3. Coburn Gore AE SOW_FINAL 2024 08 06.pdf

STATEMENT OF WORK

Coburn Gore Land Port of Entry (LPOE) MODERNIZATION and EXPANSION

DESIGN EXCELLENCE PROSPECTUS PROJECT

ARCHITECT-ENGINEER (A/E) SOW | DESIGN-BID-BUILD PROJECT

DELIVERY

PROJECT NAME Coburn Gore Land Port of Entry (LPOE)

SOLICITATION NUMBER TBD

REGION New England Region (Region 1)

DIVISION GSA OFFICE OF DESIGN & CONSTRUCTION

BUILDING NAMES Coburn Gore LPOE - ME- ME05551BE, ME0552BE , ME0553BE, ME0554BE, ME0555BE

BUILDING ADDRESS 6092 Arnold Trail - Route 27, Coburn Gore, ME 04936-999

CONTRACTING

OFFICER

Paul Murphy - 1PQE

PROJECT MANAGER Li-hang Wang, 1PCTA

LAST REVISION February 7, 2024 August 6, 2024

A/E Statement of Work (v 2022/06) - DBB Delivery U.S. General Services Administra�on U.S. Land Port of Entry, Coburn Gore ME 04936 New England Region (Region 1) Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

Table of Contents

1. THE PROJECT

1.1. Background / Location

1.2. Prior Studies and Program Discussions

1.3. Estimated Cost of Construction at Award (ECCA)

2. LPOE EXISTING CONDITIONS

2.1. Building Backgrounds

2.2. Proposed Action and Site Acquisition

2.3. Tenant Agencies

2.4. Additional Stakeholders

2.5. Continuous Operations & Phasing

3. PROJECT GOALS AND OBJECTIVES

3.1. General

3.2. CBP Goals and Objectives

3.3. GSA Goals and Objectives

4. PROJECT TYPE AND DELIVERY METHOD

4.1. Project Type

4.2. Design Bid Build Delivery Method

4.3. Contract Parties and Contract Work

4.4. Professional Ethics and Standards of Practice

4.5. Project Team Roles and Responsibilities

5. A/E TEAM (ARCHITECT of RECORD)

5.1. A/E Team Substitution

5.2. A/E’S Document Manager (DM)

6. PROJECT DURATION and SCHEDULE MILESTONES

7. PROJECT DELIVERY TEAM ROLES and RESPONSIBILITIES

7.1. Owner’s Quality Assurance Design (SME) Reviewers

7.2. Owner’s Operations and Maintenance Staff (OMS)

7.3. Construction Manager as Advisor (CMa) Role and Responsibilities

7.4. Commissioning Provider (CxP) - Subconsultant to the CMa

7.5. General Contractor (GC) Role and Responsibilities

7.6. Environmental Consultant (NEPA/EA)

7.7. Art In Architecture (AiA) Program Artist

7.8. GSA Regional Fine Arts Officer (RFAO)

7.9. Regional Historic Preservation Officer (RHPO)

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7.10. GSA Regional Fire Protection and Life Safety Engineer - Responsible in Charge (RIC)

