REQUEST FOR PROPOSALS

FOR DESIGN SERVICES

Cogen Integration to New WRF

Project Number: 524905444

September 2026

1805 W 500 South Salt Lake City, UT 84104

REQUEST FOR PROPOSALS

Salt Lake City Department of Public Utilities (SLCDPU) is seeking proposals from qualified firms to provide expertise and professional engineering services for the Cogen Integration to New WRF (Project). The engineering services will include preliminary and final engineering design services, bidding services and services during construction for the proposed Project. The following information is intended to provide additional instructions and information regarding this Request for Proposals (RFP) along with a schedule and other requirements for submitting a proposal.

INTRODUCTION AND BACKGROUND

The Salt Lake City Water Reclamation Facility (SLCWRF) is currently under construction for a major plant expansion. A new influent pump station, headworks, primary treatment, secondary treatment, UV disinfection, dewatering and power distribution facilities are planned to be commissioned at the end of 2026. Once fully operational, the existing influent pump station, headworks, primary treatment, secondary treatment, chlorine disinfection and temporary screw presses will no longer be required and will be decommissioned, abandoned or demolished. Some of the existing processes and buildings at the facility will remain in service following the completion of the plant expansion. These facilities will require power distribution upgrades. SKM Engineering completed an options analysis of approaches to implement the power distribution upgrades and SLCDPU has selected Option 4. This option consists of connecting the Maintenance and Operations Building (MOB), Cogeneration Facility, Waste Activated Sludge Thickening Building (TWAS), Blower Building, Electrical Building and Fan House Building through a 13.8kV loop to and from Switchgear 08-SWGR-99100. A single line diagram and site plan depicting the approach is included in the options analysis. Please complete the Homeland Security form (Attachment B) and send to SLCDPUEng@slc.gov to request the options analysis for review. SLCDPU reserves the right to refuse requests.

SCOPE OF WORK

Task 1. Pre-Design Services The Pre-Design will define the final project design criteria and elements of success.

Activities and deliverables include:

• Third Party Coordination - Review connections (electrical) that will be required on site to identify and understand any third-party requirements. Coordination with third party entities will begin in Pre-Design and continue throughout the duration of the project.

• Permitting - Review electrical upgrades to identify and understand any permitting requirements. At a minimum a permit from Salt Lake City Building Services will be required. Obtaining all necessary permits will be required as a service throughout the project.

• Major Equipment Pre-Purchase – Evaluate equipment pre-purchase impact on project schedule and provide recommendation.

mailto:SLCDPUEng@slc.gov

Deliverables

• Preliminary Design Report identifying construction constraints, project approach, preliminary cost estimate.

• Utility Conflict Matrix

• Permitting Matrix

• 30% cost estimate (25% contingency)

Task 2. Design Services Provide design of the project using a 60/90/final design review process:

60% - This task progresses the pre-design by developing the predesign report into plans, sections, profiles, and elevations as needed. When this task is complete, design does not have to include Details, Specifications and some minor design modifications for existing utilities.

Input

• Surveying, design calculations, feasibility analysis and layout

• Information from outside utility companies and other outside agencies is added to the plans

• Final horizontal and vertical design

• Identify conflicts with other utilities

• Preliminary construction staging and traffic control plans

• Development of all appropriate plan sheets

• QC and maintenance review

• 60% plans and specifications table of contents

• 60% cost estimate/budget check (20% contingency)

• Adjudicated responses to all pre-design review comments.

90% - When this task is complete, design is finalized such that the final project manual includes all plans and specifications.

Input

• Final vertical and design changes implemented

• Final design details implemented

• Final plans and design details produced

• QC review and maintenance approval of design

• 90% plans and specifications (Project Manual)

• 90% cost estimate (10% contingency)

• As a courtesy one plan set is sent to maintenance, outside utility companies and other outside agencies

• Adjudicated responses to all 60% design review comments.

Final Design - This task will consist of the finalization of plans and specifications based on 90% review comments, to be ready to issue for bids.

Deliverables

• 100% plans and specifications (Project Manual), stamped, sealed by licensed engineers

• Adjudicated responses to all 90% design review comments.

Task 3. Bidding Process Bidding Services – Bidding Services should include preparation and facilitation of pre-bid meeting, provision of contract document clarification, preparation of addendums as required, attendance at bid opening, bid review, preparation of bid abstract, and recommendation of lowest responsible and responsive bidder.

Task 4. Construction-Related Services Construction Services should include:

• Office engineering - submittal review, RFI review, prepare field work orders and change orders.

• Project commissioning including punch list and substantial completion documentation.

• Preparation of as-built drawings and project closeout.

Available Project Information To assist consultants responding to this RFP, information regarding the options analysis is contained in Attachment B.

SUBMISSION REQUIREMENTS

For the Proposal to be considered, submit no later than 2:00 PM on Thursday, November 12, 2026, through the Utah Public Procurement Place (U3P) project site.

