2. Coburn Gore Three phase SOW Final 2025 04 04.pdf

STATEMENT OF WORK

Coburn Gore Land Port of Entry (LPOE) MODERNIZATION and EXPANSION

DESIGN EXCELLENCE PROSPECTUS PROJECT

HYDRO-QUEBEC THREE PHASE POWER CONNECTION TO PROJECT

SITE

PROJECT NAME Coburn Gore Land Port of Entry (LPOE)

SOLICITATION NUMBER TBD

REGION New England Region (Region 1)

DIVISION GSA OFFICE OF DESIGN & CONSTRUCTION

BUILDING NAMES Coburn Gore LPOE - ME- ME05551BE, ME0552BE

ME0553BE, ME0554BE, ME0555BE

BUILDING ADDRESS 6092 Arnold Trail - Route 27, Coburn Gore, ME 04936-999

CONTRACTING

OFFICER

James Adamo - 1PQ

PROJECT MANAGER Li-hang Wang, 1PCTA

LAST REVISION April 4, 2025

REVISED issuance Apr 4, 2025 mailto:james.adamo@gsa.gov

A/E Statement of Work (v 2022/06) - DBB Delivery U.S. General Services Administration U.S. Land Port of Entry, Coburn Gore ME 04936 New England Region (Region 1) Project No. NVT: TBD Design & Construction Division (1PTC) Contract No. TBD

Table of Contents

1. THE PROJECT

1.1. Background and Scope of Work to be performed

1.2. Responsibilities of the master electrician / electrical contractor

1.3. United States Agencies

1.4. Additional Stakeholders

1.5. Other Contracts

Construction Manager as Advisor (CMa) - JACOBS Technologies Inc Design A/E - Dattner Architects NEPA (National Environmental Policy Act) - Johnson, Mirmiran & Thompson (JMT)

1.6. Submissions

Budget Installation Logistical plan Proposed Materials and equipment Schedule As-built drawings

1.7. Project Safety

1.8. Contract Terms

a. Change Requests and/or Substitutions

b. Financial Management

c. Labor Standards Monitoring

2. PROJECT CLOSE-OUT

2.1. Final Record Documents

3. Appendix and reference documents

Project No. NVT: TBD Design & Construction Division (1PTC) Contract No. TBD

1. THE PROJECT

The Statement of work is to outline the work to be performed to extend the three phase power from Woburn, Canada to the International Border at Coburn Gore, ME

1.1. Background and Scope of Work to be performed

Concurrent with the development of the expansion of the Coburn Gore Land Port of Entry (LPOE) project, three phase power is to be provided to the project from Canada into the United States, in adherence to the requirements under the United States Customs and Border Protection (CBP) LPOE Design Guideline and the GSA Core Building Standards.

The Coburn Gore LPOE is located in Coburn Gore, ME, a small unorganized township in Franklin County. Coburn Gore is an isolated setting about 20 miles northwest of the small town of Eustis, Maine. Coburn Gore is across the border from Woburn, Quebec. The LPOE consists of a Main Building and four stand-alone residences on 3.6 acres of property; which straddle both sides of State Route 27 .

A study conducted by GSA and completed by Colby Company LLC in 2022 identified the three phase power termination at a pole approximately 2.2 miles (3.54 km) from the border at (737 Chemin des. Lignes). Single phase power is installed on poles to the international border from this termination.

It is assumed that the continuation of three phase power lines to the border can utilize the same pathway. Contractor to perform a conditions review of existing poles and incorporate additional replacement costs if needed. Contractor to also carry costs for newer and taller poles from the current termination point of 3 phase power to the border. Based on a recent site visit, we estimate that up to 60 poles may need to be replaced.

Under this study, Hydro-Quebec prepared scoping documents summarizing the work (See appendix). In order to enable the work scope to be performed, a Quebec licensed master electrician is to be contracted.

The master electrician / contractor is responsible for the installation of the three phase power connection from the identified location on Chemin des. Lignes to the international border. .

The program of the expansion of the Coburn Gore LPOE consists of two separate buildings, and the expected power requirements are as follows:

Main Port Building / Commercial Inspection Building / Historic LPOE

● 1379 kW

○ Approx. 1900A @ 480V / 3 Phase, assuming 0.9 power factor CBP Housing

● 431kW/479kVA

○ Approx. 240A @ 480V / 3 Phase, assuming 0.9 power factor

We will be providing two separate services - one dedicated service for the LPOE, and another for the CBP Housing building.