7.11. GSA Regional Environmental Coordinator

7.12. GSA National Accessibility Officer

7.13. GSA’S Building Technology Services Division

7.14. Independent Scheduler

7.15. Occupant Agency(ies) Representative

7.16. Vendors and Installers by Other Contracts

7.17. Other Contracts

7.17.1. Environmental Consulting Services (NEPA/EA)

7.17.2. Geothermal and Three Phase Electrical studies

8. PARTNERING

8.1. Background

9. ENERGY and SUSTAINABILITY

9.1. Energy and Sustainability Goals

9.2. Guiding Principles Checklist (GPC)

9.3. Energy Modeling and Performance

9.4. LEED® and SITES Certifications

9.5. GSA High Performance Building Tracking

9.5.1. Net-Zero Energy Performance

9.6. Inflation Reduction Act (IRA) 2022 - Embodied Carbon Reduction

9.6.1. Low embodied Carbon Asphalt Standards for all GSA Projects

9.6.2. Low Embodied Carbon Concrete Standards for all GSA Projects

9.6.3. Low Embodied Carbon Glass Standards for all GSA Projects

9.6.4. Low Embodied Carbon Steel Standards for all GSA Projects

9.7. IRA 2022 - Emerging and Sustainable Technologies (E&ST)

9.8. Life Cycle Cost Analysis

10. RISK MANAGEMENT

10.1. Project Definition Rating Index (PDRI)

10.2. Cost and Schedule Risk Analysis

10.3. Safeguarding Assets

10.4. Federal Flood Risk Management

11. GENERAL REQUIREMENTS

11.1. Tenant’s Program Of Requirements (POR)

11.2. Spatial Data Management (SDM)

11.3. Reference Materials

11.4. Standards and Criteria Documents

11.5. Communications Plan

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

11.6. HSPD-12 Security Requirements (See also Section 7.5)

11.7. Electronic Project Management Information System (PMIS) Kahua

11.8. Project Collaboration and Documentation

11.9. Contents of PMIS

11.10. Equipment

11.11. Training

11.12. Support

11.13. HSPD-12 Security Requirements for PMIS/Kahua

12. BUILDING INFORMATION MODELING (BIM)

12.1. GSA Common Data Exchange (CDX):

12.2. BIM Coordination

12.2.1. Preliminary Concept Phase:

12.2.2. Concept Development Phase:

12.2.3. Design Development and Construction Document Phases:

12.2.4. Pre-Construction Phase:

12.2.5. Construction Phase

12.2.6. Design Reviews

13. BUILDING TECHNOLOGY SERVICES

13.1. Building Design Standard (BDS)

14. ACCESSIBILITY PROGRAM

15. ART in ARCHITECTURE (AiA)

15.1. Background:

15.2. Existing Artwork:

15.3. A/E Participation:

15.4. Art in Architecture Meetings:

15.5. Art in Architecture Budget:

16. COST MANAGEMENT

17. HISTORIC PRESERVATION

18. COMMISSIONING

18.1. Phased Construction, Commissioning, Substantial Completion

19. OPERATIONAL EXCELLENCE

20. REGIONAL and COMMUNITY PLANNING

21. SCOPE of SERVICES

21.1. Design Stage – GENERAL

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

21.1.1. Project Meetings

21.2. Document Submission and Review Process

21.2.1. Document Review Process – Dr. Checks

21.3. Design Quality Reviews (DQRs)

21.4. Value Management Reviews

21.5. National Environmental Policy Act (NEPA)

21.6. Commissioning during Design

21.7. Pre-Design Phase

21.8. Regional and Community Support Services

21.8.1. Community Engagement Activities - optional service

21.9. Review Reference Materials

21.9.1. Property Surveys

21.9.2. Geothermal Study

21.9.3. Three Phase Power Study

21.9.4. Existing Conditions

21.9.5. Additional Studies

21.9.6. BIM Workshops (See Section 7.14)

21.9.7. Risk Analysis

21.10. Concept Design Phase

21.10.1. Kick-Off Meeting

21.10.2. Operational Excellence (OE) Requirements

21.11. Project Management Information System (PMIS)

21.12. BIM Coordination

21.13. Integrated Design Review Workshop IDR

21.14. Design Excellence Peer Review

21.15. Design Reviews - Process and Procedures

21.15.1. Climate Risk Management Statement

21.16. National Environmental Policy Act

21.17. Section 106 Compliance Report

21.18. Risk Analysis Review

21.19. Commissioning

21.20. P-100 Concurrence & Compliance Matrix

21.21. GSA Concurrence

21.22. Presentation of the Final Concept Design

21.23. Commissioner’s Briefing Presentation

21.24. Final Concept Approval

21.25. Design Development (DD) Phase

21.26. Meetings, review Procedures, and Deliverables

21.27. Design Refinement

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

21.28. Space Planning

21.29. Furniture, Fixtures, and Equipment (FFE) Installation

21.30. Mock-Up’s and Testing

21.30.1. LPOE Inspection Booth

21.31. Additional Data, Services, or Testing

21.32. Systems Selections Analysis Meetings

21.33. Commissioning

21.34. Fire Protection Certification

21.35. Accessibility Review

21.36. Art in Architecture Coordination

21.37. Physical Security Review Meetings

21.38. Historic Preservation (NHPA) Section 106 Compliance

21.39. LEED & Sites Registration

21.39.1. LEED Charrette

21.40. Operational Excellence Review

21.41. Design Reviews

21.42. Safeguarding Assets Coordination

21.43. P-100 Concurrence & Compliance Matrix

21.44. GSA Concurrence

21.45. Presentation of the DD

21.46. Design Development Approval

21.47. Construction Documents (CD) Phase

21.47.1. Meeting and Review Procedures

21.47.2. Construction Documents Coordination - Special Emphasis Coordination

21.47.3. 65% CD Submission

21.47.4. Pre-Final CD Submission (95%)

21.47.5. Issued for Construction (IFC) Submission (100%)

21.47.6. P-100 Certifications & Compliance Matrix

21.47.7. Best Practices / Lessons Learned Session (LL) Workshop

21.47.8. GSA Concurrence

21.47.9. Presentation of the Construction Document Submissions

21.47.10. CO Approval

21.47.11. Division 01 Specifications

21.47.12. Construction Documents Process

21.48. Construction Procurement Phase

22. CONSTRUCTION PHASE SERVICES

22.1. Construction Kickoff Meeting

22.2. Construction Progress Meetings

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

22.3. Partnering Meetings

22.4. BIM COORDINATION

22.5. CONSTRUCTION ADMINISTRATION

22.5.1. Project files and Record Keeping

22.5.2. BIM Requirements

22.5.3. Periodic Site Walk-Through

22.5.4. Construction Inspections

22.5.5. Special Inspections

22.5.6. Request for Information (RFI)

22.5.7. Project Record Documents

22.6. Commissioning

22.7. Construction Excellence Peer Reviews (CEPR)

22.8. Lessons Learned / Best Practices Debrief

22.9. Artwork Installation Coordination

23. CLOSEOUT & TURNOVER STAGE

23.1. Inspection and Testing

23.2. Record Models (BIM)

23.3. As-Built Drawings & Final Record Documents

23.4. Pre-Turnover Process

23.5. Turnover Process

23.6. Punch List

23.7. Substantial Completion

23.8. Project Awards & Certifications

23.9. Final Professional Photography & Final Design Presentation Rendering

24. CONTRACT FINANCIAL CLOSEOUT

Attachments and Reference Documents

CBP Additional Design Standards , Reference drawings and documents

Measurement and Verification references

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

1. THE PROJECT

The purpose of this document is to provide an overview of the Project and the A/E requirements that are required for the project’s selected Design-Bid-Build (DBB) project delivery method. This document combined with the documentation contained in the Appendix, and hyperlinks provided constitutes the scope of work (SOW). For conflicts or ambiguities within or among the contract documents the A/E shall refer to the terms under the Contract Agreement Document.

