3-County of Ventura RFP 6235 Carpet Removal and Installation Proposal Form A.pdf

This is a Proposal Form A for RFP 6235 issued by the County of Ventura, California, for the removal and installation of county-furnished carpet tiles at all county-owned buildings. The County seeks qualified contractors with a minimum of three years' experience in comparable carpet service work to provide labor, materials (excluding carpet), equipment, transportation, supervision, and management for carpet installation services. Services include installation involving system furniture, free-standing furniture, and empty areas, as well as baseboard installation, emergency calls with a two-hour response requirement, scheduled repair calls, and removal and legal disposal of existing carpet and base. The proposal deadline is 3:00 p.m. on December 29, 2025. The County reserves the right to award to multiple vendors, by location, or through any combination deemed advantageous and permits offerors to propose services to all or a subset of sites. The General Services Agency manages an ongoing county-wide carpet replacement program addressing routine replacement, trip hazard repair, and emergency water damage repair, with approximately $300,000 to $400,000 in annual carpet tile replacement needs identified each fiscal year.

Pricing shall be submitted on a per-square-yard basis for installation categories and per-linear-foot basis for baseboard work, with separate rates for regular hours and after-hours services. Labor categories must comply with Department of Labor standards, with bill rates defined as hourly rate plus fringe benefits plus overhead. All proposal pricing must include everything necessary for completion with no additional charges permitted unless specified in the solicitation. Payment terms are net 30 upon invoice receipt, with potential consideration given for early payment discounts during evaluation.