Instructions: Compile your cover sheet, proposal criteria responses, and any other correspondence into one single PDF file. A separate PDF file containing the cost proposal will be uploaded as a separate document. Upload your two files for this event using the Utah Public Procurement Place website. Responses must be uploaded and the electronic submission completed by the time and date specified. After uploading your response file, offerors MUST go to "Review and Submit" and click "SUBMIT RESPONSE" to complete the process. Responses submitted electronically through U3P require uploading of electronic attachments. U3P will accept a wide variety of document types as Word, Excel, and PDF attachments but not all. You MAY NOT submit documents that are embedded (zip files), movies, wmp and mp3 files or password protected files, etc. Such actions may cause your proposal to be deemed as "non-responsive".

The consultant shall use the list of tasks above as a reference for the initial submission.

Consultant’s submission must follow these requirements:

• Submit all required information as defined in the subsection Content of Submission in this RFP.

• Submit via U3P one (1) electronic response in PDF format. Submit a separate PDF file containing the cost proposal.

• Label the submitted file “Cogen Integration to New WRF – SLC Department of Public Utilities” and the submission deadline date. Label the cost proposal as “Cogen Integration to New WRF – Cost Proposal.”

• Submission deadline is 2:00 PM on Thursday, November 12, 2026. Responses received after the 2:00 pm deadline will not be considered.

Content of Submission

The Proposal shall be submitted as a PDF document and shall not exceed 10 pages, minimum 11-point font. Résumés may be attached and are not included in the page limit.

The document shall include a cover identifying it as “Cogen Integration to New WRF – Project No. 524905444, Proposal, SLC Department of Public Utilities”. The cover does not count as one of the 10 pages. The response shall be signed by an officer or employee of the consultant authorized to bind the consultant contractually.

It is the consultant’s responsibility to assure delivery of its submittal to SLCDPU prior to or at the designated date and time. Consultants will not be entitled to withdraw or amend their proposals once submitted to SLCDPU.

SLCDPU reserves the right to request clarification of any item in a team’s response or to request additional information necessary to properly evaluate particular qualifications.

All requests for clarification and responses shall be in writing via U3P.

Please provide the following information in the sequence listed below:

• Statement of Interest signed by an official authorized to bind the firm.

• Consultant’s Experience & Qualifications o Name of firm or team.

o Describe the team’s organizational structure, the location of the office where staff will be located to manage this effort, and any other pertinent information.

o Describe the team’s experience and documentable performance of other projects similar in size and scope to the requested services for this project that may include treatment plant electrical design and upgrades. The project descriptions should clearly demonstrate the capability of the team to perform the work required by this project.

o Key Personnel Experience and Qualifications Provide a description of individual experts or each team member’s professional experience and specializations related to the project, and a summary of each member’s qualifications, education degrees, certifications, professional licensees, etc.

If applicable, identify any of the work you intend to subcontract to others and identify the proposed subcontractors including names, specific assignments, and the qualifications of the subcontracting firm and its key personnel.

Provide the names and contact information of at least three (3) references for your firm’s or team’s professional capabilities in providing similar services requested in this RFP for similar clients of similar size. Also, include dates of performance.

A statement of whether your firm or any of your proposed subcontractors is currently involved in arbitration or litigation for any reason. If so, please elaborate.

A statement of whether your firm or any of your proposed subcontractors have ever filed for reorganization or bankruptcy. If so, please elaborate.

Unique and specialized expertise provided by your firm that will contribute to the project’s success should be highlighted in this section.

• Project Approach o Provide a general description of your approach to perform the project. In this section, demonstrate an understanding of the type of activities that SLCDPU has proposed, use the Scope of Work as a reference and include a general description of the information/data needs and highlight any outstanding features, including project management strategies, major equipment pre-purchase strategies, and quality control and assurance processes. Include any recommendation to perform the Scope of Work or to support the project goals.

o Provide a project schedule outline

• Cost Proposal o Submit a Cost Proposal for all services in a separate electronic file labeled as described above.

o The Cost Proposal must be itemized in U.S. dollars and include hourly wages paid for consultants on the project.

o Proposer shall provide its best estimate of all costs associated with the performance of the services specified, including materials, supervision, labor, insurance, transportation, delivery, fuel or other surcharges, and related costs. Charges not listed in the RFP response will not be allowed.

o If there is a conflict between the written and numerical cost amounts, the written amount shall supersede.

• Include a statement indicating that the firm will comply with the terms and conditions of the Service Provider/Professional Services Agreement (Attachment A), including the insurance requirements listed in this document.

• Other Required Information & Materials o Exceptions. If you have any exceptions to any of the terms, conditions, or requirements of this RFP or the attached Standard Agreement they must be identified and included in response to this RFP. Exceptions or deviations to any of the terms, conditions, or requirements must not be added to the Proposal pages but must be submitted in a separate document accompanying consultant’s response identified as “Exceptions.” Such exceptions shall be considered in the evaluation and the award processes.