1.1. Background / Location

This project is for architectural and engineering (A/E) services to design the modernization of the existing LPOE and design a new LPOE at Coburn Gore border crossing for U.S. Customs and Border Protection (CBP) and the General Services Administration (GSA).

The Coburn Gore LPOE is located in Coburn Gore, ME, a small unorganized township in Franklin County. Coburn Gore is an isolated setting about 20 miles northwest of the small town of Eustis, Maine. Coburn Gore is across the border from Woburn, Quebec. The LPOE consists of a Main Building and four stand-alone residences on 3.6 acres of property; which straddle both sides of State Route 27 .

The Coburn Gore LPOE is bisected by State Route 27 (also known as Highway 27). The southern half of the site consists of 1.38+/-acres of land and contains the Main Building and paved driveways. The northern half of the site consists of 2.18+/- acres of land and contains four (4) residences that house government staff (also known as the CBPresidences). The main LPOE and the two 1932 residences are listed on the NR Multi Property Nomination NR#14000558, while the two 1967 Residences are not listed, but per the ME SHPO are considered *eligible* so they must be treated as historic. There is minimal landscaping located on the site except for grassy areas and mature trees located at the north and south perimeters of the property. The facility is located in a rural area; adjacent land uses include residential homes, a gas station, and undeveloped wooded areas.

The topography of the site is relatively flat around the main building but slopes down to the south in the rear of the building.

Based on available USGS information, the existing LPOE site is at an approximate elevation of 1,420 feet MSL. The site generally slopes down from the north to south with elevations ranging from approximately 1422 to 1410 giving approximately 10 feet of elevation difference across the site.

The Coburn Gore LPOE is in an area unmapped for floodplains/ floodways. There are no wetlands on the LPOE property; however, delineation activities contracted by GSA under the National Environmental Policy Act (NEPA) process have identified wetland areas north and south of Route 27 are provided with this document under the appendices.

Under theNo streams or water bodies were observed within the LPOE property; however, two ponds- Arnold Pond, and Crosby Pond - are located within a quarter mile to the northeast of the LPOE, and accessible via State Route 27 .

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

A majority of the Coburn Gore area is used for commercial logging. The surrounding neighborhood consists of residences, logging company facilities, a general store and a gas station. Beyond the LPOE and neighborhood there are many acres of undeveloped woods. The Canada Border Services Agency Office of Woburn, Quebec is directly across the border from the GSA residences.

The LPOE processes both commercial and non-commercial traffic. Commercial traffic is generally composed of logging trucks, and non-commercial traffic is generally tourist related. Tourists are often accessing ski resorts or other attractions in Maine.

There is also occasional bus traffic at this Port along with occasional pedestrian hikers and/or snowmobilers.

Commercial inspections are performed in one lane located north of the main canopy. There are separate lanes for commercial and non-commercial traffic, but no commercial booths or canopies. Commercial vehicle drivers must park their vehicle and enter the LPOE to present their permits to be processed. If denied entry, the commercial vehicle travels past the LPOE and makes a u-turn at an abutter’s property directly east of the 1.38 acre site south of Route 27- ar parcel 02-5. A pursuit vehicle is positioned at the eastern side of the traffic inspection area at the convergence of the lanes. Small paved areas at both sides of the LPOE provide limited parking for CBP and the public, while paved driveways at each residence and directly east of residence 1 provide additional parking for CBP.

CBP has provided recent traffic records, which stands at 19,084 commercial trucks, 30,224 POVs, and 6 pedestrians for FY 2022. A recent record of vehicles and pedestrians passing the port is provided with the appendix. CBP anticipates commercial traffic to increase significantly at the completion of the commercial port expansion. No congestion problems were reported from the 2018 feasibility study, expansion of the facility is expected to significantly increase the vehicle throughput at the LPOE.

1.2. Prior Studies and Program Discussions

● A 2018 Feasibility Study (FS) conducted by the GSA and developed by PARSONS examined the current capabilities of the LPOE and reviewed its deficiencies in technology and operations and plans for future expansion. With the collaboration of U.S. Customs and Border Protection (CBP), three solutions were produced, with a Preferred Alternative (PA) chosen and documentation provided to describe the masterplan of the new LPOE, roadway modifications, and treatment of the historical port and residences. A subsequent budget was also developed to correspond to the expansion work scope of the PA. Details of this study and the PA are provided within the appendix of this SOW.

● CBP provided GSA a FS and Program of Requirements (POR) review in the spring of 2022, with details of staff increase and program changes that need to be integrated into the 2018 PA. CBP also proposed a new location of the residences superseding the 2018 master plan. This document is provided within the appendix of this SOW.

● A series of Building Preservation Plans prepared by Building Conservation Associates, Inc. was completed on June 28, 2020 and is attached to this scope of work. The document provides additional preservation guidelines and detailed history of renovations to all buildings at the port.

● GSA is completing a Pre-Planning Design contract with Dattner Architects , which updates the 2018 study with the current Program of Requirements (POR) between GSA and CBP, along with integrating current standards and integrated to a new PA masterplan of the port expansion with an updated Cost Estimate Workbook (CEW). The results of the work will be provided as soon as it is approved by GSA and CBP under the appendices to this document.

● National Environmental Policy Act (NEPA)- GSA is in contract to conduct a NEPA study for the site and immediate vicinity of the LPOE conducting the Environmental Assessment (EA) with Johnson, Mirmiran & Thompson, Inc. (JMT).

