3-IRFP 4124-25 On-Call Archaeolaogist Background.pdf

Boulder County Purchasing 1325 Pearl Street

Boulder, CO 80302

INFORMATION

PROJECT BACKGROUND:

The Boulder County Parks and Open Space Department (BCPOS), is seeking a qualified professional archaeologist to provide on-call records research and cultural resource survey services for various County-managed properties. Properties are located throughout Boulder County, Colorado.

The selected Vendor will support the County’s compliance with federal and state historic preservation laws and help ensure culturally respectful stewardship of public lands. This work is essential for identifying sensitive areas, supporting informed decision-making, and aligning with Boulder County’s equity and anti-racism goals.

The County anticipates issuing individual task orders on an as-needed basis. For each task, the Vendor will have up to five (5) business days to initiate work related to desktop research or reporting. Project-specific deadlines, including timelines for any fieldwork, will be outlined separately within each task order.

GENERAL INFORMATION:

The County is seeking a qualified Vendor to retain for future projects of the discipline as described.

The successful Vendor will be required to enter into a Contract for Services and meet all insurance requirements as required, prior to any work beginning. The Vendor acknowledges that a Contract does not constitute a guarantee that Vendor will receive any Projects or Work of any kind under this Contract, if selected, and in such event, Vendor would not receive any payment from County.

Projects will be awarded on a Project-by-Project basis. Each project will include a separate Scope of Work and bids/proposals will be solicited from the approved Vendor compiled from this solicitation.

Work will not commence for any individual Project awarded until the County has issued a Notice to Proceed to the awarded Vendor.

SUBMITTAL INFORMATION:

The evaluation of the qualifications shall be based on the requirements described in this RFP. All properly submitted qualifications will be reviewed, evaluated, and selected by the Evaluation Committee.

1. Proposers are to provide a list to BCPOS of the Boulder County and Colorado professional and/or contractor licenses/certifications held by the company and the key personnel who will be assigned to County awarded projects. Proposers are to provide the license number and explain if held by an individual or the company. All workers shall be certified by the County and/or the State of Colorado for these types of projects, if required.

2. Qualification submittal information must include information regarding company fees, in detail and including personnel hourly rates, equipment, meetings, reports, administrative costs, mileage, travel, and/or other cost information relevant to do business with the County and municipalities with the County. Please include a current rate sheet with submittal.

3. Submit three (3) references for similar projects your company has completed within the last (3) three years and current contact information.

Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.

INSURANCE:

All Vendors are instructed to thoroughly review all the stated insurance requirements for this Service, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Service. The chosen Vendor is required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements specified in Exhibit A.

Additionally, the Vendor is aware all insurance requirements, as stated, are required to be active for the duration of the contract, or as otherwise stated, whether Projects or Work are awarded from the County.

CONTRACT LANGUAGE:

The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning. Please refer to Attachment B.

In the event the selected bidder is unable to commence work as agreed to, the County may rescind the bid award and proceed to award the contract to another proposer based on this IRFP, re-bid the work, or proceed in any lawful manner the County deems necessary.

W-9 REQUIREMENT:

A copy of your businesses 2025 W-9 submitted with your bid is required.

CERTIFICATE OF GOOD STANDING:

A copy of your businesses State issued certificate submitted with your bid is required, if awarded.

Vendor shall be authorized to do business in the State of Colorado and shall provide the county a current Certificate of Good Standing evidencing such authorization. Furthermore, Vendor shall be responsible for all applicable sales and employment taxes.

PAYMENT FOR SERVICES:

Payment is subject to the terms of each individual Project awarded.

Vendor shall submit, in writing, to Boulder County, a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name and project bid number, date(s), type of work performed.

Additionally, all invoices should contain the current date, invoice number, amount due and current return address.

Additionally, payment for each Project awarded is subject to the terms and conditions of the Boulder County issued Purchase Order. Please refer to Attachment A.

ATTACHMENTS:

The following documents are part of this IRFP:

1. Exhibit A – Insurance Requirements

2. Attachment A: Submission Guidelines

3. Attachment B: Section 9 (8 CCR 1504-7)

4. Attachment C: BCPOS Confidential and Sensitive

5. Attachment D: Data Specifications Cultural Survey

6. Attachment E: Purchase Order Terms and Conditions

7. Attachment F: Boulder County Sample Services Contract

All questions are required to be submitted through Bonfire to comply with legal requirements.