15-Question Clarification 3.pdf
PDF 191 KB Posted
- Attached to
- Third Party Leave Administrator
- Solicitation number
- RFP 745-26-P01
- Issued by
- Bexar County, Texas
About this file
This document is a Clarification No. 3 Questions and Answers document for a Third Party Leave Administrator solicitation (Bid 745-26-P01) issued by the Department of Purchasing at UT Health San Antonio. The solicitation has a questions close date of September 2, 2025, and a bid submission deadline of September 16, 2025, both at 3:00 PM CST. The document provides detailed responses to 13 specific questions about leave administration metrics and current leave management practices.
The responses reveal key operational details about UT Health San Antonio's leave administration, including 1,169 FMLA claims filed in 2024 with 712 currently open, 131 Short-Term Disability claims in 2024, and 62 paid parental leaves in 2024. Additional leave types in scope include Paid Family Leave, Organ Donor Leave, and Veteran's Health Leave. The organization uses a self-insured STD model and has 170 in-work and 88 leave-related ADA accommodations in 2024. Notably, the organization consistently responds to vendor information requests with "UTHSA does not provide information on current and/or previous vendors. The Awarded Proposer will be provided needed information upon award."
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Text version
DEPARTMENT OF PURCHASING | HUB PROGRAMS | Mail Code 7962 | 7703 Floyd Curl Drive | San Antonio, Texas 78229-3900
210.562.6200 | www.uthscsa.edu | https://wp.uthscsa.edu/purchasing/
Third Party Leave Administrator 745-26-P01
Clarification No. 3: Questions and Answers Questions Close on Bonfire: September 2, 2025 – 3:00 PM CST
Deadline for Bid Submission: September 16, 2025 – 3:00 PM CST
Q1. Total # of FMLAclaims filed in 2024 and YTD
A1. FMLA - 1169; YTD - 730
Q2. Total # of open FMLA claims as of today
A2. 712
Q3. Please confirm all leaves in scope
A3. Reference 1.2 Background and Special Circumstances
Q4. Is STD self insured or insured?
A4. Self-insured
Q4a. if self insured Total # of STD claims filed in 2024 and YTD
A4A. 131 for 2024, 123 for 2025 (YTD)
Q5. Can we see a copy of STD SPD
A5. UTHSA does not provide information on current and/or previous vendors.
The Awarded Proposer will be provided needed information upon award.
Q6. Total # of paid parental leaves in 2024 and 2025
A6. 2024 – 62; 2025 - 58
Q7. Can we see a copy of the paid parental leave
A7. See A5.
file://cfs/links/FS/Purchasing/Z_SHARED%20Management/BIDS/FY2022/1%20RFP%20745-22-PXX%20Master%20File%20February%202022/1_Working%20Documents/1_Draft%20Documents/www.uthscsa.edu https://wp.uthscsa.edu/purchasing/
Q8. Are there other paid leaves in scope, if yes which ones, if yes
A8. Paid Family Leave, Organ Donor, Veteran’s Health Leave
Q9. Total # of other paid company leaves filed in 2024 and ytd
A9. 2025: Paid Family Leave – 142; 2024: Paid Family Leave - 181
Q10. Total # of other company leaves in scope(medical, non fmla medical, leave without pay) filed in 2024 and YTD by leave type
A10. Personal Leave of Absence – 52 (2025); Personal Leave of Absence – 67
(2024)
Q11. Total # of ADA accomodations filed in 2024 and 2025( broken out by leave as an accomodations and Stay at work accomodations)
A11. Total: 2024: in work - 170, leave - 88; 2025: in work – 152, leave - 64
Q12. Who is the workers' compensation TPA
A12. See A5.
Q13. Who is the LTD carrier
A13. See A12.
File details come from the government source that posted it. Updated .