JMT is also conducting wetlands delineation for the site of the potential port expansion. NEPA submissions will be provided to the design A/E when available.

● Three Phase Power and Geothermal studies - Colby Co. Engineering (CCE) has completed a three phase power study and is performing a geothermal energy study at the LPOE. The purpose of the geothermal study is to explore the

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024 possibility of utilizing ground source heat pumps as a renewable source of energy for the project. Three phase power will need to be provided by Hydro Quebec as the nearest source of three phase power from the United States is too far to be economically feasible. The results of the three phase study is provided as an appendix to this document, while geothermal study will be provided when available.

● CBP Housing program discussions - Under a housing transfer charter executed between CBP and GSA in June of 2023, The CBP officers’ housing at Coburn Gore are a portion of the remaining units at LPOEs that will be transferred from GSA ownership to CBP ownership. The Agencies will be entering into a Memorandum of Agreements (MOU) for Coburn Gore that clearly defines roles and responsibilities. The Charter indicates that the transfer of housing at Coburn Gore is to be completed by the Third-Quarter of FY29, or upon completion of the Coburn Gore modernization project, whichever comes first. CBP has provided a Program of Requirements (POR) for the expansion of the officers’ housing program at the LPOE (see appendix). Additionally, GSA Region One LPOE management office has provided a list of Assumptions and Qualifications (A&Qs) to be used as reference for design. Additional guidance and reference documents such as the New CBP Housing Design Guide and on-going CBP Housing feasibility studies will be provided when available for release. The A/E responding to this SOW will provide a separate 2-month phase of study and investigation to clearly define the A&Qs, along with life safety, accessibility, environmental, climate and energy goals for the housing expansion with both agencies. This phase of service is to be concurrent with the development of the new LPOE.

Additional background studies such as: Asbestos Survey Report completed in 2012, Boundary Survey, Climate resilience study will be provided under the appendices of this document

1.3. Estimated Cost of Construction at Award (ECCA)

The Estimated Cost of Construction at Award for the project is $93,840,000. This will serve as the Design-to- Limit for the project.

2. LPOE EXISTING CONDITIONS

The Coburn Gore Border Station is located two miles east of Woburn, Canada and 25 miles northwest of Eustis, Maine. The facility operates 24/7.The Border Station currently consists of of 5 related buildings, consisting of the main port building and four (4) housing units

The Coburn Gore LPOE is a surviving facility erected between 1931 and 1937 along the Maine-Quebec border. This Georgian Revival building, designed by the Office of the Supervising Architect of the Treasury, shares common technical, stylistic and programmatic features with other stations constructed at that time.

As a group, these border stations are closely associated with three major themes in twentieth century American history: Prohibition (1919-1933), the popularization of the automobile, and the Depression of the 1930's. Facility is listed on the National Register.

2.1. Building Backgrounds

ME0551BE - LPOE, Coburn Gore is a two story 5,038 gsf building with basement, which was constructed in 1932. There is a primary inspection canopy extending off to the east side of the station, covering two vehicle inspection lanes. The first floor of the station houses employee restrooms, primary pedestrian inspection, public waiting, document processing, munitions storage, kitchenette and CBP office areas. The second floor contains bedrooms.

ME0552BE - (Residence #1 - on the left image) CBP Residence is a one story 954 gsf with basement, which was constructed in 1932. The main floor includes a living room, two bedrooms, Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024 a kitchen, two front parlors, and a bathroom. The basement contains mechanical and electrical equipment. The property is currently offline due to unsatisfactory conditions. CBP requirement for this residence is still valid.

ME0553BE - (Residence #2 - on the right) CBP Residence - A one story 2,174 gsf with basement, which was constructed in 1932. The main floor includes a living room, two bedrooms, a kitchen, two front parlors, and a bathroom. The basement contains mechanical and electrical equipment.

ME0554BE - (Residence #3 - on the left image) CBP Residence - A one story 2,188 gsf with basement, which was constructed in 1967.

The first floor includes a living room, two bedrooms, a kitchen, a dining room, and a bathroom. The basement has an open floor plan and contains mechanical and electrical equipment.

ME0555BE - (Residence #4 - on the right) CBP Residence - A one story 2,188 gsf with basement, which was constructed in 1967. The first floor includes a living room, two bedrooms, a kitchen, a dining room, and a bathroom. The basement has an open floor plan and contains mechanical and electrical equipment.

The historical LPOE has received several recent renovations- the most recent being the sprinkler system in the garage of the LPOE, and the LAN Room renovations completed in 2021. The four residences have received roofing and windows replacements, and residences 2,3, and 4 have received updates to the kitchens. A record of documents for completed renovations are provided with the appendices. The AE must review and understand completed scope to inform the design services.

The CBP residences are to continue to provide housing for CBP officers serving at the LPOE. As discussed, the new CBP Housing program is to be developed from CBP Housing Guidance. It is expected that the operations and maintenance (O&M) activities of the historical residences will be transferred from GSA to CBP.

2.2. Proposed Action and Site Acquisition

The operations carried out at the United States LPOE facilities traditionally focus on the inspection and control of vehicles, and commercial and non-commercial goods.

As discussed in the Prior studies and program section, the proposed action initially developed in a feasibility study completed by Parsons in 2018 will be updated by Dattner Architects’ final submission with the Pre Design Planning Contract. NEPA analysis will inform the development of the concept for the new port. The program for the agencies (CBP and GSA) encompasses approximately 43,616 GSF of enclosed building area, 7,181 GSF of enclosed area for new housing. and approximately another 7,500 GSF of Parking area. The new program is discussed in further detail later in the SOW.

