ref. Chapter 2251, Government Code).

6.6.2 Indicate below the prompt payment discount that Proposer offers:

6.6.3 Prompt Payment Discount: _____%_____days/net 30 days.

6.6.4 Section 51.012, Education Code, authorizes University to make payments through electronic funds transfer methods. Respondent agrees to accept payments from University through those methods, including the automated clearing house system (ACH). Respondent agrees to provide Respondent’s banking information to University in writing on Respondent letterhead signed by an authorized representative of Respondent.

Prior to the first payment, University will confirm Respondent’s banking information.

Changes to Respondent’s bank information must be communicated to University in writing at least thirty (30) days before the effective date of the change and must include an IRS Form W-9 signed by an authorized representative of Respondent.

6.6.5 University, an agency of the State of Texas, is exempt from Texas Sales & Use Tax on goods and services in accordance with §151.309, Tax Code, and Title 34 TAC §3.322.

Pursuant to 34 TAC §3.322(c)(4), University is not required to provide a tax exemption certificate to establish its tax exempt status.

https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php http://www.statutes.legis.state.tx.us/Docs/GV/htm/GV.2251.htm http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.51.htm#51.012 https://www.irs.gov/uac/about-form-w9 http://www.statutes.legis.state.tx.us/Docs/TX/htm/TX.151.htm#151.309 https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=04%2F22%2F2025&recordId=207487 https://texas-sos.appianportalsgov.com/rules-and-meetings?$locale=en_US&interface=VIEW_TAC_SUMMARY&queryAsDate=04%2F22%2F2025&recordId=207487

6.7 Invoicing and Payment

6.7.1 Proposer(s) shall submit invoices by electronic means to AP-einvoice@uthscsa.edu and provide support for all allocation of premium to the components as may be required.

6.7.2 Invoices will be paid NET THIRTY (30) DAYS in compliance with Texas laws, as outlined in Section 6.6. All invoices must reference a VALID Purchase Order, or the invoice will be returned as non-compliant. Vendor must provide UTHSA with a paper or emailed invoice for goods or services rendered.

No commitment for Goods or Services is valid without a VAILD Purchase Order

6.7.3 UTHSA does NOT use vendor’s online portal(s) to retrieve invoices and/or to make payments. Proposer(s) may submit a Proposal for a prompt payment discount. UTHSA has established the following payment schedule for invoices based upon the payment option chosen by the Proposer:

Automated Clearing House (“ACH”) transaction

Single-Use Account (“SUA”) card (JP Morgan)

*If UTHSA is making payment of funds appropriated by the State of Texas, the payment term is net thirty

(30) as required by law. UTHSA will submit an electronic check remittance to the email address on record for ALL ACH and SUA payments

Respectfully submitted, Proposer: ________________________________

By: ______________________________________ (Authorized Signature for Proposer)

Name: ___________________________________

Title: ____________________________________

Email: ___________________________________

Date: ____________________________________ mailto:AP-einvoice@uthscsa.edu