3-Requests for Approved Equals.docx
DOCX document 40 KB Posted
- Attached to
- Document and Media Scanning Services
- Solicitation number
- RTT022526210
- Issued by
- Broward County, Florida
About this file
This is a Requests for Approved Equals form issued by Broward County, Florida for use in conjunction with a Document and Media Scanning Services solicitation. The form provides vendors with a standardized process to submit requests for approved equal status on specified products or materials referenced in the county's invitation to bid. Vendors must complete the form with their company information, contact details, solicitation number, and specification requirements, then submit it via email to the Purchasing Agent by the deadline specified in the Special Instructions to Vendors section. The county will respond to all requests for approved equals through addendum. Vendors are required to submit relevant product literature demonstrating that the proposed product meets all solicitation requirements, and incomplete requests will not be reviewed. The underlying contract opportunity is for Document and Media Scanning Services for the Records, Taxes and Treasury Division and other Broward County agencies, structured as an open-end contract with an initial term of three years and two optional one-year renewal periods.
The county will evaluate approved equal requests and issue determinations through formal addendum, with responses marked as either approved or not approved along with supporting reasons. Vendors must submit requests directly to the Purchasing Agent via email and are instructed not to use the electronic bidding system for these submissions. The form was last updated on September 9, 2024, and serves as the county's standard mechanism for ensuring product compatibility and specification compliance while maintaining competitive bidding practices on this indefinite quantity contract for document scanning services.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
REQUESTS FOR APPROVED EQUALS
QUOTATION REQUEST AND INVITATION TO BID
Vendors may submit for the County’s consideration for a determination of approved equal status. Requests for Approved Equals must be submitted on the below form and delivered by email to the Purchasing Agent, no later than date and time listed in Special Instructions to Vendors. The County’s response to Requests for Approved Equals will be issued by addendum. Do not submit this form through the electronic bidding system.
Vendor shall submit with this form any relevant product literature to demonstrate the proposed product meets all the solicitation requirements. The County is not obligated to review incomplete requests.
Vendor to complete the following:
Vendor Name: Click or tap here to enter text.
Contact Name/Title: Click or tap here to enter text.
E-mail: Click or tap here to enter text. Phone: Click or tap here to enter text.
Solicitation No.: Click or tap here to enter text. Solicitation Title: Click or tap here to enter text.
Request No.: Click or tap here to enter text. Ref. Page No.: Click or tap here to enter text.
Ref. Specification No.: Click or tap here to enter text.
Specification Requirement from solicitation: Click or tap here to enter text.
Request for Approved Equal:
Manufacturer Offered: Click or tap here to enter text.
Model No./Product: Click or tap here to enter text.
Description of product offered for approved equal: Click or tap here to enter text.
Product Literature is attached to this form? ☐ Yes ☐ No
For Broward County Use Only
Broward County Response: ☐ Approved ☐ Not Approved Reasons: Click or tap here to enter text.
Form Date 9/9/24
File details come from the government source that posted it. Updated .