The proposed action will require site acquisition. GSA will formalize the site boundary with input from the A/E team during the development of the concept and the NEPA process.

2.3. Tenant Agencies

U.S. Customs & Border Protection ( https://www.cbp.gov/ ) U.S. Customs & Border Protection (CBP) is the main tenant at the port, occupying the majority of the facility. CBP’s operations are conducted in the Main Port Building and Primary Inspection / Garage Building. The CBP Housing PMO will provide the guidelines and technical information for the development and design for new housing for CBP officers. Under the CBP Housing transfer charter, CBP will assume ownership and maintenance of the existing and the new CBP officers’ housing https://www.cbp.gov/

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

GSA ( https://www.gsa.gov/ ) The U.S. General Services Administration (GSA) operates the building systems and maintains the port for its tenant agencies. While it has a small presence at the port, its role is important as it provides well-designed, functional, and energy efficient office space to the tenant at the port. GSA is responsible for operation and maintenance of the buildings, mechanical systems, and other property management tasks such as custodial services, trash removal, landscape maintenance, and snow removal. These tasks are contracted out to an Operations & Maintenance (O&M) contractor.

2.4. Additional Stakeholders

The design and construction of the modernization and expansion of the Coburn Gore LPOE will require collaboration and coordination with the following stakeholders.

Maine Department of Transportation (MaineDOT) ( https://www.maine.gov/mdot/ ) Maine DOT plans, develops, implements, and manages a statewide transportation network – including roads, bridges, railroads, airports, park-and-rides, bicycle and pedestrian facilities, and public transportation facilities and services.

Outreach has not been completed to determine interest and collaboration with the Coburn Gore LPOE project. The site arrival points and the facility’s connections and access to them will need to be coordinated with MDOT .

Canada Border Services Agency ( https://www.cbsa-asfc.gc.ca/menu-eng.html Woburn, Quebec Port of Entry. Outreach has not been completed to determine interest and collaboration with counterpart Canadian Agencies.

Coburn Gore - Franklin County ( https://www.franklincountymaine.gov/county-operations/unorganized-territories/ ) Coburn Gore is a small unorganized township / unorganized territory with approximately 41 residents (per 2000 census). On October 26, 2023, GSA and JMT conducted a public scoping meeting to inform the residents of the proposed government action for the port expansion. Additional public outreach events will be conducted by JMT under the NEPA contract. Franklin County’s economic development council is on the outreach list for GSA

Town of Eustis / Village of Stratton, ME ( https://eustismaine.org/departments/fire-department/ ) Eustis, is the nearest organized township to the Coburn Gore LPOE, with the Fire Department that would be the first responders for the LPOE. GSA is including key town officials in addition to the Eustis Fire Chief on the list for outreach and coordination.

Western Mountains Corporation (WMC) The WMC has reached out to CBP requesting information on the proposed contract action at the LPOE. The organization has been planning a recreational trail from Coburn Gore to Kingsfield, ME. The plan for the LPOE expansion will need to accommodate this proposed trail. A copy of the presentation made by WMC to the Maine Bureau of Parks and Lands dated 2013 is provided in the appendix.

State of Maine Land Use Planning Commission (LUPC ) ( https://www.maine.gov/dacf/lupc/about/index.shtml ) The Maine Land Use Planning Commission (the LUPC or Commission) serves as the planning and zoning authority for the unorganized and de-organized areas of the State, including townships and plantations. These areas either have no local government or have chosen not to administer land use controls at the local level. The LUPC will be engaged by GSA for the LPOE expansion.

http://www.gsa.gov/) https://www.gsa.gov/ https://www.maine.gov/mdot/ https://www.cbsa-asfc.gc.ca/menu-eng.html https://www.franklincountymaine.gov/county-operations/unorganized-territories/ https://eustismaine.org/departments/fire-department/ https://www.maine.gov/dacf/lupc/about/index.shtml

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

Saint-Augustin-de-Woburn (Woburn), Quebec Woburn is a parish municipality in Ler Granit Regional County Municipality in the Estrie region of Quebec, Canada, and the closest settlement to the LPOE. Residents and timber businesses of Woburn are invited to participate in the NEPA process

DarkSky International - Mont-Mégantic International Dark Sky Reserve The site is the first certified reserve by the advocacy group, which seeks to preserve dark skies for conservation and wildlife. The reserve is approximately 20 miles from the LPOE in Canada. The lighting design for the LPOE will consider the recommendations of DarkSky, in conjunction with Leadership in Energy and Environmental Design (LEED) to limit light trespass to the night sky.

2.5. Continuous Operations & Phasing

The LPOE will remain operational during the construction of the project. GSA is soliciting Construction Manager as Advisor (CMa) services to manage the phasing and logistics of construction to ensure continuous operations of the current LPOE. Refer to the Attachments for additional information on the existing LPOE

3. PROJECT GOALS AND OBJECTIVES

3.1. General

All goals and objectives are applicable to all stages of the project. The A/E shall document and track any evolution of these goals and objectives through the course of the project.

● Provide a fully operational LPOE that coordinates with the traffic flow and operations of the Canadian port of entry at

Saint-Augustin-de-Woburn Quebec, Port of Entry.

● Provide buildings and infrastructure that incorporate durable construction materials, sustainable design elements, and are climate resilient.

● Provide a new port that is functional, accessible and equitable for each customer agency and their operations and interactions with the public.

