10-Pricing.pdf

This is a pricing form from the Broward County Board of County Commissioners Purchasing Division for solicitation RTT022526210, Document and Media Scanning Services. The Records, Taxes and Treasury Division (RTT) is seeking a qualified contractor to provide comprehensive document and media scanning services for RTT and various other Broward County agencies. Services include pickup and transportation, preparation, scanning, indexing, conversion, and related services. This is an open-end, indefinite quantity contract with an initial term of three years followed by two optional annual renewals. The County will issue purchase orders as needed and is not obligated to a specific quantity of services; vendors must fulfill all orders placed by the County up to any stated maximum quantities.

The solicitation structure allows the County to purchase a guaranteed minimum quantity of services if specified, but may exceed that minimum as needed. The County retains the right to issue individual purchase orders to agencies, blanket purchase orders, or direct purchase orders for use by various County departments. If the County requires delivery or performance within a shorter timeframe than specified and the contractor cannot meet that timeline at the contracted price, the County may procure services from alternative sources without penalty. No goods or services shall be accepted without a written purchase order and delivery instructions from the County.