The three phase power lines will be brought to the last pole at the Canadian side of the border, and continue across the border to a new pole that will be installed on the same side (south side) of the road in the United States. A weatherproof disconnect switch, along

Project No. NVT: TBD Design & Construction Division (1PTC) Contract No. TBD with any other items required by the utility, is to be installed on the last pole on the Canadian side. It is anticipated that two pole mounted transformers (currently serving the single phase power to the LPOE, will need to be replaced by Hydroquebec , along with weatherproof end connection which is to be installed on the new pole on the United States side and be prepared to allow future connections to be installed with the construction of the LPOE and Housing buildings. Contractor will be provided concept level design plans for determination of the pole location. Transformers by Hydroquebec are to be placed as close to the LPOE and the CBP Housing building as possible to mitigate voltage drops. It is anticipated that the new LPOE will be approximately 300 Feet from the border. It is anticipated that a spare transformer will be procured as backup for emergency replacement needs.

1.2. Responsibilities of the master electrician / electrical contractor

It is the responsibility of the master electrician / electrical contractor to engage Hydro-Quebec and develop a detailed estimate, prepare and monitor a detailed schedule of installation, and serve as the liaison / translator to coordinate logistics of the work such as road closures with Canadian authorities along with GSA and its team of consultants and contractors.

Additionally, the electrical contractor will prepare and issue weekly installation progress reports, and hold bi-weekly progress update meetings to report progress of the work to GSA. The Contractor will clarify the interconnection agreement for renewable energy between HydroQuebec and the GSA and provide controlling documents for reference.

The meetings will be attended by:

● GSA core project management team, North ern Service Center team, and Subject Matter Experts (SMEs) in electrical and civil engineering, and additional disciplines, along with the contracting team.

● The Construction Manager as Advisor team (CMa) and its staff of SMEs

● The Design Architecture / Engineering (A/E) team

● Core team from US Customs and Border Protection (CBP)

1.3. United States Agencies

U.S. Customs & Border Protection ( https://www.cbp.gov/ ) U.S. Customs & Border Protection (CBP) is the main tenant at the land port of entry (LPOE), occupying the majority of the facility. CBP’s operations are conducted in the Main Port Building and Primary Inspection / Garage Building. The CBP Housing is for CBP officers on duty at the LPOE.

GSA ( https://www.gsa.gov/ ) The U.S. General Services Administration (GSA) operates the building systems and maintains the LPOE for its tenant agencies. GSA is responsible for operation and maintenance of the buildings, mechanical systems, and other property management tasks such as custodial services, trash removal, landscape maintenance, and snow removal. These tasks are contracted out to an Operations & Maintenance (O&M) contractor.

1.4. Additional Stakeholders

The installation of the three phase power line extension will require collaboration and coordination with the following stakeholders.

Maine Department of Transportation (MaineDOT) ( https://www.maine.gov/mdot/ ) Maine DOT plans, develops, implements, and manages a statewide transportation network – including roads, bridges, railroads, airports, park-and-rides, bicycle and pedestrian facilities, and public transportation facilities and services.

Outreach has not been completed to determine interest and collaboration with the Coburn Gore LPOE project. The site arrival points and the facility’s connections and access to them will need to be coordinated with MDOT .

Canada Border Services Agency ( https://www.cbsa-asfc.gc.ca/menu-eng.html Woburn, Quebec Port of Entry. Outreach has not been completed to determine interest and collaboration with https://www.cbp.gov/ http://www.gsa.gov/) https://www.gsa.gov/ https://www.maine.gov/mdot/ https://www.cbsa-asfc.gc.ca/menu-eng.html

Project No. NVT: TBD Design & Construction Division (1PTC) Contract No. TBD counterpart Canadian Agencies.