SLCDPU shall be the sole determiner of the acceptability of any exception. Include a response to this item stating whether you have, or have not, included any exceptions.

o Electronic payment. The City is encouraging consultants to accept electronic payments using a process whereby vendors can receive payments and remittance advices electronically. Please provide information relating to: (1) your ability to accept electronic payments and remittance advices; (2) your policy, if any, regarding electronic payments and (3) your discount, if any, for electronic payments.

• Salt Lake City’s Ethics Requirement o Include the following two paragraphs in your response and then add your own written acknowledgement that you have read the paragraphs and agree to comply with their terms.

REPRESENTATION REGARDING ETHICAL STANDARDS FOR SALT LAKE

CITY OFFICERS AND EMPLOYEES AND FORMER CITY OFFICERS AND

EMPLOYEES

The respondent represents that it has not: (1) provided an illegal gift or payoff to a Salt Lake City officer or employee or former City officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business; (3) knowingly breached any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code; or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a City officer or employee or former City officer or employee to breach any of the ethical standards set forth in the City's conflict of interest ordinance, Chapter 2.44, Salt Lake City Code.

Pursuant to the foregoing, it is the City’s policy that City employees are prohibited from personally accepting gifts, incentives, and marketing or promotional items from suppliers and those suppliers shall not offer such items to City employees. Such offers from suppliers are inappropriate and may result in suspension or debarment of the supplier from the City’s procurement processes.

TENTATIVE SCHEDULE

The anticipated schedule for this project is shown below in the tentative project schedule.

RFP Available ................................................................ Wednesday, September 30th, 2026 Technical Proposals Due................................... 2:00pm, Thursday, November 12th, 2026 Notification of Selection or Short-Listing ........................... Monday, November 30th, 2026 Possible Interviews .............................................................. . Week of December 7th, 2026 Negotiation ......................................................................... . Week of December 14th, 2026 Approval to Award Contract ..................................................... Thursday, January 7th, 2026 Completion of Pre-Design ........................................................................March 2027 Completion of Design .................................................................................. July 2027

Bidding .............................................................................................................. August 2027 Completion of Construction .................................................................. February 2029

SELECTION PROCESS

SLCDPU requests responses from consultants possessing the necessary qualifications, experience, and ability to complete the anticipated Scope of Work.

Complete submissions from interested and qualified consultants will be reviewed by an internal selection committee at SLCDPU. Based on the criteria outlined in this RFP, the committee will determine which consultant team best meets SLCDPU’s objectives. If necessary, interviews will be requested with chosen consultants during the selection process.

SLCDPU will evaluate Proposals based on completeness, qualifications and experience, and overall project value. The specific criteria used to select a firm or team are identified below (selection criteria section).

SLCDPU will be the sole judge as to which RFP submittals best meet the selection criteria.

SLCDPU reserves, at its sole discretion, the right to reject any or all responses received, to waive any submission requirements contained within this RFP, or to waive any irregularities in any submitted response.

The process for the selection of a consulting team or firm will be as follows:

1. Response to RFP: Complete Proposal submissions from interested and qualified consulting teams will be reviewed by an internal committee at SLCDPU.

2. Selection: SLCDPU may award based upon the proposals or may elect to interview any or all of those who respond to the RFP. SLCDPU reserves the right to reject all submissions and not select any consultant for the project.

3. Contract negotiation and award between the selected firm and SLCDPU.

SELECTION CRITERIA

The criteria for selection will be based on the following:

Criteria Weight (%)

1. Consultant’s qualifications and experience with other projects similar in size and scope to the requested services 25

2. Experience and qualifications of key personnel to be involved in the project 25

3. Ability to be responsive and available to SLCDPU staff 15

4. Understanding of potential scope of work and project approach 25

5. Overall Quality of the RFP response 10

TOTAL 100

CONFIDENTIALITY

All responses, inquiries, and correspondence relating to this RFP and all reports, charts, displays, schedules, exhibits, and other documentation produced by the bidder that are submitted to the City, as part of the proposal or otherwise, shall become the property of the City when received by the City and may be considered public information under applicable law. The City is subject to the disclosure requirements of the Government Records Access and Management Act, Title 63G, Chapter 2, Utah Code Annotated (“GRAMA”). The City generally considers proposals and all accompanying material to be public and subject to disclosure. Any material considered by the Bidder to be proprietary must be accompanied by a written claim of business confidentiality containing a concise written statement of reasons supporting the claim. Blanket claims that the entire RFP is confidential will be denied. The City cannot guarantee that any information will be held confidential. If the bidder makes a claim of business confidentiality, the City, upon receipt of a request for disclosure, will determine whether the material should be classified as public or nonpublic, and will notify the Bidder of such determination. The bidder is entitled under GRAMA to appeal an adverse determination. The City is not obligated to notify the bidder of a request to see the bidder’s proposal, and will not consider a claim of confidentiality, unless the bidder's claim of confidentiality is made in a timely basis and in accordance with

GRAMA.