● Perform design and construction operations efficiently and effectively using current technology tools for design, reviews, inspections, and project management processes.

● Adopt an integrated design approach that engages all team members and extends through all phases of the project.

● Meet specific sustainability goals, including:

○ A Net Zero Ready facility

○ Use all-electric HVAC and plumbing equipment

○ The use of GSA’s green proving ground technology and the use of key sustainable products

○ Achievement of LEED Gold and SITES Silver certification

○ Adherence to Guiding Principles for Sustainable Federal Buildings (see Attachments)

○ Whole-building embodied carbon reduction

○ Low embodied carbon concrete

○ Environmentally preferable asphalt

● Provide best value to GSA’s customer agencies, the community, and the American taxpayer.

3.2. CBP Goals and Objectives

The new facility shall fulfill requirements of CBP’s POR and shall address problems and issues with the existing facility (see 2018 Feasibility Study). Goals include:

● Provide a new LPOE that meets CBP’s mission. especially with the constraints & opportunities within the community https://en.cieletoilemontmegantic.org/

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

● Provide controlled entry to and from the United States with efficient process for travelers and improved safety of officers and the travel public

● Accommodating increasing volume of traffic with smoother flow while mitigating congestion

● Accommodating additional and evolving border security measures and technologies

● Creating a facility that is highly functional, accessible and useable, with visibility within and beyond facilities

● Provide adequate parking for CBP personnel and visitors.

● Provide better sight lines for officers at Primary Inspection.

● Provide for snow plowing, storage, and removal.

● Reduce energy consumption/demand

● Increase sustainability where appropriate by utilize photovoltaics, solar hot water, and snow melt systems

● Provide good site drainage.

● Allow for future security technology upgrades at Primary Inspection for POVs

● Provide charging stations for electric vehicles (EVs).

● Provide current technology and allow for future upgrades within the LPOE buildings.

● Provide required emergency generators.

● Provide an accessible facility for officers and visitors

● Provide additional housing for CBP officers meeting CBP POR and specifications

3.3. GSA Goals and Objectives

The new facility shall fulfill the requirements of CBP’s & GSA’s POR and address problems and issues with the existing facility (refer to PARSON’s 2018 Report, and Dattner’s Pre-Final report). Goals include:

● Provide best value to GSA’s customer agencies, the community, and the American Taxpayer.

● Provide a fully operational LPOE that meets CBP’s mission.

● Provide a port that is durable, reliable, maintainable & cleanable in this remote location.

● Provide long- lasting & durable assets, which are sustainable, climate resilient, superior buildings with low maintenance and operating costs; and which are functional, technologically efficient and flexible while providing a welcoming gateway into and out of the United States of America.

● Complete the design and construction operations in an efficient and effective manner- keeping the project on time, on budget, within scope, with quality and compliant with the project requirements.

● Maintain an integrated design approach engaging all team members throughout all phases of the project.

● Provide adequate parking for GSA and its O&M contractors and subcontractors including infrastructure for future charging stations for electric vehicles (EVs).

● Continuous availability of utilities (power, phone/data, water, sewer, and stormwater) and emergency power during phased construction

● Utility design to accommodate operational and emergency requirements of all port components.

● Snow plowing, snow storage, snow removal, and snow melt control across the LPOE site

● Incorporation of drainage and stormwater management systems to manage onsite and offsite rainfall/snow melt runoff across the LPOE site.

● Compliance with EISA 438 and local stormwater management requirements.

● Incorporation of flood resistance/mitigation measures in accordance with P100 and ASCE 24.

● Achievement of LEED 4.1 Gold, SITES Silver, and NetZero Energy Ready

● Utilize renewable energy when feasible (e.g., photovoltaics, solar hot water heating)

● Incorporate snow melt systems (at entrances to buildings and approaching sidewalks)

● Incorporate additional sustainability technologies such as rainwater/snow melt capture.

● Heightened accessibility and implementation of Universal Design Concepts as well as support the GSA/DEIA

Strategic Plan.

● Ensure compliance with the Historic Preservation Act.

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

4. PROJECT TYPE AND DELIVERY METHOD

4.1. Project Type

For the purpose of applying the submission requirements in Appendix A of GSA’s P100, “Facilities Standards for the Public Buildings Service,” and the cost estimating and schedule requirements of GSA’s P120, “PBS Cost and Schedule Management Policy,” this project is defined as a New Construction project and the Tier Level is Baseline.

4.2. Design Bid Build Delivery Method

This project will utilize the Design Bid Build (DBB) delivery method. Using this approach, the A/E will reference the pre-design work completed by Dattner Architects. Once NEPA has been finalized, the concept design will be presented to the GSA PBS Commissioner for approval. Commissioners Approval is required before entering into Design Development and Construction Documents.

GSA has contracted with a Construction Manager as Advisor (CMa) and Commissioning Services Provider (CxP) who will work with the selected architectural design and team to assess constructability of the design as well as provide input and costing analysis throughout the concept design, design development, construction document phases. Cost estimates prepared by the AE will need to be reconciled with the CMa generated cost estimates. The construction documents will be put out to bid for a General Contractor (GC) to bid and complete the construction.

4.3. Contract Parties and Contract Work

The parties to this contract are the Architect/Engineer Contractor (A/E) and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Public Building Service (PBS), Design & Construction Division, Thomas P. O’Neill, Jr., Federal Building, 10 Causeway Street, 11th Floor, Boston, MA 02222, hereinafter referred to as GSA.

