3-Bid Bond and Bid Check Authorization Form.pdf
PDF 178 KB Posted
- Solicitation number
- 25/0286
- Issued by
- Harris County, Texas
About this file
This is a Bid Bond Confirmation and Bid Check Return Authorization Form for Harris County, Texas, related to a renovation project for the CT Scan Suite and CT Simulator Suite at Smith Clinic for Harris Health with an estimated budget of $1,700,000. The form serves as the official document through which bidders must authorize Harris County to process and return their bid security. Bidders may elect to submit either a bid bond or a cashier's check as their bid security; if submitting a cashier's check, it must be physically delivered in a sealed envelope referencing the Job Number to 1111 Fannin, 12th Floor, Houston, TX 77002 prior to the submission deadline. All bid checks must be in the required amount and made payable to Harris County rather than to any individual.
The form outlines the conditions under which Harris County may return bid checks via regular mail without liability. For competitive bids, the County Clerk may retain the bid checks of the three lowest bidders until after contract award, approval, and receipt of required performance and payment bonds, with all other bidders' checks returned within seventy-two hours of bid opening. For RFPs, the Office of the Purchasing Agent retains all bid checks under the same conditions. Bidders must complete the appropriate section of the form—Section A for bid bond submissions or Section B for cashier's check submissions—and include their company name, business address, mailing address, contact information, and authorization signature. The form includes designated areas for Harris County staff to record the date checks are mailed, the responsible party, ledger number, and department information.
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Text version
BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM
When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.
Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.
If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.
If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.
Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:
1. we are an unsuccessful bidder, or
2. a performance bond, and payment bond, if required, has replaced the bid check, or
3. upon completion of contract.
_______Bid Bond Submission (Complete required information within Section A)
_______Cashier’s Check Submission (Complete required information within Section B)
Bid for:
Section A – Bid Bond Number , Surety Name
Dated in the amount of $____________________.
Section B - Cashier's Check Number , Drawn on
Bank of , Dated in the amount of $____________________.
Name:
Business Address:
Signature:
Mailing Address:
City & State: Zip Code:
Telephone: _____________________ Email:
For Use of County Clerk/Purchasing Agent Only:
Date Check Mailed: By:
Ledger Number: Dept:
Revised 3/24/21
| Bid for: |
| Section A Bid Bond Number: |
| Surety Name: |
| Dated: |
| in the amount of: |
| Drawn on: |
| Section B Cashiers Check Number: |
| Bank of: |
| Dated_2: |
| the amount of: |
| Name: |
| Business Address: |
| Mailing Address: |
| City State: |
| Zip Code: |
| Telephone: |
| Email: |
| Date Check Mailed: |
| By: |
| Ledger Number: |
| Dept: |
| Check Box1: Off |
| Check Box2: Off |
File details come from the government source that posted it. Updated .