3-Requests for Approved Equals.docx

This document is a Requests for Approved Equals form issued by Broward County, Florida for use in conjunction with the Preventive Maintenance and Repair Services for Deionized Water System solicitation. Vendors may submit requests to establish approved equal status for proposed products that meet solicitation requirements, with submissions required by the deadline specified in the Special Instructions to Vendors section of the solicitation. The form requires vendors to provide complete information including company details, contact information, solicitation number and title, specific product specifications being addressed, and detailed descriptions of the proposed equal product along with supporting manufacturer literature. The County's determination of approved equal status will be communicated via addendum to the solicitation. The solicitation itself targets preventive maintenance and repair services for Type II Deionized Water Systems at two locations: the North Regional Wastewater Treatment Plant in Pompano Beach and the Environmental Protection and Growth Management Department in Davie, Florida. The contract term commences upon award and continues for three years with optional renewal for up to two additional one-year terms, not to exceed five years unless extended by Board action, with a solicitation deadline of February 17, 2026.

The County will make award to the lowest responsive and responsible vendor based on firm pricing submitted on an F.O.B. Destination basis. Vendors must maintain general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, auto liability coverage of $500,000 combined, and workers' compensation coverage at statutory limits with employers' liability of $500,000 per accident. All contractor personnel requiring unescorted facility access must obtain a County-issued contractor identification badge and pass a Level 1 Florida Department of Law Enforcement background check, with badge applications submitted at least two weeks prior to service commencement. Vendors must comply with E-Verify requirements, maintain current Broward County Local Business Tax Receipts if conducting business within the County, and provide a Certificate of Insurance or letter from their insurance agent within three business days of the County's written request. The procurement documents do not indicate specific set-aside designations, incumbent vendor information, or budget range information. Invoices for materials and equipment beyond the annual preventive maintenance service agreement are subject to net 30-day payment terms.