The individual authorized to act on the behalf of GSA in the administration of this contract is the GSA Contracting Officer (CO). The GSA Contracting Officer may delegate certain of his or her authorities to others (e.g., a Contracting Officer’s Representative (COR)), and if so, will notify the A/E in writing of the specific authorities delegated to and limitations placed upon the authorized individuals. The A/E shall not take any direction or act upon any information from anyone other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

4.4. Professional Ethics and Standards of Practice

In the conduct of all activities required for or related to the performance of the contract work, the A/E shall conform to and uphold all established ethical principles and professional standards of practice governing the A/E’s segment of the A/E profession, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice and the American Council of Engineering Companies (ACEC) Ethical Guidelines.

4.5. Project Team Roles and Responsibilities

In the performance of the requirements of this contract, the A/E shall cooperate with and work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, GSA personnel, customer agency representatives, and other stakeholders. GSA will develop, periodically update, and maintain throughout the course of the project a listing of the Project Delivery Team membership and respective roles and responsibilities. Other GSA-contracted major parties in the Project Delivery Team and their overall roles and responsibilities are further identified in this section.

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

5. A/E TEAM (ARCHITECT of RECORD)

The A/E shall provide at a minimum, experts in disciplines listed in GSA’s P100, “Facilities Standards for the Public Buildings Service,” and as otherwise required in this section (with credentials as indicated) as they apply to the Design and Construction Stages of this project. The A/E shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the accepted A/E proposal (incorporated into this contract by reference) become unavailable, the A/E shall promptly submit a detailed explanation of the circumstances necessitating the proposed substitution, a complete written resume for the proposed substitution, and any other information necessary for GSA to approve or disapprove the substitution. See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

1. Project Executive

2. Lead Architectural Designer

3. A/E Project Manager

4. Interior Architect | Interior Designer

5. Preservation Architect

6. Engineering Designers - All Disciplines

7. Hydrology and Hydraulics consultant / engineer

8. Traffic modeling Consultant/Engineer

9. Registered Fire Protection Engineer: Defined in P-100 v2021 § 7.1.3.1

10. Physical Security and Access Control Consultant/Coordinator

11. Building Envelope Consultant

12. LEED | SITES Coordinator

13. Physical Accessibility Specialist

14. Energy Modeler of Record (Responsible for developing the energy model that archives the energy requirements)

15. AV Designer/Integrator

16. Lighting Design Consultant

17. Landscape Architect

18. Acoustic Consultant

19. Lead Environmental Coordinator

20. Cost Engineer

21. Information Technology (IT) Consultant/Coordinator

22. Building Information Modeling (BIM) Manager

23. Document Manager (DM)

5.1. A/E Team Substitution

During the performance of the services required under this contract, the A/E shall obtain GSA written consent from the Contracting Officer before making any substitution for A/E subcontractors and outside associates or consultants specifically identified and agreed to in the request for qualifications, proposal, contract, and any contract modifications.

5.2. A/E’S Document Manager (DM)

The DM shall provide a single point of contact to manage documents and coordinate submissions. The A/E shall coordinate with GSA’s BIM POC within 60 calendar days after the NTP to confirm the BIM Management Plan (BMP), including naming conventions, format, structure, and training requirements. The DM shall:

1. Control of all project documentation, including Kahua/Dr Checks requirements

2. Control of drawings and project files

3. Coordination with PBS CAD Standards, Building Information Modeling (BIM) and (COBie) and other Electronic Data https://www.gsa.gov/cdnstatic/P100%202021%20v1.pdf

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

6. PROJECT DURATION and SCHEDULE MILESTONES

Below are tentative duration and milestone schedule dates for the project. The durations and dates listed below are estimated and will be finalized in the Contract/Task Order when issued.

Activity Duration Start Date End Date Award A/E Contract / Task Order

1 Site Acquisition Stage

1.1 Site Acquisition Phase 21 months 10/31/2024 08/04/2026

NEPA process- determination and project execution 19 months 10/3/2023 12/01/2024

2 Design Stage

2.1 Pre-Planning / Design (under separate

contract, do not include effort for this phase in this proposal)

12 months 06/07/2023 05/31/2024

2.2 Concept Design, Design development, Construction Documents

28 months 04/03/2014 08/17/2026

3 Bidding / Construction Award 6 months 05/15/2026 11/15/2026

4 Construction Stage

4.1 Construction (General) 36.5 months 09/15/2026 09/30/2029

5 Art-in-Architecture 18 months 12/08/2026 05/30/2028

6 Substantial Completion 6.5 months 08/01/2028 02/16/2029 7 Project Closeout 5 months 03/30/2029 08/30/2029

7. PROJECT DELIVERY TEAM ROLES and RESPONSIBILITIES

In the performance of the contract requirements, the A/E shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team shall include other contractors, NEPA, GC, CMa & CxP, GSA personnel, occupant agency representatives and other stakeholders. GSA shall develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. The other GSA-contracted major parties involved or to be involved in the Project Delivery Team, and their respective overall roles and responsibilities, are as follows:

7.1. Owner’s Quality Assurance Design (SME) Reviewers

GSA’s responsibility to meet complex requirements of the Legislative and Executive Branch of the federal government necessitate maintaining a staff of professionals (subject matter experts (SME) experienced in quality assurance reviews of A/E submissions. SMEs participate in both formal and informal design reviews to verify that standards and objectives are met. Design reviews provide GSA with the opportunity to consider and document how design decisions will affect building functionality and assure that the occupant agencies are presented with design solutions that satisfy the Owner’s Project Requirements (OPR). Comments from every design review must be addressed to the satisfaction of the SME providing the comment before advancing to the subsequent design phase. The SME review does not mitigate or relieve the A/E’s contractual responsibility to provide a code compliant facility. See sections 21.1, 21.2, and sub section 21.2.1 for details on the document review process.

