3-ATTACHMENT K (DPW).docx

ATTACHMENT K

TRANSPORTATION PLANNING, ENGINEERING DESIGN, PROJECT MANAGEMENT, CONSTRUCTION SUPPORT SERVICES (DPW)

I. Services to be Performed

Description

Broadly, the services the Contractor is expected to provide are transportation planning, engineering design, scoping, project management, and construction support for a variety of projects focused on City assets within the Right of Way. The Contractor shall provide an approach that economizes design services while delivering the required scope of services for several project types, often running concurrently.

The project types for which the Contractor will provide design engineering, scoping, management, inspection, testing and construction support services may include, but are not limited to:

· New Street Construction

· Street Reconstruction

· Street Resurfacing or Rehabilitation

· Streetscape Work involving intensive landscaping (including medians, plants, trees, planters, irrigation, etc.

· Curb and Gutter

· Sidewalk Improvements

· Alleys

· Pedestrian and Complete Street Improvements (including but not limited to elements such as Wayfinding, Community Identity Branding, Plazas and Public Spaces, Decorative Finishes, etc.)

· Traffic Calming Elements

· Traffic Signal Improvements

· Street and Pedestrian Lighting Improvements

· Roadway drainage improvements (including Green Infrastructure elements and Storm Water Management BMPs)

· Bike Lanes

· ADA Ramp and Accessible Route Improvements

· Viaduct improvements

· Retaining Walls

· Geotechnical Engineering

· General infrastructure improvements within the right-of-way

Administration

The City, in its sole discretion, shall decide which projects for which the Contractor shall perform services. The required scope of services may include, but is not limited to:

· Planning, development, investigative, project scoping, prioritization and implementation services for infrastructure systems including roads, sidewalks, street and pedestrian lighting, and non-motorized facilities, as well as ancillary drainage, water and sewer facilities

· Project management coordination with multiple City agencies and outside utilities

· Support for all required community outreach initiatives and involvement

· Support grant writing and application development for transportation projects

· Develop both overall program and individual project administration GANTT charts detailing the process from initial request through construction closeout

· Provide City-requested reports and status updates for all projects administered through this program

· Coordinate with the City’s financial consultants to support all aspects of managing any bond funded projects

· Design program management, technical oversight and quality control tools for the projects

· Design project management controls including scope, schedule and budget management; change order design updates, response to requests for information, QA/QC and general project delivery

· Support in acquiring permitting and approvals

· Develop presentation documents, maps, design drawings, specifications and other documents for projects

· Urgent need investigation and design services for improvements to roads and bridges, as well as ancillary drainage, water and sewer infrastructure

· Develop drawings and renderings to be used in public engagement and presentations

· Produce fliers and posters and distribute along corridors and to residents in study areas

· Creation and distribution of project posters before construction begins and during various stages of construction, as needed

· Preparation for and attendance at community meetings in each project area which may include, but not be limited to:

· Reserving space for meeting

· Creating and distributing fliers

· Social media posts

· Ordering food and beverages

· Creating PowerPoint presentations

· Creating and ordering presentation boards

· Collaborating with the Department of Neighborhoods

· Creating materials needed for task force meetings per project area

· Provide 30%, 60%, 90% and 100% design drawings for all elements of the project including civil design of roads, bridges and ancillary utility improvements, landscape architecture drawings of plantings and streetscape elements, street and pedestrian lighting, traffic signals and traffic control elements and other services, as needed, in support of the delivery of full design documents, specifications and other bid package deliverables

· Participate in the value engineering process

· Support in meeting the requirements and delivering design documents for projects with state and/or federal funding contributions

· Hydraulic and hydrologic modeling support for road and bridge projects with water, wastewater and/or surface water elements

· Geotechnical support including subsurface investigations, soil borings, pavement coring, soil classification and analysis, GPR, infiltration analysis, groundwater investigation, etc., with associated reporting

· Field testing, sampling and/or laboratory testing of HMA, concrete or aggregate

· GIS mapping support and integration with the City’s ROWM system

· Air Quality analyses

· Noise analyses

· Modeling (Synchro) and Alternative Analysis

· Provide for traffic engineering services including, but not limited to, data collection and analyses (e.g., turn movement counts, vehicle classification counts, crash analysis, bicycle and pedestrian counts, on-street parking surveys, pavement-marking inventory and layout surveys, traffic control signing inventories, and street geometry and traffic signal equipment inventory and layout services), traffic studies and traffic signal and signage design services

· Specific disciplines may include: Civil Engineering, Structural Engineering, Electrical Engineering, Landscape Design, Architectural Design, Wayfinding and signage, Graphic Arts, Surveying, Geotechnical Engineering, Environmental Engineering, Traffic Engineering, Hydraulic Engineering, Artist, Community engagement and support

· Development of program and project specific public information and outreach strategies including preparation for and support during public meetings

· Internal and external stakeholder engagement support

· Monitoring of revenues and expenditures. Support in preparing for meetings including compliance reporting and preparation of meeting materials with entities possibly including State Treasurer, City Treasurer, Auditor General, etc.

· Printing plans and specifications, fliers for community meetings, room rental fees, public meeting materials and food

· Construction flyers and posters to inform the public of up-coming meetings or work.

· Maintenance of Traffic (MOT) plans

· Construction staging including milestones, liquidated damages and strategies to support businesses during construction

· All materials required for public bidding

· Detailed costs estimates and quantities

· QA/QC plan

· Utility coordination

· Shop drawing review and acceptance

· Assistance during construction for any unforeseen field conditions

· Attend all project progress meetings through construction closeout

Project Coordination

Work Orders issued under this Contract will contain more specific task requirements. The Contractor shall provide services at an agreed-upon, not –to-exceed price utilizing MDOT’s form 5101 series, listing the actual labor rate by job classification multiplied by an audited mark up for consultant overhead and profit, per MDOT guidelines. For each task, the Contractor shall provide a description of the approach of work, the staff to be assigned, estimated hours by job classification/title, and the total not-to-exceed cost. All cost estimates for the total cost of each task in a work order are negotiable between the Contractor and the City.