Coburn Gore - Franklin County ( https://www.franklincountymaine.gov/county-operations/unorganized-territories/ ) Coburn Gore is a small unorganized township / unorganized territory with approximately 41 residents (per 2000 census). On October 26, 2023. Franklin County’s economic development council is on the outreach list for GSA

1.5. Other Contracts

Construction Manager as Advisor (CMa) - JACOBS Technologies Inc

As the CMa, JACOBS is responsible for the following tasks:

● Contract Management and administrative support

● Cost Estimating, Value and Schedule Management

● Quality assurance reviews

● Basic and Enhanced Commissioning (CxP), including envelope commissioning (CxE)

● Construction Administration

● Close out and Tenant Occupancy

Design A/E - Dattner Architects

As the lead design contractor, Dattner is responsible for the design and documentation of the LPOE and CBP Housing project. Dattner is currently developing concept level designs with GSA and CBP.

NEPA (National Environmental Policy Act) - Johnson, Mirmiran & Thompson (JMT)

JMT is performing the environmental assessment (EA) activity for GSA to analyze the environmental impacts of the concepts being developed for the LPOE expansion.

1.6. Submissions

Budget The contractor is responsible for adhering and maintaining a construction budget and reporting to the stakeholders unforeseen conditions impacting the budget of the installation.

Installation Logistical plan The Contractor shall prepare and submit a logistical plan outlining all installation activities necessary to obtain the permit with Hydro-Quebec. The contractor is responsible for the strict adherence of the work to the plan.

Proposed Materials and equipment The Contractor shall prepare and submit proposed equipment and materials required for the work and approved by Hydro-Quebec.

GSA will provide comments to be addressed prior to procurement.

Schedule The Contractor shall maintain a current schedule of the installation to be updated and presented at each project progress meeting. The schedule shall include all activities including installation, permits, road closures (as required).

As-built drawings The Contractor shall maintain a current marked-up set of construction documents at the job site indicating all approved https://www.franklincountymaine.gov/county-operations/unorganized-territories/

Project No. NVT: TBD Design & Construction Division (1PTC) Contract No. TBD modifications and deviations from the original construction documents. The Contractor shall verify that the constructor is maintaining an updated and consistent marked-up set of as-built construction documents. The Contractor shall report any such differences that are not accurately reflected in the as-builts to the Contracting Officer for reconciliation.

Technical translations in French The Contractor shall provide documentation and submissions in both English and French to enable expedited review and approval

1.7. Project Safety

The Contractor shall monitor and inspect the constructor’s compliance with current safety regulations, standards, project safety plan, and report any non-compliance to GSA. The Contractor shall immediately notify the constructor and GSA when any potential life-threatening conditions are observed, and provide recommendations as necessary to remedy such situations. After notifying the Contracting Officer of the existence of such life threatening conditions but where the constructor continues to work despite the existence of such condition, the Contractor shall (x) to the maximum extent possible, seek to maintain constant communications with the contracting officer or project manager and carry-out the directions provided by the contracting officer or project manager; (y) thoroughly document the conditions, which may include video; and (z) prior to the close of business on the same day, submit a written report to the contracting officer and transmit any videos taken of the site.

1.8. Contract Terms

The Contractor shall review advance copies of the construction progress reports. The Contractor shall verify that all of the payment requests are based upon the project’s itemized schedule of values and construction contract terms. The Contractor shall participate in monthly pencil copy pay request meetings to reach agreement of requisition amounts before receiving requests for payments. The Contractor shall confirm that payments are based on correct materials delivered and/or in secured storage on or off site, proper materials installed, and percentage of work satisfactorily completed and in place. The Contractor shall physically verify all of these prerequisites are met prior to documenting and providing recommendations regarding payment requests for GSA approval.

For CMc contracts, the Contractor shall reconcile all payments with the open book accounting records and schedule of values, as appropriate. Reconciliation shall occur each month and should be coordinated with monthly progress payments. The Contractor shall assist the Contracting Officer with documenting the reconciliation in the contract file.

a. Change Requests and/or Substitutions

The Contractor shall prepare independent cost estimates to establish the government’s negotiating position for all change request or substitution proposals submitted by the constructor and submit to GSA for review. The Contractor shall assist with preparing change order packages for review by the Contracting Officer. Change Requests shall include, but are not be limited to, RFIs, Proposal Requests, Independent Cost Estimates, analysis and negotiations of Cost Proposals, and Supplemental Agreements. The Contractor shall review all requests for equitable adjustment, compare them with the independent estimate, and verify, at a minimum, the following:

● Unit costs are reasonable;

● Quantity of take-offs are accurate;

● All design elements are included;

● Level of detail is appropriate;

● Cost escalation factors are properly applied;

● Balance of costs among building systems are acceptable;

● Explanation of any variances are valid.

