1-CAB Sales Tax Exemption Certificate.pdf

This is a Sales Tax Exemption Certificate issued by the State of Florida for Broward County's Records, Taxes and Treasury Division in connection with a Document and Media Scanning Services contract. The certificate authorizes the contractor selected for the scanning services solicitation to purchase materials and equipment necessary for performing document and media scanning, pickup, transportation, preparation, indexing, and conversion services for the County and various other Broward County agencies. The contract is structured as an open-end, indefinite quantity agreement with an initial term of three years and two optional annual renewals. The contractor will receive purchase orders from the County as services are needed, with no guaranteed minimum quantity specified, though the County reserves the right to procure services from alternative sources if delivery timelines cannot be met at the contracted rate.

The Sales Tax Exemption Certificate enables the contractor to avoid paying Florida sales tax on eligible purchases related to contract performance, reducing overall project costs. This exemption applies to materials and equipment used directly in providing the scanning and document conversion services. The certificate is a standard procurement instrument used by Florida counties to facilitate vendor performance under government contracts while providing tax relief on necessary business inputs.