The City does not guarantee either a specific volume of work or a minimum volume of work if a contract is awarded. The Contractor shall act under the authority and approval of the Department of Public Works - City Engineering Division. All services are provided on an indefinite delivery basis.

Contractor shall provide during the term of this Contract deliverables as outlined in subsequent Work Orders issued pursuant to this Contract. The City will prepare Work Orders outlining work to be completed for individual projects, and the Contractor will submit cost proposals to the City for review and/or negotiation. All services will be authorized under individual Work Orders.

Tasks may include work on federally funded or locally funded projects. For work on federally funded projects, all Federal Aid provisions and requirements shall be adhered to. All services must include work necessary to ensure that each project will meet federal, state and City regulations.

All deliverables, documents and data furnished by the Contractor to the City shall be prepared under the guidance of a Professional Engineer, and shall bear the seal of a Professional Engineer licensed by the State of Michigan, employed by the Contractor.

The Contractor must be able to respond quickly to requests under the Contract and handle multiple assignments concurrently. The Contractor may be required to accomplish work on an accelerated schedule.

The Contractor shall furnish all services and labor necessary to conduct and complete the Services described herein. The Contractor shall also furnish all materials, equipment, supplies, and incidentals necessary to carry out this work. The price provided for each test shall include the cost of all equipment required to perform the task. The Contractor agrees to demonstrate knowledge of, and performance in compliance with, the standard design, construction and materials testing practices of the Michigan Department of Transportation (MDOT) and the City of Detroit.

Project Deliverables

As stated in the Scope of Services and in specific Work Orders issued under this contract.

CONTRACTOR RESPONSIBILITIES:

A. Safety: The Contractor shall perform field operations in accordance with the MDOT’s Personal Protective Equipment (PPE) Policy as stated in the MDOT Guidance Document #10118 (available on their E-Bulletin Board System). The Contractor shall perform field operations in accordance with MIOSHA regulations and accepted safety practices.

B. Meetings: Arrange and conduct conferences and meetings required for carrying out the services or as may be required by the Project Manager. Prepare and distribute minutes.

C. Coordination: Provide appropriate coordination and contact, public relations, and cooperation with affected local, state, and/or federal agencies including the Federal Highway Administration; other Contractors and other Consultants. Coordination is also needed for the general public, utilities and railroad companies; local police, fire, and emergency services which may be affected by the Project and which are deemed the responsibility of the Contractor by the City.

D. Changes/Extras/Adjustments: Notify the Project Manager immediately of any unanticipated Project conditions and any changes, extras, or adjustments to the contract before processing a Work Order and/or Recommendation.

E. Contentious Issues: Resolve problems, issues, discrepancies, or other items brought to the attention of the Contractor. Provide written documentation of the resolution of such issues. Keep the Project Manager informed of all such issues.

F. Staff Reductions: Withdraw any personnel or halt any services no longer required, at the request of the City, or within a reasonable time after the lack of need becomes apparent to the Contractor or the Project Manager. The Contractor will not be reimbursed for the costs charged, that the Project Manager has determined were unnecessary following the request of the City to halt any service or withdraw any personnel.

G. Contractor Deliverables: Collect, properly label or identify, and deliver to the City all original diaries, logs, notebooks, accounts, records, reports, other documents, and Project files prepared by the Contractor in the performance of the Agreement, upon completion or termination of the Agreement. Return, upon completion or termination of the Agreement, all Specifications, Manuals, guides, written instructions, construction contracts and plans, unused forms, and all other documents and materials furnished by the City. The Contractor may be responsible for replacing lost documents or materials at a fair and reasonable price.

H. Electronic Files: The City of Detroit, Department of Public Works, City Engineering Division currently utilizes the Bentley suite of computer aided design software. All final design documents are to be delivered utilizing this software for a complete record of design materials supplied by the Contractor. AutoDesk products may be used during project development.

REPORTING AND RECORD KEEPING:

A. Project Files: Maintain project files in accordance with the MDOT Office Manual and The City’s procedures in the project office. Send copies of select correspondence and documentation to the Project Manager.

B. Accounting, Audit & Record Retention: Follow standard accounting practices and permit representatives of the DPW-CED, the MDOT and the FHWA to audit and inspect its Project books and records at any reasonable time in the project office. Such records are to be kept available for three (3) years from the date of the final payment of federal aid for work conducted under this Agreement and upon completion of the audit.

a. The Contractor shall establish and maintain accurate records, in accordance with generally accepted accounting principles, of all expenses incurred for which payment is sought or made under this Agreement, said records to be hereinafter referred to as the "RECORDS". Separate accounts shall be established and maintained for all costs incurred under this Agreement.

b. The Contractor shall maintain the Records for at least three (3) years from the date of final payment made under this Agreement and upon completion of the audit in the project office In the event of a dispute with regard to the allowable expenses or any other issue under this Agreement, the Contractor shall thereafter continue to maintain the Records at least until that dispute has been finally decided and the time for all available challenges or appeals of that decision has expired.

c. The City, or their representative, may inspect, copy, or audit the Records at any reasonable time after giving reasonable notice in the project office.

If any part of the work is subcontracted, the Contractor shall assure compliance with subsections (a), (b), and (c) above for all subcontracted work.

Revised 6.1.2021 Page 22 of 38