7.2. Owner’s Operations and Maintenance Staff (OMS)

The Owner’s OMS will actively participate in the OPR development, design reviews, system selection, and the preliminary

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024 commissioning process. The adherence to Operational Excellence (OE) standards are a requirement for the project. GSA’s OE leads will be integral to the review of system design for operations and maintenance requirements. See Section 19 - Operational Excellence, section 21.42 and appendix document- Design Guide for Operational Excellence for additional information.

7.3. Construction Manager as Advisor (CMa) Role and Responsibilities The GSA hires a professional construction manager to be its advisor. During design the CMa assists with design management. The CMa performs constructability reviews of design development and construction documents. The CMa provides quality assurance services to monitor the A/E’s quality control. The CMa may serve as the CxP directly or indirectly by subcontracting CxP services. To reduce confusion during project coordination and collaboration activities on the project, the A/E must read the CMa - CxP Statement of Work. Key CMa responsibilities are to:

1. Assists GSA to ensure the A/E meets the contract requirements.

2. Serve as facilitator and coordinator of all parties’ collaboration required project activities to assist GSA with ensuring this project’s execution proceeds per plan.

3. After A/E NTP, perform and coordinate Concept Design, Design Development, and Construction Documents reviews and comments’ resolution.

4. Participate in the commissioning process, coordinating with GSA and the CxP to develop the project’s commissioning goals, and supporting inspections and testing practices that ensure the project will meet the project’s Commissioning Plan’s objectives.

5. Produce 3rd party cost estimates, review change order requests, and provide other construction management services to assist GSA fulfill its fiduciary responsibilities.

6. Conduct Market study on Low Embodied Carbon (LEC) materials within the Maine region and vicinity, in support of the GSA Bipartisan Infrastructure Law (BIL) and Inflation Reduction Act (IRA) programs

7. Coordinate the communications plan with the A/E

7.4. Commissioning Provider (CxP) - Subconsultant to the CMa

1. The CxP is responsible for developing the commissioning requirements for incorporation into the performance specification.

2. CxP services shall consist of work as necessary to verify and document compliance with the GSA performance objectives throughout the design, construction, start-up, and the initial period of operation.

3. The CxP advises GSA on issues involving the commissioning process, emphasizing the long-term performance and maintainability of the systems included in the commissioning scope of work.

4. The CxP shall advise GSA of deficiencies involving the design, construction, testing, adjusting, and balancing, or other deficiencies that would compromise the ability of the facility to meet the needs of GSA.

5. The CxP is authorized to recommend to GSA the acceptance, modification, or rejection of all materials, procedures, schedules, tests, reports, or other required commissioning submittals.

7.5. General Contractor (GC) Role and Responsibilities

GSA will contract with a general contractor to oversee the construction process. The GC will coordinate with CMa and execute the project per the final bid documents prepared by the A/E.

The GC is responsible for the hiring and managing subcontractors to complete the day-to-day building tasks from mobilization to project acceptance and final occupancy. The GC works to stay on budget and on time with the project and must report deviations to either criterion to GSA. Key GC responsibilities are to:

1. Utilizing the final bid documents released by the A/E team, Prepare overall bid in listing values of sub-trades and selection process to arrive at the best value for the construction project.

2. Prepare and maintain an overall construction schedule inclusive of all milestones and durations.

3. Indicate variables within the schedule along with the project critical path.

Project No. NVT: TBD Design & Construc�on Division (1PTC) Contract No. TBD February 7, 2024

4. Follow the security HSPD-12 protocol for all personnel entering the site as outlined in Section 7 - General Requirements / 7.5 and 7.12.

5. Conduct weekly project status update meetings with GSA and CBP - provide progress updates such as procurement, mobilization, manpower.

6. Clarify design intent and/or alternate compliance by preparing Request for Information (RFI) for distribution to the A/E, GSA, and CBP.

7. Prepare formal submittals for distribution and approval prior to procurement.

8. Coordinate with the CXP, LEED/ SITES coordinator and subcontractors to ensure the commissioning and sustainability goals of the project are met.

9. Prepare monthly Schedule of Values (SOV) for formal review with GSA for invoicing and payment.

10. Perform close out procedures by preparing and managing the punch list with GSA / CBP / CMa and subcontractors for final occupancy.

7.6. Environmental Consultant (NEPA/EA)

GSA is in contract with Johnson, Mirmiran & Thompson, Inc . (JMT) for services for a consultant to lead the GSA through the NEPA process. The A/E team will need to provide graphics and information about the concept designs as the design progresses. During NEPA the public will provide comments and questions about the project. The A/E will be responsible for making sure that the final design concept is reflective of the NEPA process. A final concept design cannot be completed without being informed through the NEPA process. NEPA must be resolved before the Commissioner's presentation which is a gate to get to Design Development. Progress reports produced by JMT will be provided under the appendices of this

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7.7. Art In Architecture (AiA) Program Artist

GSA will contract with an artist through GSA’s Art in Architecture (AiA) Program. The A/E’s lead architect shall participate on the Art in Architecture panel to recommend artist(s) for consideration to GSA. The lead architect shall also participate in orientation and coordination meetings with the contracted artist and GSA as needed. See Section XVI for additional details.

7.8. GSA Regional Fine…