The Contractor shall provide detailed explanations and document all variances between the IGE and the constructor’s cost proposal.

The Contractor shall advise GSA on recommendations and necessary adjustments to keep change orders within project budget, Project No. NVT: TBD Design & Construction Division (1PTC) Contract No. TBD schedule, and quality. The Contractor shall maintain logs of both authorized and disapproved change orders, as instructed by the Contracting Officer.

The Contractor shall assist the Contracting Officer in the drafting of the Price-Negotiation Objective (PNO) Memorandum prior to any negotiations with the constructor, and with the Price Negotiation Memorandum (PNM) following any negotiations with the constructor.

The Contractor shall also assist the Contracting Officer in the drafting of any constructor contract modifications.

b. Financial Management

The Contractor shall maintain a running account of the funds designated as the construction contingency allowance. The Contractor shall review the status of the construction contingency allowance account with GSA and the Project Delivery Team at least monthly.

The Contractor shall review and provide recommendations and supporting cost estimates for all proposed adjustments to the construction contingency allowance and for all proposals to use GSA’s share of savings to fund additional work.

c. Labor Standards Monitoring

The Contractor shall maintain site records on the constructor’s compliance with labor standards. The Contractor shall monitor compliance with the labor standards requirements of the construction contract(s) The Contractor shall be responsible to review all Forms WH-347, Payroll, submitted by both the prime constructor and all sub-constructors performing work under the contract. For each payroll form submitted, the Contractor’s review shall indicate whether (1) There is evidence of constructor’s non-compliance with the provisions of the Construction Wage Rate Requirements statute with respect to wages to be paid under the wage rates specified in the contract, or for non-compliance with the Copeland “Anti-Kickback” Act with respect to payroll deductions; (2) Possible violation/s of Department of Labor Regulations Title 29, part 5, were noted as follows, and it is requested that the Contracting Officer take appropriate action in reporting these violations to the U.S. Department of Labor; and/or (3) Review of payrolls has raised questions or uncertainties, and it is requested that the Contracting Officer investigate and provide answers or guidance.

2. PROJECT CLOSE-OUT

2.1. Final Record Documents

The Contractor shall review the final as-built drawings and specifications and recommend acceptance or rejection by the GSA. This also includes warranties and manuals of the installed equipment

2.2. Testing and Commissioning

The Contractor shall fully test the installation and components to ensure that the completed work complies with the technical criterion stated above. A final test report

2.3. Project Financial Closeout

The Contractor shall develop a final breakdown of the total contract amount of the installation. The Contractor shall summarize total project costs in a final report, listing all change orders and identifying any unresolved issues that may provide cost impacts

3. Appendix and reference documents

GSA Core Building Standards

The Core Building Standards (CBS), issued February 24, 2024, replaces the GSA P-100 Facilities standards and establishes mandatory design standards and performance criteria for GSA-owned buildings. Design and construction professionals https://www.gsa.gov/system/files/PBS_Core_Building_Standards_Memorandum%2024FEB.25.pdf

Project No. NVT: TBD Design & Construction Division (1PTC) Contract No. TBD must abide by the policy and technical criteria in the CBS while programming, designing, and documenting GSA buildings.

GSA P-120

Public Building Service Cost and Schedule Management Policy Requirements (P-120) The P-120 establishes the quality and level of cost and schedule management services to be provided during the planning, design and construction phases of projects.

CBP Land Port of Entry design guide (electrical scope only) The CBP LPOE design guide provided prescriptive technical project scope requirements

Non-Disclosure Agreement (NDA) The contractor will sign an NDA from CBP to be distributed for reference

Coburn Gore Land Port of Entry Three Phase Power study completed by Colby Company LLC GSA contracted with Colby Company LLC in 2022 to perform a feasibility study of providing three phase power to the Coburn Gore LPOE. The completed study dated December 22, 2022 provides additional technical and background information supporting the three phase power installation.

END OF SECTION

https://www.gsa.gov/directives/files?file=2023-06%2FFinal%20Directive_PBS%20Cost%20and%20Schedul%20Management.pdf